## **Trustees’ Annual Report for the period**
**From 1[st] July 2021 To 30[th] June 2022**
**Charity name: Lytham Performing Arts Festival**
**Charity registration number: 1159967**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The Purpose of the Festival shall be to
purposes of the charity advance the education of the public
as set out in its in the arts and in particular the arts of
governing document speech and drama, dance and music
and other performing arts. To further
the Purpose of the Festival it shall
have the following powers:
To hold or promote annual
competitive festivals.
To present and promote public
performances, concerts, and recitals.
To affiliate to the British and
International Federation of Festivals
and to further the charitable purposes
of this federation.
To do all such other lawful things as
are necessary to the attainment of
the Purposes of the Festival.
Nothing in this constitution shall
authorise an application of the
property of the CIO for the purposes
which are not charitable in
accordance with [section 7 of the
Charities and Trustee Investment
(Scotland) Act 2005] and [section 2 of
the Charities Act (Northern Ireland)
2008].
Summary of the main Para 1.17 and The Trustees have complied with the
1.19
activities in relation to duty in section 17(5) of the Charities
those purposes for the Act 2011 and the Accounts and
public benefit, in Report Regulations 2008 to have due
particular, the activities, regard to public benefit guidance
projects or services published by the Charity Commission,
identified in the which is illustrated in this report.
accounts.
The Trustees had due regard to public
benefit when making the Charity’s
application for registration with the
Charity Commission and continue to
**----- End of picture text -----**
**----- Start of picture text -----**
have due regard when making
decisions after registration.
Statement confirming Para 1.18 The Trustees have regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
The Trustees of the Charity are
Para 1.38 volunteers and are appreciative of the
Contribution made by many other volunteers who put in
volunteers their time freely to make the Charity a
success.
Other
**----- End of picture text -----**
## **Achievements and Performance**
SORP reference
During the accounting year the Charity put on a Music and Singing Festival, a Speech and Drama Festival Summary of the main and a Festival of Choirs. Para 1.20 achievements of the charity, identifying the The Charity Plans to run an enhanced difference the charity’s version of these events in 2023 with work has made to the the possible addition of a Junior Choir circumstances of its Festival. beneficiaries and any wider benefits to society as a whole.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
Review of the charity’s Para 1.21 financial position at the end of the period Statement explaining Para 1.22 The Charity’s policy is to keep 1 the policy for holding year’s expenditure as a reserve. reserves stating why they are held Amount of reserves held Para 1.22 £17,875.74 Reasons for holding zero Para 1.22 N/A reserves Details of fund materially Para 1.24 N/A in deficit Explanation of any Para 1.23 N/A uncertainties about the charity continuing as a going concern
## **Additional information (optional)**
You may choose to include further statements where relevant about: Principal source of funds are festival class entrance fees, spectator entry The charity’s principal fees and festival programme sales. sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s N/A
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Election by existing Trustees
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
The Trustees consider what policies
are necessary in the light of
Policies and procedures operational requirements and the
adopted for the Para 1.51 advice of an umbrella body for
induction and training of Festivals, the British and International
trustees Federation of Festivals (BIFF).
The charity is a member of an
umbrella organisation for Festivals,
The charity’s BIFF, and takes advice from that
organisational structure Para 1.51 organisation.
and any wider network
with which the charity
works
See above
Relationship with any Para 1.51
related parties
The Trustees consider and investigate
Other which are the major organisation and
site risks in the light of operational
requirements and take action to
eliminate or mitigate the risks.
**----- End of picture text -----**
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Lytham Performing Arts Festival
Other name the charity None
uses
Registered charity 1159967
number
**----- End of picture text -----**
||Charity’s principal
address|18 Bailey Avenue, Lytham St Annes, FY8 1FL||
|---|---|---|---|
|||||
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Mary Park Chair
2 Anna Cross Deputy Chair
3 John McVitie General Secretary
Sue Ireland Joint Treasurer March 2022 – 30 June
4
2022
5 Alan Cantor
6 Stephanie Heney
Pippa Kirk October 2021 – 20
7
June 2022
Julie Holmes September 2021 –
8
June 2022
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**|
|---|---|---|---|---|---|
||**whole**|**year**||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Mary Brigid Park
**Position (eg** Chair **Secretary, Chair, etc)**
**Date** 2[nd] March 2023
**Lytham St. Annes Festival of Performing Arts Charity No 1159967**
## **INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDING 30 JUNE**
|**Income**
**Entry Fees**
Music
1,689.00
Choirs
330.00
One Act Plays
80.00
Dance
-
Speech & Drama
655.00
**Audience & Programmes**
Music, Speech & Drama
Choirs
One Act Plays
-
Dance
-
Friends & Sponsors
Adverstisements
Rafes
Medal & Ribbon Sales
Venue refunds
Donations
Sundries
Bequest
Investment Interest
**Expenditure**
Adjudicators
Accompanist
Printing
Venue Costs - prepaid last year/this year
BIFF Fees & Insurance
Admin
Trophies & Medals
Lighting & Sound
Website
Catering
Sign & Wrist Bands
Refunds
First Aid Cover
Accounting - accrued last year/this year
Cancelled event refunds due|**2022**
**£**
2,754.00
1,371.82
238.41
-
320.00
-
-
135.00
-
300.00|-
-
-
-
-
-
-
-|
|---|---|---|
||5,119.23||
||1,537.60
542.75
342.00
1,671.60
115.00
122.30
293.00
-
424.80
94.90
360.00
-
-
50.00||
||5,553.95||
||||
## **Lytham St. Annes Festival of Performing Arts Charity No 1159967**
Surplus/loss of Income over Expenditure
(434.72) 5,119.23
## **BALANCE SHEET AS AT 30th JUNE 2022**
**----- Start of picture text -----**
ACCUMULATION FUND
Balance as at 1st July 2021 B/F 18,310.46
Surplus/loss for the year (434.72)
17,875.74
REPRESENTED BY :-
CURRENT ASSETS
Debtors 100.00 100.00
Cash at Bank 18,007.44 18,260.46
COIF Deposit Fund -
18,107.44 18,360.46
Deduct CURRENT LIABILITIES
Creditors - Entry Fee Refunds
Dance -
Drama -
Music -
Accruals 231.70 50.00
231.70 50.00
17,875.74
17,875.74
**----- End of picture text -----**
These accounts have been produced by Sue Ireland & Linda Hookham and audited Stuart Walker (Brookfield Accounting Ltd) on 17.2.23
Linda Hookham Treasurer
Sue Ireland Treasurer
Stuart Walker Accountant
## **Lytham St. Annes Festival of Performing Arts Charity No 1159967**
## **E 2022**
**2021 £** - - - - 11.00 - 2.45 13.45 - 90.00 190.00 324.05 613.00 - 1,392.00 - - 50.00 10.50 2,669.55
## **Lytham St. Annes Festival of Performing Arts Charity No 1159967**
(2,656.10) 13.45 20,966.56 (2,656.10) 18,310.46
18,310.46 18,310.46
by
## **Lytham St. Annes Festival of Performing Arts Charity No 1159967**
## A62: Debtor
A person who owes LSA for received goods or service. Money owed to LSA i.e.
- a person who has entered an event but not yet paid.
- a deposit paid for future hire of venue?
## A68: Creditor
You owe a person for a service provided i.e.
- ajudicator yet to be paid, or
- entry fees paid in advance for the following year
**document5193108587389473696.xlsx - Income**
03/12/2023
|**Date**|**Stub no**|**Total**|**Ent fees -**
**music**|**Ent fees -**
**dance**|**Ent fees -**
**one act play**|**Ent fees -**
**choir**|**Ent fees -**
**speech &**
**drama**|**Ent fees -**
**direct**|**Aud & Prog**
**- music,**
**speech &**
**drama**|**Aud & Prog**
**- choirs**|**Aud & Prog**
**- one act**
**play**|**Aud & Prog**
**- dance**|**Friends &**
**Sponsors**|**Medal &**
**Ribbon**
**Sales**|**Sheet Music**
**Sales**|
**Adverstisem**
**ents**|**Rafes**|**Refreshmen**
**ts**|**Investment**
**Transfer**|**Bequest**|**Investment**
**Interest**|**Venue**
**refunds**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**-**|**1,689.00**|**-**|**80.00**|**330.00**|**655.00**|**-**|**1,371.82**|**238.41**|**-**|**-**|**-**|**-**|**-**|**320.00**|**-**|**-**|**-**|**300.00**|**-**|**135.00**|
|04.10.21||||||||||||||||||||||90|
|14.10.21||||||||||||||||||||||45|
|10.11.21|||||||9.50||||||||||||||||
|30.11.21|||||||6.00||||||||||||||||
|02.12.21|||24.00||||||||||||||||||||
|02.12.21|||18.50||||||||||||||||||||
|06.12.21|||18.50||||||||||||||||||||
|06.12.21|||18.50||||||||||||||||||||
|08.12.21|||24.00||||||||||||||||||||
|08.12.21|||18.50||||||||||||||||||||
|08.12.21|||18.50||||||||||||||||||||
|09.12.21|||7.50||||||||||||||||||||
|09.12.21|||18.50||||||||||||||||||||
|09.12.21|||24.00||||||||||||||||||||
|09.12.21|||13.00||||||||||||||||||||
|09.12.21|||24.00||||||||||||||||||||
|10.12.21|||18.50||||||||||||||||||||
|13.12.21|||24.00||||||||||||||||||||
|13.12.21|||24.00||||||||||||||||||||
|13.12.21|||18.50||||||||||||||||||||
|13.12.21|||24.00||||||||||||||||||||
|13.12.21|||41.50||||||||||||||||||||
|13.12.21|||13.00||||||||||||||||||||
|13.12.21|||24.00||||||||||||||||||||
|13.12.21|||24.00||||||||||||||||||||
|13.12.21|||24.00||||||||||||||||||||
|13.12.21|||18.50||||||||||||||||||||
|14.12.21|||24.00||||||||||||||||||||
|14.12.21|||24.00||||||||||||||||||||
|15.12.21|||24.00||||||||||||||||||||
|15.12.21|||24.00||||||||||||||||||||
|15.12.21|||7.50||||||||||||||||||||
|15.12.21|||7.50||||||||||||||||||||
|15.12.21|||13.00||||||||||||||||||||
|16.12.21|||21.50||||||||||||||||||||
|16.12.21|||13.00||||||||||||||||||||
|16.12.21|||34.50||||||||||||||||||||
|17.12.21|||21.50||||||||||||||||||||
|17.12.21|||||||13.00||||||||||||||||
|20.12.21|||24.00||||||||||||||||||||
|20.12.21|||18.50||||||||||||||||||||
|20.12.21|||16.50||||||||||||||||||||
|20.12.21|||26.00||||||||||||||||||||
|20.12.21|||7.50||||||||||||||||||||
|24.12.21|||15.00||||||||||||||||||||
|30.12.21|||14.00||||||||||||||||||||
|04.01.22|||7.50||||||||||||||||||||
|04.01.22|||28.00||||||||||||||||||||
|04.01.22|||5.50||||||||||||||||||||
|05.01.22|||13.00||||||||||||||||||||
|07.01.22|||||||11.50||||||||||||||||
|10.01.22|||||||13.00||||||||||||||||
|10.01.22|||7.50||||||||||||||||||||
|10.01.22|||7.50||||||||||||||||||||
|11.01.22|||13.00||||||||||||||||||||
|13.01.22|||7.50||||||||||||||||||||
|17.01.22|||||||28.50||||||||||||||||
|17.01.22|||7.50||||||||||||||||||||
|17.01.22|||||||59.00||||||||||||||||
|21.01.22|||7.50||||||||||||||||||||
|21.01.22|||29.50||||||||||||||||||||
|21.01.22|||7.50||||||||||||||||||||
|25.01.22|||7.50||||||||||||||||||||
|28.01.22|||7.50||||||||||||||||||||
|31.01.22|||7.50||||||||||||||||||||
|31.01.22|||7.50||||||||||||||||||||
|31.01.22|||||||7.50||||||||||||||||
|04.02.22|||5.50||||||||||||||||||||
|07.02.22|||24.00||||||||||||||||||||
|09.02.22|1151||605.50||||||||||||||||||||
|10.02.22|||18.50||||||||||||||||||||
|14.02.22|||18.50||||||||||||||||||||
|14.02.22|||7.50||||||||||||||||||||
|23.02.22|||5.50||||||||||||||||||||
|23.02.22|||7.50||||||||||||||||||||
|02.03.22|||||||409.50||||||||||||||||
Page 6 / 11
03/12/2023
## **document5193108587389473696.xlsx - Income**
|**Date**|**Stub no**|**Total**|**Ent fees -**
**music**|**Ent fees -**
**dance**|**Ent fees -**
**one act play**|**Ent fees -**
**choir**|**Ent fees -**
**speech &**
**drama**|**Ent fees -**
**direct**|**Aud & Prog**
**- music,**
**speech &**
**drama**|**Aud & Prog**
**- choirs**|**Aud & Prog**
**- one act**
**play**|**Aud & Prog**
**- dance**|**Friends &**
**Sponsors**|**Medal &**
**Ribbon**
**Sales**|**Sheet Music**
**Sales**|
**Adverstisem**
**ents**|**Rafes**|**Refreshmen**
**ts**|**Investment**
**Transfer**|**Bequest**|**Investment**
**Interest**|**Venue**
**refunds**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**-**|**1,689.00**|**-**|**80.00**|**330.00**|**655.00**|**-**|**1,371.82**|**238.41**|**-**|**-**|**-**|**-**|**-**|**320.00**|**-**|**-**|**-**|**300.00**|**-**|**135.00**|
|11.03.22|1152||||||58.50||||||||||||||||
|21.03.22||||||||||||||||90.00|||||||
|21.03.22|1153||7.50||||||||||||||||||||
|21.03.22|1153||||||7.50||||||||||||||||
|21.03.22|1154||||||||500.00||||||||||||||
|22.03.22||||||||||||||||40.00|||||||
|22.03.22||||||||||||||||90.00|||||||
|23.03.22|||||||||233.82||||||||||||||
|29.03.22|1155||||||31.50||||||||||||||||
|01.04.22||||||||||||||||40.00|||||||
|08.04.22|1156|||||||||||||||60.00|||||||
|25.04.22|1157||||||||638.00||||||||||||||
|05.05.22||||||||||||||||||||300.00|||
|10.06.22||||||66.00|||||||||||||||||
|20.06.22||||||60.00|||||||||||||||||
|21.06.22||||||66.00|||||||||||||||||
|28.06.22|1159|||||||||233.50|||||||||||||
|28.06.22|1158|||||138.00|||||||||||||||||
|28.06.22|1158||||80.00||||||||||||||||||
|29.06.22||||||||||4.91|||||||||||||
||||||||||||||||||||||||
||||||||||||||||||||||||
||||||||||||||||||||||||
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Page 7 / 11
03/12/2023
## **document5193108587389473696.xlsx - Income**
|**Date**|**Stub no**|**Total**|**Ent fees -**
**music**|**Ent fees -**
**dance**|**Ent fees -**
**one act play**|**Ent fees -**
**choir**|**Ent fees -**
**speech &**
**drama**|**Ent fees -**
**direct**|**Aud & Prog**
**- music,**
**speech &**
**drama**|**Aud & Prog**
**- choirs**|**Aud & Prog**
**- one act**
**play**|**Aud & Prog**
**- dance**|**Friends &**
**Sponsors**|**Medal &**
**Ribbon**
**Sales**|**Sheet Music**
**Sales**|
**Adverstisem**
**ents**|**Rafes**|**Refreshmen**
**ts**|**Investment**
**Transfer**|**Bequest**|**Investment**
**Interest**|**Venue**
**refunds**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**-**|**1,689.00**|**-**|**80.00**|**330.00**|**655.00**|**-**|**1,371.82**|**238.41**|**-**|**-**|**-**|**-**|**-**|**320.00**|**-**|**-**|**-**|**300.00**|**-**|**135.00**|
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Page 8 / 11
03/12/2023
## **document5193108587389473696.xlsx - Expenditure**
|**Date**|**Cheque No **|**Payee**|**Adjudicator**
**fees**|
**Accompanis**
**t fees**|**Printing**|**Venue**
**Costs**|**BIFF Fees &**
**Insurance**|**Admin**
|**Trophies &**
**Medals**|**Lighting &**
**Sound**|**Website**|**Catering**|**Sign &**
**Wrist Bands**|**Refunds**|**Accounting**|**First Aid**
**Cover**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**Total**|**5,372.25**|**£1,355.90**|**£ 542.75**|**£ 342.00**|**£1,671.60**|**£ 115.00**|**£ 122.30**|**£ 293.00**|**£ -**|**£ 424.80**|**£ 94.90**|**£ 360.00**|**£ -**|**£ 50.00**|**£ -**|
|02.08.21||||||||14.39|||||||||
|13.09.21|||||||||||424.80||||||
|13.09.21||||||45.00|||||||||||
|11.10.21||||||||28.78|||||||||
|02.11.21|||||||50.00||||||||||
|08.11.21||||||||14.39|||||||||
|15.11.21|||||||65.00||||||||||
|29.11.21||||||||7.19|||||||||
|30.12.21||||||||7.19|||||||||
|30.12.21||||||||14.39|||||||||
|31.01.21|||||||||||||||50.00||
|31.01.21||||||||7.19|||||||||
|08.03.22|||||||||||||360.00||||
|22.03.22|||||||||135.00||||||||
|22.03.22||||||||||||17.97|||||
|22.03.22|||359.00||||||||||||||
|22.03.22|||301.40||||||||||||||
|22.03.22||||239.50|||||||||||||
|22.03.22|||214.10||||||||||||||
|22.03.22|||179.00||||||||||||||
|23.03.22||||||||||||76.93|||||
|28.03.22|||||10.00||||||||||||
|28.03.22|||||314.00||||||||||||
|28.3.22||||||||14.39|||||||||
|05.04.22|||||||||54.00||||||||
|05.04.22|||202.40||||||||||||||
|05.04.22|||||||||54.00||||||||
|11.04.22|||||18.00||||||||||||
|12.04.22|||||||||50.00||||||||
|14.04.22|1321|||162.00|||||||||||||
|27.04.22||||||1,320.60||14.39|||||||||
|05.05.22|1325||100.00||||||||||||||
|12.05.22|1324|||141.25|||||||||||||
|27.06.22||||||306.00|||||||||||
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