2023-06-30-accounts - Lytham Performing Arts Festival

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Trustees’ Annual Report for the period

From 1[st] July 2022 To 30[th] June 2023

Charity name: Lytham Performing Arts Festival

Charity registration number: 1159967

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Purpose of the Festival shall be to advance the education of the public in the arts and in particular the arts of speech and drama, dance and music and other performing arts. To further the Purpose of the Festival it shall have the following powers: To hold or promote annual competitive festivals. To present and promote public performances, concerts, and recitals. To affiliate to the British and International Federation of Festivals and to further the charitable purposes of this federation. To do all such other lawful things as are necessary to the attainment of the Purposes of the Festival. Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable in accordance with [section 7 of the Charities and Trustee Investment (Scotland) Act 2005] and [section 2 of the Charities Act (Northern Ireland) 2008].
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or	Para 1.17 and 1.19	The Trustees have complied with the duty in section 17(5) of the Charities Act 2011 and the Accounts and Report Regulations 2008 to have due regard to public benefit guidance published by the Charity

services identified in the accounts.		Commission, which is illustrated in this report. The Trustees had due regard to public benefit when making the Charity’s application for registration with the Charity Commission and continue to have due regard when making decisions after registration.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment The Trustees of the Charity are volunteers and are appreciative of the many other volunteers who put in their time freely to Para 1.38 make the Charity a success. Contribution made by volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the accounting year the Charity put on a Music and Singing Festival, a Speech and Drama Festival and a Festival of Choirs. The Charity Plans to run these events in 2023.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41

Investment performance against objectives Para 1.41 Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Charity’s policy is to keep 1 year’s expenditure as a reserve.
Amount of reserves held	Para 1.22	£20,586.58
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principal source of funds are festival class entrance fees, spectator entry fees and festival programme sales.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

other

Structure, Governance and Management

Description of charity’s trusts:		N/A
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election by existing Trustees

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Trustees consider what policies are necessary in the light of operational requirements and the advice of an umbrella body for Festivals, the British and International Federation of Festivals (BIFF).
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity is a member of an umbrella organisation for Festivals, BIFF, and takes advice from that organisation.
Relationship with any related parties	Para 1.51	See above

The Trustees consider and investigate which are the major organisation and site risks in Other the light of operational requirements and take action to eliminate or mitigate the risks.

Reference and Administrative details

Charity name	Lytham Performing Arts Festival
Other name the charity uses	None
Registered charity number	1159967
Charity’s principal address	8 Kingsway, Ansdell, Lytham St Annes, Lancashire, FY8 1AB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Stephanie Heney	Chair
Anna Cross	DeputyChair
John McVitie	General Secretary
Sue Ireland	Joint Treasurer
Alan Cantor
Pippa Kirk
Angela Mills		December 2023 – March 2024

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) S D Heney Full name(s) Stephanie Dawn Heney

Position (eg Secretary, Chair Chair, etc)

Date

24th March 2024

Lytham St. Annes Festival of Performing Arts Charity No 1159967

INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDING 30 JUNE 2023

Income Entry Fees Music 2,051.00 Choirs 548.50 One Act Plays Dance Speech & Drama 861.00 Audience & Programmes Music, Speech & Drama Choirs One Act Plays Dance Adverstisements Grants Venue refunds Trophy sales Fundraiser Bequest Expenditure Adjudicators Accompanist Printing Venue Costs BIFF Fees & Insurance Admin Trophies & Medals Lanyards Website Catering Sign & Wrist Bands Refunds Charitable donations Accounting Surplus/loss of Income over Expenditure	2,051.00 548.50 861.00	2023 £ 3,460.50 1,548.38 149.91 360.00 300.00 3,571.00 794.68	1,689.00 330.00 80.00 655.00	2022 £ 2,754.00 1,371.82 238.41 320.00 135.00 300.00

		10,184.47		5,119.23
		1,850.95 772.80 553.00 2,310.02 190.00 93.85 860.00 238.21 424.80 80.00 100.00 50.00		1,537.60 542.75 342.00 1,671.60 115.00 122.30 293.00 424.80 94.90 360.00 50.00
		7,523.63		5,553.95
		2,660.84		(434.72)
		10,184.47		5,119.23

Lytham St. Annes Festival of Performing Arts Charity No 1159967

BALANCE SHEET AS AT 30th JUNE 2023

20,586.58	17,875.74 2,660.84	100.00 18,007.44	18,310.46 (434.72)
	20,536.58		17,875.74
	20,536.58		17,875.74
20,586.58 50.00		18,107.44 231.70
50.00		231.70
	20,536.58		17,875.74

These accounts have been produced by Sue Ireland & Linda Hookham and audited by Stuart Walker (Brookfield Accounting Ltd) on 15th November 2023.

Linda Hookham Treasurer

Sue Ireland Stuart Walker Treasurer Accountant

Lytham St. Annes Festival of Performing Arts Charity No 1159967

Lytham St. Annes Festival of Performing Arts

Charity No 1159967

A62: Debtor

A person who owes LSA for received goods or service. Money owed to LSA i.e.

a person who has entered an event but not yet paid.
a deposit paid for future hire of venue?

A68: Creditor

You owe a person for a service provided i.e.

ajudicator yet to be paid, or
entry fees paid in advance for the following year

- Income

04/17/2024

Date	Total	Ent fees - music	Ent fees - dance	Ent fees - one act play	Ent fees - choir	Ent fees - speech & drama	Ent fees - direct	Aud & Prog - music, speech & drama	Aud & Prog - choirs	Aud & Prog - one act play	Aud & Prog - dance	Friends & Sponsors	Medal & Ribbon Sales	Grants	Adverstisem ents	Trophy sales	Refreshmen ts	Fundraiser events	Bequest	Investment Interest
	-	2,051.00	-	-	548.50	861.00	-	1,548.38	149.91	-	-	-	-	300.00	360.00	3,571.00	-	794.68	-	-
7-Jul-22															90.00
10-Aug-22																		0.98
17-Aug-22																		793.70
22-Aug-22																3,471.00
17-Oct-22						28.00
24-Oct-22																100.00
10-Nov-22		24.00
14-Nov-22		24.00
17-Nov-22		24.00
17-Nov-22		24.00
21-Nov-22		24.00
21-Nov-22		24.00
22-Nov-22		18.50
22-Nov-22		13.00
22-Nov-22		24.00
22-Nov-22		24.00
23-Nov-22		13.00
23-Nov-22		13.00
25-Nov-22		24.00
28-Nov-22		13.00
29-Nov-22		13.00
29-Nov-22		13.00
29-Nov-22		24.00
1-Dec-22		18.50
2-Dec-22		29.50
5-Dec-22		13.00
5-Dec-22		20.50
6-Dec-22		24.00
6-Dec-22		24.00
6-Dec-22		18.50
6-Dec-22		13.00
7-Dec-22		18.50
8-Dec-22		24.00
9-Dec-22		18.50
12-Dec-22		24.00
12-Dec-22		29.50
12-Dec-22		11.00
12-Dec-22		13.00
13-Dec-22		24.00
14-Dec-22						11.50
15-Dec-22						16.50
16-Dec-22						24.00
16-Dec-22						5.50
16-Dec-22		31.50
19-Dec-22						18.50
3-Jan-23		13.00
3-Jan-23		13.00
3-Jan-23		18.50
4-Jan-23		21.50
5-Jan-23						7.50
5-Jan-23						7.50
5-Jan-23						7.50
5-Jan-23		13.00
6-Jan-23						7.50
6-Jan-23		8.50
6-Jan-23						7.50
6-Jan-23		18.50
6-Jan-23						7.50
6-Jan-23						7.50
9-Jan-23		13.00
9-Jan-23		13.00
9-Jan-23						5.50
9-Jan-23						12.50
11-Jan-23						18.50
11-Jan-23		65.50
11-Jan-23		13.00
12-Jan-23						7.50
12-Jan-23						18.50
12-Jan-23		8.50
12-Jan-23		13.00
12-Jan-23		13.00
12-Jan-23						13.00
12-Jan-23		7.50

Page 5 / 10

- Income

04/17/2024

Date	Stub no	Total	Ent fees - music	Ent fees - dance	Ent fees - one act play	Ent fees - choir	Ent fees - speech & drama	Ent fees - direct	Aud & Prog - music, speech & drama	Aud & Prog - choirs	Aud & Prog - one act play	Aud & Prog - dance	Friends & Sponsors	Medal & Ribbon Sales	Grants	Adverstisem ents	Trophy sales	Refreshmen ts	Fundraiser events	Bequest	Investment Interest
		-	2,051.00	-	-	548.50	861.00	-	1,548.38	149.91	-	-	-	-	300.00	360.00	3,571.00	-	794.68	-	-
12-Jan-23							5.50
12-Jan-23							25.00
12-Jan-23							7.50
13-Jan-23			8.50
13-Jan-23			8.50
13-Jan-23			24.00
13-Jan-23			8.50
13-Jan-23							21.00
13-Jan-23			15.00
13-Jan-23			19.00
13-Jan-23							24.00
13-Jan-23			7.50
13-Jan-23							13.00
13-Jan-23			8.50
13-Jan-23			25.00
13-Jan-23			21.50
13-Jan-23			21.50
13-Jan-23			40.50
16-Jan-23			27.50
16-Jan-23							11.50
16-Jan-23							2.00
16-Jan-23			7.50
16-Jan-23							16.50
17-Jan-23			13.00
18-Jan-23	1162		143.00
18-Jan-23							13.00
18-Jan-23							13.00
18-Jan-23	1161		145.50
19-Jan-23			7.50
23-Jan-23			13.00
23-Jan-23			5.50
23-Jan-23			13.00
23-Jan-23			13.00
23-Jan-23			5.50
23-Jan-23			37.00
23-Jan-23			7.50
24-Jan-23			13.00
24-Jan-23							15.00
25-Jan-23			21.50
25-Jan-23			13.00
25-Jan-23			13.00
26-Jan-23							7.00
27-Jan-23															300.00
27-Jan-23							6.00
30-Jan-23							7.50
30-Jan-23							7.50
30-Jan-23			34.50
30-Jan-23							11.50
30-Jan-23			13.00
30-Jan-23							11.50
30-Jan-23							11.50
31-Jan-23			24.00
31-Jan-23							11.50
1-Feb-23	1163		28.00				35.50
1-Feb-23	1164		45.50				19.00
6-Feb-23			49.50
6-Feb-23							22.50
8-Feb-23			7.50
8-Feb-23							7.50
10-Feb-23			37.00
10-Feb-23							7.50
13-Feb-23							17.50
16-Feb-23							5.00
17-Feb-23							40.00
20-Feb-23			5.50
21-Feb-23							13.00
22-Feb-23							11.50
28-Feb-23							13.00
28-Feb-23							5.00
1-Mar-23							7.50
1-Mar-23			24.00
2-Mar-23							5.00
2-Mar-23			29.50

Page 6 / 10

04/17/2024

- Income

Date	Stub no	Total	Ent fees - music	Ent fees - dance	Ent fees - one act play	Ent fees - choir	Ent fees - speech & drama	Ent fees - direct	Aud & Prog - music, speech & drama	Aud & Prog - choirs	Aud & Prog - one act play	Aud & Prog - dance	Friends & Sponsors	Medal & Ribbon Sales	Grants	Adverstisem ents	Trophy sales	Refreshmen ts	Fundraiser events	Bequest	Investment Interest
		-	2,051.00	-	-	548.50	861.00	-	1,548.38	149.91	-	-	-	-	300.00	360.00	3,571.00	-	794.68	-	-
3-Mar-23			13.00
3-Mar-23							21.50
10-Mar-23			18.50
15-Mar-23			24.00
20-Mar-23	1166		5.50				7.50
20-Mar-23	1165		41.00				26.00
27-Mar-23							7.50
27-Mar-23																40.00
28-Mar-23	1168								985.00
29-Mar-23									563.38
31-Mar-23																40.00
3-Apr-23																100.00
12-Apr-23							116.00
18-Apr-23	1169															90.00
5-Jun-23						56.00
5-Jun-23						105.00
20-Jun-23						70.00
22-Jun-23						101.50
26-Jun-23						87.50
27-Jun-23	1171					3.50				145.00
27-Jun-23	1170					112.00
28-Jun-23						13.00
28-Jun-23										4.91



























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Page 7 / 10

04/17/2024

- Expenditure

Date	Cheque No	Payee	Adjudicator fees	Accompanis	Printing	Venue Costs	BIFF Fees & Insurance	Admin	Trophies & Medals	Lighting & Sound	Website	Charitable donations	Lanyards	Refunds	Accounting	First Aid Cover
	Total	7,605.33	£2,032.65	£ 772.80 ~~t fees~~	£ 553.00	£2,210.02	£ 190.00	£ 93.85	£ 860.00	£ -	£ 424.80	£ 100.00	£ 238.21	£ 80.00	£ 50.00	£ -
11-Jul-22	1326	Alistair Mackenzie - choir night	181.70
8-Aug-22		Lytham Meth Church - fundraiser				80.00
30-Aug-22		CarlyHughes - One Act Playentryfee refund												80.00
30-Aug-22		Northern Monkeyannual fees									424.80
2-Sep-22		Ukraine appeal donation										100.00
3-Oct-22		Lowther Pavilion - One Act Play				650.00
10-Oct-22		BFF Membership					125.00
24-Oct-22		Get wellgift						13.85
14-Nov-22		BFF Insurance					65.00
5-Dec-22		Fundraiser script for 2023						40.00
16-Dec-22		Hall hire - meeting11Dec22				20.00
30-Jan-23		Lanyards											238.21
31-Jan-23		Medals and ribbons							860.00
17-Feb-23		Brookfeld Accounting													50.00
1-Mar-23		Float						40.00
28-Mar-23		JennySaunders - music	314.00
28-Mar-23		Catherine Hall-Smith - music		233.00
28-Mar-23		Chris Marlow - drama	221.75
28-Mar-23		Graham Warrington - music	134.00
28-Mar-23		Robin Stopford - music		189.80
28-Mar-23		Martyn Parkes - music		350.00
28-Mar-23		Roberto Garcia Lopez - music	251.00
28-Mar-23		Joanna Garcia - music	291.50
4-Apr-23		PNG			393.00
4-Apr-23		PNG			120.00
6-Apr-23		Chris Baglin - drama	271.70
6-Apr-23	1327	Alistair Mackenzie - music	188.00
19-Jun-23		AKS hire - music and speech & drama				1,460.02
27-Jun-23		Ian Crawford - choir night	179.00
27-Jun-23		Spot On			40.00

Page 8 / 10

Audience and programmes for music, speech and drama includes ribbons sales of £68