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2021-03-31-accounts

C OMPANY REGISTRATION NUMBER: CE002653 CHARITY REGISTRATION NUMBER: 1159990

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation Unaudited Financial Statements

31 March 2021

WALTER HUNTER & CO LIMITED

Chartered accountants Walter Hunter & Co Limited Chartered Accountants 24 Bridge Street Newport South Wales NP20 4SF

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Financial Statements

Year ended 31 March 2021

Page
Trustees annual report 1
Independent examiner's report to the trustees 34
Statement of financial activities 35
Statement of financial position 36
Notes to the financial statements 37

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Trustees Annual Report (continued)

Year ended 31 March 2021

Structure, governance & management (continued)

STATUTORY INFORMATION

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2021.

Registered charity name

Sub-Sahara Advisory Panel

Charity registration number 1159990

Principal office and registered office Temple of Peace Edward VII Avenue Cathays Park Cardiff CF10 3AP The Trustees Selina Moyo Chair Tariq Sanousi Vice Chair Fred Zimbar Treasurer Nasir Adam Secretary Lilian Matovu Board Member Dr Donald Mlewa Board Member Thoraya Mohamed Board Member E W Mbugua (retired 2020) M Merrill OBE (retired 2020) Independent examiner Jonathan Rhodes BSc BFP FCA Walter Hunter & Co Limited Chartered Accountants 24 Bridge Street Newport South Wales NP20 4SF

CHAIR'S WELCOME

Welcome to our annual report 2020/21 where this year we have excelled in our work to support diaspora communities living in Wales.

Our biggest achievements for the year have been the distribution of food parcels to families affected by the pandemic across both North and South Wales through the Jamii project.

In response to the ever-changing environment, we facilitated discussions on 'reframing the narrative' in diaspora and international development with various sessions held throughout the year.

Our youth projects continue to grow and as we move into a new year we will focus on growing our African Development portfolio.

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Structure, governance & management (continued)

Once again thank you for your continued support and we hope you enjoy reading our Annual Report.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The charity is a charitable incorporated organisation (CIO) governed according to its constitution.

The CIO is an independent charity, number CE002653

Sub-Sahara Advisory Panel (SSAP) was formed in 2009 to harness the knowledge, experience and skills of panel members and diaspora individuals from Africa. The SSAP advises on how to deliver effective international development interventions, to contribute to a sound understanding of the cultural, social and economic realities of everyday life in sub-Saharan African countries.

Organisational Structure 2020-2021.

STAFF

OUR FUNDERS & PROJECTS:

Bawso Ltd COVID-19 BAME support grant Wales Cardiff University BAME International Students The National Lottery Community Funds - - Awards for All SSAP Youth Project (ended 30/10/2020)

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Ty Cerdd - Music Centre Wales SSAP Youth Project Welsh Government Community Engagement (ended 31/12/2020) Welsh Government Hub Cymru Africa - Wales for Africa Project

KEY PARTNERSHIP ORGANISATIONS

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Structure, governance & management (continued)

  1. The Maya Project

  2. Umoyo

  3. Wales and West of England Tanzania Diaspora (WaWeTD)

  4. Wales Liberia Connect

  5. Watch Africa CIC

  6. Wrexham African Community

  7. Zimbabwe Health Training Support (ZHTS)

  8. Zimbabwe Newport Volunteering Association

  9. African partners:

  10. Action Pour Le Reinforcement des Capacites en Afrique (ARCA), Central African Republic

  11. Cerebral Palsy and Autism Renaissance Organization (CPARO), Uganda

  12. Living Sustainable Development (LSD), Congo

  13. Somaliland Nursing and Midwifery Association (SLNMA)

  14. University of Namibia Oshakati (UNAM), Namibia

HIGHLIGHTS 2020 - 2021

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ACTIVITIES AND ACHIEVEMENTS

OUR FEATURED PARTICIPANTS FEEDBACK 2020 - 2021

SSAP PROJECTS:

1. HUB CYMRU AFRICA (HCA) PROJECT

https://hubcymruafrica.wales/

We are one of four organisations delivering the Hub Cymru Africa project. This is a partnership supporting the Wales and Africa community, bringing together the work of the Wales and Africa Health Links Network , the Sub-Sahara Advisory Panel and FairTrade Wales , based at the Welsh Centre for International Affairs .

"We represent the global solidarity sector in Wales."

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What we do:

Through mentoring, training, events and communications, we support the global solidarity sector in Wales to increase its capacity and effectiveness.

What we want to achieve:

Development Support:

Events:

We delivered 26 events throughout the year, highlights being

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Highlights of Diaspora and Inclusion Specific activities

This was followed with a series of 4 Dialogue Days as part of the Reframing the Narrative project. The first one on the 26th January focused on Language and Terminologies and was attended by 15 people the second one on 2nd February addressed Understanding Power and Privilege and was attended6 27 people . The third session on Anti-Racist Approaches on 9th February was an invite only session and was attended by 18 people and the final one on 16th February looked at How to Develop Meaningful Partnerships and was attended by 15 people .

2. NEXTGEN PROJECT

Next Generation BAME Activist' Leadership Development Programme - Next Gen Activists Change Programme was an exciting pilot project funded by the Big Lottery and delivered by Sub Saharan Advisory Panel (SSAP) in partnership with Choice and Control Consortium (CCC).

The Next Gen Activists Change Programme utilised the lived experiences of participants as strengths to the local activists and leaders from the racialised communities who want to make a positive change to their communities and to act with power and authenticity. It aimed to empower and enable strong leadership skills for those who rarely get the opportunity for high quality training in leadership.

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Through the leadership training, we were able to recruit 20 activists who are working or volunteering for various organisations. They varied by age, ethnicity, gender and social backgrounds. 70% of the participants are women; 3 are persons with disability; 3 have gone through the asylum seeking and refugee system; 1 is still going through the system and 2 University students. Most of the participants work in the third sector with full or part time positions, a few are volunteers for various organisations. The composition of this group showcases the range of social sectors represented within the project and therefore impacted by this project.

The project encompassed:

Achievements

3. COVID-19 JAMII PROJECT

The Jamii project was officially launched on 5th August 2020. Sub-Sahara Advisory Panel (SSAP) and the North Wales African Society (NWAS) worked together to deliver the project in Cardiff (South Wales) and Bangor (North Wales). It was funded by a £64,625 grant from the National Community Lottery Fund, followed by another £10,000. Jamii means community in Kiswahili and the aim was to foster a community spirit and community interdependence between and within African communities, to help them cope with and mitigate the effects of the coronavirus pandemic. The project ended on 31st March 2021.

We partnered with the following organisations to guide the delivery of the objectives of the Jamii project:

  1. North Wales African Society (NWAS)

  2. JukeBox Collective

  3. Ethnic Minorities and Youth Support Team (EYST)

  4. The Continental Butcher

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Activities and Progress

a.) Providing culturally appropriate food parcels to families in Cardiff and North Wales.

Testimonies

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Left: One of our partner shops. Food vouchers distributed to beneficiaries in

Cardiff.

Right: Food deliveries in Rhyl and in Llandudno to NWAS

representatives. Below : Parcels made and door to door deliveries

b.) Myth Busting

We undertook a robust anti-misinformation campaign by a dedicated team looking out for health-related myths going around in the community conveyed using social media, newsletters, website and events. Observations from various community groups has shown that there is a lot of fear, bad advice and misinformation given to members of the community and therefore misinformed and questionable practices on cures for Covid-19.

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c.) Distribution of Chromebooks

Many of the youth and children in the African community have been digitally excluded from school during the long lockdown period. Our organizations received several complaints on how African families were struggling to cope with online learning. One family in Bangor had their three secondary school children using mobile phones to connect to Zoom and team meetings organized by their schools. It is in the light of these challenges that we developed the Chromebooks project to reduce and if possible, completely eliminate digital exclusion/poverty.

Photos of chrome books on delivery and a beneficiary on receipt of her Chromebook and the bag to protect it.

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Year ended 31 March 2021 Feedback from recipient of Chromebook:

“It was extremely helpful to my family I have three daughters and I cannot afford a laptop for all of them especially during this online school period it took a big worry of my hands and ensured my children were able to complete assignments and homework to the best of their ability and without this I’m not sure what would have happened in terms of their schooling. This project has been extremely beneficial and is bridging the gap in terms of equal opportunities and without it I wouldn’t be where I am currently.” JJ

d.) 'Get Creative' Campaign.

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Sub-Sahara Advisory Panel

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e.) Translation

We have begun translation of important health directives to languages of BME community with reasonable representation. So far, we have translated information to the following languages:

a.) Somali

This is disseminated on our website and social media platforms. For more info: https:/www.ssap.org.uk/pages/translationhttps.

f.) Creating a physical and online information

We took cognisance of the need for an online information desk for members of the African community to pre-emptively and reactively, cushion the effects of the pandemic and postpandemic. This involved a dedicated team searching (and looking out) for necessary information. Such information has been far reaching and was not just limited to health information but extrapolated to the socio-economic effects of the pandemic including government policies, financial opportunities, et al. On this, we partnered with the Ethnic Minorities and Youth Support Team (EYST) to deliver on this by tapping into an existing programme they have on the same subject. See: www.bame.wales.

g.) Seminars

We hosted two seminars and engagement events with members of our community to engage

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them on relevant issues and to supplement our aforementioned efforts.

Health Impact of COVID-19 on African & Ethnically Diverse Communities

Held on 17th December 2020, this conference examined the impact of Covid-19 on African and ethnically diverse communities. We took a two-pronged approach; physical wellbeing and mental wellbeing. For the physical wellbeing, we were joined by Dr Zeb Sibanda, a senior Consultant Paediatrician at Royal Glamorgan Hospital and a support worker at the University of Zimbabwe Medical School. For mental well-being, we were joined by Yomi Olusunsle, a mental health advocate. We hosted a Q&A from attendees, and debunked common myths about coronavirus during the myth busting segment of the discussion. The event illuminated the various challenges faced by minority ethnic communities in Wales as a result of the pandemic. Community resolutions were set and lines of support were established.

Financial Advice & Covid-19 Support for African Communities

A core pillar of the Jamii Project was the provision of support to African diaspora communities across Wales to sustain their reintegration back into society. The event featured a segment by Cardiff & Vale Citizens Advice who sought to equip the African diaspora with tools to successfully access financial resources, grants and job opportunities. This was very helpful as members of the community got to know about the financial support services available to them. This event also featured representatives from Public Health Wales who we invited to give information about the vaccination drive, especially with regards to the concerns that members of the African community have. Members were able to communicate their reservations, apprehensions and worries about the vaccine programme while Public Health Wales were able respond.

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h.) General Project Feedback

Our survey on the impact of Jamii project had 109 respondents

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4. SIKU ZA MBELE/DAYS AHEAD/ DYDDIAU O'N BLAENAU

This project began with a call-out for young creatives from the African community and Diaspora and the vision to explore deep narratives, tracing colonial tropes and creating new knowledge in their stead.

During our weekly online sessions, we invited Black, African and Diaspora artists to share their practice and journey with us, and discussed the importance of creativity, activism and heritage. New artworks, narratives and understandings grew from these workshops which you can view here workshops.

But we also found new questions; what unites the creatives involved in this project? From Black Welsh to White African, Mixed Heritage, Third Culture Kid, Asylum Seeker to Butetown Native or British Ghanaian the identities we carry are individual and unique, and many of us know more than one sense of self. Hazel Ravu describes her hidden selves like an undercover agent, code-switching to fit in as the only Black girl in her school and neighbourhood.

There is no one Black or African identity. And yet, this cohort of artists know they carry these labels - it seems the luxury of 'neutrality' is reserved for white artists only.

To be a Black Artist can be a source of joy, as Gabin Kongolo's performance My Skin Is My Logo proudly states. It can also be a reductive label and a source of conflict. Sean Suter's poems question Where Do I Belong?

African creativity is not confined to Western labels and disciplines; it is multidimensional and cross-disciplinary. We have brought together poems and stories, performance, paintings, zines, photographs and graffiti for this online exhibition. Our artwork explores digital and physical spaces, from Instagram to the pub to football stands, reflecting on how we inhabit our bodies and environments.

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Through the artworks we share with you, we are telling our stories, speaking of our struggles and experiences in a beautiful way, vibrant and powerful and in your face. We are not a monolithic people, but a movement, rich with global connections. We occupy multiple spaces, at the margins, at the centre and in-between. Some of our work will connect universally, some may challenge or confuse those who do not share our lived experiences.

Through this showcase we invite you to question hierarchies and labels. Our artworks reflect on where we come from, where we are, and where we want to go next. We share with you our points of view and our journeys.

As Charles Obiri-Yeboah writes in his pilot script:

"Try this fufu, this jollof and this waakye…"

Have a look at the works created through https://daysahead.info/artists.

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5. (SSAP) YOUTH LEADERSHIP NETWORK – SYLN

The SSAP Youth Leadership Network-project is based on observations, feedback and conversations we have had with young people who attended our events, are part of the youth network or have taken part in one of our projects. This is a youth-led initiative and was started by young people from the community who felt that their voices are not heard or considered. The group was then set up following consultations and feedback we received from them. We also spoke to elders in the community who are also in support of the project, insisting that we need something that bring not only these young people together but also older generations to

share their lived experiences. Many young people do not know who their local councillor or parliamentary representative is and they struggle with issues of identity, racism, integration and progression in education or employment.

The Network is youth led with young people from the community and University taking part in it. African young people, as many other minority groups, are experiencing barriers that are preventing them from flourishing. Many of our young people are marginalised, unemployed, not in education, suffer poor mental health, are in care (or are care leavers), are asylum seekers, refugees, disabled, from low income households or are an ethnic minority.

Click to see the video: https://www.youtube.com/watch?v=t-nodXxlc9E&feature=emb_title

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SSAP Youth in collaboration with Hub-Cymru Africa are doing a project called 'Reframing the Narrative in Development'. The project aims to address power inequalities in development and how we define the term. More information can be found here https://www.ssap.org.uk/blog/reframing-the-african-narrative-beyond-the-pitiful-victim-newframes-and-narratives-for-the-african-continent.

ii #WhatToDoAboutThomasPicton Campaign

As a result of the racial conversations happening in the US. many Europeans countries and especially the U.K., there has been the issue of bringing down statues, pictures, names of buildings and anything done to immortalise people who played a role in racial oppression, especially the slave trade.

Here in Cardiff, Thomas Picton's monument is going to be removed soon following a council decision and we can cautiously guess that many others will follow. The National Museum took cognisance of this and is actively considering taking an action is light of these events as they have a painting of Thomas Picton. SSAP Youth were consulted to lead conversations on this subject.

The outcome was the following:

i. An online conference with historians, network members and the leadership on the museum to have a conversation on the subject. Historical, social and political perspectives were thoroughly discussed, and meaningful resolutions agreed on.

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ii. The Museum #Twittertakeover:

We took over the museum's twitter page for a moment to have conversation with the public about Thomas Picton and what to do about the painting. It garnered a lot of interaction.

iii.Letter to the Cardiff Council :

Following our successful #Twittertakeover of Cardiff Museum's Account, we were keen to see changes happening in Wales. We were grateful that Cardiff Council had agreed to remove the statue of Thomas Picton. We believed the most appropriate course of action should begin with this significant symbolic gesture: replacing his statue with that of Louisa alderon; the woman he famously tortured. We drafted a letter and had it signed by more than 70 persons.

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iv. In Conversation with David Olusoga

In this event, the Sub Sahara Advisory Panel (SSAP) and historian David Olusoga discussed how this period in British and Welsh history has been considered, what kind of collective memory has developed, and the impact of such memories on framing our national identity and constructing a distorted and incomplete national story. As statues are labelled controversial and public monuments are being removed, it is clear that Britons are deconstructing and reconstructing national stories. As Britain and Wales continue to reckon with a dark and painful past, this event debated the proper way in which it should be represented and commemorated. This raises serious questions regarding the role of historical and cultural institutions and how they can be both creative and oppressive social forces; the people and voices who have been commonly excluded; and the possibility of inclusivity and diversity in the retelling of British and Welsh history.

As new and old expressions of national identity dominate the public imagination and Britain faces another period of uncertainty regarding its meaning: this event reflected on how Britain and Wales are remaking themselves once again and asked whether if, in its remaking, a new and appropriate national narrative, identity and culture will emerge.

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O'Molemo is one of the organisers of the #BlackLivesMatter protest in North Wales and member of SSAP Youth. In his campaigning, SSAP Youth worked with him to create a film about the protest specifically highlighting what actions protestors want. The film will be used as an introduction into developing a film resource and we hope to hold workshops around the content in future.

6. AFRICAN DEVELOPMENT PORTFOLIO.

We plan to recruit the Africa Portfolio officer who will lead and expand our Africa Portfolio. Program activities will be carried out as part of the organisation's Strategic Plan. The SSAP Africa Portfolio officer will report to SSAP Director who will be the link between the program in Africa and SSAP Board of Trustees.

In this capacity, the role of SSAP Africa Portfolio Manager will include the following responsibilities:-

Project Portfolio Development

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Partnership Strengthening

Resource Mobilisation

SSAP Publicity and Network Development

7. OTHER PROJECTS AND PARTNERSHIP

i . Cardiff University - Developing a Directory for Black/African students coming to Cardiff.

The transition into UK student life for international students can often be a treacherous road especially for African/BAME students where cultures are vastly different. Coupled with the added pressure of university and visa fees often the experiences of the first year will either make or break a student. Working in collaboration with Cardiff University, SSAP designed a resource that the University can share with African/BAME/International students and will have information about

ii. Research on Covid-19 and economic activities within ethnic minorities in Wales.

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Against the backdrop delineated above, the overarching aim of this research is to facilitate and encourage the production of policy and sociological research in the context of Wales, with a focus on its labour market in particular. The research was carried out by Umalkaire Goran, member of the SSAP Youth.

The research addressed these questions.

In this study we have identified the changing employment profile of the ethnic minority and immigrant groups in Wales. Crucially, this study also addresses the problem of persisting employment inequalities in Wales along the lines of race and ethnicity. The experiences of ethnic minorities and immigrants in Wales’ labour market collected in November 2020 for this study highlights the disadvantages and challenges facing minorities and migrants both prior to and during the coronavirus pandemic in addition to its likely continuation or worsening if substantial reforms are not made. This conclusion is in line with recent commentary in mainstream media as well as corresponding findings from the literature produced by academics, governmental bodies and equality groups. Racism must be taken more seriously in Wales and more effective anti-racism strategies need to be implemented across all sectors. Finally, the findings from this report identify a number of areas where targeted action and improvements can be made:

You can read the research here!

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8. CAMPAIGNING AND INFLUENCING POLICY

These campaigns have contributed to recent changes in the curriculum where Black history lessons to be made mandatory in Welsh schools.

 Three members of SSAP Youth have been leading on the campaign to ask the Welsh Government to include colonial history in school's curriculum. Fatima Altaily, Lucemo Mlewa, Umalkhayr Goran teamed up with Angharad Owen who initiated an online petition with 34, 000 signatories to get the issue discussed at the Senedd. See https:/petitions.senedd.wales/petitions/200034 and media coverage

https://nation.cymru/news/petition-for-teaching-of-bame-history-in-wales-schools-signed-by10000-in-12-hours/.

 Fatima Altaiy had also started a petition on 'Introduce anti-racist teaching materials to children in schools in Wales to reduce hate crimes .' which has so far amassed 3688 signatories (https://petitions.senedd.wales/petitions/200056).

SSAP has also contributed to:

9. COMMUNICATION

Social Media Engagement

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A new five-year SSAP strategy was completed for 2019 to 2024.

Five newsletters were sent to 420 diaspora members.

The website was completed and new groups were added to the directory including: We now have 35 diaspora groups. New ones are

SSAP Youth Members: We have 43 members as of 31 March 2021.

IMPACT AND REVIEW

Challenges and Lessons Learnt

The implementation of the Jamii project, like everything else, has come with unexpected challenges. Firstly, NWAS committee members had used personal cars to travel to Manchester for previous cultural food parcel purchases and deliveries. It was possible because the previous project supported only 30 families and individuals in Bangor and Menai Bridge. With the Jamii project the number of individuals we planned to support were 62 and therefore we had to hire a van (see photo below) to travel to Manchester to be able to accommodate the bulk of food to be purchased and shared. This van had to be hired and insurance had to be paid in case of any unforeseen circumstances.

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Also, the more deliveries we made, the newer families and individuals appeared and asked to be supported as well. Unfortunately, our budget is not adequate to meet the growing demand of people in need.

An additional challenge was that we were not able to involve many people in the team for purchase and deliveries because of the COVID 19 restrictions.

There was also the issue of volunteer costs. The Jamii project lasted for an eight-month period (August 2020 to March 2021). For NWAS 385 culturally appropriate food parcels were delivered. It took two volunteers 84 hours each to travel to and back from Manchester to ensure the success of this project. Jamii became popular among the Bangor University students as we saw a rise in the Gwynedd area numbers month after month.

Picture above: Hired van from Enterprise to contain the bulk of food bought and transported from Manchester.

A note on BlackLivesMatter and the pandemic

BlackLivesMatter

The death of George Floyd on May 2020 sparked #BlackLivesMatter movement aimed to address social inequalities globally. With roots in rac inequalities, the movement combined with the health inequalities exposed the pandemic opened a space for civil society to proactively challenge status quo. SSAP has played part not only in supporting the movement Wales but also combating some of the social inequalities affecting racialis communities. We:

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O’Molemo is one of the organisers of the #BlackLivesMatter protest in North Wales and member of SSAP Youth. In his campaigning, SSAP Youth has worked with him to create a film about the protest specifically highlighting what actions protestors want. The short documentary will be accompanied by an art piece that someone else will create and will be displayed in Bangor.

The film will be an introduction into developing a film resource and we hope to hold workshops around the content in future.

#Covid-19

The communities we serve are amongst the hardest hit by the global pandemic. Death-rates among Ethnic Minority communities have been disproportionally high, as has been the impact of the economic fallout of the pandemic.

SSAP has also been severely impacted by the Covid-19 pandemic. The pandemic has severely affected our organisation across all areas from delivery to staff wellbeing and outreach to our communities.

Covid-19 has financially impacted SSAP. Lockdown came into effect on 22nd March 2020 as we closed one financial year and looked forward to the start of this year with a realistic budget, and an ‘oven-ready’ Annual Fundraising Plan. The impact of the pandemic on available funding streams and fundraising opportunities such as community events has been devastating. Staff and Volunteers are forced to continue using personal devices, and pick up overhead costs (phone, electricity and internet bills) in order to keep activities going

Remote working robs our work environment of human contact. Members of our team lost family, social distancing and remote working restricted opportunities to offer condolences and respond in culturally-appropriate ways. Trustees too feel detached despite fortnightly zoom meetings.

Young people from our community and networks have been among the most severely impacted. Many of our young people are at the point of starting their independent personal and professional journeys, but the pandemic has robbed them of opportunities, of their peers and of the possibility of launching their futures.

FINANCIAL REVIEW

A detailed analysis is shown within the financial statements.

All sources of funding were expended to meet the charity's objectives.

Reserves -

The charity holds unrestricted funds which are expendable at the discretion of the trustees. The current unrestricted fund is £27,939 (2020: £2,777).

The charity relies upon grant aid from the donors identified in the financial statements.

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Year ended 31 March 2021 FUTURE PLANS

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RESPONSIBILITIES OF THE TRUSTEES

The trustees (who are also the directors of Sub Sahara Advisory Panel for the purposes of company law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).

Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and the profit or loss of the charitable company for that period.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for:

Independent Examiner

A resolution to re-appoint Mr Jonathan Rhodes BSc BFP FCA, Walter Hunter & Co Limited as Independent Examiner for the ensuing year will be proposed at the Annual General Meeting.

Small company provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.

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Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Independent Examiner's Report to the Trustees of Sub-Sahara Advisory Panel

Year ended 31 March 2021

I report to the trustees on my examination of the financial statements of Sub-Sahara Advisory Panel ('the charity') for the year ended 31 March 2021.

Responsibilities and basis of report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Statement of Financial Activities

Year ended 31 March 2021

Year ended 31 March 2021
2021 2020
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 4 – 1,865 1,865 3,445
Charitable activities 5 25,000 185,950 210,950 109,271
Other trading activities 6 162 – 162 3,185
---------------------------- -------------------------------- -------------------------------- --------------------------------
Total income 25,162 187,815 212,977 115,901
============================ ================================ ================================ ================================
Expenditure
Expenditure on charitable activities 7,8 – 161,881 161,881 99,082
---------------------------- -------------------------------- -------------------------------- --------------------------------
Total expenditure – 161,881 161,881 99,082
============================ ================================ ================================ ================================
---------------------------- -------------------------------- -------------------------------- --------------------------------
Net income and net movement in funds 25,162 25,934 51,096 16,819
============================ ================================ ================================ ================================
Reconciliation of funds
Total funds brought forward 2,777 45,973 48,750 31,931
---------------------------- -------------------------------- -------------------------------- --------------------------------
Total funds carried forward 27,939 71,907 99,846 48,750
============================ ================================ ================================ ================================

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 37 to 47 form part of these financial statements.

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Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Statement of Financial Position

31 March 2021

31 March 2021
2021 2020
Note £ £ £
Current assets
Debtors 13 – 6,157
Cash at bank and in hand 103,573 46,822
-------------------------------- ----------------------------
103,573 52,979
Creditors: amounts falling due within one year 14 3,727 4,229
-------------------------------- ----------------------------
Net current assets 99,846 48,750
---------------------------- ----------------------------
Total assets less current liabilities 99,846 48,750
---------------------------- ----------------------------
Net assets 99,846 48,750
============================ ============================
Funds of the charity
Restricted funds 71,907 45,973
Unrestricted funds 27,939 2,777
---------------------------- ----------------------------
Total charity funds 16 99,846 48,750
============================ ============================

For the year ending 31 March 2021 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

Company registration number : CE002653

The notes on pages 37 to 47 form part of these financial statements.

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Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Notes to the Financial Statements

Year ended 31 March 2021

1. General information

The charity is a public benefit entity and registered as a charitable incorporated organisation in England and Wales. The address of the registered office is Temple of Peace, King Edward VII Avenue, Cathays Park, Cardiff, CF10 3AP.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis.

The financial statements are prepared in sterling, which is the functional currency of the entity. The figures in the financial statements are rounded to the nearest whole pound.

Going concern

The financial statements are prepared on a going concern basis, under the historical cost convention.

The charity is entirely dependent on continuing donations and grant aid and as a consequence the going concern basis is also dependent on continuing donations and grant aid.

Covid-19

The Covid-19 pandemic has had a major impact on the UK in many ways. The charity has taken all the necessary steps to allow it to operate.

There are no material uncertainties about the charity's ability to continue.

Disclosure exemptions

The entity satisfies the criteria of being a qualifying entity as defined in FRS 102. As such, advantage has been taken of the following disclosure exemptions available under paragraph 1.12 of FRS 102:

No cash flow statement has been presented for the company.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Income tax

As a registered charity, the charity is exempt from income tax to the extent that its income and gains are applicable to charitable purposes only. Value added tax is not recoverable by the charity and is therefore included in the relevant costs in the Statement of Financial Activities.

- 37 -

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Notes to the Financial Statements (continued)

Year ended 31 March 2021

3. Accounting policies (continued)

Fund accounting

The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Such funds may be held in order to finance both working capital and capital investment.

Restricted funds have been provided to the charity for particular purposes, and it is the policy of the board of trustees to carefully the monitor the application of those funds in accordance with the restrictions placed upon them.

There is no formal policy of transfer between funds or on the allocation of funds to designated funds, other than that described above. Any other proposed transfer between funds would be considered on the particular circumstances.

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

- 38 -

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Notes to the Financial Statements (continued)

Year ended 31 March 2021

3. Accounting policies (continued)

Resources expended

Resources expended

Expenditure within the relevant activity categories of resources are recognised when there is a legal and constructive obligation committing the charity to expenditure, as described in Financial Reporting Standards 5 and 12.

In particular the policy for including items within costs of generating funds, charitable activities and governance costs is:

Costs of generating funds

Costs are included in generating income resources from all sources other than from undertaking charitable activity.

Charitable activities

Costs included in charitable activities comprise all resources applied by the charity in undertaking its work to meet its charitable objectives as opposed to the cost of raising the funds to finance these activities and governance costs.

Financial instruments

A financial asset or a financial liability is recognised only when the company becomes a party to the contractual provisions of the instrument.

Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs.

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.

Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised under the appropriate heading in the statement of financial activities in which the initial gain was recognised.

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.

- 39 -

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Notes to the Financial Statements (continued)

Year ended 31 March 2021

4. Donations and legacies

Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Donations
Donations – 1,865 1,865
Grants
Home Office Analysis & Insight – – –
-------------- ----------------------- -----------------------
– 1,865 1,865
============== ======================= =======================
Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ £
Donations
Donations 385 2,615 3,000
Grants
Home Office Analysis & Insight 445 – 445
-------------- ----------------------- -----------------------
830 2,615 3,445
============== ======================= =======================
5. Charitable activities
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Welsh Government Community Engagement REAP – 5,000 5,000
Other restricted income – 4,048 4,048
Garfield Weston Foundation grant – 10,000 10,000
Bawso Ltd Covid 19 BAME Support grant Wales – 8,511 8,511
National Lottery Community Fund COVID 19 Jamii
project – 74,625 74,625
National Lottery Community Fund Emerging Futures
project – 40,700 40,700
National Lottery Community Fund Awards for All
project – – –
National Lottery Community Fund Next Generation
project – – –
Comic Relief – 5,526 5,526
Welsh Government HUB Cymru – 37,540 37,540
Hub Cymru - on behalf of SSAP – – –
Lloyds Bank Foundation for England & Wales 25,000 – 25,000
---------------------------- -------------------------------- --------------------------------
25,000 185,950 210,950
============================ ================================ ================================

- 40 -

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Notes to the Financial Statements (continued)

Year ended 31 March 2021

5. Charitable activities (continued)

Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ £
Welsh Government Community Engagement REAP – – –
Other restricted income – – –
Garfield Weston Foundation grant – – –
Bawso Ltd Covid 19 BAME Support grant Wales – – –
National Lottery Community Fund COVID 19 Jamii
project – – –
National Lottery Community Fund Emerging Futures
project – – –
National Lottery Community Fund Awards for All
project – 10,000 10,000
National Lottery Community Fund Next Generation
project – 50,000 50,000
Comic Relief – 18,407 18,407
Welsh Government HUB Cymru – 30,000 30,000
Hub Cymru - on behalf of SSAP 864 – 864
Lloyds Bank Foundation for England & Wales – – –
-------------- -------------------------------- --------------------------------
864 108,407 109,271
============== ================================ ================================
6. Other trading activities
Unrestricted Total Funds Unrestricted Total Funds
Funds 2021 Funds 2020
£ £ £ £
Fundraising events 162 162 3,185 3,185
============== ============== ======================= =======================

- 41 -

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Notes to the Financial Statements (continued)

Year ended 31 March 2021

7. Expenditure on charitable activities by fund type

Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
General fund – – –
Other restricted funds – 2,360 2,360
Welsh Government Race Equality Action Plan
(REAP) Fund – 3,358 3,358
Bawso Ltd – 2,426 2,426
Comic Relief – 1,200 1,200
Welsh Government HUB Cymru Africa – 27,801 27,801
National Lottery Community Fund Next Generation – 17,033 17,033
National Lottery Community Fund Awards for All – 7,828 7,828
National Lottery Community Fund Emerging Futures
Fund – 39,251 39,251
National Lottery Community Fund Covid 19 Jamii
Project – 59,706 59,706
Support costs – 918 918
-------------- -------------------------------- --------------------------------
– 161,881 161,881
============== ================================ ================================
Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ £
General fund 4,666 – 4,666
Other restricted funds – – –
Welsh Government Race Equality Action Plan
(REAP) Fund – – –
Bawso Ltd – – –
Comic Relief – 32,019 32,019
Welsh Government HUB Cymru Africa – 34,740 34,740
National Lottery Community Fund Next Generation – 26,583 26,583
National Lottery Community Fund Awards for All – 156 156
National Lottery Community Fund Emerging Futures
Fund – – –
National Lottery Community Fund Covid 19 Jamii
Project – – –
Support costs – 918 918
----------------------- ---------------------------- ----------------------------
4,666 94,416 99,082
======================= ============================ ============================

- 42 -

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Notes to the Financial Statements (continued)

Year ended 31 March 2021

8. Expenditure on charitable activities by activity type

Activities
undertaken Support Total funds Total fund
directly costs 2021 2020
£ £ £ £
General fund – – – 4,666
Other restricted funds 2,360 – 2,360 –
Welsh Government Race Equality
Action Plan (REAP) Fund 3,358 – 3,358 –
Bawso Ltd 2,426 – 2,426 –
Comic Relief 1,200 – 1,200 32,019
Welsh Government HUB Cymru Africa 27,801 918 28,719 35,658
National Lottery Community Fund Next
Generation 17,033 – 17,033 26,583
National Lottery Community Fund
Awards for All 7,828 – 7,828 156
National Lottery Community Fund
Emerging Futures Fund 39,251 – 39,251 –
National Lottery Community Fund
Covid 19 Jamii Project 59,706 – 59,706 –
-------------------------------- -------------- -------------------------------- ----------------------------
160,963 918 161,881 99,082
================================ ============== ================================ ============================
9. Analysis of support costs
Welsh
Government
HUB Cymru Total 2021 Total 2020
£ £ £
Governance costs 918 918 918
============== ============== ==============
10. Independent examination fees
2021 2020
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 918 894
Other financial services 767 498
----------------------- -----------------------
1,685 1,392
======================= =======================
11. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
2021 2020
£ £
Wages and salaries 76,979 53,148
Social security costs 1,410 1,075
Employer contributions to pension plans 2,271 1,865
---------------------------- ----------------------------
80,660 61,277
============================ ============================

- 43 -

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Notes to the Financial Statements (continued)

Year ended 31 March 2021

11. Staff costs (continued)

The average head count of employees during the year was 5 (2020: 4). The average number of full-time equivalent employees during the year is analysed as follows:

2021 2020
No. No.
Number of service delivery staff 4 2
============== ==============

No employee received employee benefits of more than £60,000 during the year (2020: Nil).

12. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

No trustee expenses have been incurred during the year (2020: nil).

13. Debtors

2021 2020
£ £
Prepayments and accrued income – 6,157
============== =======================
Creditors: amounts falling due within one year
2021 2020
£ £
Trade creditors 497 264
Accruals and deferred income 1,327 894
Social security and other taxes 1,903 3,071
----------------------- -----------------------
3,727 4,229
======================= =======================

14. Creditors: amounts falling due within one year

15. Pensions and other post retirement benefits

Defined contribution plans

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £2,271 (2020: £1,865).

- 44 -

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Notes to the Financial Statements (continued)

Year ended 31 March 2021

16. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At At
1 Apr 2020 Income Expenditure 31 Mar 2021
£ £ £ £
General unrestricted funds 2,777 162 – 2,939
Lloyds Foundation England & Wales – 25,000 – 25,000
----------------------- ---------------------------- -------------- ----------------------------
2,777 25,162 – 27,939
======================= ============================ ============== ============================
At At
1 Apr 2019 Income Expenditure 31 Mar 2020
£ £ £ £
General unrestricted funds 2,564 4,879 (4,666)
2,777
Lloyds Foundation England & Wales – – – –
----------------------- ----------------------- ----------------------- -----------------------
2,564 4,879 (4,666)
2,777
======================= ======================= ======================= =======================

- 45 -

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Notes to the Financial Statements (continued)

Year ended 31 March 2021

16. Analysis of charitable funds (continued)

Restricted funds

Restricted funds
At At
1 Apr 2020 Income Expenditure 31 Mar 2021
£ £ £ £
Other restricted funds 2,681 5,913 (2,360)
6,234
Welsh Government Race Equality
Action Plan fund – 5,000 (3,358)
1,642
Garfield Weston Foundation – 10,000 – 10,000
Bawso Ltd BAME Support Grant
Wales – 8,511 (2,426)
6,085
Comic Relief 4,478 5,526 (1,200)
8,804
Welsh Government HUB Cymru 5,553 37,540 (28,719)
14,374
National Lottery Community Fund Next
Generation project 23,417 – (17,033)
6,384
National Lottery Community Fund
Awards for All project 9,844 – (7,828)
2,016
National Lottery Community Fund
Emerging Futures Fund – 40,700 (39,251)
1,449
National Lottery Community Fund
Covid 19 Jamii project – 74,625 (59,706)
14,919
---------------------------- -------------------------------- -------------------------------- ----------------------------
45,973 187,815 (161,881)
71,907
============================ ================================ ================================ ============================
At At
1 Apr 2019 Income Expenditure 31 Mar 2020
£ £ £ £
Other restricted funds – 2,615 66 2,681
Welsh Government Race Equality
Action Plan fund – – – –
Garfield Weston Foundation – – – –
Bawso Ltd BAME Support Grant
Wales – – – –
Comic Relief 18,156 18,407 (32,085)
4,478
Welsh Government HUB Cymru 11,211 30,000 (35,658)
5,553
National Lottery Community Fund Next
Generation project – 50,000 (26,583)
23,417
National Lottery Community Fund
Awards for All project – 10,000 (156)
9,844
National Lottery Community Fund
Emerging Futures Fund – – – –
National Lottery Community Fund
Covid 19 Jamii project – – – –
---------------------------- -------------------------------- ---------------------------- ----------------------------
29,367 111,022 (94,416)
45,973
============================ ================================ ============================ ============================

- 46 -

Sub-Sahara Advisory Panel

Charitable Incorporated Organisation

Notes to the Financial Statements (continued)

Year ended 31 March 2021

17. Analysis of net assets between funds

Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Current assets 27,939 71,907 99,846
============================ ============================ ============================
Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ £
Current assets 2,777 45,973 48,750
----------------------- ---------------------------- ----------------------------
Net assets 2,777 45,973 48,750
======================= ============================ ============================

18. Related parties

There are no related party transactions that require disclosure in these financial statements (2020: nil)

- 47 -