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2021-04-04-accounts

Charity Registration No. 1160114

PAUL POPHAM FUND, RENAL SUPPORT WALES

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 5[TH] APRIL 2021

PAUL POPHAM FUND, RENAL SUPPORT WALES

CONTENTS

Page
Trustees report 1 - 6
Statement of Trustees responsibilities 7
Independent examiner's report 8
Statement of financial activities 9
Balance sheet 10
Notes to the financial statements 11 - 18

PAUL POPHAM FUND, RENAL SUPPORT WALES TRUSTEES REPORT FOR THE YEAR ENDED 5[th] APRIL 2021

The Trustees present their report and accounts for the year ended 5[th ] April 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016).

Aims & Objectives.

Aim

To provide all Kidney Patients in Wales with a better quality of life.

Mission

The aim of the Paul Popham Fund, is to provide children, youths and adults with kidney disease in Wales and their families with a better quality of life by improving their emotional, medical, physical and financial wellbeing and knowledge through education.

Vision

Work in partnership with the NHS, providing educational and psychosocial support alongside clinicians, that supports the treatment and lifestyle options of people with kidney disease to improve their prognosis and quality of life. This is achieved through clear objectives

  1. Improve the emotional wellbeing of all those affected by kidney disease in Wales

  2. Improve the financial wellbeing of all those affected by kidney disease in Wales

  3. Improve the physical wellbeing of all those affected by kidney disease in Wales

  4. Improve the knowledge of those affected by kidney disease through education

  5. Funding patient and professional projects that achieve our aim

ACTIVITIES AND ACHEIVEMENTS

EMOTIONAL WELLBEING

Peer Support Services & The Careline

2020/2021 has been a difficult and challenging year for everyone including the Paul Popham Fund, Renal Support Wales. While it has been challenging there has also been development and achievement of the Charity’s aims beyond expectations. As with most charities in the third sector we have had to adapt our services to support our beneficiaries during the pandemic; in adapting our services we have also been able to develop them to support even more people with kidney disease, these developments will be carried on post Covid-19. The Charity’s Careline was manned by the Charity’s Support Services Co-ordinator prior to Covid-19.

Page 1 of 18

In response to the pandemic, we asked our Peer Mentor Team who are volunteers with kidney disease (who were themselves shielding) to run the Careline, so we were still able to continue to provide the Peer Support Service increasing its accessibility. Between April to December the Careline took 61 calls that resulted in the following key themes:

  1. Patients who did not receive their shielding letter, wanting to know when they will receive their letter, where do they get this letter from

  2. Confusion from patients not knowing if they should shield or not

  3. Help with shopping/essentials. We as a Charity set up a voluntary service to support this need and also help with delivery of prescriptions

  4. Parents wanting advice on whether to send their shielding child back to school and their non-shielding children back to school

  5. Non Covid Health Services, when will other medical services resume

  6. When can/will a shielding person go back to work

  7. Can an employer request a shielded person to go back to work

  8. Can a person living with a shielding person go back to work

  9. If a shielding person is going back to work what risk assessment should they or their employer carry out and should they wear PPE, if so, what should that be

  10. Shielding patients, the longer they are being asked to shield, the more anxious they are getting about going out

  11. What precautions should shielding patients take when going out for their daily exercise

  12. Should shielding family members wear face masks when visiting them

  13. Is it safe to visit family and to go to shops / Are there any precautions family members should take when going out and what precautions should the shielding person take

  14. Will the vaccine be suitable for people with kidney disease/on dialysis/transplant recipient

  15. When will shielding patients be given the vaccine

  16. Questions about Brexit, will reciprocal healthcare arrangements be available in EU countries

  17. Holidays, when will I be able to travel within and out of this country

  18. The weekly food parcels do not cater for diets/restrictions of our cohort. (As a Charity we have provided supermarket vouchers to those in financial hardship).Could food vouchers be provided instead of food parcels

  19. When will transplants resume

  20. Patients needing financial assistance due to being furloughed, made redundant, not had their benefits

  21. Financial support and advice

22. Vaccine clarity

At the start of 2021 we introduced a new telephone service which supports the remote operation of the Careline including the Charity’s main telephone line. This has increased the accessibility of the Charity’s services more effectively. The Careline will continue to be run by the Volunteer Peer Mentors.

Page 2 of 18

Prior to 2020 the Charity’s Peer Support Service was successfully provided to Cardiff and Vale Health Board along with West and Mid Wales The Charity’s future aim was to develop this in North Wales. Due to the virtual digital accessibility during Covid, the Charity has been able to develop the service in North Wales, by promoting the Careline through a collaborative newsletter (further details later in this report). The Charity has also been able to develop the service to train and provide parents and carers with Peer Mentoring and have also trained youths to become Peer Mentors with the aim of developing services to support children and youth.

At the start of 2020 there was a total of 14 Peer Mentors across South West and East Wales. During 2020 the Charity ran 3 Peer Mentor Courses, 1 prior to the pandemic and 2 virtually during the pandemic. This resulted in a total of 6 new Peer Mentors added to the team; we sadly lost a Peer Mentor at the start of 2020. At the end of 2021, we had 19 peer mentors.

Prior to the pandemic we were due to launch a Home Therapies Kidney Café, for patients who dialysed at home and for those interested in dialysing at home. This was due to launch in May 2020, it was put on hold and will be established in 2021. Under the Kidney Café initiative we developed an education and support programme for new patients, this will be piloted in April 2021 with a view to rolling out throughout Wales and becoming part of the patient pathway.

In 2020 we created an emergency fund for patients; this is now an established fund available for patients at the point of need. Patients can apply for a grant up to £150, more will be awarded for exceptional circumstances. We created a Grant Committee so that grants are dealt with and responded to in the manner they warrant. We have funded 19 grant applications during this period.

In July 2019 we supported a team of over 30 transplant patients to take part in the British Transplant Games that took place in Wales. It was a pleasure to support them and be involved in the team organisation. We were due to support the 2020 games which were postponed to 2021, we will continue to support this initiative.

A number of other activities were completed during the 2020/2021 year including a “Walking 4 Health” group organised by a peer mentor raising funds for the Charity.

During the year, literature was created and distributed to dialysis units, patients and their families to support them during the pandemic, with further information readily available on the charity website and available to over 850 patients and their families.

The Charity funded and delivered afternoon tea boxes to Morriston Renal Unit to lift the spirits of patients during the pandemic.

Due to the pandemic, many activities were postponed with provisional dates set in the calendar once the restrictions allow us to do so.

Page 3 of 18

Financial Review

Future

Our goals for 2020 to 2021 changed with the pandemic. Our aim was to develop the Peer Support Service in North Wales in 2022/2023, as a result of the new virtual landscape we have been able to support patients in North Wales earlier and to recruit and train a Peer Mentor. Our goals for 2021 to 2022 are:

Page 4 of 18

Structure, governance and management

On the 23 January 2015, the Charity became a Charitable Incorporated Organisation. The Charity is governed by CIO Foundation governing document.

Trustees are appointed to the board through advertisement and referral from current Trustees.

Trustees receive an induction pack when they are appointed to the board which contains documents such as code of conduct, governing document, Trustee guidance, prior year financial statements and budgets and details of the Charity’s strategy.

Reference and administration details of the Charity

Registered company number:- 1160114

Trustees Annual Report for the year ended 5[th] April 2021

The Trustees Present the Report and Accounts for the year ended 5[th] April 2021.

Reference and administrative details

The legal name of the Charity is PAUL POPHAM FUND, RENAL SUPPORT WALES.

The Charity operates in England & Wales and is registered with the Charity Commission, number 1160114.

The legal structure of the Charity is that of CIO (Charitable Incorporated Organisation), registered under the Charity Commission in England & Wales and its governing document is a written constitution.

The Trustees are all individuals.

The principal operating address, telephone number and email and web addresses of the Charity are:

11 Tawe Business Village Llansamlet Swansea SA7 9LA

0333 200 1285

enquiries@paulpophamfund.co.uk

www.paulpophamfund.co.uk

Page 5 of 18

TRUSTEES IN OFFICE

All Trustees who served during the year or between the year end and this report being approved were individuals.

This report was approved on the 27[th] January 2022.

The Trustees who served in this reporting period were:

Ms L D Orton (Chair)

Mr R Sheffield (Vice Chair) Ms C Popham Ms C A Popham Mr M P Popham Ms N Matthews Ms P M Turner Dr R Shrivastave Mr D Fellowes Mr D Bivens

The Trustees who served as a Trustee in the reporting period were as shown above and there were no other changes during the year.

All the Trustees are members of the Charity.

Page 6 of 18

PAUL POPHAM FUND, RENAL SUPPORT WALES STATEMENT OF TRUSTEE RESPONSIBILITIES FOR THE YEAR ENDED 5[th] APRIL 2021

The Trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that year.

In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the Charity and financial information included on the Charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions

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PAUL POPHAM FUND, RENAL SUPPORT WALES INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PAUL POPHAM FUND, RENAL SUPPORT WALES

I report to the Trustees on my examination of the financial statements of Paul Popham Fund, Renal Support Wales (the Charity) for the year ended 5[th] April 2021.

Responsibilities and basis of report

As the Trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the Charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

David Bivens MAAT GEMEG Accountancy 94 Brynymor Road Gowerton Swansea SA4 3EZ

Page 8 of 18

PAUL POPHAM FUND, RENAL SUPPORT WALES STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 5[th] APRIL 2021

Unrestricted Restricted Total Restricted Total Unrestricted Restricted Total
funds funds funds funds
2021 2021 2021 2020 2020 2020
£ £ £ £ £ £
Notes
Income from:
Donations and legacies 3 31,833 - 31,833 27,704 - 27,704
Charitable activities 4 58,286 79,191 137,477 3,259 51,789 55,048
Other trading activities 5 165 - 165 8,557 - 8,557
Investments 6 - - -
Total income 90,284 79,191 169,475 39,520 51,789 91,309
Expenditure on:
Charitable activities 7 29,783 79,191 108,974 30,030 51,789 81,819
Net income/(expenditure)
for the year/
Net movement in funds 60,501 - 60,501 9,490
Fund balances at 1 April 2020 10,088 - 10,088 598 - 598
Fund balances at 5 April 2021 70,589 - 70,589 10,088 - 10,088

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

Page 9 of 18

PAUL POPHAM FUND, RENAL SUPPORT WALES BALANCE SHEET AS AT 5[th] APRIL 2021

2021 2020
Notes £ £ £ £
Current assets
Debtors 11 - -
Cash at bank and in hand 70,589 10,088
70,589 10,088
Creditors: amounts falling due within one year
12 - -
Net current assets/(liabilities)
Income funds
Restricted funds 13
Unrestricted funds 70,589 10,088
70,589 10,088

The financial statements were approved by the Trustees on .........................

.............................. .............................. Mr J Turner Ms L D Orton Secretary Chair

Page 10 of 18

PAUL POPHAM FUND, RENAL SUPPORT WALES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5[th] APRIL 2021

1 Accounting policies

Charity information Paul Popham Fund, Renal Support Wales is a charitable incorporated organisation. The principal office is 11 Tawe Business Village, Llansamlet, Swansea, SA7 9LA.

1.1 Accounting convention

The accounts have been prepared in accordance with the Charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The Charity is a Public Benefit Entity as defined by FRS 102.

The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements have been prepared with early application of the FRS 102 Triennial Review 2017 amendments in full.

The accounts have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The accounts are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts.

1.4 Incoming resources

Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount.

In the case of performance related grants, income must only be recognised to the extent that the Charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met.

Page 11 of 18

PAUL POPHAM FUND, RENAL SUPPORT WALES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5[th] APRIL 2021

1 Accounting policies (Continued)

The value of any voluntary help received is not included in the accounts but is described in the Trustees’ annual report.

Events and sponsorship income is recognised on the date the event is held.

1.5 Resources expended

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Expenditure on charitable activities includes all costs relating to the furtherance of the Charity’s objectives as stated in the Trustees report and their associated support costs.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

Governance costs comprise all costs involving public accountability of the Charity and its compliance with regulation and good practice.

There has been no offsetting of assets and liabilities, or income and expenses.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less.

1.7 Financial instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Derecognition of financial assets

Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the Charity transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transferred to another party that is able to sell the asset in its entirety to an unrelated third party.

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PAUL POPHAM FUND, RENAL SUPPORT WALES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5[th] APRIL 2021

1 Accounting policies (Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and are initially recognised at transaction price. Financial liabilities classified as payable within one year are not amortised.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.

1.8 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Critical accounting estimates and judgements

In the application of the Charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted Funds Unrestricted Funds
2021 (£) 2020 (£)
Donations and gifts 31,833 27,704

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PAUL POPHAM FUND, RENAL SUPPORT WALES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5[th] APRIL 2021

2021 (£) 2020 (£)
Grants 137,477 55,048
Other income -
137,477 55,048
Analysis by fund
Unrestricted funds 58,286 3,259
Restricted funds 79,191 51,789
137,477 55,048
Grants
Awards for All 9,700
People and Places 34,089
The Albert Hunt Trust 3,000
The Foyle Foundation 3,000
Hospital Saturday Fund 2,000
Swansea Churches 3,211
Charity Shop 14 48
The Community Foundation in Wales 2,000
Groundwork 1,000
HMRC Job Retention Scheme 16,917
Main Grants 29,138
Moondance Foundation 11,600
Neath Port Talbot Council 3,700
Swansea Council 5,344
The Austin Bailey Foundation 1,200
The Hobson Charity 500
Voluntary Sector 56,064
Welsh Government 10,000
137,477 55,048

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PAUL POPHAM FUND, RENAL SUPPORT WALES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5[th] APRIL 2021

5 Other trading activities

Unrestricted Funds Unrestricted Funds
2021 (£) 2020 (£)
Fundraising and events 165 8,042
Sponsorships - 515
Other trading activities 165 8,557
Investments
Unrestricted Funds Unrestricted Funds
2021 (£) 2020 (£)
Interest receivable - -

6 Investments

Page 15 of 18

PAUL POPHAM FUND, RENAL SUPPORT WALES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5[th] APRIL 2021

7 Charitable activities

2021 (£) 2020 (£)
Staff costs 56,639 44,540
Printing, postage and stationery 1113 1,091
Sundry 712 51
Marketing and PR 4585 1,034
Telephone and website 1610 1,098
Insurance 1691 1,845
IT and office equipment 4546 746
Event costs 348 6,801
Welfare and beneficiary 28805 19,534
Training 90 110
Rent 4700 4,620
Bank Charges 349
Website 3924
Recruitment 211
108,974 81,819
Share of governance costs (see note 8) - -
Analysis by fund
Unrestricted funds 79,191 30,030
Restricted funds 29,783 51,789
108,974 81,819

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PAUL POPHAM FUND, RENAL SUPPORT WALES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5[th] APRIL 2021

8 Support costs

Support Governance 2021 Support Governance 2020
Costs Costs Costs Costs
(£) (£) (£) (£) (£) (£)
Independent examination fees - - - - - -
Analysed between
Charitable activities - - - - - -

No governance costs were incurred in this period.

9 Trustees

None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.

No Trustees were reimbursed for expenses incurred during the period.

10 Employees

Number of employees

The average monthly number of employees during the year was:

2021 2020
4 3
Employment costs 2021 (£) 2020 (£)
Wages and salaries 56,639 44,540

There were no employees who received remuneration and benefits totalling more than £60,000 during the period.

Key management personnel

The Trustees are deemed to be the key management personnel of the Charity.

As stated above they were not remunerated during the period.

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PAUL POPHAM FUND, RENAL SUPPORT WALES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5[th] APRIL 2021

11 Debtors

2021 (£)
2020 (£)
Amounts falling due within one year:
Prepayments and accrued income - -
12 Creditors
2021 (£)
2020 (£)
Amounts falling due within one year
Other taxation and social security - -
Accruals and deferred income - -
13 Analysis of net assets between funds
Unrestricted Restricted Total Unrestricted Restricted Total
2021 2021 2021 2020 2020 2020
£ £ £ £ £ £
Current assets/
(Liabilities) 70,589 - 70,589 10,088 - 10,088

All funds held at the 5[th] April 2021 were unrestricted with all restricted funds being expended within the year on the projects they had been allocated for.

14 Related party transactions

There were no disclosable related party transactions during the current or prior year.

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