2024-12-31-accounts - The Basingstoke Town Chaplaincy Trust

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

A : é

==> picture [1 x 1] intentionally omitted <==

----- Start of picture text -----
|
----- End of picture text -----

Trustees’ Annual Report for the period

Period start date Period end date

From

To

Section A

Reference and administration details

Charity name| Basingstoke Town Chaplaincy Trust

Other names charity is known by

Registered charity number (if any)| 1160005

Charity's principal address| Suite 1, Paddington House

Basingstoke Hampshire Postcode RG21 7LJ

Names of the charity trustees who manage the charity

==> picture [530 x 386] intentionally omitted <==

----- Start of picture text -----
1 | John Hayward | Chair ee
3 | Rema Edicula ee
4
5
| Philip Hiorns ee
8 | John Saunders ee
) rr
fof ee
mf ee
2, ee
i) es
2 ee ee
{| a
we, ee ee
7] ee ee
1) ee
) ee
1 ee
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
----- End of picture text -----

TAR

March 2012

Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management
Description of the charity’s trusts Type of governing document Constitution
How the charity is constituted Charitable Incorporated Organisation T lecti hod .. rustee selection methods Appointed by existing trustees and ex-officio
Additional governance issues (Optional information) "eel pensear aeFeeseuases en ipseslitits The Trust has a full set of policies and procedures which are reviewed Miey & ; regularly and circulated to all trustees and Chaplains who confirm they
additional information, where have Fead arid understood them relevant, about: ‘ e policies and procedures Risks and their controls and mitigations are detailed within the policies. adopted for the induction and training of trustees; Separate risk assessments are carried out for special events.
e the charity's organisational A representative (trustee or chaplain) of the Chaplaincy often attends structure and any wider —=———| meetings of other local charitable and municipal organisations working in network with which the charity |the care sector; including meeting with local leaders of churches and other works; faith organisations.
e relationship with any related parties;
e trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives|and activities To advance the Christian faith in accordance with Appendix A (Statement of Belief) of the Constitution by serving the public working in, visiting and
Summary of the objects of the frequenting the Borough of Basingstoke and Deane by providing pastoral charity set out in its care through a chaplaincy service. governing document

TAR

March 2012

==> picture [344 x 24] intentionally omitted <==

----- Start of picture text -----
The trustees are familiar with and seek to practise the guidance issued
by the Charity Commission with respect to public benefit.
----- End of picture text -----

==> picture [140 x 11] intentionally omitted <==

----- Start of picture text -----
See attached Annual Report.
----- End of picture text -----

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

See attached Annual Report.

You may choose to include further statements, where relevant, about:

e policy on grantmaking;
e policy programme related investment:
e contribution made by volunteers.

TAR

March 2012

Section D

Achievements and performance

Summary of the main achievements of the charity during the year

See attached Annual Report.

TAR

March 2012

==> picture [285 x 14] intentionally omitted <==

----- Start of picture text -----
Section E Financial review
----- End of picture text -----

==> picture [534 x 316] intentionally omitted <==

----- Start of picture text -----
Brief The charity trustees have decided it is appropriate to hold sufficient |
statement of the | reserves to cover one year’s rent for the premises, and has £6,000 in |
charity’s policy on reserves | reserve at the end of the year. |
|
|
Details:in deficit8 of any funds materially | N one ||
Further financial review details (Optional information)
You may choose choose to include The principal sources of funds funds are donations donations from individuals and local |
wat : ; churches. |
additional information, where where |
relevant about: a The Chaplaincy Chaplaincy has one one part-time employee; the Administrator. Administrator. |
the charity’s principal | |
anysourcesfundraising);offundraising);ofof funds (including | ll trustees and Chaplains ll trustees and Chaplains trustees and Chaplains and Chaplains Chaplains are volunteers. volunteers. |
|
how expenditure has
supported the key objectives | |
of the the charity; |
investment policy and and | |
objectives including any | |
ethical investment policy | |
----- End of picture text -----

You may choose choose to include The principal sources of funds funds are donations donations from individuals and local wat : ; churches.
additional information, where where relevant about: a The Chaplaincy Chaplaincy has one one part-time employee; the Administrator. Administrator. the charity’s principal | sourcesfundraising);ofanysourcesfundraising);offundraising);ofof funds (including | ll trustees and Chaplains ll trustees and Chaplains trustees and Chaplains and Chaplains Chaplains are volunteers. volunteers. how expenditure has supported the key objectives | of the the charity; | investment policy and and | objectives including any | ethical investment policy | adopted.

Section F Other optional information

==> picture [187 x 31] intentionally omitted <==

----- Start of picture text -----
TT
----- End of picture text -----

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

==> picture [554 x 121] intentionally omitted <==

TAR

March 2012

Basingstoke Town Chaplaincy Annual Report for 2024

We have continued to provide a regular service to the shops, Magistrates' Court, bus station staff, police and generally to people on the streets. We provide a chaplaincy service to several Christian social support services. This year we took on the role of facilitating Christian engagement with other faiths.

The number of chaplains is currently eleven, with some leaving for various reasons and others joining us. The total hours given 2024 were: 1,195 chaplain hours were given, of which 311 were spent in the Courts. During those times, 4,791 meaningful conversations were recorded. Time given contributing directly to interfaith engagement was not counted. In addition, 464 hours of voluntary administration and management were given.

By invitation, Chaplains are in the Magistrates’ Courts three mornings a week engaging with staff, users of the court in different capacities and sometimes talking to legal teams. Chaplains go into a courtroom as observers and have occasionally been asked by a family court magistrate or judge to help facilitate an arrangement. Calming a defendant or victim and witnesses is helpful to the smooth running of the Courts, but good conversations can also be held when people are under stress and have raw memories. Staff appreciate the support and opportunity to refer someone to an independent person to listen or explain something. We would like to have a daily presence there but need to recruit suitable people.

One Chaplain supports the Police in Basingstoke under the aegis of the Hampshire Constabulary Chaplaincy. By invitation, a Chaplain is available at the bus station to support drivers and office staff. A Chaplain also meets regularly with people at several of the groups meeting in the Discovery Centre (library) to provide pastoral support. She leads a bereavement group.

Visiting shops regularly continues. Lone working is more common now, so shop workers feel more vulnerable and are also kept busy. A spate of shoplifting throughout the year was disturbing but there was a greater police response during the last few months. The Chaplaincy contributed to discussions on this, supporting concerns about the difficulties reporting crimes and promoting the value of a police presence. Similarly, anti-social behaviour has been a challenging problem for those in shops as well as the centre management bodies. Opportunities to talk can be limited but along with Festival Place security staff Chaplains seek to support them. Some workers move shops from time to time and maintain contact with a Chaplain. Over time trust has been built up to enable people to discuss their health, relationship and family problems and Chaplains can listen, lend some support or point to where further help might be available. We pray with and for people when appropriate.

We provided token “thank you” gifts to shop staff and in offices. At Easter and Christmas we promoted the Christian meaning of the festival by providing little gifts and cards. We gave cards, palm crosses and chocolate eggs at Easter and at Christmas we gave sweets and cards that included an invitation to attend a church. People appreciated the expressions of care.

Shopkeepers say our presence helps to discourage crime. Generally, our presence helps promote community spirit and security and we have many general conversations with passers by. Our presence also makes the wider public aware of our services.

On the streets there are casual meetings with people which give opportunities for timely conversations. There are people we meet regularly on the streets who are there for company or connected with homelessness. Some people have mental health issues and we can engage with them to let them know that they are cared for or are at least sympathetically recognised.

We engage with several Christian charities as often as we can to meet with their clients, volunteers and staff. We have a formal arrangement with the Basingstoke Foodbank to support volunteers.

Early in the year the Chaplaincy took on a lead role for interfaith engagement on behalf of the churches in Basingstoke. Chaplains have always had a general involvement with people of other faiths as we met people in their work situations or in the town. This expands what we were already doing and creates a link for faith leaders to be aware of each other, in addition to the work of the Interfaith Group, which we support. We attended meetings with faith leaders and supported events such as Iftar, and dinners organised by faith groups. We have taken the co-leadership of a monthly discussion group called Scriptural Reasoning to study passages from the Bible and the Qur'an. We seek to develop the engagement with other faith groups as a promotion of community understanding and mutual support. We are aware of prejudicial attitudes to others and the issue of faith relating to asylum seekers. There have been some fairly minor incidents of intolerance in the town over the year, minor but harmful to those directly affected. However, at a discussion group we organised people from ethnic minorities reported that they felt respected and not discriminated against here. Basingstoke was deemed to be a good place in which to live. Intolerant attitudes and behaviour tends to be directed towards property and businesses.

Chaplains attended Civic Events including Holocaust Memorial Day, the Mayor's Inauguration service, Remembrance Day services and other mayoral events.

Training of Chaplains has been through recommended reading, sharing experience and social / training mornings. Meeting regularly is important to maintain team cohesion and mutual support. Along with a Wednesday morning gathering we meet on Zoom one evening a month. We attended an excellent morning with Guildford chaplains with a presentation on promoting and setting up Chaplaincy services and considering the challenges of recruiting volunteers. We have links with several other Chaplaincies in the region which we want to develop further. We are also linked to other chaplaincy services in the town: Street Pastors and Anna Chaplains in particular. .

We are grateful for all the support we receive from individuals and churches. Visits to churches and groups have helped us to explain our purpose and gather support. Chaplains want to support individuals and when faith is something a person wants to explore, to point them to a suitable church. The Chaplaincy is a support to churches and when we know more about them we can more comfortably recommenda person to them. Several churches run introductory programmes to Christianity, some on a regular basis. A few people have attended them or joined a church. Wealso speak about other faiths and direct to their places of worship when appropriate. 7

Weare also grateful to Festival Place for providing us with accommodation in the heart of the town and to Four Lanes Trust for a grant we received towards printing costs. The diocese of Winchester has continued to support us with obtaining DBS certificates and providing safeguarding support.

Trustees met three times in 2024 to agree priorities, receive reports of activities and oversee the finances.

John Hayward Chair of Trustees February 2025

k CHARITY COMMISSION FOR ENGLAND AND WALES

==> picture [514 x 595] intentionally omitted <==

----- Start of picture text -----
|||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |FOR|ENGLAND|AND|WALES|BASINGSTOKE TOWN|CHAPLAINCY TRUST|1160005| |Receipts|and|payments|accounts|CC16a| |For the|period|To| |from|01/01/2024|31/12/2024| |Section|A|Receipts|and|payments| |Unrestricted|Restricted|Endowment|Total|funds|Last year| |funds|funds|funds| |tothe|nearest|£|to|the|nearest£|to|the|nearest£|to|the|nearest£|to|the|nearest£| |A1|Receipts| ||es||4,414| |Grants|ee|a| |[Sundrydonations|THT|[C“‘CWCWUTUUUUUFCU-UCdTCCCCC8']| || ee| |es| |es||| |en|ll| |pe eS|Eee| |ub|total|(Gross|income|for| |AR)|7,670|7,670|10,736| |A2|Asset|and|investment|sales,| |see|table).| |ee| |eeub|es| |total|eae| |A3|Payments| |[Consumablesand sundryitems|[T1626]|[CCesCdT|[CC‘]|SC‘Y‘'LSO#C##C‘#,‘OE| |ee|||[«120]| |CS) a|SO OO||| |SF| |Ps|||| |PO (| ae || |[BankTOcharges|CCSC«dCEP(ETCTCTCCSiECC™~~‘;~étsOY|YT|[CCS]|es| |Sub|total bi|Sen]|ee|*'YT| |A4|Asset|and|investment| |®|nase|ee|Tapie| |eees| |ee| |Sub|total||:| |Net of receipts/(payments)[-_| |A5Transfersbetweenfunds|8)|[———=Ss4[—Ssdi«i[?—St«~=«é‘“—«éOY|3143| |A6||sj||CTC(‘iT|C{TOUUUUU™UCUITOOOCO~C| |Cash funds|last|year|end|308)|CSCC|‘:C‘C|8308|| [—,165| |Cash funds|this year end|i|ee|as|ee|7,728|8,308|

----- End of picture text -----

CCXX R1 accounts (SS)

05/06/2025

Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds | | Total cash funds FOG) | ( (agree balances with receipts and payments account(s)) Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £ — Fund to which . Current value 3 asset belongs Cost (optional) optional — === = Fund to which . Current value asset belongs Cost (optional) optional Fund to which Amount due When due - —=liability relates =optional =optional Signed by one or two trustees on . . Date of behalf of all the trustees nature FPitie tei approval !, A DUNCAN REID 25/02/2025

CCXX R2 accounts (SS)

05/06/2025

‘rown admin@basingstoketownchaplaincy.org.uk tt exif _-— basingstoketownchaplaincy.org.uk Nem: = 01256 842232 eel

. Suite 1 Paddington House Festival Place Basingstoke, RG21 7

2024 Accounts — Notes

The lease for our office expired on 25/11/2022 and although we indicated we wished to renew no lease was offered, nor bill for rent sent, and no request to vacate the premises was made. This coincided with Festival Place going into receivership. We continued to be invoiced for electricity usage as per the old lease agreement. In January 2025 we were offered a Tenancy at Will that allows Basingstoke Town Chaplaincy to continue occupying the premises until a new lease can be negotiated with the new owners of Festival Place.
The administrator's hours reduced from 8 to 6 per week from May. The salary was increased to £13.00 per hour from August.
Utilities consist of: Electricity £646, Telephone and broadband £337, Website £128. Electricity has been invoiced and paid for the months up to July 2024 in this accounting period.
The following members were reimbursed out of pocket expenses from petty cash:
E. Ham (Administrator) - £42.24 from petty cash plus salary as shown
J. Hayward (Chair) — £9.99 from petty cash
P. Holton (Chaplain) — £14.75 from petty cash
T. Williamson (Chaplain) — £5.24 from petty cash

Duncan Reid (Treasurer and trustee) 17/02/2025

Basingstoke Town Chaplaincy Trust is a Registered Charity, Number: 1160005, Registered Office: Suite 1, Paddington House, Festival Place, Basingstoke, RG21 7U