## **Trustees’ Annual Report for the period** **From Period start date 01 07 2020 To Period end date 30 06 2021** **Charity name: Lytham Performing Arts Festival Charity registration number: 1159967** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The Purpose of the Festival shall be to
purposes of the charity advance the education of the public in
as set out in its the arts and in particular in the arts of
governing document speech and drama, dance and music
and other performing arts. To further
the Purpose of the Festival it shall
have the following powers:
To hold or promote annual
competitive festivals.
To present and promote public
performances, concerts and recitals.
To affiliate to the British and
International Federation of Festivals
and to further the charitable purposes
of this federation.
To do all such other lawful things as
are necessary to the attainment of
the Purposes of the Festival.
Nothing in this constitution shall
authorise an application of the
property of the CIO for the purposes
which are not charitable in
accordance with [section 7 of the
Charities and Trustee Investment
(Scotland) Act 2005] and [section 2 of
the Charities Act (Northern Ireland)
2008].
Summary of the main Para 1.17 and The Trustees have complied with the
1.19
activities in relation to duty in section 17(5) of the Charities
those purposes for the Act 2011 and the Accounts and
public benefit, in Report Regulations 2008 to have due
particular, the activities, regard to public benefit guidance
projects or services published by the Charity Commission,
identified in the which is illustrated in this report.
accounts.
The Trustees had due regard to public
benefit when making the Charity’s
application for registration with the
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Charity Commission and continue to
have due regard when making
decisions after registration.
Our main activity is to provide and
organise a festival environment for
both young people, young adults and
adults, including vulnerable people, in
music, singing (individual and choirs),
musical instruments, speech and
drama and dance so that the
participants gain experience and
enjoyment in the different performing
arts. Classes are almost always
competitive with the Festival bringing
in professional adjudicators to
develop talents and provide feedback.
A 2-day Music, Singing, Speech and
Drama Festival, a 2 day Dance
Festival, a 1 day Choir Festival and a
One Act Play Festival were all planned
for 2020. Unfortunately these were
cancelled due to the Covid Pandemic.
The Festival is open to any member of
the public locally, regionally and
nationally.
The charity has a local figure of
standing as honorary President.
Statement confirming Para 1.18 The Trustees have regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit.
guidance issued by the
Charity Commission on
public benefit
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
The Trustees of the Charity are
Para 1.38 volunteers and are appreciative of the
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Contribution made by many other volunteers who put in volunteers their time freely to make the Charity a success. Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
During the accounting year the
Charity had planned to put on a
Music/Singing and Speech/Drama
Summary of the main Festival, a separate Dance Festival, a
Para 1.20
achievements of the separate Choir Festival, and a One Act
charity, identifying the Play Festival. Unfortunately, these
difference the charity’s were cancelled due to the pandemic.
work has made to the
circumstances of its The Charity Plans to run a shortened
beneficiaries and any version of these events in 2022 with
wider benefits to society the possible addition of a Youth
as a whole. section at the One Act Play Festival.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Due to the cancellation of events
financial position at the because of the pandemic the charity
end of the period made a loss of £2656.10 during this
accounting period.
Statement explaining Para 1.22 The Charity’s policy is to keep 1
the policy for holding year’s expenditure as a reserve but
reserves stating why see below.
they are held
Amount of reserves held Para 1.22 £18,310.46
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Principal source of funds are festival
class entrance fees, spectator entry
The charity’s principal fees and festival programme sales.
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution.
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO.
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Election by existing Trustees.
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The Trustees consider what policies
Policies and procedures are necessary in the light of
adopted for the Para 1.51 operational requirements and the
induction and training of advice of an umbrella body for
trustees Festivals, the British and International
Federation of Festivals (BIFF).
The charity is a member of an
umbrella organisation for Festivals,
The charity’s BIFF, and takes advice from that
organisational structure Para 1.51 organisation.
and any wider network
with which the charity
works
See last item.
Relationship with any Para 1.51
related parties
The Trustees consider and investigate
Other which are the major organisation and
site risks in the light of operational
requirements and take action to
eliminate or mitigate the risks.
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Lytham Performing Arts Festival
Other name the charity
uses
Registered charity 1159967
number
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Charity’s principal 18, Bailey Avenue,
address Lytham St Annes,
Lancashire.
FY8 1FL.
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Mary Park Chair September 2021
2 Anna Cross Deputy Chair
3 John McVitie General Secretary
4 Alan Cantor
5 Stephanie Heney
6 Julie Holmes September 2021
7 Pippa Kirk October 2021
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Mary Brigid Park **Position (eg** Chair **Secretary, Chair, etc)** **Date** 25[th] February 2022 Lytham St. Annes Festival of Performing Arts Owrity No 1159967 IPK(AqE& EXP84D￿u￿EAcC(x1NTF(X41NEYEARBlDI￿6 30JUKE2021 Incom• 2021 2020 EntryFees Mus(c Choirs OneAct Plays Dance Speech & Drama 2.670.50 loo.00 I,iio.00 1.067.00 4.947.50 Audlence & Prowm•s Muslc, Speech & Drama Choirs OneAct Plays Dance 323.93 323.93 Friends & Sponwrs Alverstisements Raffle5 Medal & Rlbbon Sate5 Sheet Music Sales Donatlons Sundries Bequest Investment Interest 536.10 460.00 11.00 132.60 34.52 2.45 13.45 6.434.65 Expendltui• 373.60 companlst Printing VenueCosts- prepald last yearlthls y￿r BIFF Fees & Insurance 4lmin Trophie5 & F￿al5 Llghtlng & Sound Web51te Catering Slgn & Wrlst Bands Refunds First Cover counting-accrued last Y￿/thIS¥ Cancelled event refvnds dLse 828.25 loo.00 505.00 137.78 75.00 90.00 190.00 324.05 613.00 1,392.00 1,251.58 42.48 18.50 50.00 10.50 50.00 3.116.50 2,669.55 6.498.69 Surplus￿o$S0f Incomeover Expenditure 12.656.101 13.45 164.041 6,434.65 Lytham St. Annes Festival of Performing Arts Owrity No 1159967 BAlAlKE￿f￿A5AT30th JLINE2021 ACCUmU￿￿ON FUND Balance as at 1st July 2020 BIF surplu￿1055 for thev 20,966.56 12,656 101 18.310.46 21.030.60 164.041 20,966.56 REPRESElllED BY.- CURREl￿A$SEr$ Debtor5 Cash at Bank COIF Deposit Fund loo.00 18.260.46 loo.00 17.492.19 6.540.87 24,133.06 18,360.46 Deduct CURREpifLIABIU71ES Credltors- Entry Feè Refunds Dance Drama Musi¢ AccOunt￿cV 1.234.00 736.50 1,146.00 50.00 3.166.50 50.00 50.00 18.310.46 18,310.46 20,966.56 20,966.56 Thffe a¢¢ounts h¥¥ebeen produced by Suelreland & LindaHookh•n and auditej by Stuart Walker (Brookfidd k¢ountin8 Ltd} Llnda Hookham Treasurer Sue Irel*)d Trwrff Stuart Walker 11.9.21 08.11.21