**Date: Sunday 20[th] August 2023** 

**Time: 11:00 Location: Bells** 

## **Minutes of AGM** 

## **Leanne’s Gift Registered Charity No: 1159925** 

**Attendees:** LD, ZD, CP, PD & HD 

**Apologies:** Due to circumstances earlier in the year the decision was made to move the 2023 AGM from January to August. 

## _**Minutes**_ 

**Agenda item:** Review of last month’s minutes 

## **Discussion:** 

Amy Streeton – Payment of £2750 made and we have received confirmation from Amy that she has received it. 

HD to ask if a post can go on social media to raise awareness that Leanne’s Gift is available to those who need us. 

Emails – still having trouble with sending emails to a Gmail account, HD to contact Fast Host. In meantime HD will check weekly on a laptop. 

Bank – We can now log in and make payments but still have restrictions showing on the account. ZD is still waiting on Barclays to contact her. All agree we should move banks due to the problems we are facing with Barclays. HD and ZD to go to Lloyds to book an appointment and will ask about fee relating to a charity account. 

**Agenda item:** Accounts 

## **Discussion:** 

£20 cost for lottery payment from petty cash. 

£2750 payment made to Streeton Family 

£29,948.76 balance. 

**Agenda item:** Trustees 

## **Discussion:** 

ZD happy to carry on being a trustee and in Treasure role. CP happy to carry on being a trustee and in Secretary role. LD happy to carry on being a trustee and as Chair. 

HD and PD to stay as is, supporting the charity but not as trustees, but will consider rejoining as trustees at a later date. 

**Agenda item:** AOB 

## **Discussion:** 

## Laptop 

HD explains that the charity laptop needs replacing, all agree that we need to replace it. HD to cost up a new laptop. 



## Chairty Boxes 

ZD has them all at home currently, the problem is cash is being used less. ZD to ask Lydbrook shop if they will have one again as it previously was a success there. 

## Payments 

Raised payment amount to £2750 at last meeting. All agree to keep this and to review at the next AGM. 

## Charity Submission 

Due October, ZD and HD to look at. 

## Fund Raising 

All agree this needs to be looked at. 

## Five Acres 

All believe that would be good to focus on doing something with Five Acres due to it being a local school. 

Need to look into how we would go about doing a show – HD to speak with Roger. 

LD to speak to Simon Phelps (Headmaster) and put feelers out for presentation possibly Monday 20th November during Road Safety Week. 

## Meetings 

Move to 2-monthly meetings. 

AGM will return to January for 2024 (7[th] January 2024) 

## **Next meeting – Sunday 15[th] October at 11:00am at Bells.** 

2 



**Opening Balance January 1[st] 2023 £31449.67 Closing Balance December 31[st] 2023 £30298.76** 

|**Month**|**Income**|**Expenditure**|
|---|---|---|
|January|Much Loved£832.29||
|**Total**|**£832.29**|**£0**|
|February|Much Loved £40.62<br>Ernest Heal – M Davies<br>£205.68||
|**Total**|**£246.30**|**£0**|
|March|||
|**Total**|**£0**|**£0**|
|April|Football Club Donation<br>£120.50||
|**Total**|**£120.50**|**£0**|
|May|||
|**Total**|**£0**|**£0**|
|June|||
|**Total**|**£0**|**£0**|
|July|Apologies Barclays Bank<br>£50.00||
|**Total**|**£50**|**£0**|
|August||Amy /Lewis Steeton £2750.00|
|**Total**|**£0**|**£2750.00**|
|September|||
|**Total**|**£0**|**£0**|
|October|||
|**Total**|**£0**|**£0**|
|November|||





**Opening Balance January 1[st] 2023 £31449.67 Closing Balance December 31[st] 2023 £30298.76** 

|**Total**|**£0**|**£0**|
|---|---|---|
|December|Paul Chandler Donation<br>£350.00||
|**Total**|**£350.00**|**£0**|
|**Grand Total for year end**<br>**2022**|**£1599.09**|**£2750.00**|
|**Total Proft for year**|**£0**||