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2021-09-30-accounts

Cross Gates & District Good Neighbours' Scheme CIO

Charity number 1160095

Annual Report and Financial Statements

for the year ended 30 September 2021

Cross Gates & District Good Neighbours' Scheme CIO

Annual Report and Financial Statements for the year ended 30 September 2021

Contents Page
Trustees' report 2 to 4
Examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the accounts 8 to 12

Prepared by West Yorkshire Community Accounting Service

1

Cross Gates & District Good Neighbours' Scheme CIO

Trustees' report for the year ended 30 September 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates William Hyde Chair Jacki Lawrence Vice-chair Irene Midgley Treasurer Anita Naylor Cllr Pauline Grahame Hazel Watson Joe Birch Resigned 17 May 2021 Lynda Pitts David Smith Brian Sugden Appointed 9 February 2021 Charity number 1160095 Registered in England and Wales Registered and principal address Bankers Station Road CAF Bank Ltd Cross Gates 25 Kings Hill Avenue Leeds West Malling, Kent LS15 7JY ME19 4JQ

Independent examiner

Simon Bostrom FCIE West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) formed on 22 Jan 2015.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Objectives and activities

The charity's objects

The objectives of the CIO are:

a) to promote the relief of elderly people in any manner which now or hereafter may be deemed by law to be charitable in Cross Gates and neighbouring areas in the east of Leeds.

b) the advancement of the education of older people in the area of benefit in relation to financial, health, housing and welfare entitlements.

c) the advancement of the education of the public, promotion of research concerning the needs of older people in relation to the provision of support, such as fuel, heat and light and the publication of useful results of such research.

2

Cross Gates & District Good Neighbours' Scheme CIO

Trustees' report (continued) for the year ended 30 September 2021

Objectives and activities (continued)

The charity's main activities

Leeds City Council’s ‘Neighbourhood Network’ grant continues to provide long term sustainability and a firm foundation to build on. We augment this basic funding with income from other grants and commissioning, from fundraising, and from small charges for our activities. Although they will be a 10% reduction in the Neighbourhood Network grant because of Council spending constraints, the potentially adverse effects of such a change have been offset by extra statutory funding received for Covid support.

As of September 2020, our operations were focused on the Coronavirus pandemic and managing local lockdowns. We were funded by Leeds City Council to operate a Covid Community Hub for the Cross Gates & Whinmoor Ward, managing community volunteers and support services, including delivery of food hampers, prescription collections and other assistance for the vulnerable and shielding. Our own one-to-one volunteering services had been redirected to telephone delivery and we continued to contact all of our 1,200 members for regular telephone welfare checks. A team of 60 of our staff and volunteers were providing weekly befriending calls to more that 300 of our members. Our digital offer had become well established, with daily virtual activities such as coffee mornings, bingo, book club, quizzes and more. Our Digital Coordinator, together with her digital volunteers, has trained over 100 of our members, all older people, to get online. We also have a tablet loan ‘Try before you buy’ scheme.

We have continued to operate as a Digital Health Hub.

The support from Leeds City Council for the Covid Community Hub was extended to the end of June 2021, then superseded by funding delivered via Voluntary Action Leeds to continue this successful innovation as a local Community Hub post-Covid (see Achievements below).

There has been further investment from Leeds City Council for the ongoing SWIFt befriending project, which will now continue until at least March 2022, enabling continued engagement and support for our harder to reach members with more complex health needs.

When Covid vaccinations commenced, we assisted many of our members with their appointments.

With extra money received through Leeds City Council for the Clinically Extremely Vulnerable, we increased our one-to-one staffing to support those that were struggling, providing extra telephone contact, door-step visits or wellbeing walks, building confidence to get back out to group activities as lockdowns lift.

We have now begun to re-open our face-to-face operations, whilst still following Covid safe protocols. The great majority of our members are keen to return to the activities they enjoyed before the pandemic. Those who are anxious about going out again after shielding are receiving one-to-one support. Some of the extra cost incurred was subsidised by support from the Daily Mail Pride of Britain fund. Numbers in groups are smaller than before but we have duplicated some groups to ensure we can provide our service to as many as possible.

Public benefit statement

In setting our objectives and planning our activities, our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the relief of elderly people in need because of ill health, disability, financial hardship or social isolation, and to the advancement of education and research.

Achievements and performance

In a major new venture in 2020-21, we have taken on the management of the Community Hub for Cross Gates & Whinmoor Ward and will run it from a shop unit in the local Crossgates Shopping Centre. Funding from Voluntary Action Leeds was for six months but we extended this from our own resources to be sure to deliver one year’s operation initially. During this period, we intend to establish the Community Hub as a viable ongoing resource. We will exploit its position right at the heart of the local community for our own operations and will create income by offering it to others such as GPs, Cross Gates Local Care Partnership, other local charities, police, local authority, mental health, etc. to engage with their clients also. We will exploit the outreach opportunities to recruit new members and volunteers. Because the Community Hub is intended to support all of society, we expect to amend our Constitution to cover families and children as well as older people.

3

Cross Gates & District Good Neighbours' Scheme CIO

Trustees' report (continued) for the year ended 30 September 2021

Achievements and performance (continued)

In another major initiative, Leeds City Council has promoted access by the third sector to the Leeds Care Record, which collects together all of the patient data sets from primary and secondary care, hospitals, social care and mental health for the city. Most of the larger health and care charities in Leeds have embarked on this path and can see great advantages for their operations. As mandatory requirements for LCR access, we have completed the Data Security and Protection Toolkit (an extensive series of audit questions from NHS Digital) and have obtained an NHS mail email address for Cross Gates Good Neighbours. As a part of DSPT compliance, the security of our own powerful Database has been enhanced with two-factor authentication for user access.

In addition to SWIFt (see above), we have continued to seek and raise grant funding to support our ongoing activities, with particular focus on digital exclusion, which has been highlighted by the pandemic:

Time to Shine Small Funds Intergenerational Round: Funding from Leeds Community Foundation for training of older people who are digital novices by college or university students.

Nobody Left in the Dark: Sponsors include The Good Things Foundation. Teaches the financially and digitally excluded how to get better deals through using the internet and save money, while staying safe.

Digital Divide Test and Learn: Funded by Voluntary Action Leeds to increase our IT support offer, developing and training more volunteers and providing additional iPads and tablets for members to use in our ‘Try before you buy’ scheme.

Financial review

The net income for the year was £71,384, including net income of £7,054 on unrestricted funds and net income of £64,330 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £205,910.

We aim to hold reserves amounting to six months’ average expenditure; this includes the full redundancy liability.

We finished the 2020-21 year with a balance of £302k net current assets, of which 96k were restricted funds, leaving £206k unrestricted. Our Reserves Policy currently mandates £122k to cover 6 months average expenditure plus full redundancy liability. This leaves £84k of immediately available unrestricted funds. We have taken on additional staff during the last year, we have some major funding streams ending or uncertain, and we have an additional and untested liability with the new Community Hub.

Our Reserves Policy requires us to consider our commitments and activity levels and the risk associated with each stream of income and expenditure. For 2021-22 as Trustees we will consider increasing our reserves target policy to £180k to reflect our expanded staffing and our new commitment to the Community Hub. The £84k of immediately available unrestricted funds will continue to cover staff salaries for our vital workers after our Building Connections (National Lottery) funding ended in 2020-21 and when our Rank Foundation funding ends in 2021-22; in addition, our Supported Wellbeing and Covid funding (including support for the Community Hub) from Leeds City Council is only guaranteed until March 2022.

Signed on behalf of the board of trustees on 30/11/2021

0

4

Cross Gates & District Good Neighbours' Scheme CIO

Independent examiner's report to the trustees of Cross Gates & District Good Neighbours' Scheme CIO

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 September 2021, which are set out on pages 6 to 12.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since the CIO's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a member of ACIE which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Simon Bostrom FCIE

30/11/2021

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

5

Cross Gates & District Good Neighbours' Scheme CIO

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 30 September 2021

Notes
2021
Unrestricted
funds
£
Income from:
Grants and donations
(2)
21,162
Sales and fees
8,885
Fundraising
1,198
Social events
-
Bank interest
12
Total income
31,257
Expenditure on:
Salaries, NI and pensions
(3)
9,774
Payroll costs
90
Staff travel expenses
-
Materials and resources for activities
-
Training
-
Volunteer expenses and costs
60
Postage
36
Telephone and internet
-
Stationery
147
Independent examination
180
Printing and copying
1,012
Repairs, maintenance and cleaning
1,816
Insurance
-
Rent, rates and service charges
-
Room hire
2,580
Food and refreshments
134
Memberships and subscriptions
72
Furniture and equipment
485
Tutors fees
116
IT support and website
960
Entertainers
165
Prizes
-
Bank charges
-
Minibus expenses
551
Sundries
120
Recruitment
-
Depreciation
5,601
Total expenditure
23,899
Net income / (expenditure)
7,358
Transfers between funds
(304)
Net movement in funds
7,054
Fund balances brought forward
209,108
Fund balances carried forward
(4)
216,162		 2021
Restricted
funds
£
290,178
11,504
1,383
-
-
303,065
180,946
1,505
148
2,731
821
654
69
2,933
312
1,020
3,556
1,017
744
6,024
1,649
12,527
543
4,503
7,494
2,435
-
1,030
124
6,173
34
47
-
239,039
64,026
304
64,330
31,479
95,809		 2021
Total
funds
£
311,340
20,389
2,581
-
12
334,322
190,720
1,595
148
2,731
821
714
105
2,933
459
1,200
4,568
2,833
744
6,024
4,229
12,661
615
4,988
7,610
3,395
165
1,030
124
6,724
154
47
5,601
262,938
71,384
-
71,384
240,587
311,971		 2020
Total
funds
£
230,567
29,789
814
7,548
140
268,858
166,642
1,383
901
6,555
195
2,190
1,400
3,223
474
1,020
4,022
1,463
634
4,500
7,094
15,059
623
4,187
10,165
1,688
290
1,630
60
5,099
105
-
5,274
245,876
22,982
-
22,982
217,605
240,587

All incoming resources and resources expended derive from continuing activities.

6

Cross Gates & District Good Neighbours' Scheme CIO Balance sheet

as at 30 September 2021
2021
Unrestricted
£
Fixed assets
Tangible assets
(5)
10,252
Total fixed assets
10,252
Current assets
Debtors and prepayments
(6)
231
Cash at bank and in hand
(7)
206,922
Total current assets
207,153
Current liabilities:
amounts falling due within one year
Accruals
1,243
Total current liabilities
1,243
Net current assets / (liabilities)
205,910
Net assets
216,162
Funds
Unrestricted funds
216,162
Restricted funds
-
Total funds
216,162		 2021
Restricted
£
-
-
5,292
90,877
96,169
360
360
95,809
95,809
-
95,809
95,809		 2021
Total
£
10,252
10,252
5,523
297,799
303,322
1,603
1,603
301,719
311,971
216,162
95,809
311,971		 2020
Total
£
14,546
14,546
8,781
219,215
227,996
1,955
1,955
226,041
240,587
209,108
31,479
240,587

The financial statements were approved by the board of trustees on 30/11/2021

William Hyde (Trustee)

7

Cross Gates & District Good Neighbours' Scheme CIO

Notes to the accounts

for the year ended 30 September 2021

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Kitchen equipment: over 4 years

Minibus and related equipment: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

8

Cross Gates & District Good Neighbours' Scheme CIO

Notes to the accounts continued

for the year ended 30 September 2021

1 Accounting policies (continued)

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

2 Grants and donations
Charles and Elsie Sykes Trust
Good Things Foundation
John Fieldhouse legacy
Leeds City Council (LCC)
Leeds Community Foundation (LCF)
Leeds Convalescent Society
Leeds Older People's Forum (LOPF)
National Lottery Community Fund (NLCF)
Reach plc
The Rank Foundation
BT Skills
Digital Inclusion
GT Digital
Lloyds Foundation
Martin Lewis Fund
Morel Trust
Neighbourly Community Fund
Wades Charity
Windmill Community
Donations		 2021
Unrestricted
funds
£
-
-
10,000
-
-
-
-
-
2,500
-
-
-
-
-
-
-
-
-
-
8,662
21,162		 2021
Restricted
funds
£
3,000
8,663
-
226,109
11,903
1,100
1,550
14,735
-
20,478
-
-
-
-
-
-
-
-
-
2,640
290,178		 2021
Total
funds
£
3,000
8,663
10,000
226,109
11,903
1,100
1,550
14,735
2,500
20,478
-
-
-
-
-
-
-
-
-
11,302
311,340		 2020
Total
funds
£
-
2,500
-
164,201
1,347
450
-
33,269
-
-
2,500
5,000
125
500
5,000
750
400
2,000
400
12,125
230,567

9

Cross Gates & District Good Neighbours' Scheme CIO

Notes to the accounts continued

for the year ended 30 September 2021

Notes to the accounts continued
for the year ended 30 September 2021
**3 ** Staff costs and numbers 2021 2020
£ £
Gross salaries 177,179 155,059
Social security costs 12,415 11,143
Employment allowance (4,000) (4,000)
Pensions 5,126 4,440
190,720 166,642
The average number employees during the year was 10.7, being an average of 6.2 full time equivalent (2020:
8.7, 5.6 FTE). There were no employees with emoluments above £60,000.
Defined contribution pension scheme
Costs of the scheme to the charity for the year
4 Restricted funds
Balance b/f
£
LCC Adult Social Care
9,611
Lunch Club
1,748
TTS Shared Tables
3,146
TTS Supported Wellbeing
940
T Days lunch club
1,601
Housing Area Panel
695
Minibus Fund
400
National Lottery Com. Fund
621
Good Things Digital
3,500
Covid 19 support grants
8,610
Live Well Café
607
Leeds Convalescent Society
-
The Rank Foundation
-
31,479		 Incoming
£
118,609
8,684
30,000
3,983
-
6,387
14,735
22,590
76,500
-
1,100
20,478
303,065		 Outgoing
£
109,688
7,108
-
29,103
3,029
695
7,087
15,356
15,464
35,043
130
1,100
15,236
239,039		 2021
£
5,126
Transfers
£
-
(1,307)
-
-
-
-
1,611
-
-
-
-
-
-
304		 2020
£
4,440
Balance c/f
£
18,532
2,017
3,146
1,837
2,555
-
1,311
-
10,626
50,066
477
-
5,242
95,809

Fund name Purpose of restriction

LCC Adult Social Care Lunch Club

Delivery of the Neighbourhood Network Scheme For the set up and running of a Lunch Club

£1,307 was transferred from this fund for the purchase of an oven, which is then depreciated as a general fund asset.

TTS Shared Tables TTS Supported Wellbeing T Days lunch club Housing Area Panel Minibus Fund

National Lottery Com. Fund Good Things Digital Covid 19 support grants

Live Well Café Leeds Convalescent Society The Rank Foundation

For the Pilot shared tables scheme

To fund part time workers and a contribution to overheads To set up and run the T days lunch club.

Towards the costs of the Exercise tutor and for the minibus running costs Towards minibus overheads re. assisted trips

£1,611 was transferred into this fund to reflect a misallocation in 2019-20 Towards the Living La Vida Local befriending scheme Towards Digital inclusion project including salaries Funding from LCC, Charles and Elsie Sykes Trust and LOPF To cover hampers, staffing and associated overhead costs Towards the Live Well Café costs

Towards the cost of purchasing extra tablets for training and loaning For the salary costs of the Time to Shine leader on digital publicity

10

Cross Gates & District Good Neighbours' Scheme CIO

Notes to the accounts continued

for the year ended 30 September 2021

5
6
**7 **		 Tangible assets
Cost
At 1 October 2020
Additions
At 30 September 2021
Depreciation
At 1 October 2020
Charge for year
At 30 September 2021
Net book value
At 30 September 2021
At 30 September 2020
Debtors and prepayments
Debtors
Prepayments
Cash at bank and in hand
Cash at bank
Cash in hand		 £
-
1,307
1,307
-
327
327
980
-
Kitchen
equipment		 £
39,095
-
39,095
24,549
5,274
29,823
9,272
14,546
2021
£
231
5,292
5,523
2021
£
297,697
102
297,799
Minibus
and related
equipment		 Total
£
39,095
1,307
40,402
24,549
5,601
30,150
10,252
14,546
2020
£
8,256
525
8,781
2020
£
219,172
43
219,215

8 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The key management personnel of the charity include the trustees and Chief Executive Officer and two other managerial roles. The total employee benefits received by the remunerated key management personnel were £98,526 (previous year: £39,027).

No trustee received any remuneration or benefit in this capacity during this or the previous year.

9 Operating leases

Within one year
Expected future minimum lease payments over the remaining
life of the lease, analysed into the period in which the
commitment falls due:		 2021
£
17,605
17,605		 2020
£
-
-

11

Cross Gates & District Good Neighbours' Scheme CIO

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 September 2021

2021
2020
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants and donations
21,162
10,175
Sales and fees
8,885
22,081
Fundraising
1,198
87
Social events
-
7,548
Bank interest
12
140
Total income
31,257
40,031
Expenditure
Salaries, NI and pensions
9,774
5,001
Payroll costs
90
250
Staff travel expenses
-
270
Materials and resources for activities
-
5,820
Training
-
47
Volunteer expenses and costs
60
569
Postage
36
-
Telephone and internet
-
-
Stationery
147
391
Independent examination
180
-
Printing and copying
1,012
-
Repairs, maintenance and cleaning
1,816
1,215
Insurance
-
-
Rent, rates and service charges
-
1,125
Room hire
2,580
899
Food and refreshments
134
-
Memberships and subscriptions
72
185
Furniture and equipment
485
1,433
Tutors fees
116
-
IT support and website
960
1,630
Entertainers
165
190
Prizes
-
1,630
Bank charges
-
-
Minibus expenses
551
4,453
Sundries
120
105
Recruitment
-
-
Depreciation
5,601
5,274
Total expenditure
23,899
30,487
Net income / (expenditure)
7,358
9,544
Transfers between funds
(304)
2,000
Net movement in funds
7,054
11,544
Fund balances brought forward
209,108
197,564
Fund balances carried forward
216,162
209,108		 2021
Restricted
funds
£
290,178
11,504
1,383
-
-
303,065
180,946
1,505
148
2,731
821
654
69
2,933
312
1,020
3,556
1,017
744
6,024
1,649
12,527
543
4,503
7,494
2,435
-
1,030
124
6,173
34
47
-
239,039
64,026
304
64,330
31,479
95,809		 2020
Restricted
funds
£
220,392
7,708
727
-
-
228,827
161,641
1,133
631
735
148
1,621
1,400
3,223
83
1,020
4,022
248
634
3,375
6,195
15,059
438
2,754
10,165
58
100
-
60
646
-
-
-
215,389
13,438
(2,000)
11,438
20,041
31,479		 2021
Total
funds
£
311,340
20,389
2,581
-
12
334,322
190,720
1,595
148
2,731
821
714
105
2,933
459
1,200
4,568
2,833
744
6,024
4,229
12,661
615
4,988
7,610
3,395
165
1,030
124
6,724
154
47
5,601
262,938
71,384
-
71,384
240,587
311,971		 2020
Total
funds
£
230,567
29,789
814
7,548
140
268,858
166,642
1,383
901
6,555
195
2,190
1,400
3,223
474
1,020
4,022
1,463
634
4,500
7,094
15,059
623
4,187
10,165
1,688
290
1,630
60
5,099
105
-
5,274
245,876
22,982
-
22,982
217,605
240,587

12