## THE DOROTHY PAMELA SMITH CIO Charity Number 1160054 ## TRUSTEES ANNUAL REPORT FOR THE YEAR TO 5th April 2021 The name of the Charitable Incorporated Organisation is the Dorothy Pamela Smi th CIO registered with the Charity Commission, number 1160054. The Trustees for the year to 5[th] April 2021 were Mrs RP Hyde (Chair), Mr AHB Jones (to 8[th] December 2020) and Mrs RA Parker. Mr AHB Jones retired on 8[th] December 2020. Mrs Helen Munro was appointed a Trustee on 19[th] April 2021. The Principal Office is 11 Eskdale Lodge, Lexham Gardens, Amersham, HP6 5JJ. The Bankers are Barclays Plc and the Investment Manager is Barclays Wealth. The charity’s total income for the year was £19,648 (£23,999 in 2019/20) and its expenditure was £14,204 (£31,758 in 2019/20), of which £13,650 was donated in grants and the balance of expenditure of £554 was for administrative expenses. The income has been adversely impacted by falling dividend payments on the CIO’s investment portfolio, as companies were forced to reduce dividend payments in the light of the COVID-19 pandemic. The objects of charity are for the relief of mental disorder or mental impairment, including research into antenatal causes and the cure, treatment and care of infants, children and young persons suffering from mental disorder or impairment. Because funds for grants are limited, the Trustees have decided as a matter of policy that grants should be restricted to beneficiaries who are children aged 16 and under. A body seeking funding must therefore satisfy the Trustees that any grant will be applied for the benefit of children in that category. Where a grant is sought for purposes which would benefit children with physical disabilities as well as those with mental disabilities, at least 75% of the proposed beneficiaries must be children suffering from mental disorder or impairment. The Trustees also generally prefer to make grants for identified items of equipment, or specified material projects, rather than to contribute to general running expenses. Each application for a grant is considered by the Chair. If it does not fall within the charity’s objectives it is rejected. Those applications which are eligible for a grant are considered at one of the meetings of the trustees, which take place twice a year, usually in June and December. The trustees decide which applications best comply with their policy and make grants accordingly, within their current financial resources from income on investments. Grants are made usually of amounts between £750 and £2,000. The trustees, in making decisions about grants, have had due regard to the commission's public benefit guidance. A total of 9 grants to charities were made for projects which met with the trustees’ approval, all within the trustees’ policy as stated above. This compares to 21 grants awarded in 2019/20, reflecting the impact of COVID 19 on the organisations that the charity would normally support. Our grants enabled organisations to continue to support children impacted by COVID-19, allowing activities to continue, in many cases, “remotely”. These included funding for kitbags of sensory equipment, a toy lending library, activity trolleys in hospitals, a communication app for non-verbal children and music therapy. The Managing Trustees hold meetings twice a year to consider grant applications and decide upon grants payable; at the same time the Trustees, who are responsible for the management of the CIO’s investments, discuss with their advisers from Barclays Wealth the state of the investment portfolio, and the level of investment risk acceptable. The principal risk to the charity is loss in investment value and income, and this is reduced by using the Barclays Wealth Advisory Investment Service which has specialist investment advisers. The trustees are satisfied that the charity’s risk management policy and procedures adequately address the risks to the charity arising from its activities. The value of the investment portfolio was negatively impacted in 2020 by the COVID-19 pandemic, but recovered well during 2020/21, and at 31 March 2021 the value of the portfolio was 5% ahead of its 31 March 2019 value. The investment policy is to maintain both the capital value of the portfolio and th e income yield and the management policy is to use the net income available to meet applications for grants. The trustees declare that they have approved the trustees’ report above. Signed for and on behalf of the trustees. Mrs RP Hyde Chair 8[th] June 2021 **1160054** **The Dorothy Pamela Smith CIO** ## **Receipts and payments accounts** Period start date 4/6/2020 Period end date 4/5/2021 **For the period from** **To** ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Income from Barclays Investment Portfolio: - - - -
5/29/2020 5,144 - - 5,144
8/28/2020 5,609 - - 5,609
11/30/2020 5,850 - - 5,850
2/26/2021 3,045 - - 3,045
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 19,648 - - 19,648
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total [ - ] - - -
Total receipts 19,648 - - 19,648
A3 Payments
Administrative expenses 554 - - 554
Charitable donations 13,650 - - 13,650
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total 14,204 - - 14,204
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 14,204 - - 14,204
Net of receipts/(payments) 5,444 - - 5,444
A5 Transfers between funds - - - -
A6 Cash funds last year end 8,359 - - 8,359
Cash funds this year end 13,803 - - 13,803
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**|Barclays Community Account
**_Total cash funds_**||**to nearest £**
**13,803**
**-**
**-**
**13,803**|


|**to nearest £**
**-**
**-**
**-**
**-**| ||(agree|balances with receipts and payments
account(s))|OK|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**
Barclays Investment Portfolio||**Unrestricted**
**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|| ||||Rosemary Hyde||| **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year** **to the nearest £** **5,531 8,485 6,477 3,506 - - - 23,999** **23,999** **574 31,184 - - - - - - - 31,758** **31,758 - 7,759 - 16,118 8,359** ## **Endowment funds** **to nearest £ - - - -** OK ## **Endowment funds to nearest £** **-** **Current value (optional) £ 742,309 - - - -** **Current value (optional)** **-** **When due (optional)** **----- Start of picture text -----**
Date of
approval
8th June 2021
**----- End of picture text -----**