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2022-08-31-accounts

Charity number: 1160139

Company number: 09186090

(England and Wales)

SOUTH WIGHT AREA YOUTH PARTNERSHIP

(a company limited by guarantee)

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2022

South Wight Area Youth Partnership Contents Page

For the year ended 31 August 2022

Reference and administrative details of the charitable
company, its trustees and advisers 3
Notice of general meeting 4
Report of the Trustees 4 to 6
Independent Examiner's Report to the Trustees 7
Statement of Financial Activities 8
Statement of Financial Position 9
Notes to the Financial Statements 10 to 15

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South Wight Area Youth Partnership Reference and administrative details of the charitable company, its trustees and advisers For the year ended 31 August 2022

Name of charity South Wight Area Youth Partnership
Charity registration number 1160139
Company registration number 09186090
Principal address Downsview
Newport Road
Bierley
Isle of Wight
PO38 2QW
Trustees
The trustees and officers serving during the year and since the year end were as follows:
Mrs J Richards (chair)
Mr R Webb
Mr P Johnson
Mr A Gardner
Mr M Kane
Mr K Plater
Mrs K Brown
Mrs E Wells
Mr D Brown (resigned 12 October 2022)
Secretary Mr M Kane
Independent Examiner Gareth Hughes
Westfield House
Shore Road
Ventnor
PO38 1RF
Bankers HSBC Bank plc
101 St James Street
Newport
Isle of Wight
PO30 1HX

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South Wight Area Youth Partnership Report of the Trustees

For the year ended 31 August 2022

The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 August 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2015).

OUR AIMS AND OBJECTIVES

Purposes and aims

Our charity’s purposes as set out in the objects contained in the company’s memorandum of association are to:

Our aims reflect the purposes that the charity was set up to further but have developed to include families in need in the South Wight.

Ensuring our work delivers our aims

We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. In truth, we endeavour to review our work regularly through weekly team meetings, Board meetings and meetings of various subgroups sanctioned by, and reporting to, the Board. Furthermore, we have an Annual Review of the Charity published in September and three Updates published in February, May and November with brief news.

Our review process helps us ensure our aims, objectives and activities remain focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

The focus of our work

Our main objectives for the year were: -

How our activities deliver public benefit

Our main activities and who we try to help are described below. All our charitable activities focus on providing youth activities and support for families and are undertaken to further our charitable purposes for the public benefit.

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South Wight Area Youth Partnership

Report of the Trustees

For the year ended 31 August 2022

Who used and benefited from our services?

The youth activities and family work focuses on the South Wight area, covering the villages of Niton, Whitwell, Chale, Shorwell, Brook and Brighstone. Covid 19 continues to impact our provision but less so than last year. When possible, small group and 1:1 work took place. During the year around 30-40 young people attended regularly, with a further 20 attending occasionally. The youth and Family Worker role has again been focused on supporting young people and their families through challenging and difficult times. During the year 7 families have been supported, 2 families have engaged in family therapy, 3 families supported through educational difficulties, 2 families referred to Frontline debt agency and 3 young people referred to CAHMS.

Activities Programme

Clearly, this year has been one of regaining connections and engagement, but we have sought to do this with our young people and families as much as we have been able. Youth groups moved to from Zoom during lockdown to bringing young people together and tackling the problem of isolation which had impacted on many young people. We provided imaginative events such as a geo-caching challenge, a water park session, and the very popular Zoom cooking and craft group. Young people volunteered for Carol singing in Niton and Brighstone and the young leaders had an opportunity to assist at the kayaking, rafting and set challenges at Corfe activity day or up to 20 young people.

Plans for camps and residentials were re-established but were slow to attract young people initially. By August, though these were once again well attended, including the Lakes trip for 29 young people and 6 adults and was another 5 days of adventure and challenge.

This range of activities has been ably supported by grants from Wight Aid, the Isle of Wight Council ‘Winter Grant’, and the Hampshire and Isle of Wight Community Foundation amongst others with core funding from organisations such as the Joseph Rank Foundation, the Methodist Church District and Circuit and the ever faithful support of our donors. Applications for funding are a vital part of the day-to-day running of the charity and a substantial commitment by those involved.

FINANCIAL REVIEW

The finances of the Charity have been satisfactory over the last year.

The Charity’s principal source of funding was income from grants and donations, as detailed in the Statement of Financial Activities. All income is utilised to finance the objects of the Charity, set out above.

Incoming resources for the year were £122,728 (2021: £85,330). Expenditure for the year was £80,508 (2021: £62,475). This resulted in an overall surplus of £42,231 (2021: £22,855). Total funds at 31 August 2022 were £94,090 (2021: £51,859).

Principal Funding Sources

The charity’s funding is provided partly by donations and attributable gift aid tax reclaims, which have made up 57% of income in the year, and partly by grants from other bodies, being 43% of the year’s income. £11,508 of the donations were given by churches in the southwest of the island, other donations being made by individuals, a small number of whom make regular monthly contributions. We are immensely grateful for all the support and encouragement we are given by our generous donors.

Reserves Policy

The Management Committee has examined the charity’s requirements for reserves in light of the main risks to the organisation. The current level of Reserves represents approximately 70% of the annual running costs, and this is considered by the trustees to be adequate.

Plans for Future Periods

The charity plans to continue the activities outlined above in the forthcoming year subject to satisfactory funding arrangements. New grants are being applied for and funding from other grant-making bodies continues to be sought.

Social Enterprise

Our vision to provide a Community Hub in Chale as a base from which SWAY could serve the whole South Wight area as well as a physical presence for SWAY from which to offer services for young people and their families is progressing. It is a process involving the community and voluntary and statutory bodies. Designs for the Hub have been initiated to include a shop, café/multipurpose area, meeting room and office space and will be finalised before submission to planning for permission with Southern Housing being a key player regarding the land ownership.

Grant funding is an essential if the project is to come to completion and the steering group are focusing on this and the necessary permissions and legal requirements to progress this through the coming year.

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South Wight Area Youth Partnership

Report of the Trustees

For the year ended 31 August 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 21 August 2014 and registered as a charity on 26 January 2015.

The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.

In the event of the company being wound up members are required to contribute an amount not exceeding £10.

Recruitment and Appointment of Management Committee

The directors of the company are also charity trustees for the purposes of charity law. Under the requirements of the Memorandum and Articles of Association the directors are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting.

All the directors give their time voluntarily and received no benefits from the charity. Any expenses reclaimed from the charity are set out in note 7 to the accounts.

Business, governance and youth work skills are well represented on the Board ensuring advice is available on current issues and legislation.

Organisational Structure

The Board meet quarterly.

Responsibilities of the Board

Company law requires the Board to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Board should follow best practice and:

The Board is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Board is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Members of the Board

Members of the Board, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 3.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions of Part VII of the Companies Act 1985 relating to small entities.

Approved by the Board on 1 March 2023 and signed on its behalf by:

(Chair of the Board)

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South Wight Area Youth Partnership

Independent Examination of the Accounts

For the year ended 31 August 2022

Introduction

I have been requested to undertake an independent examination of the accounts of the South Wight Area Youth Partnership (SWAY) for the financial year ending 31st August 2022. SWAY is a Registered Charity (No. 1160139) with an annual turnover between £10,000 and £250,000 and an independent examination report is therefore a Charity Commission requirement together with the submission of annual accounts.

To assist my examination I have been provided via Dropbox with detailed Excel spreadsheets containing all relevant accounting records, bank statements, supporting records and a copy of the draft Statutory Accounts.

Scope of examination

The examination of accounts has included the following actions –

  1. Checking the consistency of records contained on the Excel spreadsheets, that detailed expenditure and income statements reconcile with the accounts summary.

  2. Reconciliation of accounting records to bank statements. The bank balance as at 31st August 2022 of £95,403.97 was agreed to the annual accounts statement.

  3. A sample of invoices were examined and these were matched to bank statement entries.

  4. Payroll details were examined and matched to payments and submissions to HMRC.

Conclusion

Having regard to the above, no matters have come to my attention that need further reporting and in my opinion the accounts comply with the requirements of the Charity Commission.

Gareth Hughes BA(HON) Former member of CIPFA Sunnyside High Street Newchurch Isle of Wight PO36 0NJ

19[th] February 2023

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South Wight Area Youth Partnership

Statement of Financial Activities (including Income and Expenditure Account)

For the year ended 31 August 2022

Notes
Income and endowments from:
Donations and grants
2
Interest received
Total
Expenditure on:
Raising funds
Charitable activities
3/4
Governance costs
Total
Net income/expenditure
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
2022
2021
£
£
£
£
51,721
71,007
122,728
85,330
11
-
11
-
51,732
71,007
122,728
85,330
0
0
0
0
(39,570)
(40,351)
(79,921)
(61,802)
(587)
0
(587)
(673)
(40,157)
(40,351)
(80,508)
(62,475)
11,575
30,656
42,231
22,855
38,002
13,857
51,859
29,004
49,577
44,513
94,090
51,859

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South Wight Area Youth Partnership Statement of Financial Position

For the year ended 31 August 2022

Notes
Fixed assets
Tangible assets
8
Investments
Current assets
Debtors
9
Cash at bank and in hand
Creditors: amounts falling due within one year
10
Net current assets
Total assets less current liabilities
Net assets
The funds of the charity
Restricted income funds
11
Unrestricted income funds
11
Total funds		 2022
2021
£
£
0
0
1
1
1
1
9,646
5,031
95,404
49,927
105,050
54,958
(10,961)
(3,100)
94,089
51,858
94,090
51,859
94,090
51,859
44,513
13,857
49,577
38,002
94,090
51,859

For the year ended 31 August 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

........................................... Mr A Gardner Treasurer 6[th] February 2023

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2022

1. Accounting policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.

South Wight Area Youth Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Consolidation

The company is part of a small group. The Company has taken advantage of the exemption provided by Section 399 Companies Act 2006 and has not prepared group accounts.

Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

Funds

Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Incoming resources

All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Gifts in kind are recognised in different ways dependent on how they are used by the charity:

i. Those donated for resale produce income when they are sold. They are valued at the amount actually realised.

ii. Those donated for onward transmission to beneficiaries are included in the statement of financial activities as incoming resources and resources expended when they are distributed. They are valued at the amount the charity would have had to pay to acquire them.

iii. Those donated for use by the charity itself are included when receivable. They are valued at the amount the charity would have had to pay to acquire them.

Resources expended

Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature to support them.

Support Costs

Support Costs include central functions and have been allocated to activity costs categories on a basis consistent with the use of resources.

Fixed Assets

Individual fixed assets costing £0 or more are initially recorded at cost.

Depreciation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Fixtures and Fittings 33% straight line basis

Investments

Fixed asset investments are included at market value at the balance sheet date.

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2022

Current asset investments

Investments held as Fixed Assets

Net Book value at 31 August 2022 is £1.

The Charity holds more than 20% of the share capital of the following company:

SWAY Enterprise Limited (previously Wight Heat Limited) incorporated in the United Kingdom

Principle Activity: Renewable Energy Social Enterprise.

2. Income from donations and grants

me from donations and grants
Grants:
Office of the Police & Crime Commissioner
Isle of Wight Council
The Joseph Rank Trust
The Henry Smith Charity
Tesco Community Fund (Groundwork)
Niton & Whitwell PCC
Shorwell PCC
Isle of Wight Methodist District & Circuit
Isle of Wight County Press – Cash for Charities
Donations
Gift Aid tax refunds attributable to donations		 Unrestricted
funds
Restricted
funds
2022
2021
£
£
£
£
-
4,667
-
17,213
10,000
-
-
5,000
1,000
-
2,000
-
750
-
10,000
-
1,663
-
25,413
26,880
52,293
43,512
25,209
42,582
67,791
40,389
1,099
1,545
2,644
1,429
51,721
71,007
122,728
85,330

3. Analysis of expenditure on charitable activities

lysis of expenditure on charitable activities
Youthwork
Family support
Community Hub Project
Support costs		 Unrestricted
funds
Restricted
funds
2022
2021
£
£
£
£
22,476
19,182
41,658
36,847
1,519
10,118
11,637
13,240
-
11,051
11,051
15,575
-
15,575
11,715
39,570
40,351
79,921
61,802

4. Analysis of support costs

lysis of support costs
Staff costs
Staff travel
Insurance
Office
Marketing		 2022
2021
£
£
9,751
8,212
7
222
913
971
4,904
2,310
-
-
15,575
11,715

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2022

5. Net income/(expenditure) for the year

This stated after charging/(crediting):

is stated after charging/(crediting):
2022 2021
£ £
Depreciation of owned fixed assets 0 0
Accountancy fees 281 354

6. Staff costs and emoluments

Total staff costs for the year ended 31 August 2022 were:

Salaries and wages
Social security costs
Pension costs
The average number of persons employed by the charitable company during the year was as follows:		 2022
2021
£
£
54,055
53,912
0
0
1,422
1,346
55,477
55,258
2022 2021
No.
No.
4
3

No employee received remuneration amounting to more than £60,000 in either year.

The Trustees of the charity do not receive any remuneration. Trustees are allowed to be reimbursed for travelling, telephone and other eneral administrative expenses incurred. In 2022 expenses totalling £303 were reimbursed to 1 trustee (2021: £965 to 2 trustees).

7. Comparative for the Statement of Financial Activities

Income and endowments from:
Donations and grants
Total
Expenditure on:
Raising funds
Charitable activities
Governance costs
Total
Net income/expenditure
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
2021
£
£
£
50,511
34,819
85,330
50,511
34,819
85,330
0
0
0
(40,840)
(20,962)
(61,802)
(673)
0
(673)
(41,513)
(20,962)
(62,475)
8,998
13,857
22,855
29,004
-
29,004
38,002
13,857
51,859

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2022

8. Tangible fixed assets

Cost or valuation
At 01 September 2021
At 31 August 2022
Depreciation
At 01 September 2021
Charge for year
At 31 August 2022
Net book values
At 31 August 2021
At 31 August 2022
tors
Amounts due within one year:
Prepayments and accrued income
Gift aid debtor
Other debtors		 2022
£
530
3,301
5,815		 Plant &
Machinery
£
415
415
415
-
415
0
0
2021
£
790
4,241
-
9,646 5,031

9. Debtors

10. Creditors: amounts falling due within one year

Accruals and deferred income
Taxation & social security
Other creditors		 2022
2021
£
£
5,605
150
578
525
4,778
2,425
10,961
3,100

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2022

11. Movement in funds

Restricted funds
Hampshire & Isle of Wight Community Fund
Isle of Wight Council
Office of the Police & Crime Commissioner
The Henry Smith Charity
Summer expedition
Community Hub Fund
Restricted funds – previous year
ASDA Foundation
Hampshire & Isle of Wight Community Fund
Isle of Wight Council
Ventnor Lions
Community Hub Fund		 Balance at
01/09/2021
Incoming
resources
Outgoing
resources
Balance at
31/08/2022
£
£
£
£
1,600
0
(1,600)
0
-
17,213
(17,213)
-
-
4,667
(4,667)
-
-
5,000
(5,000)
-
-
820
(820)
-
12,257
43,306
(11,050)
44,513
13,857
71,006
(40,350)
44,513
Balance at
01/09/2020
Incoming
resources
Outgoing
resources
Balance at
31/08/2021
£
£
£
£
-
300
(300)
-
-
11,228
(9,628)
1,600
-
10,684
(10,684)
-
-
350
(350)
-
-
12,257
-
12,257
-
34,819
20,962
13,857

Purpose of restricted funds

Hampshire & Isle of Wight Community Fund: A grant made to assist with the cost of providing activities for young people

Isle of Wight Council : A series of grants to deliver projects and activities that help provide vulnerable families with food, utilities and keeping warm; also to provide activities for young people (Violence Reduction Unit grant)

Office of the Police & Crime Commissioner: A grant made specifically to fund youth work in the Ventnor area.

The Henry Smith Charity: A grant made to fund the salary paid to the families worker.

Summer expedition: Funds for donations made to support young people so that they can go on the summer expedition.

Community Fund: A fund sourced by donations and grants, with the purpose of acquiring land and building a community centre within the South Wight area. Includes a grant of £4,500 from the Daisie Rich Trust to buy IT equipment to be used in the community hub.

Unrestricted funds

restricted funds
Balance at Incoming Outgoing Balance at
Current year 01/09/2021 resources resources 31/08/2022
£ £ £ £
Unrestricted fund 38,002 51,732 (40,157) 49,577
Balance at Incoming Outgoing Balance at
Prior year 01/09/2020 resources resources 31/08/2021
£ £ £ £
Unrestricted fund 29,004 50,511 (41,513) 38,002

Purpose of unrestricted funds

For providing Support and advice via a drop-in centre for young people up to the age of 25 living in the Isle of Wight.

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South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2022

12. Analysis of net assets between funds

Current year
Restricted funds
Unrestricted Funds
Previous year
Restricted funds
Unrestricted Funds		 Tangible fixed
assets
Investments
Net current
assets/
(liabilities)
Net Assets
£
£
£
£
-
-
44,513
44,513
-
1
49,576
49,577
-
1
94,089
94,090
Tangible fixed
assets
Investments
Net current
assets/
(liabilities)
Net Assets
£
£
£
£
-
-
13,857
13,857
-
1
38,001
38,002
-
1
29,003
29,004

13. Reconciliation of net surplus to net cash flow from operating activities

Net surplus for the year (as per the statement of financial activities)
Adjustments for:
Depreciation charges
(Increase)/Decrease in debtors
(Decrease)/Increase in creditors
Net cash (used in)/ provided by operating activities		 2022
Current
Year
2021
Prior
Year
£
£
42,231
22,855
-
-
(4,615)
(1,640)
7,861
(6,947)
45,477
14,268

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