Brown & Lough Accountants Ltd 4 Tyne View, Newcastle upon Tyne, NE15 8DE Tel: 0191 414 3535
Company number: 4629791 registered in England & Wales Email: info@brownandlough.co.uk
Dear Trustees,
Following the preparation of the annual financial accounts for Swalwell Community Association CIO, I would like to highlight my professional opinion in relation to cash records not provided to us. I suspect that these annual accounts do not depict a true representation of all financial activity for the year and inconsistencies may be found between this years and prior years account figures.
Only 4 months of cash records were provided to us for the preparation of these financial accounts. Therefore, for the remaining 8 months, we have had to include a balancing figure of £1893.12 to ensure our cash records balance to the closing balance of £6.71. This balancing figure is an annual net movement of cash and excludes any cash expenditure within the missing 8 months as the balance was to account for cash paid into the bank. It is highly unlikely that within the 8 months we are missing records for that there is no cash expenditure. Therefore, we anticipate that there is cash expenditure and cash income for these 8 months excluded from the accounts.
Please be aware that the net surplus/profit for the year would be the same if these missing records were to alter figures, however, we do anticipate that individual income and expenditure categories should have more financial activity within them, which would net off to our balancing figure of £1893.12.
As an example, we could be missing £10,000 worth of income and £8,106.88 of expenditure, which would net off to our figure of £1893.12 included in sales, although we arrive at the same profit, it does cause the financial activity for the year to be understated.
If any elaboration is needed, please feel free to contact me.
Kind Regards,
Amy Bowman Brown & Lough Accountants Ltd
SWALWELL COMMUNITY ASSOCIATION CIO REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 Brown & Lough Accountants Ltd 4 Tyne View. Lemington, Newcastle Upon Tyne. NE15 8DE Tale hone. O 191 214 3j3j
SWALWELL COMMUNITY ASSOCIATION CIO REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 Contents Trustees, Annual Report Receipts and Payments k(xiunt Statement of Assets and LiabilleS Notes to the A¢o)unts 31-D21
SWALWELL COMMUNrrY ASSOCIATION CIO TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 DECEAIBER 2021 Twst {Chair) (Treasurer) Smiiesh Chauhan Chrtopher Or(F Manjinder &ThJh Sony? Hav David BrWy Petsr Cra Ck8re Hardie nted 22 Juty 2022 31-ll•21 R•glstgrod Charlty Numb•r 118IY)81 Prlnclpal Addr• 74 Clav•dThJ Road Sw8trhBII Ne*¢8sYe Upm Tyn8 and Wear NE16 3EX countants & Lwdh IJnt0nls Lld Lamirlon Nèv+t8$lle upon Ty NE15 8DE Bank•r• L19 BarAE PIC 44 Front Str68t WhKkham N6¥braslJe Up)n Tyne NE16 40S Structur•. gov•rnanc• and managemont Swah¥ell Conwnunty Asso¢iatlon b8cam• a tharItse ircKpoTa1ed organisation (CIO) M 22 J8nuory 2015 under its con8blution registered wilh the Charity Commission on that day. The charity aims lo mJint8in rt$ fvrttions by reCrung local people ano 0th8r appropriate indmduals from the locality Wt have the necessary skills and Ioc81 knthedge to monitor the fin¥noal position of the charity. and to make the necessary provi¥M ofa(mModatIOn to the community.
SWALWELL COMMUNiff ASSOCIATION CIO TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 310ECEMBER 2021 The recnjilment ol now Trustee5 is a matter for the Board of Trustees, and %thgn vacancies arlse. in either numbers or skill coverage. the Chaimian will be asked lo apwoach SUrtab candidates from Ihg combined contacts of all current Trusleos. Such apwintrmenls Mll bear in mind the need to have knrythedge of th8 area. an understanding of and empathy wth the charitable sector, CoUpd a general reuyJnthon of the needs ol the communrty. Other than as noted in thè financlal revigw on p8ge 3 Ie of the Trustees are ent8 to. ilor receNed. any remuntrrath)n for their Ser¥S to tha charity durfrKJ the year. ObJe¢tlv•¥ and actlvltl•s The charitst40 ObdiVe$ ol the CIO are: To improve the CcThJonS of of inhabitants oflha k1 arg8 wlthout dlsunctlon of sex, SOXL1 orientslitin. age, disatslity. natlonalty, race or ol cal. rglgious or other oplnions. by assocAating Ic¥Jether in a cornrr 6ffcKI to a(1vwth educa1 and to pYovid& facilliitis in the interests of sodgl w&W8re, recreation and leisure. To secure th& estsbllshrrl of a communlty ¢entro and lo mainialn ar¥J manage that cèntr8 Iwhgthor olong or In ctropwakn any stslutory avlty or other porson (ff In furtherance ofth8 obje¢tivo8. To promote SLth other pwpos¢s as may from to bo detemilned by the TNstegs. During the year the communlty ¢entre was made available for varkn48 community xtNities wch as d8ndng clvbs, Iltness clijbs, sports club$. nalLbf0 dubs. hislw clubs, fund faislng 08 Yall 88 hosti coffe8 MOrrn9$ and blngo In the afternoons. The Irusloe8 hav¢ had regard to the guldarKo Issued to I Charity C(rfnmlsskffi on wblk bor1. hl•v•m•nts •nd p•rfrJrnMnc• Reslridons Imposed by tho gobal COVID pondemk meant th81 for p81iods ttwwhoLrt 2020 CIO was uroble lo provldg Iho use of th? conmunlty centre. When open the Community Centrg ¢onb'nuod to hosl a van&ty of events 8Tra Oven t•then dosed the CIO has been able to 0s818l local food banks vthh donal# worth £1,(KM) lo help support It0 most in n88d in ow aroa. Flnan¢lal r•vl•w The finandal $18lements comprise the Receipts ond PaYn)ts kC(rtl. ts Stolwiwnt of A88ets and Liabilitlgs and the Notes to the Accoun15. They have b88n proparnd as dtiscrthd in Nots 110 the Pttounts. Totsl receipts in the year amounted to £21,008. of these receipts r8late to Govemmenl grants receNed 1¢h amounted lo £15.449. These grants havg WPFY)rted the orwiThJ operatry costs of the centre.
SWALWELL COMMUNITY ASSOCIATION CIO TRUSTEES. ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2021 Due lo the nature ol ro¢ords provklod to prepare the accourts, li is our profession opinK)n th tumover and expenditure may be Lnder represonted 7Mth regards lo missiry cash records. Th8refora. although pawnents look lo h8ve Teduced and income increased. our 0nts" opinion )uld be that these are both und8rstani8d and should have more arAtivity included vthhin the profil and bs$ a¢counts. Due lo inadequate cash records provhl8d {only 4 out of 12 J¥v)nlhsl, balancing chargo of £1893.12 of cash paid into the bank has been induding vitthin tha sales figure. However this is simply the net movement of mis5irvJ c85h in the year and doesnt indud& all finanaal activty which would have been accounted for rf re¢crfds VIWO kept and pyovhled. Overall the CIO has ache a signlfKant svryjtus 01 £11,478 and reserves are heamhy can usgd for ongolng maintenance and improvement of centr& and fty Iho CIO lo be a greater asset to the Ictal eommunlty. The CIO has eNJ¥ge(J the servths ol Brovm & Lough Puwnlanis Ltd. an kndeFwthIl fimi of accountants lo ensure ¢ontinu8d gmual r•porting o)mplian¢e. The Trustees are grataful for thw'r I1 and osslstance for thls vnrk. Ru•r pollcy Th8 trust8es have agreed that the assooation should mthtakn a mknlmum18vd of r8soThes suffidenl to cover 811 operalno costs for at1oa$l 6 months. Al the year erKI funds on hand Te sufficlgnt lo po¢gntially cover over 2 ars, normal operating costs however the Trustees r8cc¥Jnise the Mgd to rtInOI Invest funds Dilo the mainlonance and Improvemenl ol thè Ctsmmunty Centre and faulitias. D•cl*rntlon The Trusl88s dg¢laro that they have approved tht Trustees. rnFrfxI abovo. SKJned on beh8Mof of the charitys Trustfjes.. Skdnature.. Smlt•sh chaun- ¢h•lr Chrtsloph•r Ord. Tr$1¢1 Dale:
SWALWELL COMMUNI ASSOCIATION CIO RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021 2021 2020 RK•lpts Centre hire Canteen income Fund raising athvrb8S Grants received Membership fees Bank interest 4.913 33 375 12,803 527 15.449 109 21,¢J)8 18.990 P¥ym•nts Tfustee remunerdlion Volunteers. gratuities Food bank donations Water rates Heat and liglrt Cleaning and hygienfr Canteen expenses Telephone and intemet Poslage, printy'ng and ststionery Repairs and malntenanra Insurance PPLPRS Licenr TV Licence Accountsn¢y Fees Professional fees Sundries Depreciation of plant and machinery Depreciation of computer equipment 3.925 66 1.000 165 2.617 277 227 4.261 1,921 412 101 425 730 280 730 254 116 110 65 1,Q38 42 11,651 N•t R•c•lpts l (Paym•ntsl 11,478 7.339 Not SurpluslDofeclt at th• •nd of tho y••r All above Iransacllons and balances relale to unrestricted funds. 11,478 7,339
SWALWELL COMMUNITY ASSOCIATION CIO STATEMENT OF ASSETS AND LIABILITIES AS AT 31 DECEMBER 2021 2021 2020 Cagh at bank and in hand Lloyds Bank Treasurerfs Ac£ount Virgin Money SavirwJs Account Cash in haThY 50,362 15,764 22,230 12 Total Cash Funds 50,369 Othor monetary assots Sl(Kk at cost Insurance paid for the xI ytar 31-Dec-21 PPUPRS prepaid for the n8Xt year PAYE balance due from HMRC Council grant re¢eiva149 25 602 15 730 31 22 1.334 2,132 15 648 A88ets retalned lor tho charltys own u Computer equipment- at current value" 0r 8quipm8nt- at current wal. 752 750 1.315 750 Llablllll•8 Heat and ligm Wat&r arKI sewerage Acccountancy Fees 728 1,173 10 720 1.543 Charlty Fund• at Year End 50.823 39.345 All bala5 recorded above relate to unrestrkled lur#Js. 'Currenl v81ue has been estimated by th8 Trtee8. Oihor and flnanclal commlknonls At the period end the CIO was the registered leaseholder of Swafrwdl Community Centre, 74 Clavering Road, Swalwell. Newcastle Upon Tyr*. NE16 3EX. The lease expires on 4 June 2050 and has been provided to the CIO at rK) charge by The Borough Courtil of Gateshead. The Statement of Assets and Llai4lRles was apwoved by ts trustees on 12 August 2021 and 51gned on their behair ty. Signature: SrnitO8h Chauhan - Chair Christopher Ord- Treasurer Date..
SWALWELL COMMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 Accounts: Basis of preparatlon Thes8 accounts have been prepared on a Reip1S and Payments basis under section 133 of The Charities Act 2011 and ¥Mth regard to the application of s.62 of The Charitable Incorporated Organisaiions {Gen8ral) Regulations 2012. Due to the nature of recvrds provided to prepa the accounts. it is our professional opinion that tumover and expenditure may be urKler represented with regards to missing cash records. Guarantees and sècurlty During the entir8 year under review arKI at th8 year end the CIO has not entered into any agreements for which guarantees of debt have been provided. The CIO does not hav8 any liabilities at the year end for which security ov8r any of its assets has been given. 31-Doc-21