Registered number 07843392
Hanbury Countryside Show Society Ltd
## Report and Abridged Accounts
## 30 November 2023
Registered Charity Number 1160102 ( England)
## **Hanbury Countryside Show Society Ltd Report and accounts Contents**
||**Page**|
|---|---|
|Company information|2|
|Directors report|3|
|Directors and Trustees report|4/6|
|Statement of directors' responsibilities|7|
|Examiners report to directors|8|
|Statement of Disclosure of Information to Independent Examiners|9|
|Accountants' report to the Trustees and Directors|10|
|Statement of Financial Activities including Income and Expenditure|11|
|Profit and Loss|12|
|Balance Sheet|13|
|Cash flow statement|14|
|Notes to the financial statements|15/17|
|Notes to the financial statements - detailed Income and Expenditure|18/20|
1
## **Hanbury Countryside Show Society Ltd Company Information**
## **Directors**
R J Heath W J Wofford E Beale A Steenton R J R Woodward
## **Independent Examiner**
Jonathan Daly Lilac Cottage Forest Lane Hanbury Worcestershire B60 4HP
## **Bankers**
Lloyds Bank The Cross Worcester Worcestershire WR1 3PY
## **Registered office**
Lilac Cottage Forest Lane Hanbury Worcestershire B60 4HP
**Registered number** 07843392
2
**Hanbury Countryside Show Society Ltd Registered number: 07843392 Directors' Report**
The directors present their report and abridged accounts for the year ended 30 November 2023.
## **Principal activities**
The company's principal activity during the year continued to be the advancement of agriculture and allied rural industries for the benefit of the public, including the provision of an annual show.
## **Directors**
The following persons served as directors during the year:
R J Heath Trustee / Director W J Wofford Trustee / Director A Steenton Trustee / Director E Beale R J R Woodward
## **Small company provisions**
This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
This report was approved by the board on 22 August 2024 and signed on its behalf.
Annette Steenton Director
3
**Hanbury Countryside Show Society Ltd Directors and Trustees Report for the year ended 30 November 2023**
The 2023 Hanbury Countryside Show took place on Saturday 1[st] July 2023, the event was well attended and supported by the visiting public, exhibitors, members and sponsors. Most importantly the Show was deemed a success, enjoying perfect weather which allowed for the safe and smooth running of the traditional one-day agricultural show.
2023 has been defined by rising costs as inflation took hold, increasing the need for careful budgeting. Pleasingly cost savings and increased income managed to keep pace. This is a testament to the Show and puts the event in a positive position heading into 2024.
## **Fundraising**
During the period the Society did not hold any fundraising events other than the annual one-day show. Prior to the pandemic the Society held one or two small scale fundraising events each year, however it has proved difficult to build support for such events in more recent years.
## **Annual Show**
The 2023 Show was held on Saturday 1[st] July, the event is always held annually on the first Saturday in July. Weather conditions for the event were ideal, this allowed for the smooth running of the event.
There were just over 200 trade stands exhibiting at the Show selling a broad range of products and services. Trade stand numbers were slightly above the numbers achieved in the previous year, but not yet to pre-pandemic levels. A growing number of businesses from Worcestershire and surrounding counties are exhibiting at the event, this is great as the Show is strengthening its position as a location to promote local enterprise and innovation.
The Livestock competitions were very well supported, we received a record number of sheep entries, numbers in the cattle, goat and pig sections were also high and the quality of competition was to an exceptionally high standard.
The Horse section entries were down on previous years, which was reflected across the showing world, but the quality was exceptionally high. The British Show Jumping affiliated competitions including the new accumulator class were well supported. The Midlands Heavy Horse Association Show was well attended with strong entries in most classes and exhibitors traveling from all over to take part. The Farriery Competition achieved record entries and attracted large crowds all day.
There was a terrific display of historical vehicles and steam traction engines. The fun dog show, gun dog scurries and dog agility were as popular as ever. The Horticultural Marquee in its new location was a sensory delight and very busy all day with lots of local people getting involved in entering the many and diverse competitions in a much-loved section of the Show.
4
## **Hanbury Countryside Show Society Ltd**
## **Visitor experience**
The Show Management Team have continued with the comprehensive review of the organisation, of the annual show and have worked hard to improve vehicle access and egress arrangements to the event. Improvements to the Show layout and the addition of new features and attractions were made in 2023. The improved access, extra features, new displays and updated layout all came together to make a better visitor, exhibitor and volunteer steward experience.
## **Support**
The continued support received from the Societies members, sponsors, exhibitors and supporters has been most encouraging. The strong entry numbers in the majority of sections and high public attendance indicate good support from the local and agricultural communities. The Society has continued to receive support from local government, receiving grant funding from Wychavon District Council.
## **Reserves**
The Society has this year further improved traffic management and showground layout together with administration changes have improved the visitor experience. Costs associated with these improvements have reduced our reserves. This followed a period where reserves were used to help keep the Society operating throughout the Covid-19 pandemic in 2020, 2021 and 2022.
We have however kept our capital costs and administrative costs to a minimum, careful budgeting has been essential and pleasingly the 2023 financial position closely matched budget expectations.
We are continuing in accordance with the charity policy on reserves, the accumulated reserves are retained to meet any shortfall in future shows, and to fulfil expenditures committed prior to each show.
At the balance sheet date, the charity remains in a sound financial position with cash at bank in excess of £110,000 (£99,000).
## **Volunteers**
The Hanbury Countryside Show depends upon the continued support and goodwill from the local community and our 300 plus loyal and dedicated volunteer stewards who assist with administration, organisation and the smooth running of our annual show.
## **Educational Bursary**
In this year the Society did award an educational bursary and now invite applications for 2024 in keeping with our objective to advance education in connection with agriculture, horticulture, conservation, forestry and rural crafts and activities.
5
## **Hanbury Countryside Show Society Ltd**
## **Charitable contributions**
In addition to fulfilling our primary objectives, we have also continued donating to good causes, including in 2023, the Midlands Air Ambulance Charity, two local schools, Royal Agricultural Benevolent Institution (RABI), The Lions Club and the Royal Air Force Benevolent Fund.
## **Risk Management**
The Charity Trustees have a programme of continual appraisal and critical reviews to ensure that systems and procedures are managed appropriately
## **Plans for the Future**
We are continuing with developing our infrastructure, so that there is a platform for the Charity to maintain and support the charitable causes. The Charity continues to make every effort to run its annual agricultural show and continue the stead process of improvement to the Show, the showground and its related competitions.
The Trustees continue to look for ways, in which the Society can increase the benefit it brings to the public and the local community.
The Charity is however encountering continued inflationary cost increases, the cost of holding the annual show has increased substantially as prices have increased as a result of a broad range of external factors. The price rises are being kept under constant review and where possible savings or alternative solutions are being sort by the Trustees whilst seeking to maintain our charitable objectives.
Annette Steenton
Director and Trustee
6
## Hanbury Countryside Show Society Ltd **Statement of Directors' Responsibilities**
The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations.
Company law requires the directors to prepare accounts for each financial year. Under that law the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006.
Internal Control and Risk Management
The Board reviews the effectiveness of all material internal controls ,including operational, financial and compliance controls and risk management systems.
The internal control systems are designed to meet the Show's particular needs and risk to which it is exposed, to manage those risks and to provide reasonable assurance against misstatement or loss.
7
## **Independent Examiners Report to the Trustees and the directors of Hanbury Countryside Show Society Ltd**
I report on the accounts of the company for the year ended 30th November 2023 , which are set out on pages 10 to 19
## **Respective responsibilities of trustees and examiner:**
The directors and trustees who are directors for the purposes of company law are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 ( the 2011 Act ) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination ,it is my responsibility to:
examine the accounts under section 145 of the 2011 Act
follows the procedures laid down in the general Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and
state whether particular matters have come to my attention
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general directions given by the Charity
Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below:
## **Independent examiner's statement:**
- 1 which gives me reasonable cause to believe that, in any material respect , the requirements: to keep accounting records in accordance with section 386 of the Companies Act 2006;and
have not been met or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- 3 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting charities ( applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland ( FRS 102)
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jonathan Daly Chartered Certified Accountants Lilac Cottage Forest Lane Hanbury Worcestershire B60 4HP
22 August 2024
8
## **Hanbury Countryside Show Society Ltd Directors and Trustees Report for the year ended 30 November 2023**
## **Statement of Disclosure of Information to Independent Examiners**
We the directors of the company who held office at the date of approval of these Financial Statements as set out above each confirm so far as we are aware, that:
there is no relevant information of which the independent examiners are unaware , and we have taken all the steps that we ought to have taken as directors in order to make ourselves aware of any relevant information and to establish that the company's independent examiners are aware of that information.
## **Objectives and Activities:**
The company's principal activity during the year continued to be the advancement of agriculture and allied rural industries for the benefit of the public including the provision of an annual show.
## **Achievements**
The results for period are set out in the attached statement of financial activities. Profit from the events and show held have been added to reserves.
## **Financial review**
In accordance with the charity policy on reserves the accumulated reserves are retained to meet any shortfall in future shows, and to fulfil expenditures committed prior to each show.
Following the treasurer's retirement the bookkeeping/accounting has been transferred to Ruth Bennett , now a former director ,who regularly reports to the directors.
## **Independent Examiner**
The resolution that Jonathan Daly be re-appointed as independent examiners of the charity be put to the members at the Annual General Meeting.
By Order of the Board
Richard J Heath Director and Trustee
Date 22 August 2024
9
## **Independent Examiners Report to the Trustees and directors of Hanbury Countryside Show Society Ltd. for the year ended 30 November 2023**
## **Accountants' report to the directors of Hanbury Countryside Show Society Limited**
You consider that the company is exempt from an audit for the period ended 30 November 2023.You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the company at the end of the financial period and of its profit and loss for the financial period.
In accordance with your instructions , we have prepared the accounts which comprise the Profit and Loss Account, the Statement of Comprehensive Income and Balance Sheet and the related notes from the accounting records of the company and on the basis of information and explanations you have given to us.
We have not carried out an audit or any other review and consequently we do not express any opinion on these accounts.
## **Jonathan Daly Chartered Certified Accountants**
Lilac Cottage Forest Lane Hanbury Worcesteshire B60 4HP
22 August 2024
10
## **Hanbury Countryside Show Society Ltd Statement of Financial Activities Including Income and Expenditure for the year ended 30 November 2023**
|Note
**Income**
Income from charitable activities
Annual show
Late Summer show
Fund raising events
Income from other activities
Local Restrictions Support Grant (Wychavon)
Donations
Other operating income
Gift Aid
Interest
Total incoming resources
**Expenditure**
Cost of raising funds
Non charitable events
Cost of charitable events
Annual show
Late Summer Show
Show support expenses
Fund raising events
Administration
Donations / Awards
Awards
Total Expenditure
Net Income
3
**Reconciliation of funds**
Total funds brought forward
Fund balances as at 30 November 2023
7|Unrestricted
Funds
**£**
166,194
-
-
166,194
2,050
7,490
200
-
9,740
827
176,761
72,390
92,724
-
165,114
4,113
4,650
173,877
2,884
96,800
£99,684|Restricted
Funds
**£**
-
-
-
-
-
-
-|Total
2023
**£**
166,194
-
-
166,194
2,050
7,490
200
-
9,740
827
176,761
72,390
-
92,724
-
165,114
4,113
4,650
173,877
2,884
96,800
£99,684|Total
2022
**£**
-
147,968
-|
|---|---|---|---|---|
|||||147,968
-
-
2,667
451
200
112|
|||||3,430
32|
|||||151,430|
|||||66,068
91,723
-|
|||||157,791
2,939
5,100
-|
|||||165,830|
|||||(14,400)
111,200|
|||||£96,800|
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006
11
## **Hanbury Countryside Show Society Ltd Income and expenditure for the year ended 30 November 2023**
|Income from charitable activities
Direct costs of show ground
**Gross profit**
Show Support Costs
Administrative expenses
Other operating income
**Operating profit/(loss)**
Interest receivable
**Profit/(loss) before taxation**
Tax on profit/(loss)
**Surplus/(deficit) for the financial year**|**2023**
**£**
166,194
(72,390)
93,804
(92,724)
(8,763)
9,740
2,057
827
2,884
-
2,884|**2022**
**£**
147,968
(66,068)|
|---|---|---|
|||81,900
(91,723)
(8,039)
3,430|
|||(14,432)
32|
|||(14,400)
-|
|||(14,400)|
12
## **Hanbury Countryside Show Society Ltd Registered number:** 07843392 **Abridged Balance Sheet as at 30 November 2023**
|**Notes**
**Fixed assets**
Tangible assets
4
**Current assets**
Debtors
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
**Net current assets**
**Net assets**
**Capital and reserves**
Profit and loss account
**Shareholders' funds**|**2023**
**£**
302
157
110,695
110,852
(11,470)
99,382
99,684
99,684
99,684|**2022**
**£**
471
1,567
99,311
100,878
(4,549)
96,329
96,800
96,800
96,800|**2022**
**£**
471
1,567
99,311
100,878
(4,549)
96,329
96,800
96,800
96,800|
|---|---|---|---|
|||||
||||96,800|
||||96,800|
||||96,800|
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
The members have agreed to the preparation of abridged accounts for this accounting period in accordance with Section 444(2A) of the Companies Act 2006.
Richard J Heath Director Approved by the board on 22 August 2024
13
## **Hanbury Countryside Show Society Ltd Statement of Cash Flows for the year ended 30 November 2023**
|**Operating activities**
Profit/(loss) for the financial year
Adjustments for:
Interest receivable
Depreciation
Decrease/(increase) in debtors
Interest received
Cash generated by/(used in) operating activities
**Investing activities**
Payments to acquire tangible fixed assets
Cash generated by investing activities
**Financing activities**
Cash generated by financing activities
**Net cash generated/(used)**
Cash generated by/(used in) operating activities
Cash generated by investing activities
Net cash generated/(used)
Cash and cash equivalents at 1 December
Cash and cash equivalents at 30 November
Cash and cash equivalents comprise:
Cash at bank
Increase/(decrease) in creditors|**2023**
**£**
2,884
(827)
169
1,410
6,921
10,557
827
11,384
-
-
-
11,384
-
11,384
99,311
110,695
110,695
110,695|**2022**
**£**
(14,400)
(32)
255
(932)
(8,870)
(23,979)
32
(23,947)
-
-
-
(23,947)
-
(23,947)
123,258
99,311
-
99,311
99,311|
|---|---|---|
14
**Hanbury Countryside Show Society Ltd Notes to the Accounts for the year ended 30 November 2023**
## **1 Accounting policies**
## _**Accounting policies**_
The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - Charities SORP (FRS102) and the Companies Act 2006.
## **Going Concern**
At the time of approving the accounts, the trustees have a reasonable expectation that the charity has adequate resources to continue operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts.
## **Charitable Funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.
## **Basis of preparation:**
The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015). All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount quantified with reasonable accuracy. Income is measured at the fair value of the
## **Depreciation**
Plant and machinery 20% straight line Fixtures, fittings, tools and equipment 20% straight line
## _**Debtors**_
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
## _**Creditors**_
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
15
## **Hanbury Countryside Show Society Ltd Notes to the Accounts for the year ended 30 November 2023**
|**2**
**Income**
Income from charitable activities
Other income - support grants
Donations including gift aid
Gift Aid Tax Rebate
Other operating income - jump hire
Interest receivable
**3**
**Operating Surplus/( Deficit)**
This is after charging:
Depreciation of owned assets
**4**
**Tangible fixed assets**
**Cost**
At 1 December 2022
At 30 November 2023
**Depreciation**
At 1 December 2022
Charge for the year
At 30 November 2023
**Net book value**
At 30 November 2023
At 30 November 2022
**5**
**Debtors**
Trade debtors
Other debtors|**2023**
**£**
166194
2050
7490
0
200
827
176,761
169
**2023**
**£**
150
7
157|**2022**
**£**
147968
2667
451
112
200
32|
|---|---|---|
|||151,430|
|||255|
|||**Total**
**£**
11,582|
|||11,582|
|||11,111
169|
|||11,280|
|||302|
|||471|
|||**2022**
**£**
1,270
297|
|||1,567|
16
## **Hanbury Countryside Show Society Ltd Notes to the Accounts**
**for the year ended 30 November 2023**
|**6**
**Creditors: amounts falling due within one year**
Trade creditors
Other creditors
**7**
**Profit and Loss Account**
At 1st December
Profit/( Loss ) for the financial year
At 30th November|**2023**
**£**
8,178
3,292
11,470
**2023**
**£**
96,800
2,884
99,684|**2022**
**£**
2,417
2,132|
|---|---|---|
|||4,549|
|||**2022**
**£**
111,200
(14,400)|
|||96,800|
## **8 Trustees remuneration and benefits**
There were no trustee remunerations or other benefits for the year ended 30th November 2023 nor for 2022
## **Trustees / Directors expenses**
Trustees / Directors expenses reimbursed for the year to 30 November 2023 was nil.
## **9 Staff Costs:**
There was a paid employee during the year ended 30 November 2023; however no directors were paid in the year, and nor for the year ended 30 November 2022
|||**2023**|**2022**|
|---|---|---|---|
|||Number|Number|
|**a**|Average number of employees / Directors|6|6|
||**Volunteers**|||
|**b**|Average number of volunteers|315|335|
## **10 Other information**
Hanbury Countryside Show Society Limited is a private company limited by guarantee. The members of the company are the trustees named on page 3. In the event of the charity being wound up under the Memorandum and Articles of Association have to contribute a sum not exceeding £ 10 each.
17
## **Hanbury Countryside Show Society Ltd Detailed Income and expenditure for the year ended 30 November 2023**
_This schedule does not form part of the statutory accounts_
|**Income**
Show Costs
**Gross profit**
Show support costs
Administrative expenses
Other operating income
**Operating profit/(loss)**
Interest receivable
**Profit/(loss) before tax**|**2023**
**£**
166,194
(72,390)
93,804
(92,724)
(8,763)
9,740
2,057
827
2,884|**2022**
**£**
147,968
(66,068)|
|---|---|---|
|||81,900
(91,723)
(8,039)
3,430|
|||(14,432)
32|
|||(14,400)|
18
## **Hanbury Countryside Show Society Ltd Detailed Income and expenditure for the year ended 30 November 2023**
_This schedule does not form part of the statutory accounts_
|**Income**
Income from charitable activities
Catering
Ground works
Marquee hire
Medical facilities
Rosettes
Show attractions
Show expenses other
Show support costs
**Show Support Costs**
Advertising and PR
Design & Proof Printing
Card Commission Fee
Consultancy fees
Equipment hire
Fund Raising Events
Health and Safety
Insurance
Internet and WIFI Charges
Judges
Meetings
Other fees
Other support services
Postages
Prizes
Show Manager Support Services
Telephone and fax
Tickets
Website expenses
Payroll expenses
Disallowed VAT on cost / expenses|**2023**
**£**
166,194
9,544
9,941
29,966
4,194
2,427
6,285
1,429
8,604
72,390
8,078
4,875
2,186
3,108
11,711
-
2,625
706
4,593
1,862
430
-
312
821
17,052
-
227
5,019
1,499
21,883
5,737
92,724|**2022**
**£**
147,968|
|---|---|---|
|||8,502
7,089
31,625
4,500
2,238
4,895
2,215
5,004|
|||66,068|
|||9,715
7,777
1,460
3,365
11,979
-
2,682
1,292
4,209
4,219
-
-
297
1,021
15,701
1,419
230
2,666
653
23,038
-|
|||91,723|
19
## **Hanbury Countryside Show Society Ltd Detailed Income and expenditure for the year ended 30 November 2023**
_This schedule does not form part of the statutory accounts_
|**Administrative expenses**
General administrative expenses:
Stationery and printing
Subscriptions
Bank charges
Insurance
Software
Depreciation
Legal and professional costs:
Accountancy fees
Other legal and professional
**Donations / Awards**
Charitable donations
Total Administration Expenses
**Other operating income**
Other operating income
Wychavon Grant
Donations received
Gift Aid Tax Receipt|**2023**
**£**
900
1,643
128
-
1,025
169
3,865
235
13
248
4,113
4,650
4,650
8,763
200
2,050
7,490
-
9,740|**2022**
**£**
620
835
90
891
-
255|
|---|---|---|
|||2,691|
|||235
13|
|||248|
||||
|||2,939|
|||5,100|
|||5,100|
||||
|||£8,039|
|||200
2,667
451
112|
|||3,430|
20