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2022-04-05-accounts

THE TEWKESBURY BATTLEFIELD SOCIETY

(A CHARITABLE INCORPORATED ORGANISATION)

ANNUAL REPORT AND FINANCIAL STATEMENTS

for the year ended 5 April 2022

Registered Charity No. 1160146

The Tewkesbury Battlefield Society INDEX TO THE ANNUAL REPORT AND FINANCIAL STATEMENTS For the period ended 5 April 2022

Page in
report
Legal and administrative details 1
Report of the Trustees 2-3
Statement of Trustees’ responsibilities 4
Report of the Independent examiner 5
Statement of fnancial activities 6
Balance sheet 7
Accounting policies 8
Notes to the fnancial statements 9-10

The Tewkesbury Battlefield Society LEGAL AND ADMINISTRATIVE DETAILS For the period ended 5 April 2022

TRUSTEES

Mr R Goddard (Chairman) Mr B G Howgate (Treasurer) – died 16[th] October 2021 Miss G Liddy (Treasurer) – from 17[th] October 2021 Mr C A Montellier (Secretary) Dr E J Aston (appointed 3rd December 2021) Mr G Pope OTHER COMMITTEE MEMBERS Mrs G Goodchild Mrs R Howgate Mr A Lawrence Mrs A Pope Mrs A Thomas Mr P Williams Mr B T Willoughby

CHARITY ADDRESS Manns Court High Street Tewkesbury Gloucestershire GL20 5BP REGISTERED CHARITY NUMBER 1160146 INDEPENDENT EXAMINER

Malvern Carvell 21 Higher Kingston Yeovil Somerset BA21 4AS BANKERS Lloyds Bank Plc Blandford PO Box 1000 BX1 1LT CCLA Investment Management Limited 85 Queen Victoria Street London EC4V 4ET

Registered Charity No. 1160146

Page 1

The Tewkesbury Battlefield Society TRUSTEES ANNUAL REPORT For the period ended 5 April 2022

The trustees submit their report and the financial statements of The Tewkesbury Battlefield Society for the period ended 5 April 2022.

LEGAL AND ADMINISTRATIVE INFORMATION

The Charity’s legal and administrative details are as shown on page 1.

TRUSTEES

The Trustees on page 1 are those who have served throughout the period or for a shorter period where indicated. Appointment of Trustees is governed by the constitution of the charity. The Committee is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing Trustee.

CHARITY FRAMEWORK

The Tewkesbury Battlefield Society is a Charitable Incorporated Organisation, incorporated on 26 January 2015. The charity previously operated under the name Tewkesbury Battlefield Society (Charity registered No. 1105509). This charity ceased operations on 5 April 2015 and was removed from the Charity Commission Register on 29 July 2015. All assets and operations of the former charity were transferred to The Tewkesbury Battlefield Society as at 6 April 2015.

The objects of the charity are:

PUBLIC BENEFIT STATEMENT

The Trustees confirm that they have referred to the guidance in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities.

Registered Charity No. 1160146

Page 2

The Tewkesbury Battlefield Society TRUSTEES ANNUAL REPORT For the period ended 5 April 2022

ACHIEVEMENTS AND PERFORMANCE OF THE CHARITY AND FUTURE PLANS

During the year the Society continued its work of promoting the Battle of Tewkesbury and the preservation of the battlefield site.

Following the resumption of activities at the end of the COVID19 pandemic, a major focus was the revival of the Society's contribution to the Tewkesbury Medieval Festival to be held in July 2022. Guided walks were also an opportunity to engage with both the local community and visitors to the area, with healthy attendance for both routine and special events. The street banner project reverted to the normal model of rentals and proved to be more popular than ever, prompting work on a revised distribution policy to prioritize placement and manage the resources required to hang banners in the outer reaches of the town.

Following the necessarily subdued events to mark the 550[th] anniversary of the Battle of Tewkesbury in May 2021, plans for more active participation were possible, with a date set for a conference in May 2023 and local engagement for the siting of a second piece of public sculpture. Refurbishment of the Battle display in the Town Museum was completed with formal handover of the Society's donation in the completed room.

The society will continue its work of education and awareness raising through wellestablished work programmes.

INVESTMENT POLICY AND RESERVES

The Committee has the power to invest money of the Charity not immediately required for its purposes in such investments or property as they think fit. Cash reserves are required to meet the day to day needs of the Charity and are therefore held in low risk deposit accounts which give immediate access to these funds.

The charity seeks to hold sufficient liquid reserves to allow the charity to raise sufficient funds to meet its objectives.

For and on behalf of the Committee

R Goddard Chairman

7th October 2022

Registered Charity No. 1160146

Page 3

The Tewkesbury Battlefield Society STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The Trustees are responsible for preparing the Annual report and Financial Statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Charity law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the Charity’s state of affairs at the end of the financial year and of its income and expenditure for that year.

In preparing those financial statements, the trustees are required to:

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, Accounting regulations and SORP. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Registered Charity No. 1160146

Page 4

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE TEWKESBURY BATTLEFIELD SOCIETY

I report on the accounts of the Society for the period ended 5 April 2022, which are set out on pages 6 to 10.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;

to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met

MALVERN CARVELL

Malvern Carvell 21 Higher Kingston Yeovil Somerset BA21 4AS

Registered Charity No. 1160146

Page 5

7th October 2022

Registered Charity No. 1160146

Page 5

The Tewkesbury Battlefield Society STATEMENT OF FINANCIAL ACTIVITIES for the year ended 5 April 2022

Not
es
Unrestric
ted
General
Funds
£
Restricte
d
Funds
£
INCOMING RESOURCES
Voluntary income:
Donations and gifts (including GiftAid)
Banner rentals/donations
7,341
-
Other donations
1,682
-
Activities for generating funds:
Subscriptions
48
-
Income from events and publications
1,767
-
Investment income
7
-
TOTAL INCOMING RESOURCES
10,845
-
RESOURCES EXPENDED
Fundraising costs
1
4,651
-
Charitable expenditure
Direct charitable expenditure
2
5,000
-
Support costs
2
741
-
TOTAL RESOURCES EXPENDED
10,392
-
NET MOVEMENT IN FUNDS
453
-
Fund balances at 6 April 2021
36,051
-
FUND BALANCES AT 5 April 2022
4
36,504
-		 Total
2022
£
7,341
1,682
48
1,767
7
10,845
4,651
5,000
741
10,392
453
36,051
36,504		 Total
2021
£
4,028
250
425
397
19
5,119
2,040
2,165
791
4,996
123
35,928
36,051

The Statement of Financial Activities has been prepared on the basis that operations are continuing.

All gains and losses have been dealt with in the above statement.

Registered Charity No. 1160146

Page 6

The Tewkesbury Battlefield Society STATEMENT OF FINANCIAL ACTIVITIES for the year ended 5 April 2022

The notes on pages 9 to 10 form part of these accounts.

Registered Charity No. 1160146

Page 6

The Tewkesbury Battlefield Society BALANCE SHEET As at 5 April 2022

Notes
CURRENT ASSETS
Cash at bank and in hand
3
CREDITORS: Amounts falling due within one year
Deferred income – Town Council Grant
NET CURRENT ASSETS
ACCUMULATED FUNDS
General funds
Restricted funds		 2022
£
36,784
36,784
280
36,504
36,504
-
36,504		 2021
£
36,051
36,051
-
36,051
36,051
-
36,051

The financial statements were approved by the Trustees for issue on 7th October 2022 and signed on their behalf by:

R Goddard Chairman

C Montellier Secretary

The notes on pages 9 to 10 form part of these accounts.

Registered Charity No. 1160146

Page 7

The Tewkesbury Battlefield Society ACCOUNTING POLICIES

BASIS OF ACCOUNTING

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The following accounting policies have been applied consistently in dealing with items which are considered material to the financial statements.

INCOME RECOGNITION

Income is recognised in the period in which it falls due.

Donations are accounted for when received by the charity.

As a result of the Covid-19 pandemic the society changed its policy regarding Banner rental income. Previously businesses wishing to display a banner were invoiced a fixed amount. For the year commencing April 2020 the banners were put up free of charge and a donation has been invited. It is not envisaged that the amount of income generated will be adversely affected by this change in policy. This has now reverted to the rental method for the 2022 year.

FIXED ASSETS

The Society buys materials and volunteers make banners which are displayed throughout the town each summer. No attempt has been made to place a value on these banners and accordingly all costs are charged to the Income and Expenditure account as they are incurred.

STOCKS

From time to time the Society prints publications and produces T-Shirts and other material for sale to the general public to raise funds and provide information. The Society carries a small stock of these materials. No attempt has been made to place a value on these and accordingly all costs are charged to the Income and Expenditure account as they are incurred.

UNRESTRICTED FUNDS

General fund

The use of this fund has not been restricted to any particular purpose by the donors or their representatives.

RESTRICTED FUNDS

Registered Charity No. 1160146

Page 8

The Tewkesbury Battlefield Society ACCOUNTING POLICIES

Restricted funds are those which are required to be used for specific purposes as set out by the donors. These funds are not available for the general use of the charity. The society does not currently hold any restricted funds.

Registered Charity No. 1160146

Page 8

The Tewkesbury Battlefield Society NOTES TO THE FINANCIAL STATEMENTS for the year ended 5 April 2022

1
FUNDRAISING COSTS
Rent of room for banner painting
Banner maintenance
Books and publications
Other fundraising costs
2
CHARITABLE EXPENDITURE
Unrestric
ted funds
£

Direct costs
Tewkesbury Medieval Festival
costs
-
Donation to Museum
5,000
Friends of Tewkesbury Abbey
-
Tewkesbury Nature reserve
-
5,000
Support costs
Printing, postage, internet and
sundry
514
Insurance
203
Bank charges
24
741
3
CASH AT BANK AND IN HAND
Current account
Paypal
CCLA Charities’ Deposit Fund account
Cash in hand		 Restricte
d funds
£
-
-
-
-
-
-
-
-		 2022
£
1,437
2,183
956
75
4,651
Total
2022
£
-
5,000
-
-
5,000
514
203
24
741
2022
£
20,534
449
15,801
-
36,784		 2021
£
1,200
840
-
-
2,040
Total
2021
£
1,115
-
300
750
2,165
578
203
10
785
2021
£
19,877
334
15,795
45
36,051

Registered charity No.1160146

Page 9

The Tewkesbury Battlefield Society NOTES TO THE FINANCIAL STATEMENTS for the year ended 5 April 2022

4 VOLUNTARY HELP

The charity is dependent upon volunteers who carry out the day to day running of the charity, making banners and running a stand at the Tewkesbury Medieval Festival each year. For the purposes of these accounts no value has been attached to this or to any donations in kind.

Registered charity No.1160146

Page 10

The Tewkesbury Battlefield Society STATEMENT OF FINANCIAL ACTIVITIES for the year 5 April 2022

Unrestric
ted
General
Funds
£
INCOMING RESOURCES
Voluntary income:
Donations and gifts (including GiftAid)
Banner donations
7,341
Other donations
1,682
Activities for generating funds:
Subscriptions
48
Banner rentals
-
Income from events and publications
1,767
Investment income
7
TOTAL INCOMING RESOURCES
10,845
RESOURCES EXPENDED
Fundraising costs
Banner maintenance, brackets, paint
etc.
2,183
Rent of room for banner painting
1,437
Books and publications
956
T-Shirts
75
Charitable expenditure
Direct charitable expenditure
Tewkesbury Medieval Festival costs
-
Donation to Museum
5,000
Battlefeld Trust
-
Friends of Tewkesbury Abbey
-
Tewkesbury Nature reserve
-
Support costs
Printing, postage, internet etc.
514
Insurance
203
Bank charges
24
TOTAL RESOURCES EXPENDED
10,392
NET MOVEMENT IN FUNDS
453		 Restrict
ed
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
2022
£
7,341
1,682
48
-
1,767
7
10,84
5
2,183
1,437
956
75
-
5,000
-
-
-
514
203
24
10,39
2
453		 Total
2021
£
4,028
250
425
-
397
19
5,119
840
1,200
-
-
1,115
-
300
750
578
203
10
4,996
123

The Tewkesbury Battlefield Society STATEMENT OF FINANCIAL ACTIVITIES for the year 5 April 2022

Fund balances at 6 April 2021
FUND BALANCES AT 5 April 2022		 36,051
36,504		 -
-		 36,05
1
36,50
4		 35,928
36,051

This page is for management purposes only and does not form part of the statutory accounts.