Charity Number 116(X)54 THE DOROTHY PAMELA SMITH CIO TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2025
THE DOROTHY PAMELA SMITH CIO CONTENTS Page Reference and administrative details of the CIO, its Trustees and advisers Trustees, report Independent examinerfs report on the financial statements Statement of financial activities Balance sheet Notes to the financial statements 8-17
THE DOROTHY PAMELA SMITH CIO REFERENCE AND ADMINISTRATIVE DEfAILS OF THE CHARITABLE INCORPORATED ORGANISATION, ITSTRUSTEES AND ADVISERS FOR THE YEAR ENDED 5- APRIL 2025 TRUSTEES Rosemary Hyde (Chair) Helen Munro Harriet Parker Rebecca Parker. CHARITY REGISTERED NUMBER 116(K)54 PRINCIPAL OFFICE 4 Clopton Court Clopton Road StratFord upon Avon CV37 6TP. BANKERS Barclays plc I Churchill Place London E14 5HP INDEPENDENT EXAMINER Julia Lucas Baracot Pimlico Lane Alve5ton Stratford upon Avon CV37 71U
THE DOROTHY PAMELA SMITH CIO Charity Number I1654 TRUSTEES ANNUAL REPORT FOR THE YEAR TO 5th April 2025 The Dorothy Pamela Smith CIO is a Charitable Incorporated Organisation governed under a trust deed and registered with the Charity Commission, number 1161x154. Objertives and activities of the CIO The objects of CIO are for the relief of mental disorder or mental impairment, including research into antenatal causes and the cure, treatment and care of infants, children and young persons suffering from mental disorder or impairment. The CIO was funded by the legacy of the late Dorothy Pamela Smith and does not actively fundraise. The CIO provides grants to charities who support chtldren with severe learning disabilities. The Trustees have decided as a matter of policy that grants should be restricted to beneficiaries who are children aged 16 and under. A body seeking fvnding must therefore satisfy the Trustees that any grant will be applied forthe benefit of children in that category. Where a grant IS sought for purposes which would benefit children with physical disabilitles as well as those with mental disabilities, at least 75% of the proposed beneficiaries must be children suffering from mental disorder or impaimient. The Trustees also generally prefer to make grants for identified items of equipment, or specified material projerts, rather than to contribute to general running expenses. Grants are usually between £500 and £3,tMX), but during 2024-2025. following a major strategic review, (see below under Achievements and perforniance). a decision was taken to make a grant of £IOO,000 to Newlife. The trustees, in making decisions about grants and the strategic direction of the charity, have had due regard to the commission's public benefit guidance. A total of 16 grants to charities were made for projects which met with the trustees. approval. all within the trustees, policy as stated above. This compares to 13 grants awarded in 2023/24. Our grants included funding for specialist equipment, outdoor play. sensory play equipment. craft materials, performing arts visits and days out. Achlevements and perfornwn¢e This has been a year of change for the CIO. We welcomed Harriet Parker as a new Trustee in April 2024. Harriet brings to the CIO design skills which have helped us re-brand the charity, as well as bringing new energy and enthusiasm. We have been on a strategic journey, searching to find a partner we could work with us to ensure that the legaoi of Dorothy Pamela SmFth would continue into the future. We have been working with Newlife, the charity for disabled chIldn to develop a new servtce to support community groups working with children with autism and learning difficulties to create great play environments. With a £IOO,(JJO grant from the t)orothy Pamela Smith CIO Newlife have rolled out a pilot project involving 10 specialist community group5 across the West Midlands. It has been a privilege to work with Newlife and see the positive effect the specialist sensory play equipment can bring to these children and groups, and we will jointly evaluate the feedback from the programme to determine our long-tem path.
Financial review and rlsk management The charitys total income for the year was £24,097 (£22,698 in 2023124) and its expenditure was £122,549 (£27.242 in 2023124), of which £121,610 (£25,909 in 2023124) was donated in grants and the balance of expenditure of £939 (£1,333) wa5 for administrative expenses. During the year, a strategic decision was made to distribute capital as well as income in grants. This decision led to a reappraisal of our investment risks, and the Trustees agreed to divest our funds held in investments and managed by Barclays Wealth. Following the divestment in January 2025, a £IOO,(KJO grant was made to Newlife, the charity ft>r disabled children. and our residual funds were placed in fixed term deposits with financial institutions. using an investment platftirm managed by Flagstone Group Limited. Our investment funds now stand at £675.(XK) (£776.171 in 2024). alongside a bank balance of £28,712 {£6,204), which will be used for our regulargrants programme in 2025. The reserves of the CIO total £703.712 {£782.375 in 2024) and will continue to be used to fund future grant giving. The Trustees are responsible for the management of the CIO'S investments. During the year thev held discussions with their advisers from Barclays Wealth on the stste of the investment portfolio and the level of investment risk acceptable. Following a strategic decision on the long-term future of the Trust, a decision was made in January 2025 to divest from the investment portfolio and place our funds in fixed-term deposits with financial institutions, so reducin8 the investment risk. Our key risks to our income a now interest rate risk, and credit risk. Credit rate risk is minimised by spreading our deposits over a number of financial institutions. The Trustees C0sn15e that in a falling interest rate environment income will dUCe, and the maturity profile of the deposits will need to be closely monitored. Future plans We intend to continue our"standard" grant making in 2025. Each application for a grant is considered by the charit$ administrator. If it does not fall within the charity's objettives it is rejected. Those applications which are eligible for a grant are considered at one of the meetings of the trustees, which take place twice a year, usualty in June and December. The trustees decide which applications best comply with their policy and make grants accordingly. The Trustees will evaluate the outcome of the pilot project with Newlife and make a decision on the longer-temi partnership and future opportunities. ststement of Trustees, responslbilities The Trustees are responsible for preparing the trusteeg port and the financial statements in accordance with general applicable law and United Kingdom Accounting Standards {United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales qUireS the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: select suitable accounting policies and then applythem consistently." • observe the methods and principles in the Charities SORP,.
make judgments and estimates that are asonable and prudent; • state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements: prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. the Charities {Accounts and Reports) Regulations 2015 and the provisions of the trust deed. They are also responsible for safekeepin8 the assets of the charity and hence fortaking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees on 2. June 2025 and signed on their behalf by: Rosemary Hyde Chair
INDEPENDENT @(AMJNER'S REPORT TO THE TRUSTEES I report to the trustees on my examination of the accounts of the Dorothy Pamela Smith CIO for the year ended 5 April 2025 which are set out on pages 6 to 17. Responsibilities and basis of report As the CIO'S trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Direttions given by the Charity Commission under section 145(5)(bl of the ACL Independent Examinerfs Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe in any material respect: l. accounting records We not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fairview, which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Julia Lucas, ACA 2. June 2025
CHARITY COMMISSION FOR ENGLAND AND WALES Doroth Pamela Smith CIO Annual accounts for the 1160054 eriod Period start dats 04024 date 0510412025 Section A Statement of financial activities Restricted Unrestrictod income Endowmant funds Prior y•ar funds Totsl funds Incoming resources (Nots 3) F01 F02 F03 F04 Income and endowments5 from: Donations and legacA&s ChaFitable actNlties Other trading activities Investments Soparale malerial rtern ol llicome (Xher Total Resources expended (Note 4) Expenditure on: Raising funds Chaiitabl8 adivibes Separate malerfal Item of 8xpen8e Other Total F05 24,097 22,698 121.610 121,610 25,909 939 939 1.333 Net Incomel(expendlture) before invesknent gainsl(losses) 98.452 19,789 78,663 Nel gainsl{losses) on Inv88tmonis Net incomel(expenditure) Extraordinary items Transfers between funds Other recognised gainsl(lossos): 98,452 19,789 78,663 48,097 43,553 Gains and losse8 on rsvaluation of a88ets for thè dwitys tr•m use Other gainslllossesl Net movement In funds 78 ,553 Raeoncillation of funds." Total funds brought forward 782.375 Total funds carrfed forward 782.375 703,712 738,822
Section B Balance sheet Vnrestrictod incom• Endowment Total thls funds funds funds year Totsl last year Fixed assets Intangible assets Tangible assets Heritsge assets Investments F01 F02 F03 F04 F05 (Note 7.1) Total red assets 776.171 Current assets Stocks Debtors Investments (Note 7.2) Cash at bank and in hand (Nots 8) Total cunpnt assets 675,000 675,000 6,204 Creditors: amounts falling due wlthin one year Net cuent assets/(liatslibes) Total a&sets less cuffent Ilabilities Creditors: amounts falling due after one year Provisions for liabilities Total net a&sets or liabilities 703,712 703,712 782,375 Funds of the Charity Endowment funds Restricted income funds Unrestricted funds Revaluation reserve 703,712 703,712 782,375 Total funds Approved by the Trustees and signed on their behalf by Rosemary Hyde Dats: 2nd June 2025 CC17a (Excel) 0210612025
Section C Notes to the accounts Note 1 Basis of preparation 1.1 Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been ppared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102) and with the Charities Act 2011. The charity constitutes a public benefft entity as defined by FRS 102. 1.2 Going concern The Trustees consider that there are no material UnrtaIntieS related to events or conditions that cast significant doubt on the charity's abilty to continue as a going concem, and the accounts have b*n prepared on a going concem basis. 1.3 Change of accounting policy The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2. The Trustees have changed the accounting policies from a receipts and payments basis to an accruals basis, reporting under FRS102. This is to provide a fairer view of the overall financial position of the charrty, and of the financial transactions taking place during the year. 1.4 Changes to accountlng estlmates No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). 1.6 Material prior year errors No material prior year errors have bn identified in the reporting period. CC17a (Excel} 0210612025
SectiDii C Note8 tn tl)e accoiiiTrts Nots2 2.1 RECONCILIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING PRACTICE Accounting policie8 lalty rnfis¢t Its aGll¥ldM duty 28.712 675,000 703712 776.171 Fund balan as Ye8tat•d Adlustmonts.. 19.789 795.960 675.CiYJ 48.097 IoMl•Xp¢IxIIreKrl$l1i•dl 78,863 CC17a (Excd) 0210612025
Section C Notes to tlie 3LCOlllIts Nots2 2.2 INCOME Accounling policle8 tytMFRS 1W2S0RPFftS 2.3 EXPENDITURE AND UABIUTIES Gov•rnarK• ar •upport cTrnpris& alt ¢xsts UNOlTra w)wktlityofthg cawityaTrJ gyrolan wth regulats.on and gotsj ctsnditims tr pro¥¥J&J. grants are th rwni5ed SOFA the j[l of1he grani has pnthded the •k fln•n¢lal In•trurn•nls SORP. subs as per wagraphs 11.17 ttl 11.19, FRS102 SORP. 2.4 ASSETS valwd at kitiatyat c£¢t and allairvalue (thirmarketvak) *th8 )r
Section C Notcs to the accoiiiits Icontl Nots3 Analysls of Income Income from investments: Interest income Dividend income Rental and leasin ther 24.097 24,097 22,698 ints)me Totsl 24.097 TOTAL INCOME All In¢omo in thè prlor y••r was UnlMtrk. CC17a {Excel) OW0612025
Spction C Notes to tho accotjnts Iconti Note 4 Analysi8 of expendire Thi• yev Last year Analysis endire on charltabb acllvltios: Grantmakin Note 6 fund# nd$ Totsl 14thd• 121,610 121,610 25.909 25,909 Total oxp•ndithre on charltabio activiti8s 121.610 121.610 25.909 25,909 Other Govemance Website 939 939 645 645 Total other expenditure TOTAL EXPENDITURE 939 122,549 122,549 27.242 27,242 CG17a (Ex 12 021CW2025
Section C Notes to the accounts Note 5 Details of certain item8 of eXpendrn 5.1 Fees fr•r examination of th• accounts This year Last year Independent examlneV8 fees Assurance seThlces other than audit or indepondont examination Tax advlsory fees Other fees (for example: financial advic•. corwttancy. accountancy servlces) pald to the indopendont examiner CC17a (Excel) ij
Section C Notes to the accouiits Iconti Note 6 Grantrnaking This year: 6.1 Anatysis of grants pald (Included In cost of charftable acfjvlUo8) rants to Analysls Grants to Individual8 rt costs Total N8vhife - communty playschemes Other gr8nts {individually less than £3,0) 100.000 100.000 21.610 121,610 21.610 121.610 Total 6.2 Grants made to institutions Names of Institutson Purpos8 Funding for sensory toys for community playschemes for chiklren spe(aal educational needs Total amount of rants id£ 100,000 Newlife Totsl material grants to inslitullons In roporting period Other unanal sed rants Indlvldual less than £3.000 100,000 21,610 TOTAL GRANTS PAID 121,610 Last year: 6.3 Ana isof included In ¢ost of charitable activitws Anatysis Gftnts to indlviduals Support costs Totsl Grants indivtdall than £3,1LN) rotal 25,909 25.909 Thore were no grants whl¢h w•rn Indlvldualty MatsrL In context of th• grantmaklng In year •nded 6 Aprfl 2024. CC17a {ExceD 02106r2025
Sectioii C Noles to tlie iccoiint5 Noto 7 7.1 Fixod assets Inv•8tsnents (ty cla88 of hThestsMnt) Cash & cagh Tcalwl 20 Carrying (fair) value at begKmiFbJ of period Add: addlilm to In¥eslments dLKWVd period Less: disposa at catrong vah rn,171 776.171 728,074 795.960 795.960 La88: IMlMnts Add: Rovornal of Impalrni•nls Addlldgdu¢t): transfer I(0u Period Addl{deductl: net g81{s) on valuatlon Canylng Ifalr) Val al end of 19.789 19.789 48.097 rn.171 7.2 Curront a•8ot Inve8tm•nts Iby clas8 of Invegthwnt) Cash & ca•h ul¥alwrt• Tot•1 A1 2024 Cang {fak) value at gIn of pertod Add: addlttons to Investm Ing period L•88: als048 catyryJ value Le••: ImpalmnI* Add: A•v•r8al of Impalmmnls Addl(dgdud): tr•n$fer Inl(oth) in period Addlldoduct): net gabvlloss) ( revaluatlon caing (fairl valLM at eThJ of year 675.000 675.000 CC17a lknil 0210812025
Scttiori C Notes to tlie dCtOllTIts Iconti Nots8 Cash at bank and in hand vear Short temi cuh Inv•8tsn•nts (Igss than 3 m¢Jnts m•lurfty dJts} Short tsrni deposlts Cash at bank and on hand Totsl CC178 IExc*ll 0210612025
Sertion C Notes to the accoiiiits Nots9 Trdnsactions with trusleos and related parli08 9.1 Trustee romunerallon and bOfft9 gmploymgnt wlth the Chwlty 1prloryr. nono) 9.2 Tru$toe•' expon808 Typo ol exp8•& relmlwrnod Lasl ygar Trnv91 Subsl8tsnce Ac¢ommodatlon Oth•r {vld¢o conferonclng): 173 13 16 TOTAL 16 thg charlty 9A Trnnsadlon(s) wlth relat•d parti CC178 IEK*r) OW0612025