REGISTERED CHARITY NUMBER: 1159984
Report of the Trustees and Receipts and Payments account For the year ended 31 March 2024 for MYLOR SAILABILITY
MYLOR SAILABILITY CONTENTS OF THE RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024
| Page | |
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| Trustees’ report | 1 – 7 |
| Independent examiners report | 8 |
| Receipts and payments | 9 |
| Assets and liabilities | 10 |
MYLOR SAILABILITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
The Trustees present their report and financial statements for the period ended 31 March 2024.
Objectives and activities
Sailors and power-boaters can gain Royal Yachting Association (RYA) achievement awards. The charity is purposely structured to be cost sensitive and therefore accessible to people from our communities in Cornwall. There are between eight and ten, one and a half hour sessions per week depending on the time of year. Since starting in 2014, the fees have remained the same, per session are currently £5 for under 18 years and £10 for over 18 years. Parents & carers fees are £5 per person. The pricing structure is set at this rate to remain inclusive to the community.
The charity continues to support people to fully engage with the running of their charity which would not only increase their own personal skills but enhance their own Curriculum Vitae. We currently have over eight volunteers helping with the practical sessions and other duties involved with administering the charity.
Aims and purposes
The primary aim of the charity is to make the sport of sailing & powerboating accessible for local people of all ages from 5 years and upwards with learning and physical disabilities. We are also dedicated to increase the proportion of all ages playing sport at least once a week. This is to get the local disabled community on the water and keep them there to maintain a healthier lifestyle. Living in Cornwall and surrounded by water, makes sailing a very popular sport. Traditionally this sport engages individuals from more affluent families and the aim of this charity is to make sailing more available to all, by providing it at a more affordable price.
Achievements and Performance and Public Benefit
Mylor Sailability Projects & Fleet information -
To meet our aims, Mylor Sailability has had the following projects in place -
Mylor Sailability sets out to raise awareness for the facility to as many disabled people as possible with various press releases in the local press, social media and open days. Tracey Boyne has continued to deliver a series of talks to a variety of sailing clubs and other small organisations, raising further awareness in the local community. We also have reviews on ‘Euan’s Guide’ which is a TripAdvisor for people with extra access requirements. This has increased our private session bookings for those living and visiting Cornwall. Mylor Sailability continues to offer inclusive sailing and powerboating sessions for all ages. We do not have any age limits which reaches a wide span of people with physical and learning disabilities and impairments and also our terminally ill participants and their loved ones. During the talks led by Tracey Boyne to various organisations, including sailing clubs, and other small community run groups, the purpose is to raise awareness and highlight new support from individuals or donations of useful items to the charity.
Good Day Promise – Project
This project is for free of charge private sessions for the terminally ill and their loved ones to get on the water. This project has developed a great partnership with the Children’s Hospice Southwest who have loved being able to get their families on the water. We had over 130 people on the water with this project this year. We would love to continue this project indefinitely. We are building further partnerships with other relevant departments at the hospitals and Disability agencies.
Anything is Possible – Project
Is the name of the new project for the Artemis 20 boat described on the next page. An adapted boat gifted to us. This Sip & Puff electronic technology allows quadriplegic and other disabled people with limited movement to their limbs to be hoisted into a specially fabricated support boat.
HMS Go - Project
Help Mylor Sailability Go was launched at the beginning of 2017 to raise awareness, encourage volunteers and donations of any useful items. This project gives the opportunity for individuals to sign up to monthly donations with a direct debit scheme. Progress on further regular donors has been quite slow but this scheme will continue to stay in place. HMS Go will hopefully continue to grow steadily and help with creating a more sustainable facility. Due to the pandemic this slowed progress. Tracey Boyne continues to deliver talks around the county to raise awareness for Sailability and the HMS Go regular donors scheme.
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MYLOR SAILABILITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
Fleet and equipment information -
The Wheelyboat ‘Odyssey’ , continues to be a fantastic boat in the fleet, allowing larger groups to get on the water which is better for the social aspect and for sustainability of each session.
The Hawk 20 sailing keelboat has been sold, as it became surplus to our requirements although we still have use of this which has proved very useful.
Drascombe Longboat , a sailing keelboat taking up to 9 people. This was donated by another Sailability centre in Cornwall in March 2021, sadly due to the fact that they lost all their funding and had to close down.
Beneteau First 21.7 keelboat which is a versatile boat with its lifting keel and is for the more able of our participants and also for our racing teams. It is able to come alongside our pontoon at most states of tide.
Artemis 20 Sip & Puff boat – this fantastic electronic technology allows a person with disabilities to steer the boat by simply gently sucking or blowing on a tube which moves the rudder. The boat was gifted by The Miss Isle School of Sip and Puff on the Isle of Wight in spring 2023. Some work had to be carried out and general maintenance, then we had successful sea trials before taking our first participants sailing. The boat is towed out of the fairway with a support boat. An instructor will be onboard at all times, the participant’s carer/s will be on the support boat close by.
Picture courtesy of Miss Isle Sip and Puff School
We have been taking our first participants sailing after some work completed on the boat. This boat is quite resource heavy requiring 2 instructors and a support boat. We also need to have the right tides to launch and recover in 1 day. This process to get the boat rigged, launched, a short sailing session, then de-rigged and recovered takes up to 5 hours. Further discussions are ongoing on how to make this process simpler, pre-rigged tow lines, quick release, floating tow lines etc.
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MYLOR SAILABILITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
Rollaramp - After a lot of research and the help of another Sailability centre, we have found a specialised ramp to enable us to board wheelchair users on and off of the boat from our pontoon at any state of tide. The ramp is called a Rollaramp and this is a fantastic piece of equipment donated by a local resident Mr Charles Good of St Mawes, costing £1050.
During the summer holidays the public slipway can get extremely busy so this has enabled us to board at any state of tide and on our own pontoon without having to rely on the slipway. This has been an excellent addition to our resources, used every week.
Further Updates –
Future projects including Race Teams, and other disability groups including Dementia, MS Society, Parkinsons and more will be developed this coming year to broaden the demographic of participants and truly encompass everybody in the community and further afield to giving them the opportunity to get on the water regularly.
The Race Teams have been quite successful this year and building numbers. We race out of Mylor Yacht Club on a Friday evening. Mylor Sailability are honorary members of the club. We race regularly each week between the months of April and September.
We continue to have an increasing amount of special education providers within schools that are attending our activities. Pencalenick School, Richard Lander School, amongst others. This has proven to be remarkably successful allowing children to gain certification and achievements. Some of this is funded by the Roseland Youth Sailing Trust.
Other News –
We held our Charity Boat Jumble a little later in 2024 this year due to the weather. Further publicity was done and this attracted more sellers and buyers. The most successful jumble yet, May bank holiday, we will keep it on this date for future years. This is a great community event. We usually receive lots of donated items of boat goods which we can either use or sell.
During the season we manage to fill our collection pots at Mylor Sailability with donations from the customers of Mylor Sailing School, which includes kit hire.
Joint organising of music events with the fantastic Mylor Sessions group of local musicians is ongoing and always raises a good amount each year.
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MYLOR SAILABILITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
General Information –
Although all administration is carried out by volunteers, Mylor Sailability requires funding support to assist with the costs of RYA Instructors, specialised equipment, safety equipment, insurance, maintenance and other small general running costs. Core costs such as rent, utilities, phones etc are given ‘in kind’ by Mylor Sailing School (detailed further below ‘In-Kind Contributions’).
Funding is met by a combination of subscription charges, Charity fund raising and commercial sponsorship. The charity also relies on collection pots, and small donations from members of the public.
The ongoing growing demand has further increased the number of disabled people able to participate and benefit from the Charity’s aims taking advantage of the lower costs to participants. This is now evident as shown by the vast increase of participation throughout the years and it is paramount that further funding is raised to continue to meet demands.
Mylor Sailability continues to create significant partnerships working with the local disability agencies, trusts and schools, and other community groups in the targeted areas. To date, these include, The Royal Yachting Association’s Sailability Charity, The Cornwall Sports Partnership, Scope, The Brandon Trust, The Merlin MS Centre, Spectrum Autism, Green Light Autism Care, Cornwall Accessible Activities Programs (CAAP), Children’s Hospice South West, Various referrals from NHS departments and SEN within Schools plus many other local care centres and trusts all over Cornwall.
Mylor Sailability’s tenth year has been full of more exciting news and activities, both challenging and fun. Young and old people have gained confidence, achieved awards and certification.
There have been many achievements from participants gaining more RYA Sailability Achievement Awards.
Challenges for the year to come –
Since 2019, we have seen our participation figures double. It was slow to start just after the pandemic, for obvious reasons but now our sessions are fuller and there is demand for more. We have been successful with donations and grants that pay for overheads, including direct costs and equipment replacement. We have funding applications pending to cover all other costs and remain optimistic that we continue to be supported and funded by these fantastic organisations.
In house fund raising events have gone well, with music events, and a large marquee party in Mylor Bridge village raising a substantial amount each year. The Trustees are always in discussion for different fund raising ideas.
Public benefit –
The Trustee’s consider they have complied with their duty in Section 4 of Part 1 of the Charities Commission on public benefit.
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MYLOR SAILABILITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
Financial Review -
Total receipts on unrestricted donations were £2,391 of which some funds had to be allocated to general direct costs of session which went towards the instructor and powerboat fuel costs each week. This includes, HMS Go donations totalling £884 which is up on last year, funeral donations from 4 separate donors, mainly participants who have passed away, totals £1,272, and general small donations totalling £235.
In-house fund raising is a total of £4,910 which is a great increase on previous years, includes collection pots totalling £640, boat jumble sales of £270 and a music event raising £4,000.
Restricted funds grant income was a total of £17,750. The 2[nd] year payment of £5,000 from the Garfield Weston Foundation towards various sessions on the water. Carew Pole Trust £2,000, 29[th] May 1961 Charitable Trust for £1,000, Albert Van Den Bergh £2,000, The Douglas Bader Foundation donated £2,000 towards session fees for amputees, Ernest Hecht Trust of £5000 all towards instructor costs and boat fuel. The Truro Lions Club donated £250 towards a new VHF Marine Radio, and the Rotary Club Falmouth donated £500 towards new sets of weather proof jackets and trousers although these were not purchased until the following tax year as it came at the end of this tax year.
The Subscription Fees paid by each participant for their session was at a total of £13,430 which continues to grow each year. Some of this rise relates to more SEN departments from schools attending regularly.
This year has seen a more sustainable facility, and this is due to subscription fees of £13,430, HMS Go donations of £884, a collection pot total of £640, in-house fund raising of £4,000, boat jumble sales of £270. That is a total of £19,564 of almost guaranteed income. The Trustees also hope that the HMS Go project, will continue to improve steadily each year.
In-Kind Contributions -
Thanks go to:
The owners of Mylor Yacht Harbour, the Graffy family and their team for always supporting Mylor Sailability, with all aspects including complimentary boat lifts, boat and trailer storage, and generally helping us to offer the accessible facility, free rent on the accessible building and pontoon. The charity really couldn’t operate without any of this help from the marina and the Graffy family.
Mylor Sessions is run by local musician legends that organise music events to raise money for us and other local causes every year.
The Wheelyboat Trust for all their ongoing support and advice.
The Royal Yachting Association Sailability for their ongoing support and advice.
Mr Roger Angell and his son Matthew Angell for their generosity with free boat repairs and maintenance and support, only charging for materials.
Tony from Pulse Fabications in Penryn for his generosity with free repairs and support.
Mylor Sailing School give many items in-kind for the smooth running of the sailing and powerboating sessions, including various sailing dinghies and powerboats. Also, the use of the centre, workshop, pontoon, drying room and other general facilities.
Finally, to the many local members of the community who have supported Mylor Sailability either with concerts, selling teas and cakes, running up mountains, other various events, donating various small and necessary equipment and organising the collection pots thank you so much.
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MYLOR SAILABILITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
The Charity's Policy On Reserves -
It is Mylor Sailability policy to maintain a balance on unrestricted funds (if possible), which equates to at least three months unrestricted payments for operational direct costs.
As a small charity, reliant on public and charitable funding and susceptible to factors beyond the control of the organisation, the trustees recognise the need to keep reserves at a level which will give the organisation stability to enable it to continue to operate in the future. The actual minimum level of reserves required for peak months of between May and September, is £5,000 for any three month period during this time. The funds to be held in reserve are for the direct operational costs which includes instructors and powerboat fuel, less the session fees payable by the participants. As this is a seasonal activity, most of the grant applications are done in the winter months.
The comparisons from this year against last year are - restricted grants in this financial year were £17,750, a decrease on last year’s amount of £27,925, £5,000 of this was for the donation of the Sip and Puff boat. Un-restricted donations decreased this year from £4,982 to £2,391 . The Subscription Fees paid by each participant for their session was at a total of £13,430 which is a steady increase from last year’s £11,028. This shows the increase in participation and demand. The income from inhouse fund raising events is up from £2,125 to £4,910 which has been a great success. Bank Interest is up at £110 due to increasing interest rates. Direct costs for the year were £29,827 a decrease from last year’s £34,261, this is due to boats being fuller on sessions, therefore more session fees. General costs for the year were £5,646 down from last year, £8,429 and most of these costs have been funded by the previous year’s Clare Milne Trust 2 year grant of £8,000 for core costs.
Asset changes: There are no changes on the Powerboat assets.
Cash at bank was £38,834 as at the end of the financial year. The funds at the end of the year are in-line with the target amount.
Structure, Governance and Management -
Mylor Sailability is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission and governed by its constitution, adopted 12[th] October 2013. The members of the CIO are the charity trustees. Membership of the CIO cannot be transferred to anyone else. The affairs of the charity are managed by the trustees, who may exercise all the powers of the charity. The liability of each member to contribute to the assets of the CIO, in the event of the CIO winding up, is limited to a sum not exceeding £1. The trustees who served during the year are shown in this report.
Statement of Trustees’ Responsibilities
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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MYLOR SAILABILITY TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2024
Legal and Administrative Information Charity Name — Mylor Sailability Registered Charity Incorporated Organisation (CIO) Charity Number 1159984
Principal Address — Mylor Sailability Mylor Yacht Harbour Mylor Churchtown Falmouth Cornwall TRII 5UF Nature of Governing Document: Mylor Sailability Foundation Constitution
Trustees: Miss Tracey Boyne — Secretary Mr Euan Beattie — Chairman Mr Jonathan Stevenson — Treasurer Mr Tim Julian — Trustee Mr Geoff Squib — Trustee
Independent Examiner:
Debbie Risborough Chartered Certified Accountant Cornwall CAS
Bankers:
Barclays Bank Falmouth Branch Cornwall TR 1 3RD on their behalf by: Euan Beattie — Chairman
November 2024
Jonathan Stevenson - Treasurer
November 2024
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MYLOR SAILABILITY INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2024
I report on the accounts of the company for the year ended 31 March 2024 which are set out on pages 9 to 10.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”). The trustees consider that an audit is not required for this year under section 144(2) of the 2011 Act and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act;
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and state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 386 of the Companies Act 2006 and section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met;
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2) or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
18th November 2024 ....................................................... …………………………… Debbie Risborough, Chartered Certified Accountant Date: Cornwall Community Accountancy Service The Elms, 61 Green Lane, Redruth, Cornwall TR15 1LS
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MYLOR SAILABILITY RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024
| RECEIPTS Donations Donated goods Grant income Session fees Inhouse Fund Raising Events Uncategorised Income Bank Interest Proceeds on sale of fixed assets TOTAL RECEIPTS PAYMENTS Instructor Wages General Office Costs Powerboat Fuel Boat Moorings Insurance Accounting, legal and Professional Repairs & Renewals (boats) Equipment Repairs & Renewals Staff Training Travel PAYE/Pension overpayment being recovered Asset Movements: Sailing Boats TOTAL PAYMENTS CASH MOVEMENT OPENING BALANCES Current Accounts Deposit Accounts CLOSING BALANCES Current Accounts Deposit Accounts |
Unrestricted Restricted Funds Funds £ £ 2,391 - - - - 17,750 13,430 - 4,910 - 573 - 110 - - - |
Year ended Year ended 31/03/2024 31/03/2023 £ £ 2,391 4,982 - 5,000 17,750 22,925 13,430 11,027 4,910 2,125 573 - 110 1 - 15,000 |
|---|---|---|
| 21,414 17,750 |
39,164 61,060 |
|
| 12,593 11,200 - 434 2,734 3,300 - 138 - 1,609 - 1,080 503 939 308 250 100 285 - - 124 - - - |
23,793 28,783 434 139 6,034 5,478 138 1,168 1,609 1,488 1,080 - 1,442 4,487 558 1,020 385 - - 127 124 - - 5,000 |
|
| 16,362 19,235 |
35,597 47,690 |
|
| 5,052 (1,485) |
3,567 13,370 |
|
| 30,214 4,515 538 - |
34,729 19,205 538 2,692 |
|
| 30,752 4,515 |
35,267 21,897 |
|
| 1,686 - 34,118 3,030 |
1,686 34,729 37,148 538 |
|
| 35,804 3,030 |
38,834 35,267 |
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MYLOR SAILABILITY BALANCE SHEET AS AT 31 MARCH 2024
Non-current assets Building Costs Powerboats Sailing Boats Other Assets Total non-current assets Current assets Cheque Account Barclays Saver Account Paypal Bank Account Total Bank and Cash Accounts receivable Total current assets Liabilities Accruals |
Year ended Year ended 31/03/2024 31/03/2023 £ £ 41,421 41,421 30,529 30,529 28,552 28,552 2,450 2,450 |
|---|---|
| 102,952 102,952 |
|
| 1,686 34,729 36,967 357 181 181 |
|
| 38,834 35,267 | |
| 124- | |
| 38,958 35,267 | |
| 1,431 1,080 | |
| 1,431 1,080 |
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