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← South Wight Area Youth Partnership

2024-08-31-accounts

Charity number: 1160139

Company number: 09186090

(England and Wales)

SOUTH WIGHT AREA YOUTH PARTNERSHIP

(a company limited by guarantee)

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2024

South Wight Area Youth Partnership

Contents Page

For the year ended 31 August 2024

Reference and administrative details of the charitable
company, its trustees and advisers 3
Notice of general meeting 4
Report of the Trustees 4 to 6
Independent Examiner's Report to the Trustees 7
Statement of Financial Activities 8
Statement of Financial Position 9
Notes to the Financial Statements 10 to 15

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South Wight Area Youth Partnership Reference and administrative details of the charitable company, its trustees and advisers For the year ended 31 August 2024

Name of charity South Wight Area Youth Partnership
Charity registration number 1160139
Company registration number 09186090
Principal address Downsview
Newport Road
Bierley
Isle of Wight
PO38 2QW
Trustees
The trustees and officers serving during the year and since the year end were as follows:
Mrs J Richards (chair)
Mr R Webb
Mr P Johnson
Mr A Gardner
Mr M Kane
Mrs K Brown
Mrs E Wells
Secretary Mr M Kane
Independent Examiner Gareth Hughes
Westfield House
Shore Road
Ventnor
PO38 1RF
Bankers HSBC Bank plc
101 St James Street
Newport
Isle of Wight
PO30 1HX

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South Wight Area Youth Partnership Report of the Trustees

For the year ended 31 August 2024

The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 August 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2015).

OUR AIMS AND OBJECTIVES

Purposes and aims

Our charity’s purposes as set out in the objects contained in the company’s memorandum of association are to:

Our aims reflect the purposes that the charity was set up to further but have developed to include families in need in the South Wight.

Ensuring our work delivers our aims

We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. In truth, we endeavour to review our work regularly through weekly team meetings, Board meetings and meetings of various subgroups sanctioned by, and reporting to, the Board. Furthermore, we have an Annual Review of the Charity published in September and three Updates during the year with brief news.

Our review process helps us ensure our aims, objectives and activities remain focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

The focus of our work

Our main objectives for the year were: -

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South Wight Area Youth Partnership

Report of the Trustees

For the year ended 31 August 2024

How our activities deliver public benefit

Our main activities and who we try to help are described below. All our charitable activities focus on providing youth activities and support for families and are undertaken to further our charitable purposes for the public benefit.

Who used and benefited from our services?

The youth activities and family work focus on the South Wight area, covering the villages of Niton, Whitwell, Chale, Shorwell, Brook and Brighstone. We saw the influence of peer groups start to re-emerge amongst the young people’s cohort and friendships invested in more confidently. Young people benefitted from group sessions as well as one-to-one contact. The River Project saw 16 young people in St Francis School, Niton School and Brighstone School access small group sessions as well as one-to-one support and some activity sessions bringing all of them together. SWAY supports Ventnor Youth Club in a session delivering activities to a cohort of primarily 12year-olds on a Wednesday. During the year, around 45 young people attended regularly, with a further 15 attending occasionally. The youth and family worker role continues to support young people and their families through challenging and difficult times with SWAY staff supporting at key agency/Isle of Wight Council meetings, and Youth Committee sessions. During the year, 9 families have been supported, 5 families continue to be visited, 9 families supported through educational difficulties.

Activities Programme

Clearly, building back the strength of the charity by firmly committing to those services, events and activities at the core has been a priority, as has continuing to develop and deliver others, such as the River Project. Challenges for the charity arose through staffing issues, primarily sickness, making delivery more reliant on the volunteers.

We saw the influence of peer groups start to re-emerge amongst the young people’s cohort and friendships invested in more confidently.

The full range of groups and activities were delivered. Regular groups include Rock Solid, Roots, mentoring and Ventnor Youth Club. As well as the regular groups there were pancake evenings, Snacks and Ladders, ice skating, a visit to a Royal Navy Warship, crabbing, zoom cooking, carol singing in Niton and Brighstone, and trips to Harbour Church in Portsmouth. Corfe activity day attracted 34 young people and 14 from family and supporters. The young leaders had an opportunity to assist at the Flintstone cars building and racing and set up other challenges over the weekend.

The Lakes residential took place with 24 young people and 7 adults on a 5-day trip of adventure and challenge.

This range of activities was supported by a grant from the Office of the Police and Crime Commissioner, Parish Councils, the Methodist Church, John Swire Charitable Trust, the Trinity Trust and the Albert Hunt Trust.

During this year, SWAY staff comprised 1 full time youth worker, 1 student part time Youth Worker, a part time Youth and Families Worker and a part time Administrator, and the tremendous volunteers without whom we could not operate.

FINANCIAL REVIEW

The finances of the Charity have been satisfactory over the last year.

The Charity’s principal source of funding was income from grants and donations, as detailed in the Statement of Financial Activities. All income is utilised to finance the objects of the Charity, set out above.

Incoming resources for the year were £86,671 (2023: £195,744). Expenditure for the year was £117,379 (2023: £126,151). This resulted in an overall deficit of £30,708 (2023: surplus of £69,593). Total funds at 31 August 2024 were £132,975 (2023: £163,683), of which free reserves are £50,320.

Principal Funding Sources

The charity’s funding is provided partly by donations and attributable gift aid tax reclaims, which have made up 37% of income in the year, and partly by grants from other bodies, being 56% of the year’s income. £13,087 of the donations were given by churches in the south of the island, other donations being made by individuals, a small number of whom make regular monthly contributions. We are immensely grateful for all the support and encouragement we are given by our generous donors.

Reserves Policy

The Management Committee has examined the charity’s requirements for reserves in light of the main risks to the organisation. The current level of Free Reserves represents approximately 45% of the annual running costs, and this is considered by the trustees to be adequate.

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South Wight Area Youth Partnership

Report of the Trustees

For the year ended 31 August 2024

Plans for Future Periods

The charity plans to continue the activities outlined above in the forthcoming year subject to satisfactory funding arrangements. As a priority, new grants are being applied for to add to our very precious individual donations and funding from local organisations.

Social Enterprise

Our vision to provide a Community Hub in Chale is progressing well. The Hub will provide a base from which SWAY will serve the whole South Wight area, offering services for young people and their families. The Hub will include a shop, café/multipurpose area, meeting room and office space.

Planning permission has been granted and completion of all outstanding planning conditions will be resolved. Remaining grants have been approved. The purchase of the land has been completed, and negotiations with developers are underway. It is anticipated that completion of the build should be within the next financial year.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 21 August 2014 and registered as a charity on 26 January 2015.

The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.

In the event of the company being wound up members are required to contribute an amount not exceeding £10.

Recruitment and Appointment of Management Committee

The directors of the company are also charity trustees for the purposes of charity law. Under the requirements of the Memorandum and Articles of Association the directors are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting.

All the directors give their time voluntarily and received no benefits from the charity. Any expenses reclaimed from the charity are set out in note 7 to the accounts.

Business, governance and youth work skills are well represented on the Board ensuring advice is available on current issues and legislation.

Organisational Structure

The Board meet quarterly.

Responsibilities of the Board

Company law requires the Board to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Board should follow best practice and:

The Board is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Board is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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South Wight Area Youth Partnership

Report of the Trustees

For the year ended 31 August 2024

Members of the Board

Members of the Board, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 3.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions of Part VII of the Companies Act 1985 relating to small entities.

Approved by the Board on 27 December 2024 and signed on its behalf by:

(Chair of the Board)

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South Wight Area Youth Partnership

Independent Examination of the Accounts

For the year ended 31 August 2024

INTRODUCTION

I have been requested to undertake an independent examination of the accounts of the South Wight Area Youth Partnership (SWAY) for the financial year ending 31st August 2024. SWAY is a Registered Charity (No. 1160139) with an annual turnover between £10,000 and £250,000 and an independent examination report is therefore a Charity Commission requirement together with the submission of annual accounts. I have no personal relationship with any of the Trustee’s and have no involvement with the administration or operation of the charity and have no reason to believe that there could be any perception that this examination is not independent.

To assist my examination, I have been provided via Dropbox and Xero with detailed Excel spreadsheets containing all relevant accounting records, bank statements, supporting records and a copy of the draft Statutory Accounts.

SCOPE OF EXAMINATION

The examination of accounts has included the following actions –

  1. Checking the consistency of records contained on the Excel spreadsheets, that detailed expenditure and income statements reconcile with the accounts summary.

  2. Reconciliation of accounting records to bank statements. The bank statements as at 31st August 2024 was agreed to the annual accounts statements. As at 31st August 2024 bank balances totalled £131,417.

  3. A sample of invoices from the accounting records were examined and these were matched to bank statement entries.

  4. Examining and confirming the accuracy of all financial statements as contained in the Annual Report of the Trustees.

CONCLUSION

Having regard to the above, no matters have come to my attention that need further reporting and in my opinion the accounts comply with the requirements of the Charity Commission.

Conclusion

Having regard to the above, no matters have come to my attention that need further reporting and in my opinion the accounts comply with the requirements of the Charity Commission.

Gareth Hughes BA(HON) Former member of CIPFA Sunnyside High Street Newchurch Isle of Wight PO36 0NJ

12[th] February 2025

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South Wight Area Youth Partnership

Statement of Financial Activities (including Income and Expenditure Account)

For the year ended 31 August 2024

Notes
Income and endowments from:
Donations and grants
2
Other income
Interest received
Total
Expenditure on:
Raising funds
Charitable activities
3/4
Governance costs
Total
Net income/expenditure
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
2024
2023
£
£
£
£
52,177
28,674
80,851
194,290
3,120
-
3,120
-
2,700
-
2,700
1,454
57,997
28,674
86,671
195,744
(240)
0
(240)
(102)
(67,388)
(48,709)
(116,097)
(125,463)
(1,042)
0
(1,042)
(586)
(68,670)
(48,709)
(117,379)
(126,151)
(10,673)
(20,035)
(30,708)
69,593
61,705
101,978
163,683
94,090
51,032
81,943
132,975
163,683

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South Wight Area Youth Partnership Statement of Financial Position

For the year ended 31 August 2024

Notes 2024 2023
£ £
Fixed assets
Tangible assets 8 712 568
Investments 1 1
713 569
Current assets
Debtors 9 5,921 3,658
Cash at bank and in hand 131,417 164,461
137,338 168,119
Creditors: amounts falling due within one year 10 (5,076) (5,005)
Net current assets 132,262 163,114
Total assets less current liabilities 132,262 163,114
Net assets 132,975 163,683
The funds of the charity
Restricted income funds 11 81,943 101,978
Unrestricted income funds 11 51,032 61,705
Total funds 132,975 163,683

For the year ended 31 August 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

........................................... Mr A Gardner Treasurer 27[th] December 2024

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2024

1. Accounting policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.

South Wight Area Youth Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Consolidation

The company is part of a small group. The Company has taken advantage of the exemption provided by Section 399 Companies Act 2006 and has not prepared group accounts.

Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

Funds

Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Incoming resources

All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Gifts in kind are recognised in different ways dependent on how they are used by the charity:

i. Those donated for resale produce income when they are sold. They are valued at the amount actually realised.

ii. Those donated for onward transmission to beneficiaries are included in the statement of financial activities as incoming resources and resources expended when they are distributed. They are valued at the amount the charity would have had to pay to acquire them.

iii. Those donated for use by the charity itself are included when receivable. They are valued at the amount the charity would have had to pay to acquire them.

Resources expended

Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature to support them.

Support Costs

Support Costs include central functions and have been allocated to activity costs categories on a basis consistent with the use of resources.

Fixed Assets

Individual fixed assets costing £0 or more are initially recorded at cost.

Depreciation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Fixtures and Fittings 33% straight line basis

Investments

Fixed asset investments are included at market value at the balance sheet date.

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2024

Current asset investments

Investments held as Fixed Assets

Net Book value at 31 August 2024 is £1.

The Charity holds more than 20% of the share capital of the following company:

SWAY Enterprise Limited, incorporated in the United Kingdom

Principle Activity: Social Enterprise.

2. Income from donations and grants

Grants:
Office of the Police & Crime Commissioner
Isle of Wight Council
Wight Aid Foundation
The John Swire 1989
Albert Hunt Trust
Trinity Trust
Niton & Whitwell PCC
Isle of Wight Methodist District & Circuit
Donations
Gift Aid tax refunds attributable to donations		 Unrestricted
funds
Restricted
funds
2024
2023
£
£
£
£
-
19,000
-
1,979
-
1,500
9,000
-
-
4,000
-
1,400
2,000
-
10,000
-
21,000
27,879
48,879
64,078
30,001
795
30,796
114,081
1,176
-
1,176
16,131
52,177
28,674
80,851
194,290

3. Analysis of expenditure on charitable activities

Youthwork
Family support
Community Hub Project
Support costs		 Unrestricted
funds
Restricted
funds
2024
2023
£
£
£
£
38,471
26,450
64,921
71,769
12,530
4,479
17,009
14,290
-
17,780
17,780
23,465
16,387
-
16,387
15,939
67,388
48,709
116,097
125,463

4. Analysis of support costs

Staff costs
Staff travel
Insurance
Office
Marketing		 2024
203
£
£
10,717
9,909
-
-
948
929
4,722
5,101
-
-
16,387
15,939

5. Net income/(expenditure) for the year

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2024

This stated after charging/(crediting):

his stated after charging/(crediting):
2024 2023
£ £
Depreciation of owned fixed assets 426 284
Accountancy fees 653 256

6. Staff costs and emoluments

Total staff costs for the year ended 31 August 2024 were:

Salaries and wages
Social security costs
Pension costs
The average number of persons employed by the charitable company during the year was as follows:		 2024
2023
£
£
67,816
72,859
389
0
2,313
2,648
70,518
75,507
2024 2023
No.
No.
4
4

No employee received remuneration amounting to more than £60,000 in either year.

The Trustees of the charity do not receive any remuneration. Trustees are allowed to be reimbursed for travelling, telephone and other general administrative expenses incurred. In 2024 expenses totalling £776 were reimbursed to 4 trustees (2023: £1,772 to 2 trustees).

7. Comparative for the Statement of Financial Activities

Income and endowments from:
Donations and grants
Interest received
Total
Expenditure on:
Raising funds
Charitable activities
Governance costs
Total
Net income/expenditure
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
2023
£
£
£
78,045
116,245
194,290
1,454
-
1,454
79,499
116,245
195,744
(102)
0
(102)
(66,683)
(58,780)
(125,463)
(586)
0
(586)
(67,371)
(58,780)
(126,151)
12,128
57,465
69,593
49,577
44,513
94,090
61,705
101,978
163,683

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2024

8. Tangible fixed assets

Cost or valuation
At 01 September 2023
Additions
Disposals
At 31 August 2024
Depreciation
At 01 September 2023
Charge for year
Less: on disposals
At 31 August 2024
Net book values
At 31 August 2024
At 31 August 2023
btors
Amounts due within one year:
Prepayments and accrued income
Gift aid debtor
Other debtors
reditors: amounts falling due within one year
Accruals and deferred income
Taxation & social security
Other creditors		 2024
£
493
518
4,910		 Plant &
Machinery
£
1,267
569
(415)
1,421
699
426
(415)
710
711
568
2023
£
472
551
2,635
5,921 3,658
2024
£
180
494
4,402		 2023
£
168
945
3,892
5,076 5,005

9. Debtors

10. Creditors: amounts falling due within one year

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2024

11. Movement in funds

Restricted funds
Isle of Wight Council
Office of the Police & Crime Commissioner
The Henry Smith Charity
The Wight Aid Foundation
Albert Hunt Trust
Trinity Trust
Summer expedition sponsors
Community Hub Fund
Restricted funds – previous year
Hampshire & Isle of Wight Community Fund
Isle of Wight Council
Office of the Police & Crime Commissioner
The Henry Smith Charity
Isle of Wight Youth for Christ
Summer expedition
Community Hub Fund		 Balance at
01/09/2023
Incoming
resources
Outgoing
resources
Balance at
31/08/2024
£
£
£
£
-
1,979
(1,979)
-
1,583
19,000
(19,000)
1,583
2,500
-
(2,500)
-
-
1,500
(1,500)
-
-
4,000
(4,000)
-
-
1,400
(1,400)
-
-
550
(550)
-
97,895
245
(17,780)
80,360
101,978
28,674
(48,709)
81,943
Balance at
01/09/2022
Incoming
resources
Outgoing
resources
Balance at
31/08/2023
£
£
£
£
0
2,955
(2,955)
0
-
6,790
(6,790)
-
-
18,833
(17,250)
1,583
-
10,000
(7,500)
2,500
-
500
(500)
-
-
320
(320)
-
44,513
76,847
(23,465)
97,895
44,513
116,245
(58,780)
101,978

Purpose of restricted funds

Isle of Wight Council : A grant to deliver an online cooking projects to help vulnerable families.

Office of the Police & Crime Commissioner: A grant made specifically to fund youth work in the Ventnor area.

The Henry Smith Charity: A grant made to fund the salary paid to the families worker.

The Wight Aid Foundation. A grant to help fund the summer expedition taking young people to the Lake District

Albert Hunt Trust: A grant to fund activities for young people throughout the summer..

Trinity Trust: A grant to help fund the summer expedition taking young people to the Lake District

Summer expedition: Funds given by individuals to support young people so that they can go on the summer expedition.

Community Fund: A fund sourced by donations and grants, with the purpose of acquiring land and building a community centre within the South Wight area. Includes a grant of £4,500 from the Daisie Rich Trust to buy IT equipment to be used in the community hub.

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2024

Unrestricted funds

nrestricted funds
Balance at Incoming Outgoing Balance at
Current year 01/09/2023 resources resources 31/08/2024
£ £ £ £
Unrestricted fund 61,705 57,997 (68,670) 51,032
Balance at Incoming Outgoing Balance at
Prior year 01/09/2022 resources resources 31/08/2023
£ £ £ £
Unrestricted fund 49,577 79,499 (67,371) 61,705

Purpose of unrestricted funds

For providing Support and advice via a drop-in centre for young people up to the age of 25 living in the Isle of Wight.

12. Analysis of net assets between funds

nalysis of net assets between funds
Current year
Restricted funds
Unrestricted Funds
Previous year
Restricted funds
Unrestricted Funds		 Tangible fixed
assets
Investments
Net current
assets/
(liabilities)
Net Assets
£
£
£
£
-
-
81,943
81,943
711
1
50,320
51,032
711
1
132,263
132,975
Tangible fixed
assets
Investments
Net current
assets/
(liabilities)
Net Assets
£
£
£
£
-
-
101,978
101,978
568
1
61,136
61,705
568
1
163,114
163,683

13. Reconciliation of net surplus to net cash flow from operating activities

Net surplus/(deficit) for the year (as per the statement of financial activities)
Adjustments for:
Depreciation charges
Purchase of Fixed Assets
(Increase)/Decrease in debtors
(Decrease)/Increase in creditors
Net cash (used in)/ provided by operating activities		 2024
Current
Year
2023
Prior
Year
£
£
(30,708)
69,593
426
284
(569)
(852)
(2,263)
5,988
71
(5,956)
(33,043)
69,057

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