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2021-09-30-accounts

REGISTERED CHARITY NUMBER: 1159975

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2021

FOR

NATIONAL COASTWATCH INSTITUTION

Lang Bennetts Audit Limited The Old Carriage Works Moresk Road TRURO Cornwall TR1 1DG

NATIONAL COASTWATCH INSTITUTION

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

Page
Report of the Trustees 1
Independent Examiner's Report 20
Statement of Financial Activities 21
**Balance Sheet ** 22
Cash Flow Statement 23
Notes to the Cash Flow Statement 24
Notes to the Financial Statements 25 to 34
Detailed Statement of Financial Activities 35 to 36

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

The trustees present their report with the financial statements of the charity for the year ended 30 September 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

REFERENCE AND ADMINISTRATIVE DETAILS

Registered charity name National Coastwatch Institution Constituted as Charitable Incorporated Organisation Governed by NCI Constitution 25 October 2014 (Updated October 2020) Charity registration number 1159975 Principal office 17 Dean Street, Liskeard, PL14 4AB The Trustees

The Trustees who served the charity during the period were as follows:

Dr C Aps elected as a Trustee on 19 May 2021 Mr S Ashby stood down as a Trustee 15 October 2021 Mr M Byrne stood down as a Trustee 23 February 2021 Mr T Colquhoun Mr D Crozier re-elected as a Trustee on 19 May 2021 Mr Stephen Hand Mr C Pouncey Mr J Rothwell Mrs L Suddes stood down as a Trustee on 19th May 2021 and then was co-opted as a trustee 19 May 2021 Mr P Styles elected as a Trustee on 19 May 2021 Mr I Whalley

Independent Examiner

Jonathan Mashen FCA, Lang Bennetts Audit Limited, The Old Carriage Works, Moresk Road, Truro, TR1 1DG.

Page 1

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

EXECUTIVE SUMMARY

At the NCI AGM in May 2021 the Chairman Lesley Suddes stood down as Chairman and Clive Pouncey was elected to the role by the Trustees.

On behalf of the Board of Trustees, I am pleased to report another successful year. All stations were very busy due to the increase in the number of people holidaying in this country and altogether we recorded a total of 705 incidents, many of which involved people taking part in what have become the very newly popular activities paddleboarding and open water swimming.

"I'm new to sailing and I know it can be hazardous, so I can't tell you how good it feels when we're out on the water, to know that someone has an eye on us." Mike Curtis from Sussex at Southampton International Boat Show

Page 2

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

We were pleased to welcome Our Royal Patron, Her Royal Highness The Princess Royal when she visited NCI St Albans Head and NCI Swanage, followed by a reception at the nearby Durlston Country Park. Her continued support is greatly appreciated.

Despite the uncertainties of the pandemic our finances have remained healthy, and we anticipate that we are well placed to continue to fund the business in the coming year from our local fundraising. We will also seek sponsors and donations to fund our planned capital projects.

OBJECTIVE AND ACTIVITIES

Objective

The Charity objective is to assist in the protection and preservation of life at sea and around the UK coastline.

Page 3

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

Vision

Our vision is to:

HMCG rescue helicopter at NCI Hengistbury Head

Activities

The volunteers of the National Coastwatch Institution (NCI) provide Eyes, Ears and Voices around the coast. We aim to keep a visual and listening watch in daylight hours, every day of the year to:

accidents, incidents and vulnerable people or vessels plot the location the details to HMCG or other emergency services with further assistance as required by HMCG

NCI is a declared asset of HM Coastguard and part of the UK National Search and Rescue organisation, providing support to the frontline services. We help coastal users to be safe and stay safe, providing information about local conditions and facilities - in person, via the radio or by telephone.

Public Benefit

In managing the activities of the Charity, the Trustees confirm that they have complied with their duty to have due regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Page 4

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

Senior Management Structure

The Board of Trustees has agreed to appoint a Management Executive and under the new structure, day-to-day management tasks, currently performed by the Trustees will be delegated. This will leave the Trustees better placed to concentrate on their statutory responsibilities and the strategic direction and governance of the Charity in accordance with the Constitution. At the same time, national support for Stations will be more readily available and localised

In brief, the Management Executive will be made up of the six teams:

The Management Executive will be led by a Chief Executive Officer (CEO)

A selection process to appoint the executive has begun, and the following posts have been appointed: CEO, Head of Operations, Head of Fundraising and Head of HR & Administration,

In the transition period the Trustees will have a management and mentoring function.

Development and Business Plan

The NCI Direction and Five-Year Business Plan, launched in May 2017, provided focus for development through the years and is now being updated to embrace development plans for 2022 ~~2~~ 026. In total £78,823 was spent within the financial year.

Sums have been spent on improving stations capabilities, including a major redevelopment of NCI Lee-on-the-Solent, a new building and location for NCI Canvey Island and upgrading optical, computer and radar equipment at several stations. A further £16,840 funded RYA SRC Channel 65 radio training and assessments for newly qualified watchkeepers.

Page 5

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

Central Reserves and Contingency

NCI maintains central reserves which include a low/medium risk long term investment with the aim of future proofing the Charity and establishing a stream of sustainable profits. We retain a readily accessible contingency balance to address unexpected or emergency events such as flooding, roof damage or lightning strikes.

ACHIEVEMENTS AND PERFORMANCE

Search and Rescue Support

Nationally, NCI was involved in 705 incidents during 2021 of which 288 required the Coastguard to task lifeboat rescues. Incidents involved small vessels using the inshore waters, often suffering engine failures or entangled propellers, medical casualties at sea and along the coastline, stranded walkers, paragliders, kayakers, paddleboarders, open water swimmers and kite surfers, as well as a worrying number of self-harm events.

Incidents

----- Start of picture text -----
2021 2020 2019 2018 2017 2016 2015
Total Number of Incidents 705 595 638 546 493 479 373
Incidents initiated by NCI 354 319 384 323 300 283 241
Incidents initiated by HMCG/others 351 276 254 223 193 196 132
Incidents requiring Lifeboat Rescue 288 240 242 225 218 102 101
----- End of picture text -----

Page 6

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

The following reports illustrate some of the incidents we have been involved in during the past year working with our partners in the Search and Rescue organisation.

On 13[th] June 2021 at 1905 NCI Porthcawl contacted Milford Haven CG, to report their concern for people cut off by incoming tide at local cove. Porthcawl two lifeboats launched and 10 people were extracted from cove and transported to safety.

Photo courtesy of Porthcawl RNLI

On 25 August 2021 at 1325 watchkeepers at NCI Shoreham spotted an inflatable with 3 persons on board about 1.5 miles offshore being blown out to sea. They called the coastguard who tasked Shoreham inshore lifeboat. The lifeboat recovered the vessel and 3 casualties and returned them safely to shore.

On 26 August 2021 at 1230 the watchkeepers at NCI Swanage heard a Mayday call from a motor cruiser reporting a fire on board. No position was given during the call but the watchkeepers could see the vessel and provided the coordinates to the Coastguard. The Swanage lifeboat attended and assisted in extinguishing the fire. The cruiser and 5 crew were recovered to the lifeboat station.

Page 7

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

Vessels Identified and Logged

----- Start of picture text -----
2021 2020 2019 2018 2017 2016 2015
Commercial Vessels 222,851 137,374 205,860 223,486 230,790 200,201 184,975
Leisure Vessels 410,997 256,007 330,949 340,359 308,168 209,656 195,014
Military & Auxiliaries 6,729 4,752 6,919 6,048 6,713 6,587 6,667
Harbour Vessels etc. 23,426 17, 882 26,500 26,698 20,391 19,001 19,819
----- End of picture text -----*

STATIONS

The appointment of the Asset Development Trustee has enabled a national overview of our requirements including new stations, upkeep of existing stations, and provision of equipment.

In order to best oversee such complex activity, the Asset Development Trustee has created, and now leads, the Station Development Team (SDT), which is a sub-committee of the Board of Trustees. The SDT comprises three Trustees, the Head of Operations, two Sector Managers and the National Equipment and the Leases and Estates Officers.

In addition to rationalising and coordinating new station development nationwide, the SDT will contribute to the enhanced coverage strand of the NCI 5-year strategy, including a comprehensive CCTV plan.

New Stations Completed, Planned and Under Investigation for the Future

----- Start of picture text -----
LOCATION TYPE NOTES
BEMBRIDGE, IOW New Station Trial of NCI/CRT working in HMCG active
station. April 2022.
BRANCASTER, North Norfolk New Station RNLI/NCI initiative using donated RNLI
lookout. April 2022
CLACTON-ON-SEA, Essex New Station Early Investigative stage
CAISTER, Norfolk Replacement lookout Demountable unit planned to replace
temporary trailer 2022.
CANVEY ISLAND, Essex Relocated Station New demountable, relocated from
Holehaven. 2021
FILEY, Yorkshire New Station Temporary NCI Trailer, followed by
demountable unit. 2022
LLANDUDNO Relocated lookout Demountable unit to replace current
temporary trailer at Great Orme. 2022-3
----- End of picture text -----

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NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

----- Start of picture text -----
LYME BAY Upgrade/replace Replacement lookout plans undergoing
lookout re-evaluation. 2022
Possible NCI/CRT initiative dependent on
HAYLING ISLAND, Hampshire New Station success of Bembridge CG trial.
April 2023.
HUNSTANTON New station Re-evaluation of former investigation.
2022
MOELFRE, Anglesey Relocated lookout Trailer to replace existing at Port Lynas
2022-3
SCARBOROUGH, Yorkshire New Station To follow Filey
2022-3
St. South Wales New Station Existing structure. 2021
Satellite to NCI Hengistbury Head:
STEAMER POINT, Dorset New Station investigating possibility
of using old MOD lookout. 2022.
WELLS-NEXT-THE-SEA, Replacement lookout Demountable unit to replace existing
Norfolk lookout
April 2022
WESTON-SUPER-MARE, New Station Early investigative stage
WHITBY, Yorkshire New Station To follow Scarborough. 2022-3
WHITSTABLE, Kent Relocated lookout Replacement demountable unit in new
location. 2022
----- End of picture text -----

TRAINING

A National Training Officer has recently been appointed reporting to the Head of Operations and will be responsible for the co-ordination of local operational training and for providing training materials for use by the Station Training Officers. A new training programme for newly appointed Station Managers has also been developed for online delivery.

VHF Radio Training, which is provided, either online or classroom based by local RYA Training Schools has continued when allowed within the Covid-19 rules.

Page 9

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

STATION SUPPORT

The appointment of volunteer National Support Officers (NSOs) to provide support as needed to stations in their local area, has proved very successful and as a part of the plans for the new management structure a process of selection is taking place to replace the NSOs with Sector Managers.

Each Sector Manager will be responsible to the Head of Operations for ensuring that a nominated group (sector) of NCI stations is managed effectively and within NCI policies and practices. Post holders will work with the other members of the NCI Management team to provide support to stations, help solve problems, spread best practice and promote the NCI national ethos.

HMCG and NCI Mutual Training Activities We have continued to provide on-line training modules to HM Coastguard officers at the National Maritime Operations Centre, Fareham, explaining the functions and capabilities of NCI.

Lines of communication between NCI and other SAR Agencies have been expanded and dialogue at high level is taking place on a regular basis.

PUBLIC BENEFIT

In addition to our primary objective to protect and preserve life at sea and around the UK NCI continues to benefit the wider community in a number of ways:

NCI has an ongoing role in assisting, via HM Coastguard, other agencies including the Police and Local Authorities by alerting them to visible suspicious activity along the coastline. We regularly conduct visual searches for overdue craft and missing persons, as well as highlighting environmental incidents.

By helping to improve safety around the coast, NCI encourages increased use of inshore coastal facilities and community participation. Local businesses and councils see us as a major contributor to safety, providing benefit where they offer leisure facilities and venues.

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NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

Our watchkeepers are all volunteers, recruited from many walks of life, with an interest in protecting and preserving life at sea and around the coast. A significant number are retired, some work full or part time, others are unemployed. A proportion of our members have a maritime background, but many do not. When volunteers join us, we provide all the training required to ensure watchkeepers are both competent and confident. NCI also provides a focus for watchkeepers by promoting a sense of team-working and community spirit.

people ask me what the NCI does, I tell them that they do three things. They save lives, they enrich lives, and they add resilience to their communities as part of the search and rescue community. Thank you as a member of the public. Thank you for what you do on a day-to-day Air Marshall Sir Christopher Coville (NCI Patron)

CORPORATE COMMUNICATIONS

Corporate communications and public relations remain vital to raising awareness of the work, attracting recruits, support and funding.

The welcome return of the Southampton International Boat Show once again allowed us to promote our organisation and the valuable work we do. The NCI stand was manned for the whole of the show by volunteers from a number of NCI stations showing the boating world the dedication and professionalism of our members.

The NCI Exhibition trailer had busiest show ever

Press coverage of our activities, events and newsworthy incidents, continued at national and local level via nautical magazines, regional TV and radio, local newspapers and through social media.

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NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

The NCI Facebook and Twitter pages have continued to attract more followers, due to an active campaign to increase awareness of the charity. At the same time, the internal news pages of the NCI website and regular newsletters are vital tools for keeping in touch with all members.

FUNDRAISING

Fundraising has improved slightly this year as many people took their holidays in this country and with more people at the coast our local collections saw a real improvement. However Due to Covid 19 we were not able to take part in supermarket collections which is a valuable source of income for our Stations. Many events were cancelled or significantly reduced, but fundraising was maintained wherever possible.

Support from a number of local and national external organisations was maintained for capital projects and work to complete these was undertaken throughout the year.

Page 12

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

Fundraising capabilities were enhanced by the investment in contactless card readers

OUR PEOPLE

NCI is a voluntary organisation set up in 1994 to restore a visual safety watch around the UK coastline. Each station operates as an operational hub of NCI, with a degree of autonomy but conforming to national standards and ethos.

We have 56 operational stations around the coast, most of which have achieved Declared Facility Status (DFS) as part of the UK Search and Rescue (SAR) organisation, agreed by the Maritime and Coastguard Agency (MCA). The stations are staffed by some 2500 volunteers who contribute thousands of hours of watchkeeping, In 2021, NCI volunteers were involved in 705 reported incidents, 288 of which resulted in lifeboat rescues. This is all achieved at no cost to the public purse.

Our watchkeepers come from many different walks of life and bring with them a wide range of experience, many, but by no means all, are retired

All volunteers provide their time as watchkeepers or supporters entirely free of charge including buying their own uniforms, travelling at their own expense to and from the stations, fund raising and training new recruits. By their very nature, our watch stations are situated in places exposed to the most severe weather conditions and it is a credit to all our watchkeepers that NCI along the were maintained for the vast majority of 2021. The loyalty, commitment and dependability of our volunteers is unparalleled.

National Coastwatch Institute is run by the most inspiring community of retired volunteers who have tirelessly kept watch over all who have found solace, peace and much needed mind space in the vastness of the ocean, by walking along the cliffs where we were permitted the rare opportunity to film during Chris Goldswain (Rusty) Defacto Films

Page 13

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

Personnel Statistics

----- Start of picture text -----
2021 2020 2019 2018 2017 2016 2015
Watchkeepers 2,546 2,332 2,419 2,132 2,093 1,997 1,865
Trainees 385 355 344 328 255 295 194
Cadets 0 0 0 0 7 0 0
Others in Support roles 80 62 53 63 57 48 * 221
More than 10 yrs Service 422 341 292 248 372 229 61
More than 15 yrs Service 106 72 74 68 98 75 26
More than 20 yrs Service 31 27 23 8 29 11 1
more than 25 yrs Service 2 2 1 0 0 0 0
----- End of picture text -----

*2016 marked start of central register of Supporters

Station Statistics

----- Start of picture text -----
2021 2020 2019 2018 2017 2016 2015
No of Watchstations 56 56 56 54 51 51 49
No. of DFS 50 49 48 46 46 45 45
Percentage DFS 89 86 86 85 90 88 94
Total watchkeeper
215,113 146,408 280,514 265,139 262,408 246,430 240,283
hours
----- End of picture text -----

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NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

FINANCIAL REVIEW

Overview

As at 30[th] September 2021, the Trustees consider the financial position of the Charity to be very good, this being due to the continuing hard work of our members to raise funds. Despite the difficulties imposed by the Coronavirus pandemic, we are pleased to declare a surplus for the year of £13,194.

The table below shows that this year both the levels of income and expenditure have dropped. Although the income figure has dropped quite significantly, given that last year was exceptional, we still generated a surplus. Note also that the 2020 income still exceeds the 2018 income of £531,190. The Trustees consider these figures to represent a healthy financial position for the Charity.

Year ending 30th September 2021 2020
Total Funds Raised by Member Stations £384,136 £362,571
Total Funds Raised by Central £72,759 £75,512
Total income from legacies £20,686 £104,102
Total Funds Raised £477,581 £542,185
Expenditure by Member Stations £370,608 £455,980
Expenditure by Central Operations £133,611 £60,214
Total Expenditure: £504,219 £516,194
Investment Gain £39,832 £4,380
Surplus £13,194 £30,370
Assets Carried Forward £1,297,862 £1,284,668

There is no fund or subsidiary undertaking materially in deficit nor giving the Trustees cause for concern. In view of the above, the Trustees are confident in the ability to continue as a going concern.

ability to continue as a going concern.

Page 15

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

Contingency Fund

Under the New Financial Model (2016) a Contingency Fund of £50,000 was established to be readily available in case of emergencies and unforeseen events. This year no payments were made from the Contingency fund.

Station Investment Fund

As at 1[st] October 2019 £38,620 was held within the central savings and investment accounts on behalf of 9 stations. At 30[th] September 2021 this figure had decreased to £22,112.

Summary of Designated Funds

The following designated funds are held within the central portion of the unrestricted general fund:

Station investment fund
Development fund
Contingency fund
Operating Budget fund
Central reserves		 £ 22,112
£ 36,020
£ 50,000
(£21,916)
£437,030
__
£523,246

Legacies and Donations

In 2016/17, the Trustees were informed of a probable legacy of £50,000 to the benefit of NCI. However, due to uncertainty of NCI as a beneficiary and the fact that probate has not yet been granted, this has not been included in the Statutory Statement of Accounts.

In 2019/20 £15,000 was received from the estate of the late Judi Gifford. The residuary estate due to NCI was previously estimated at £36,489. In 2020/21 £55,671 was received from the estate.

In 2019/20 £32,034 was received from the estate of the late Patrick Yorke.

In 2019/20 we were informed of a legacy to the NCI of £30,000 from the estate of the late Andrew Greig. This has been included in these accounts

In 2019/20 £600 was received in memory of the late Ann Higgs.

In December 2019 we were informed of a legacy from the estate of the late Charles Witt. This amount was received in 2020/21.

In 2019/20, the following donations in excess of £5000 were received:

Trinity House £5,455

In 2020/21 the following donations in excess of £5000 were received:

Baltic Exchange £20,000 Trinity House £8,400

Page 16

NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

VAT

With effect from 1[st] April 2015, qualifying charities as defined by section 33D of the VAT Act 1994 are able to reclaim VAT charged on non-business supplies and services.

At 30[th] September 2021 NCI has successfully reclaimed £237,410 in VAT in total.

Reserves Policy

In November 2016, the Trustees established an investment fund of £250,000, invested with Rathbones Investment Management. Based on projections on income and expenditure, it was envisaged that the investment fund would be reviewed after 5 years.

The level of Central Reserves at 30[th] September 2019 was £388,693. Of this an additional £100,000 has been added to the Investment fund. It is the view that this review period remains appropriate. The first review will therefore be in November 2021.

The Trustees believe that this level of Reserves is adequate to mitigate foreseeable risks and thereby secure the on-going operation of the charity in the face of adverse conditions.

Covid-19

At the time of writing, the operation of the charity remains severely impacted by the Covid-19 pandemic. Due to emergency measures introduced by the government, the watchstations are limited in their operation and no fund-raising is possible. The duration and long term impact of these measures is currently unknown.

The Trustees have regularly reviewed the increased risk to the charity caused by the significantly reduced fundraising potential in 2020/21 and remain confident that our financial position and reserves policy are adequate to secure the on-going operation of the charity.

Treatment of Restricted Fixed Assets

Following a recommendation from the National Treasurer supported by our accountants, the Trustees approved a change in the treatment of Restricted Fixed Assets. In future, the purchase of an asset using restricted funds will be considered to meet in full the restriction imposed on the original donation. The change is detailed below:

Before:

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NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

After:

Fixed Asset Limit

It has been agreed with the accountants, in order to achieve alignment between the annual accounts and the Fixed Asset Register introduced under FM20, that future Fixed Asset additions will be limited to assets valued at £5,000 and above.

STRUCTURE, GOVERNANCE AND MANAGEMENT

In accordance with the NCI Constitution (October 2020):

Election of Trustees

The Charity Constitution states that there should be not less than 5 nor more than 8 elected trustees; one ex officio trustee; and not more than 3 nominated or co-opted trustees. If the number of elected trustees falls below 5 the remaining trustee or trustees may act only to call a meeting of the charity trustees to appoint a new charity trustee.

Elected Trustees

NCI Trustees will be elected by the member Stations at the annual general meeting and will serve a term of 3 years after which they must retire, however they may seek re-election (to a maximum of 3 terms).

Vacancies not filled at the annual general meeting, or that occur between annual general meetings, may be filled. The member Stations or the Trustees may at any time decide to appoint a new Trustee, whether in place of a Trustee who has retired or been removed. or as an additional Trustee, provided that the limit specified on the number of Trustees would not as a result be exceeded.

Ex Officio Trustee

Treasurer for the time being office shall automatically, by virtue of holding that office be an NCI Trustee. If unwilling to act as a Trustee, the office holder may before accepting appointment as a Trustee, give notice in writing to the Trustees their unwillingness to act in that capacity or after accepting appointment as a Trustee, resign. The office of ex officio Trustee will then remain vacant until the office holder ceases to hold office.

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NATIONAL COASTWATCH INSTITUTION

TRUSTEES' ANNUAL REPORT

YEAR ENDED 30 SEPTEMBER 2021

Nominated Trustees

Corporate or unincorporated bodies, agencies and other organisations appointing as invited by the NCI Trustees, may each appoint one Trustee. Any appointment must be made at a meeting held according to the ordinary practice of the appointing body. Each appointment must be for a term of 3 years. Trustees so appointed have the same duty as the other NCI Trustees, to act in the way they decide, in good faith, would be most likely to further purposes.

Co-opted Trustees

NCI Trustees may at any time, also appoint other fit and proper persons as Trustees. Coopted Trustees shall be reappointed on an annual basis following each AGM. Trustees so appointed have the same duty as the other NCI Trustees, to act in the way they decide, in good faith, would be most likely to further purposes.

28/06/2022 Approved by order of the Board of Trustees on

signed on its behalf by:

Clive Pouncey NCI Chairman

Page 19

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NATIONAL COASTWATCH INSTITUTION

Independent examiner's report to the trustees of National Coastwatch Institution

I report to the charity trustees on my examination of the accounts of National Coastwatch Institution for the year ended 30 September 2021.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jonathan Mashen FCA Lang Bennetts Audit Limited The Old Carriage Works Moresk Road TRURO Cornwall TR1 1DG

28/06/2022 Date: .............................................

Page 20

NATIONAL COASTWATCH INSTITUTION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2021

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Other trading activities
3
Investment income
4
Total
EXPENDITURE ON
Raising funds
5
Charitable activities
6
Operating coastal stations
Total
Net gains on investments
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
funds
£
293,004
128,231
12,998
434,233
41,365
434,718
476,083
39,832
(2,018)
1,268,764
1,266,746		 Restricted
funds
£
43,348
-
-
43,348
-
28,136
28,136
-
15,212
15,904
31,116		 2021
Total
funds
£
336,352
128,231
12,998
477,581
41,365
462,854
504,219
39,832
13,194
1,284,668
1,297,862		 2020
Total
funds
£
346,257
185,426
10,502
542,185
51,515
464,679
516,194
4,379
30,370
1,254,298
1,284,668

The notes form part of these financial statements

Page 21

NATIONAL COASTWATCH INSTITUTION

BALANCE SHEET 30 SEPTEMBER 2021

Notes
FIXED ASSETS
Tangible assets
12
Investments
13
CURRENT ASSETS
Stocks
14
Debtors
15
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
16
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
17
Unrestricted funds:
General
Designated reserve funds
Restricted funds:
Station fund
TOTAL FUNDS		 Unrestricted
funds
£
271,623
418,531
690,154
4,287
24,791
561,985
591,063
(14,471)
576,592
1,266,746
1,266,746		 Restricted
funds
£
-
-
-
-
-
31,116
31,116
-
31,116
31,116
31,116		 2021
Total
funds
£
271,623
418,531
690,154
4,287
24,791
593,101
622,179
(14,471)
607,708
1,297,862
1,297,862
743,500
523,246
1,266,746
31,116
1,297,862		 2020
Total
funds
£
228,738
361,912
590,650
13,602
89,983
601,437
705,022
(11,004)
694,018
1,284,668
1,284,668
768,413
500,351
1,268,764
15,904
1,284,668

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 28/06/2022

----- Start of picture text -----
.............................................
Mr C Pouncey - Trustee
----- End of picture text -----

The notes form part of these financial statements

Page 22

NATIONAL COASTWATCH INSTITUTION

CASH FLOW STATEMENT FOR THE YEAR ENDED 30 SEPTEMBER 2021

2021 2020
Notes £ £
Cash flows from operating activities
Cash generated from operations 1 129,321 33,990
Net cash provided by operating activities 129,321 33,990
Cash flows from investing activities
Purchase of tangible fixed assets (123,723) (104,652)
Purchase of fixed asset investments (23,581) (135,036)
Sale of fixed asset investments 13,421 39,646
Investments cash to cash in hand (6,627) 11,708
Interest received 2,853 3,103
Net cash used in investing activities (137,657) (185,231)
Change in cash and cash equivalents
in the reporting period (8,336) (151,241)
Cash and cash equivalents at the
beginning of the reporting period 601,437 752,678
Cash and cash equivalents at the end
of the reporting period 593,101 601,437

The notes form part of these financial statements

Page 23

NATIONAL COASTWATCH INSTITUTION

NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 30 SEPTEMBER 2021

1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES

ACTIVITIES
2021 2020
£ £
Net income for the reporting period (as per the Statement of
Financial Activities) 13,194 30,370
Adjustments for:
Depreciation charges 80,838 65,587
Gain on investments (39,832) (4,379)
Interest received (2,853) (3,103)
Decrease/(increase) in stocks 9,315 (3,867)
Decrease/(increase) in debtors 65,192 (57,722)
Increase in creditors 3,467 7,104
Net cash provided by operations 129,321 33,990
2. ANALYSIS OF CHANGES IN NET FUNDS
At 1/10/20 Cash flow At 30/9/21
£ £ £
Net cash
Cash at bank and in hand 601,437 (8,336) 593,101
601,437 (8,336) 593,101
Total 601,437 (8,336) 593,101

The notes form part of these financial statements

Page 24

NATIONAL COASTWATCH INSTITUTION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Allocation and apportionment of costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Long leasehold - at varying rates on cost Plant and machinery - 25% on reducing balance

The cost of tangible fixed assets is their purchase price, together with incidental costs of acquisition. Assets costing less than £2,000 are not capitalised.

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Page 25

continued...

NATIONAL COASTWATCH INSTITUTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

1. ACCOUNTING POLICIES - continued

Legacies

Legacies are recognised on a case by case basis where the receipt of the legacy is considered probable and the amount can be measured reliably. A receipt will be probable if there has been a grant of probate: the executors have established that there are sufficient assets in the estate to pay the legacy, after settling any liabilities, and any conditions attached to the legacy are either within the control of the charity or have been met. Where legacies have been notified to the Charity, or the Charity is aware of the granting of probate and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.

2. DONATIONS AND LEGACIES

Grants and donations
Gift aid
Legacies
Collection boxes
3.
OTHER TRADING ACTIVITIES
General fundraising
Liskeard sales
Membership fees
Sundry income
4.
INVESTMENT INCOME
Rents received
Income from investments
Bank interest receivable		 2021
£
238,691
7,932
20,686
69,043
336,352
2021
£
79,651
43,234
3,734
1,612
128,231
2021
£
2,470
7,675
2,853
12,998		 2020
£
184,576
5,661
104,102
51,918		 2020
£
184,576
5,661
104,102
51,918
346,257
2020
£
134,870
27,491
10,593
12,472
185,426
2020
£
1,705
5,694
3,103
10,502

Page 26

continued...

NATIONAL COASTWATCH INSTITUTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

5. RAISING FUNDS

Raising donations and legacies

2021
£
Printing, postage and stationery
8,803
General fundraising costs
15,436
Motor and travel costs
3,821
Computer and software costs
5,165
Marketing and public relations
8,140
General fundraising costs
-
41,365
Other trading activities
2021
£
Purchases
-
Aggregate amounts
41,365
6.
CHARITABLE ACTIVITIES COSTS
Direct
Support
Costs (see
costs (see
note 7)
note 8)
£
£
Operating coastal stations
382,129
80,725
7.
DIRECT COSTS OF CHARITABLE ACTIVITIES
2021
£
Insurance
22,559
Light and heat
27,302
Telephone
27,254
Printing, postage and stationery
8,803
Advertising and website
9,227
Sundries
7,326
Uniforms and members' welfare
46,606
Training
3,863
Property repairs
36,994
Repairs and maintenance
88,499
Motor and travel
11,464
Room hire
3,012
Radios and Ofcom
3,217
Computer & software costs
5,165
Depreciation
80,838
382,129		 2020
£
5,595
-
3,251
4,295
25,313
11,701
50,155
2020
£
1,360
51,515
Totals
£
462,854		 2020
£
5,595
-
3,251
4,295
25,313
11,701
50,155
2020
£
1,360
51,515
2020
£
21,099
22,150
28,334
5,595
9,121
6,163
25,349
5,403
39,295
99,133
9,754
2,445
3,684
4,295
65,588
347,408

Page 27

continued...

NATIONAL COASTWATCH INSTITUTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

8. SUPPORT COSTS

8. SUPPORT COSTS
Governance
Management costs
Totals
£ £ £
Operating coastal stations 65,806 14,919 80,725
Support costs, included in the above, are as follows:
2021 2020
Operating
coastal Total
stations activities
£ £
Telephone 316 764
Sundries - 1,383
Property repairs - 34,869
Rent 16,350 16,181
Meetings and venue expenses 6,551 19,543
Declared Facility Status expenses - 4,185
National officers' costs 29,237 12,355
Station manuals 9,727 6,240
Channel 65 training 16,840 17,655
Recoverable input VAT (13,215) (12,553)
Accountancy 7,810 8,005
Professional fees 1,297 1,842
Investment management fees 5,812 6,802
80,725 117,271
9. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

Depreciation - owned assets 2021
£
80,838		 2020
£
65,587

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30 September 2021 nor for the year ended 30 September 2020.

Trustees' expenses

The Trust has reimbursed the trustees with £21,741 (2020: £24,096) in respect of travel costs, accommodation, subsistence and other ancillary costs being monies necessarily incurred in the pursuance of the Trust's business.

Page 28

continued...

NATIONAL COASTWATCH INSTITUTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

11.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL
INCOME AND ENDOWMENTS FROM
Donations and legacies
Other trading activities
Investment income
Total
EXPENDITURE ON
Raising funds
Charitable activities
Operating coastal stations
Total
Net gains on investments
NET INCOME
Transfers between funds
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 ACTIVITIES
Unrestricted
funds
£
322,099
185,426
10,502
518,027
51,515
453,496
505,011
4,379
17,395
98,215
115,610
1,153,154
1,268,764		 Restricted
funds
£
24,158
-
-
24,158
-
11,183
11,183
-
12,975
(98,215)
(85,240)
101,144
15,904		 Total
funds
£
346,257
185,426
10,502
542,185
51,515
464,679
516,194
4,379
30,370
-
30,370
1,254,298
1,284,668

Page 29

continued...

NATIONAL COASTWATCH INSTITUTION

NOTES TO THE FINANCIAL STATEMENTS - continued

FOR THE YEAR ENDED 30 SEPTEMBER 2021

12. TANGIBLE FIXED ASSETS

COST
At 1 October 2020
Additions
At 30 September 2021
DEPRECIATION
At 1 October 2020
Charge for year
At 30 September 2021
NET BOOK VALUE
At 30 September 2021
At 30 September 2020
13.
FIXED ASSET INVESTMENTS
MARKET VALUE
At 1 October 2020
Additions
Disposals
Revaluations
At 30 September 2021
PROVISIONS
Reclassification/transfer
NET BOOK VALUE
At 30 September 2021
At 30 September 2020		 Long
Plant and
leasehold
machinery
Totals
£
£
£
276,370
243,204
519,574
38,025
85,698
123,723
314,395
328,902
643,297
167,369
123,467
290,836
29,479
51,359
80,838
196,848
174,826
371,674
117,547
154,076
271,623
109,001
119,737
228,738
Unlisted
investments
£
361,912
23,581
(13,159)
39,570
411,904
(6,627)
418,531
361,912

There were no investment assets outside the UK.

Page 30

continued...

NATIONAL COASTWATCH INSTITUTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

13. FIXED ASSET INVESTMENTS - continued

Cost or valuation at 30 September 2021 is represented by:

Valuation in 2017
Valuation in 2018
Valuation in 2019
Valuation in 2020
Valuation in 2021
Cost
14.
STOCKS
Stocks
15.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors
VAT
Prepayments and accrued income
16.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Accrued expenses
17.
MOVEMENT IN FUNDS
Net
At
movement
1/10/20
in funds
£
£
Unrestricted funds
General
768,413
(2,018)
Designated reserve funds
500,351
-
1,268,764
(2,018)
Restricted funds
Station fund
15,904
15,212
TOTAL FUNDS
1,284,668
13,194		 2021
£
4,287
2021
£
-
13,260
11,531
24,791
2021
£
8,471
6,000
14,471
Transfers
between
funds
£
(22,895)
22,895
-
-
-		 Unlisted
investments
£
4,282
(5,090)
14,659
4,768
39,570
353,715
411,904
2020
£
13,602
2020
£
317
19,755
69,911
89,983
2020
£
6,031
4,973
11,004
At
30/9/21
£
743,500
523,246
1,266,746
31,116
1,297,862

Page 31

continued...

NATIONAL COASTWATCH INSTITUTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

17. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General
Restricted funds
Station fund
TOTAL FUNDS		 Incoming
Resources
Gains and
Movement
resources
expended
losses
in funds
£
£
£
£
434,233
(476,083)
39,832
(2,018)
43,348
(28,136)
-
15,212
477,581
(504,219)
39,832
13,194

Comparatives for movement in funds

Unrestricted funds
General
Designated reserve funds
Restricted funds
Restricted premises fund
Restricted equipment fund
Station fund
TOTAL FUNDS		 At
1/10/19
£
650,447
502,707
1,153,154
66,818
16,981
17,345
101,144
1,254,298		 Net
movement
in funds
£
17,395
-
17,395
(4,783)
17,758
-
12,975
30,370		 Transfers
between
funds
£
100,571
(2,356)
98,215
(62,035)
(34,739)
(1,441)
(98,215)
-		 At
30/9/20
£
768,413
500,351
1,268,764
-
-
15,904
15,904
1,284,668

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General
Restricted funds
Restricted premises fund
Restricted equipment fund
TOTAL FUNDS		 Incoming
Resources
Gains and
Movement
resources
expended
losses
in funds
£
£
£
£
518,027
(505,011)
4,379
17,395
1
(4,784)
-
(4,783)
24,157
(6,399)
-
17,758
24,158
(11,183)
-
12,975
542,185
(516,194)
4,379
30,370

Page 32

continued...

NATIONAL COASTWATCH INSTITUTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

17. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General
Designated reserve funds
Restricted funds
Restricted premises fund
Restricted equipment fund
Station fund
TOTAL FUNDS		 At
1/10/19
£
650,447
502,707
1,153,154
66,818
16,981
17,345
101,144
1,254,298		 Net
movement
in funds
£
15,377
-
15,377
(4,783)
17,758
15,212
28,187
43,564		 Transfers
between
funds
£
77,676
20,539
98,215
(62,035)
(34,739)
(1,441)
(98,215)
-		 At
30/9/21
£
743,500
523,246
1,266,746
-
-
31,116
31,116
1,297,862

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming
Resources		 Gains and Movement
resources
expended		 losses in funds
£ £ £ £
Unrestricted funds
General 952,260 (981,094) 44,211 15,377
Restricted funds
Restricted premises fund 1 (4,784) - (4,783)
Restricted equipment fund 24,157 (6,399) - 17,758
Station fund 43,348 (28,136) - 15,212
67,506 (39,319) - 28,187
TOTAL FUNDS 1,019,766 (1,020,413) 44,211 43,564

The following funds are held within the Designated Reserve funds

Operating budget fund
Station investment fund
Development fund
Contingency fund
Central reserves		 (21,916)
22,112
36,020
50,000
437,030
523,246

Page 33

continued...

NATIONAL COASTWATCH INSTITUTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2021

18. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 30 September 2021.

Page 34

NATIONAL COASTWATCH INSTITUTION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2021

INCOME AND ENDOWMENTS
Donations and legacies
Grants and donations
Gift aid
Legacies
Collection boxes
Other trading activities
General fundraising
Liskeard sales
Membership fees
Sundry income
Investment income
Rents received
Income from investments
Bank interest receivable
Total incoming resources
EXPENDITURE
Raising donations and legacies
Printing, postage and stationery
General fundraising costs
Motor and travel costs
Computer and software costs
Marketing and public relations
General fundraising costs
Other trading activities
Shop purchases
Charitable activities
Insurance
Light and heat
Telephone
Printing, postage and stationery
Advertising and website
Carried forward		 2021
£
238,691
7,932
20,686
69,043
336,352
79,651
43,234
3,734
1,612
128,231
2,470
7,675
2,853
12,998
477,581
8,803
15,436
3,821
5,165
8,140
-
41,365
-
22,559
27,302
27,254
8,803
9,227
95,145		 2020
£
184,576
5,661
104,102
51,918
346,257
134,870
27,491
10,593
12,472
185,426
1,705
5,694
3,103
10,502
542,185
5,595
-
3,251
4,295
25,313
11,701
50,155
1,360
21,099
22,150
28,334
5,595
9,121
86,299

This page does not form part of the statutory financial statements

Page 35

NATIONAL COASTWATCH INSTITUTION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 30 SEPTEMBER 2021
Charitable activities
Brought forward
Sundries
Uniforms and members' welfare
Training
Property repairs
Repairs and maintenance
Motor and travel
Room hire
Radios and Ofcom
Computer & software costs
Long leasehold
Plant and machinery
Support costs
Management
Telephone
Sundries
Property repairs
Rent
Meetings and venue expenses
Declared Facility Status expenses
National officers' costs
Station manuals
Channel 65 training
Recoverable input VAT
Governance costs
Accountancy
Professional fees
Investment management fees
Total resources expended
Net (expenditure)/income before gains
and losses
Gains and losses
Gains/(losses) on fixed asset investments
Net (expenditure)/income		 2021
£
95,145
7,326
46,606
3,863
36,994
88,499
11,464
3,012
3,217
5,165
29,479
51,359
382,129
316
-
-
16,350
6,551
-
29,237
9,727
16,840
(13,215)
65,806
7,810
1,297
5,812
14,919
504,219
(26,638)
39,832
13,194		 2020
£
86,299
6,163
25,349
5,403
39,295
99,133
9,754
2,445
3,684
4,295
25,676
39,912
347,408
764
1,383
34,869
16,181
19,543
4,185
12,355
6,240
17,655
(12,553)
100,622
8,005
1,842
6,802
16,649
516,194
25,991
4,379
30,370

This page does not form part of the statutory financial statements

Page 36