OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-08-31-accounts

Charity number: 1160139

Company number: 09186090

(England and Wales)

SOUTH WIGHT AREA YOUTH PARTNERSHIP

(a company limited by guarantee)

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2021

South Wight Area Youth Partnership Contents Page

For the year ended 31 August 2021

Reference and administrative details of the charitable
company, its trustees and advisers 3
Notice of general meeting 4
Report of the Trustees 5 to 7
Independent Examiner's Report to the Trustees 8
Statement of Financial Activities 9
Statement of Financial Position 10
Notes to the Financial Statements 11 to 16

2 of 16

South Wight Area Youth Partnership Reference and administrative details of the charitable company, its trustees and advisers For the year ended 31 August 2021

Name of charity South Wight Area Youth Partnership
Charity registration number 1160139
Company registration number 09186090
Principal address Downsview
Newport Road
Bierley
Isle of Wight
PO38 2QW
Trustees
The trustees and officers serving during the year and since the year end were as follows:
Mrs J Richards (chair)
Mr R Webb
Mr P Johnson
Mr A Gardner
Mr M Kane
Mr K Plater
Mr D Brown (from 21 July 2021)
Mrs K Brown (from 21 July 2021)
Mrs E Wells (from 21 July 2021)
Secretary Mr M Kane
Independent Examiner Gareth Hughes
Westfield House
Shore Road
Ventnor
PO38 1RF
Bankers HSBC Bank plc
101 St James Street
Newport
Isle of Wight
PO30 1HX

3 of 16

South Wight Area Youth Partnership

Notice of meeting

For the year ended 31 August 2021

Notice is hereby given that the 6th Annual General Meeting will be held by Zoom video conference on Wednesday 16[th] February 2022 at 7.30 p.m. for the following purposes:

Mr Keith Plater, Mr Peter Johnson, Mr Andrew Gardner

By the order of the Chair of Trustees

Joanna Richards

25[th] January 2022

4 of 16

South Wight Area Youth Partnership Report of the Trustees

For the year ended 31 August 2021

The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 August 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2015).

OUR AIMS AND OBJECTIVES

Purposes and aims

Our charity’s purposes as set out in the objects contained in the company’s memorandum of association are to:

Our aims reflect the purposes that the charity was set up to further but have developed to include families in need in the South Wight.

Ensuring our work delivers our aims

We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. In truth, we endeavour to review our work regularly through weekly team meetings, Board meetings and meetings of various subgroups sanctioned by, and reporting to, the Board. Furthermore, we have an Annual Review of the Charity published in September and three Updates published in February, May and November with brief news.

Our review process helps us ensure our aims, objectives and activities remain focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

The focus of our work

Our main objectives for the year were: -

How our activities deliver public benefit

Our main activities and who we try to help are described below. All our charitable activities focus on providing youth activities and support for families and are undertaken to further our charitable purposes for the public benefit.

5 of 16

Report of the Trustees

South Wight Area Youth Partnership

For the year ended 31 August 2021

Who used and benefited from our services?

The youth activities and family work focuses on the South Wight area, covering the villages of Niton, Whitwell, Chale, Shorwell, Brook and Brighstone. Covid 19 affected our outreach provision dramatically and at times, our group work was unable to function and was replaced by online activities. When possible, small group and 1:1 work took place. During the year around 30-40 young people attended regularly, with a further 20 attending occasionally. The youth and family support role has again been focused on supporting young people and their families through challenging and difficult times. During the year 11 families have been supported, 2 families have engaged in family therapy, 3 families supported through educational difficulties, 2 families referred to Frontline debt agency and 3 young people referred to CAHMS.

Activities Programme

Clearly, this year has been disrupted, but we have sought to respond to, support and engage both young people and our families as much as we have been able. Youth groups moved to Zoom for much of the time during lockdown and these proved helpful in bringing young people together when isolation was a real problem for many young people. As restrictions lifted, we provided imaginative events such as a geo-caching challenge, a water park session, and the very popular Zoom cooking and craft group. Young people volunteered for Carol singing in Niton and Brighstone and the young leaders had an opportunity to assist at the kayaking, rafting and set challenges at Corfe activity day or up to 30 young people.

Plans for camps and residentials were re-modelled as activity days where necessary, but when restrictions eased, these took place, including the Lakes trip for 20 young people and 6 adults We once and was another 5 days of adventure and challenge.

This range of activities has been ably supported by a grant from Wight Aid, the Isle of Wight Council ‘Winter Grant’, and the Hampshire and Isle of Wight Community Foundation.

The work of the Charity has benefited from the presence of our new part-time youth worker for 6 months for which we gained funding. The post holder left to work abroad but we aim to continue with this position and are applying for funding to do so.

FINANCIAL REVIEW

The finances of the Charity have been satisfactory over the last year.

The Charity’s principal source of funding was income from grants and donations, as detailed in the Statement of Financial Activities. All income is utilised to finance the objects of the Charity, set out above.

Incoming resources for the year were £85,330 (2020: £66,774). Expenditure for the year was £62,475 (2020: £55,931). This resulted in an overall surplus of £22,855 (2020: £4,843). Total funds at 31 August 2020 were £51,859 (2020: £29,004).

Principal Funding Sources

The charity’s funding is provided partly by donations and attributable gift aid tax reclaims, which have made up 49% of income in the year, and partly by grants from other bodies, being 51% of the year’s income. £19,354 of the donations were given by churches in the south west of the island, other donations being made by individuals, a small number of whom make regular monthly contributions. We are immensely grateful for all the support and encouragement we are given by our generous donors.

Reserves Policy

The Management Committee has examined the charity’s requirements for reserves in light of the main risks to the organisation. The current level of Unrestricted Reserves represents approximately 60% of the annual running costs, and this is considered by the trustees to be adequate.

Plans for Future Periods

The charity plans to continue the activities outlined above in the forthcoming year subject to satisfactory funding arrangements. New grants are being applied for and funding from other grant-making bodies continues to be sought.

Social Enterprise

Over the last two years, we have investigated whether we could be involved in a plan to re-open the Chale Green Stores Café. This would have provided us with the opportunity to establish a much-needed Community Hub in Chale Green. These discussions were unsuccessful. However, the work done to investigate the need for, and feasibility of, a community hub as a base from which SWAY could serve the whole South Wight area was not wasted. Our vision now is to provide a Community Hub in Chale Green to provide a physical presence for SWAY and from which to offer services for young people and their families on a different site. We are undertaking consultation with the community and voluntary and statutory bodies about the possibility of providing a community focused facility with the possibility of a small stream of income.

These discussions and plans continue and we hope that something may come of them in the year to come.

6 of 16

South Wight Area Youth Partnership

Report of the Trustees

For the year ended 31 August 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 21 August 2014 and registered as a charity on 26 January 2015.

The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.

In the event of the company being wound up members are required to contribute an amount not exceeding £10.

Recruitment and Appointment of Management Committee

The directors of the company are also charity trustees for the purposes of charity law. Under the requirements of the Memorandum and Articles of Association the directors are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting.

All the directors give their time voluntarily and received no benefits from the charity. Any expenses reclaimed from the charity are set out in note 7 to the accounts.

Business and youth work skills are well represented on the Board ensuring advice is available on current issues and legislation.

Organisational Structure

The Board meet quarterly.

Responsibilities of the Board

Company law requires the Board to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Board should follow best practice and:

The Board is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Board is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Members of the Board

Members of the Board, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 3.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions of Part VII of the Companies Act 1985 relating to small entities.

Approved by the Board on 16[th ] February 2022 and signed on its behalf by:

Mrs Joanna Richards (Chairman of the Board)

7 of 16

South Wight Area Youth Partnership

Independent Examination of the Accounts

For the year ended 31 August 2021

Introduction

I have been requested to undertake an independent examination of the accounts of the South Wight Area Youth Partnership (SWAY) for the financial year ending 31st August 2021. SWAY is a Registered Charity (No. 1160139) with an annual turnover between £10,000 and £250,000 and an independent examination report is therefore a Charity Commission requirement together with the submission of annual accounts.

To assist my examination I have been provided via Dropbox with detailed Excel spreadsheets containing all relevant accounting records, bank statements, supporting records and a copy of the draft Statutory Accounts.

Scope of examination

The examination of accounts has included the following actions –

  1. Checking the consistency of records contained on the Excel spreadsheets, that detailed expenditure and income statements reconcile with the accounts summary.

  2. Reconciliation of accounting records to bank statements. The bank statement as at 31st August 2021 was agreed to the annual accounts statement.

  3. A sample of invoices/vouchers were examined and these were agreed with the relevant ledger entries.

Conclusion

Having regard to the above, no matters have come to my attention that need further reporting and in my opinion the accounts comply with the requirements of the Charity Commission.

Gareth Hughes BA(HON) CPFA Westfield House Shore Road Ventnor PO38 1RF

4[th] February 2022

8 of 16

South Wight Area Youth Partnership

Statement of Financial Activities (including Income and Expenditure Account)

For the year ended 31 August 2021

Notes
Income and endowments from:
Donations and grants
2
Total
Expenditure on:
Raising funds
Charitable activities
3/4
Governance costs
Total
Net income/expenditure
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
2021
2020
£
£
£
£
50,511
34,819
85,330
66,774
50,511
34,819
85,330
66,774
0
0
0
0
(40,840)
(20,962)
(61,802)
(55,550)
(673)
0
(673)
(381)
(41,513)
(20,962)
(62,475)
(55,931)
8,998
13,857
22,855
4,843
29,004
-
29,004
24,161
38,002
13,857
51,859
29,004

9 of 16

South Wight Area Youth Partnership Statement of Financial Position

For the year ended 31 August 2021

Notes 2021 2020
£ £
Fixed assets
Tangible assets 8 0 0
Investments 1 1
1 1
Current assets
Debtors 9 5,031 3,391
Cash at bank and in hand 49,927 35,659
54,958 39,050
Creditors: amounts falling due within one year 10 (3,100) (10,047)
Net current assets 51,858 29,003
Total assets less current liabilities 51,859 29,004
Net assets 51,859 29,004
The funds of the charity
Restricted income funds 11 13,857 0
Unrestricted income funds 11 38,002 29,004
Total funds 51,859 29,004

For the year ended 31 August 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

........................................... Mr A Gardner Treasurer 16[th] December 2021

10 of 16

South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2021

1. Accounting policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.

South Wight Area Youth Partnership meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Consolidation

The company is part of a small group. The Company has taken advantage of the exemption provided by Section 399 Companies Act 2006 and has not prepared group accounts.

Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

Funds

Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Incoming resources

All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Gifts in kind are recognised in different ways dependent on how they are used by the charity:

i. Those donated for resale produce income when they are sold. They are valued at the amount actually realised.

ii. Those donated for onward transmission to beneficiaries are included in the statement of financial activities as incoming resources and resources expended when they are distributed. They are valued at the amount the charity would have had to pay to acquire them.

iii. Those donated for use by the charity itself are included when receivable. They are valued at the amount the charity would have had to pay to acquire them.

Resources expended

Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature to support them.

Support Costs

Support Costs include central functions and have been allocated to activity costs categories on a basis consistent with the use of resources.

Fixed Assets

Individual fixed assets costing £0 or more are initially recorded at cost.

Depreciation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Fixtures and Fittings 33% straight line basis

11 of 16

South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2021

Investments

Fixed asset investments are included at market value at the balance sheet date.

Current asset investments

Investments held as Fixed Assets

Net Book value at 31 August 2021 is £1.

The Charity holds more than 20% of the share capital of the following company:

SWAY Enterprise Limited (previously Wight Heat Limited) incorporated in the United Kingdom

Principle Activity: Renewable Energy Social Enterprise.

2. Income from donations and grants

Grants:
ASDA Foundation
Hampshire & Isle of Wight Community Fund
Isle of Wight Council
Ventnor Lions
The Joseph Rank Trust
The John Swire Trust
Co-op Neighbourly Community Fund
Heritage Churches Trust
Chale Parish Council
Donations
Gift Aid tax refunds attributable to donations		 Unrestricted
funds
Restricted
funds
2021
2020
£
£
£
£
-
300
-
11,228
-
10,684
-
350
10,000
-
10,000
-
400
-
50
-
500
-
20,950
22,562
43,512
8,660
28,132
12,257
40,389
51,071
1,429
-
1,429
1,043
50,511
34,819
85,330
60,774

3. Analysis of expenditure on charitable activities

Youthwork
Family support
Support costs		 Unrestricted
funds
Restricted
funds
2021
2020
£
£
£
£
25,869
10,978
36,847
32,751
3,256
9,984
13,240
12,999
11,715
-
11,715
10,181
40,840
20,962
61,802
55,931

4. Analysis of support costs

Staff costs
Staff travel
Insurance
Office
Marketing		 2021
2020
£
£
8,212
5,227
222
155
971
1,106
2,310
3,693
-
-
11,715
10,181

12 of 16

South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2021

5. Net income/(expenditure) for the year

This stated after charging/(crediting):

is stated after charging/(crediting):
2021 2020
£ £
Depreciation of owned fixed assets 0 0
Accountancy fees 354 184

6. Staff costs and emoluments

Total staff costs for the year ended 31 August 2021 were:

Salaries and wages
Social security costs
Pension costs		 2021
2020
£
£
53,912
43,908
0
0
1,346
1,178
55,258
45,086

The average number of persons employed by the charitable company during the year was as follows:

The average number of persons employed by the charitable company during the year was as follows:
The average number of persons employed by the charitable company during the year was as follows: 2021 2020
No. No.
3 3

No employee received remuneration amounting to more than £60,000 in either year.

The Trustees of the charity do not receive any remuneration. Trustees are allowed to be reimbursed for travelling, telephone and other general administrative expenses incurred. In 2021 expenses totalling £965 were reimbursed to 2 trustees (2020: £965 to 2 trustees).

7. Comparative for the Statement of Financial Activities

Income and endowments from:
Donations and grants
Total
Expenditure on:
Raising funds
Charitable activities
Governance costs
Total
Net income/expenditure
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
Restricted
funds
2020
£
£
£
52,114
8,660
60,774
52,114
8,660
60,774
0
0
0
(45,245)
(10,305)
(55,550)
(381)
0
(381)
(45,626)
(10,305)
(55,931)
6,488
(1,645)
4,843
22,516
1,645
24,161
29,004
-
29,004

13 of 16

South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2021

8. Tangible fixed assets

Cost or valuation
At 01 September 2020
At 31 August 2021
Depreciation
At 01 September 2020
Charge for year
At 31 August 2021
Net book values
At 31 August 2020
At 31 August 2021		 Plant &
Machinery
£
415
415
415
-
415
0
0

9. Debtors

Amounts due within one year:
Prepayments and accrued income
Other debtors		 2021
2020
£
£
790
578
4,241
2,613
5,031
3,391

10. Creditors: amounts falling due within one year

Accruals and deferred income
Taxation & social security
Other creditors		 2021
2020
£
£
150
8,849
525
29
2,425
1,169
3,100
10,047

14 of 16

South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2021

11. Movement in funds

vement in funds
Restricted funds
ASDA Foundation
Hampshire & Isle of Wight Community Fund
Isle of Wight Council
Ventnor Lions
Community Hub Fund
Restricted funds – previous year
Hampshire OPCC
Wight Aid
Portsmouth Diocese Mission Opportunities Fund		 Balance at
01/09/2020
Incoming
resources
Outgoing
resources
Balance at
31/08/2021
£
£
£
£
-
300
(300)
-
-
11,228
(9,628)
1,600
-
10,684
(10,684)
-
-
350
(350)
-
-
12,257
-
12,257
-
34,819
20,962
13,857
Balance at
01/09/2018
Incoming
resources
Outgoing
resources
Balance at
31/08/2019
£
£
£
£
-
7,875
(7,875)
-
-
785
(785)
-
1,645
-
(1,645)
-
1,645
8,660
(10,305)
-

Purpose of restricted funds

ASDA Foundation: A grant made to assist with the cost of providing activities for young people

Hampshire & Isle of Wight Community Fund: A grant made to assist with the cost of providing activities for young people

Isle of Wight Council : A series of grants to deliver projects and activities that help provide vulnerable families with food, utilities and keeping warm

Ventnor Lions: A grant made specifically to enable the purchase of IT equipment

Community Fund: A fund sourced by donations and grants, with the purpose of acquiring land and building a community centre within the South Wight area.

Unrestricted funds

restricted funds
Balance at Incoming Outgoing Balance at
Current year 01/09/2020 resources resources 31/08/2021
£ £ £ £
Unrestricted fund 29,004 50,511 (41,513) 38,002
Balance at Incoming Outgoing Balance at
Prior year 01/09/2019 resources resources 31/08/2020
£ £ £ £
Unrestricted fund 22,516 52,114 (45,626) 29,004

Purpose of unrestricted funds

For providing Support and advice via a drop-in centre for young people up to the age of 25 living in the Isle of Wight.

15 of 16

South Wight Area Youth Partnership

Detailed Statement of Financial Activities

For the year ended 31 August 2021

12. Analysis of net assets between funds

alysis of net assets between funds
Tangible fixed Investments Net current Net Assets
Current year assets assets/
(liabilities)
£ £ £ £
Restricted funds - - 13,857 13,857
Unrestricted Funds - 1 38,001 38,002
- 1 29,003 29,004
Tangible fixed Investments Net current Net Assets
Previous year assets assets/
(liabilities)
£ £ £ £
Restricted funds - - - -
Unrestricted Funds - 1 29,003 29,004
- 1 29,003 29,004

13. Reconciliation of net surplus to net cash flow from operating activities

Net surplus for the year (as per the statement of financial activities)
Adjustments for:
Depreciation charges
(Increase)/Decrease in debtors
(Decrease)/Increase in creditors
Net cash (used in)/ provided by operating activities		 2021
Current
Year
2020
Prior
Year
£
£
22,855
4,843
-
-
(1,640)
9,882
(6,947)
5,766
14,268
20,491

16 of 16