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2021-03-31-accounts

SEARCH - SERVICES FOR OLDER PEOPLE CIO

REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2021

Charity Number 1159907

SEARCH - SERVICES FOR OLDER PEOPLE CIO

ANNUAL REPORT AND FINANCIAL STATEMENTS

For the year ended 31 March 2021

Contents Page
Trustees annual report 1 to 8
Independent examiners report 9
Statement of Financial Activities (including 10
income and expenditure account)
Balance sheet 11
Statement of Cash flows 12
Notes to the financial statements 13 to 25

SEARCH – SERVICES FOR OLDER PEOPLE CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

The trustees are pleased to present their annual report together with the financial statements of the charity for the period ended 31 March 2021.

The financial statements comply with the Charities Act 2011, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

1. Acting Chair’s Report

The year just ended has been and continues to be a challenging period for the Charity with the current Covid-19 Pandemic. Under the new leadership of our Chief Officer Simon Luddington, the services offered to the older residents in Newcastle upon Tyne, specifically in the west of Newcastle has adapted and evolved.

The staff and volunteers have continuously adapted and delivered services throughout the pandemic ensuring the support for older people is maintained.

The trustees have continued to improve the administrative procedures of the charity. Home delivery events, such as Christmas goody bags, Chinese New Year, Afternoon Teas and more were held throughout the year. During the year further refurbishment and changes to office space have been undertaken.

It has been a difficult year with many challenges faced and adaptations made from within Search. We have successfully implemented a working from home system for many of our employees and will continue to offer this level of flexibility going forward. We have also embraced technology and plant to continue delivering a range of activities via online platforms making them more accessible for many of our service users going forward.

Our Board of trustees has continued to recruit new members and we were delighted that Jen Bell (Chair - March 21) and Mark Hardy (June 21) have joined us to strengthen our skills and add to our knowledge. The Board has worked hard to review our progress and fulfil our governance obligations. We look forward to continuing to develop the Charity for the future.

2. Objectives and Activities

The objects are:

The main activities of SEARCH are:

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SEARCH – SERVICES FOR OLDER PEOPLE CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

3. Achievements and Performance

This year we have:

Advice and Information

Throughout the COVID pandemic the Advice and Information Service operated via telephone only. Although these were unprecedented times and not as we have always delivered our advice service. We have learnt and adapted as we as we have gone through the past year, and we successfully managed to give advice to 288 individuals and gained an annual income of £459,138.

The dementia Advice Centre service was moved to telephone only, however we were still able to assist and support with a variety of claims and applications including blue badges, attendance allowance, council tax exemptions and much more. We managed to achieve an annual income gain of £216,778 through this service

Community Activities

Search’s Community Activities staff and volunteers sprang into action when the first lockdown took hold. We developed a wide range of activities to keep people connected with Search and each other

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SEARCH – SERVICES FOR OLDER PEOPLE CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

Phone Buddies

Phone buddies has helped to keep people in contact and connected with Search during the lockdown. Initially it was used to connect older people to one another by telephone when they were either unable to leave their home or had limited contact with people during the pandemic.

35 people participated in 8 active groups facilitated by 4 volunteers, and 2 staff.

We have a fantastic group of enthusiastic committed volunteers, and each has been assigned at least one phone group to support. We have a regular zoom meeting with our Buddies volunteers which gives an opportunity to share experiences, learn from each other and develop the group format.

We tried to team Buddies up with those they may have already known prior to the lockdown, however, there are some who would prefer to speak with their assigned volunteer who will phone weekly.

This project has enabled the participants to build relationships with other members of SEARCH and volunteers who are all local thus sharing a sense of identity.

West End Friends

It has been three years since West End Friends (Formerly West End Befrienders) joined Search. During this time the project has continued to support people over 50 in the South Asian and Chinese communities in and around the West End of Newcastle.

Our support helps people access services, live independently in their own homes, and improve health and wellbeing through organising activities and one-to-one visits to reduce social isolation. People over 50 in these communities may experience barriers such as poor mobility, language and not having sufficient knowledge or awareness of available services.

Our bi-lingual project workers and volunteers help our Search Friends with light practical support such as shopping, taking them to hospital and doctor’s appointments, and assisting them with applying for benefit entitlements.

During this tough year, we have had to adjust like everyone else to continue supporting these communities. When lockdown started, our project workers and volunteers had to switch to telephone befriending and doorstep visits which greatly help those who live alone and who are isolated to feel a little more connected to the community. We also had craft activities facilitated by local artist who designed craft packs which were tailored for our Search Friends.

These were delivered to each person individually. We also celebrated Chinese New Year in February 2021 with an afternoon tea delivered to 30 of our Search Friends.

The Covid-19 Pandemic also saw us try Zoom activities for the very first time which was a challenge as any of the people we support have limited IT skills and speak very little or no English. We now have a Chinese Zoom Bingo every two weeks.

In this new Financial Year, the West End Friends project will embark on a new Chapter in its history to continue to support people in these communities.

Community Services (Chain Reaction)

Chain Reaction has had an interesting year to say the least. Staff and Volunteers have worked throughout lockdowns and re-openings to ensure our support packages had the essential 1-1 support they needed. The team adapted to the needs of our community and ensured the most vulnerable had the robust support they needed. Our creativity with doorstep support, activity packs and phone calls got us through the first lockdown. The team supported people with essential tasks such as shopping, attending appointments, and ensuring fuel poverty didn’t

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SEARCH – SERVICES FOR OLDER PEOPLE CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

make staying indoors even harder. The Pioneers jumped to the challenge and used their skills to ensure connections were maintained and the impact of isolation was reduced, making people smile along the way. Home visits have been very different, particularly for people living with dementia, reminiscence sessions and continuity of support made a difference.

Our work supported the person’s wishes to stay in their home and the family hopes that they could stay in their home as long as it was safe to do so. The pandemic helped us see the main gaps in services for older people and as the year progressed these gaps have been reduced. Navigating banking when the banks were shut, helped us learn that banking must be accessible for all, not just people with smart phones. Food support has been a key theme last year, online ordering was impossible for some of the people we support. IT skills would have helped people stay connected with family, but not everyone wanted these skills. We started offering groups via Zoom, and although the up take has been slow, these groups have shown us that people want to be connected and are willing to try new things to get involved. We developed a project called SAFE@HOME to combat the barriers.

Volunteering

During the pandemic both new and longstanding volunteers have been engaged on the following tasks:

4. Plans for Future Periods

Search will continue to strive and maintain the services that we know are needed, valued and appreciated by our community.

Sustainability

We are looking at longer term sustainability through using our new fundraising strategy which will see Search becoming less reliant on grant funding over the course of three years.

Fundraising Strategy

Our new strategy will investigate ways Search can generate its own income through setting up a trading arm to deliver competitively priced quality services which will enable and support our more vulnerable service users to remain independent.

Priorities for next year include:

We have a highly committed team of trustees, volunteers and staff who work well together to make this happen.

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SEARCH – SERVICES FOR OLDER PEOPLE CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

5. Reference and administrative details of the charity, its trustees and advisors 5. Reference and administrative details of the charity, its trustees and advisors 5. Reference and administrative details of the charity, its trustees and advisors
Charity Name SEARCH – services for older people CIO
Registered Charity 1159907
Number
Operational address 1stFloor
Carnegie Building
Atkinson Road
Benwell
Newcastle upon Tyne
NE4 8XS
Trustees Jen Bell Chair (Acting Mar 21)
Ruth Taylor Vice Chair (Chair to
Mar 21)
Keith Williamson Treasurer
Linda Woodcock
Meg Woollam
Paul Taylor
Marion Talbot
Mark Hardy Appointed June 21
Chief Officer Simon Luddington Appointed Apr 20
Independent Jim Dodds
Examiner Connected Voice Business Services Ltd
Higham House
Higham, Place
Newcastle upon Tyne
NE1 8AF
Bankers Unity Trust Bank PLC
Four Brindleyplace
Birmingham
B1 2JB

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SEARCH – SERVICES FOR OLDER PEOPLE CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

6. Structure, Governance and Management

Governing documents

SEARCH – services for older people CIO was registered as a charitable incorporated organisation 12 January 2015, number 1159907. Search – rights for the elderly had been a registered charity since 1979 and transferred its assets and liabilities to SEARCH CIO in March 2015.

Appointment of Trustees

Trustees are appointed and can serve more than one term. Anyone interested in becoming a new trustee is encouraged to attend trustee meetings before applying for any vacant positions.

Organisation

The Trustees meet each month and deal with the administration of the charity encompassing the strategic vision, financial accountability and risk management.

The operational management of the organisation is undertaken by the paid staff team.

Risk management

The Trustees conduct an annual review of the major risks to which the charity is exposed and systems have been established to mitigate those risks including the implementation of procedures for authorisation of all transactions and projects and for ensuring the consistent quality of the delivery of all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.

7. Financial Review

The funding for our work comes from a number of sources, as set out in Note 8 to the financial statements. We are very grateful to all the organisations and individuals who have supported us in this way and enabled us to continue working as we do. The total income for the year was £570,155 (2020: £605,420) being a decrease of 6 per cent.

The Statement of Financial Activities for the year ended 31 March 2021, shows a surplus across all funds of £91,525 (2020: £18,013).

The Balance Sheet at 31 March 2021 shows total funds carried forward of £333,965 (2020: £242,439) of which there are £204,543 unrestricted funds (2020: £172,065).

2021
£		 2020
£		 +/-
Total Income 570,155 605,420 -6%
Total Expenditure 478,630 587,407 -19%
Surplus 91,525 18,013
Net assets 333,965 242,440
Reserves of Unrestricted funds 204,543 172,065
Number of days operating costs covered by reserves 156 107
Average number of employees 22 25

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SEARCH – SERVICES FOR OLDER PEOPLE CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

As has been detailed elsewhere in this report, 2020/21 has been a challenging and very different year! Comparisons are, therefore, difficult to make and not particularly helpful. On the face of things, a fall in income and activities is worrying. However, the circumstances dictated that many of our normal activities had to be either suspended or dealt with in different ways. This is particularly reflected in our reduced expenditure and the consequent increase in our surplus. As things gradually return to normal, we will see expenditure begin to rise again so the boost to our reserves is very welcome as it is far from certain that income will rise to match that increase in costs.

At a time when funders are unable to be as generous as before and when commissioners are looking for improved services at rock-bottom prices the pressures on our finances will increase. For this reason, we need to manage our financial position very carefully and to look for alternative sources of funding. Fortunately, we have a strong Balance Sheet, and staff and volunteers who are dedicated, competent and resourceful and we can look forward with confidence to the year ahead.

Reserves policy

SEARCH – services for older people CIO aims to maintain a level of free reserves over the years (currently £204,543) sufficient to meet the working capital requirements of the charity in the event of a significant drop in funding. We have established a policy whereby the unrestricted funds not invested in fixed assets held by the charity should be between 3 and 6 months of annual expenditure. At 31 March 2021 reserves represented 5.1 months of running costs which the trustees believe to be prudent.

8. Public Benefit Statement

The trustees have referred to the Charity Commission's guidance on public benefit when reviewing the charity's objectives and planning its future activities. The trustees have also reviewed the charitable purposes of SEARCH, and the external environment, to make sure the Charity is still relevant and needed. The activities outlined in this report demonstrate the public benefit that ensues.

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SEARCH – SERVICES FOR OLDER PEOPLE CIO

TRUSTEES ANNUAL REPORT For year ended 31 March 2021

9. Statement of Trustee Responsibilities

The charity trustees are responsible for preparing a trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The charity trustees are required to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of incoming resources and application of resources. In preparing financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees on ………………. and signed on their behalf by: 06/01/22

Ruth Taylor ………………..

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SEARCH - SERVICES FOR OLDER PEOPLE CIO

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 March 2021

I report on the financial statements of Search - Services For Older People CIO for the year ended 31 March 2021, which are set out on pages 10 to 25.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.

The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a Member of the Association of Accounting Technicians.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jim Dodds Connected Voice Business Services Ltd Higham House Higham Place Newcastle upon Tyne NE1 8AF Date: 10/01/22

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SEARCH - SERVICES FOR OLDER PEOPLE CIO

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 31 March 2021

----- Start of picture text -----
Unrestricted Restricted Total Total
Funds Funds 2021 2020
£ £ £ £
Income from:
Donations and legacies 6 2,190 10,300 12,490 48,678
Charitable activities
Grants and contracts 7 302,322 245,808 548,131 528,936
Other trading activities 8 9,535 - 9,535 27,806
Total income 314,047 256,108 570,155 605,420
Expenditure on:
Charitable activities
Operation of the charity 9 279,060 199,570 478,630 587,407
Total expenditure 279,060 199,570 478,630 587,407
Net income/(expenditure) 34,987 56,538 91,525 18,013
Transfers between funds ( 2,509 ) 2,509 - -
Net movement of funds 32,478 59,047 91,525 18,013
Reconciliation of funds
Total funds brought forward 172,065 70,374 242,439 224,426
Total funds carried forward 204,543 129,421 333,965 242,439
Notes
----- End of picture text -----

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

The notes on pages 13 to 25 form an integral part of these accounts.

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Charity Number 1159907

SEARCH - SERVICES FOR OLDER PEOPLE CIO

BALANCE SHEET

As at 31 March 2021

----- Start of picture text -----
Total Total
2021 2020
£ £ £ £
Fixed assets
Tangible assets 16 432 984
Total fixed assets 432 984
Current assets
Debtors 17 139,402 59,296
Cash at bank and in hand 18 264,861 250,489
Total current assets 404,264 309,785
Creditors: amounts falling due within
one year 19 ( 70,730 ) ( 68,330 )
Net current assets 333,533 241,455
Total assets less current liabilities 333,965 242,439
Total net assets or liabilities 333,965 242,440
Funds of the charity
Unrestricted income funds 204,543 172,065
Restricted income funds 129,421 70,374
Total funds 333,965 242,440
The notes on pages 13 to 25 form an integral part of these accounts.
These financial statements were approved by the Board on: 06/01/22
and are signed on its behalf by: Ruth Taylor
Vice Chair
Notes
----- End of picture text -----

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Charity Number 1159907

SEARCH - SERVICES FOR OLDER PEOPLE CIO

STATEMENT OF CASH FLOWS

For the year ended 31 March 2021

----- Start of picture text -----
2021 2020
£ £
Cash flows from operating activities
Net movement in funds 91,525 37,454
Depreciation 552 138
Increase in debtors ( 80,107 ) ( 33,647 )
Increase in creditors 2,400 ( 11,566 )
Net cash from operating activities 14,372 ( 7,621 )
Cash flow from investing activities
- -
Purchase of tangible fixed assets
- -
Net cash used in investing activities
Increase in cash and cash equivalents 14,372 ( 26,649 )
Cash and cash equivalents at start of year 250,489 277,138
Cash and cash equivalents at end of year 264,861 250,489
Cash and cash equivalents consist of:
Cash at bank and in hand 264,861 250,489
Notes
----- End of picture text -----

The notes on pages 12 to 21 form an integral part of these accounts.

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SEARCH - SERVICES FOR OLDER PEOPLE CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

1 Accounting Policies

The principle accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Search - Services For Older People CIO meets the definition of a public benefit entity under FRS 102.

2.2 Preparation of the accounts on a going concern basis

The charity reported total unrestricted funds at the year end of £204,543 and has already secured a significant amount of funding for the current year. The trustees are of the view that the immediate future of the charity for the next 12 to 18 months is secure and that on this basis the charity is a going concern.

3 Income

3.1 Recognition of income

Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability.

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Grants and donations

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance or provision of other specified service is deferred until the criteria of income recognition are met.

3.4 Donated goods and services

Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.

Donated services and facilities are included in the SoFA when received at the value of the gift to the charity provided that the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with the equivalent amount recognised as an expense under the appropriate heading in the SoFA.

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

3.5 Volunteer help

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

3.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

3.7 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

3.8 Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charities' work or for specific projects being undertaken by the charity.

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

4.2 Charitable activities

Expenditure on charitable activities includes the costs of work with service users and other activities undertaken to further the purposes of the charity and their associated support costs.

4.3 Governance and support costs

Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

5 Assets

5.1 Tangible fixed assets for use by the charity

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:

Additions to leasehold property 10% straight line Computer equipment 33% straight line

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

Analysis of income
6
Donations and legacies
7
Charitable activities
Income from grants
Carried forward
Kellett Fund at the Community Foundation
1989 Willan Charitable Trust
Barbour Foundation
Caller Ward Grant
Chapel Ward Grant
Community Foundation
Community Foundation FOGO
Denton Ward Grant
Joicey Trust
Karbon Homes
National Lottery Community Fund
Newcastle City Council Elswick
Newcastle City Council Lemington Ward
Newcastle City Council VCSE Resilience Fund
Newcastle City Council Wingrove Ward
Newcastle City Council
Newcastle City Council Benwell Grant
Newcastle Fund West End Befrienders
Ballinger Charitable Trust
Other
Donations and gifts
The Edward Gostling Foundation
Your Homes Newcastle
Henry Smith Charity Fund at the Community
Foundation
Keeping the Connection at the Community
Foundation
Reece Group
Sir James Knott
HMRC Furlough
City Life Line - COVID
Persimon Homes - COVID
Connected Voice - COVID
Elders Council
Karbon Homes - COVID
Community Foundation - COVID
Reece Group - COVID
National Lottery Community Fund - COVID		 Unrestricted
Funds
£
1,349
-
841
2,190
-
2,917
-
-
-
-
-
-
-
-
58
-
10,213
-
-
-
-
-
-
-
2,500
1,620
12,000
762
-
1,000
-
-
-
-
-
-
2,616
33,685		 Restricted
Funds
£
-
8,750
1,550
10,300
-
-
-
-
4,000
-
12,583
-
2,911
-
805
23,375
-
-
2,500
1,000
-
41,500
71,367
15,750
-
-
-
-
5,486
-
30,264
1,000
-
4,167
-
5,000
-
221,708		 Total
2021
£
1,349
8,750
2,391
12,490
-
2,917
-
-
4,000
-
12,583
-
2,911
-
863
23,375
10,213
-
2,500
1,000
-
41,500
71,367
15,750
2,500
1,620
12,000
762
5,486
1,000
30,264
1,000
-
4,167
-
5,000
2,616
255,393		 Total
2020
£
3,956
6,250
38,473
48,678
5,000
-
618
200
-
2,500
-
3,000
-
618
-
21,400
-
5,000
-
-
1,168
28,757
77,340
-
-
618
-
-
-
-
34,635
-
5,000
-
5,000
-
-
190,854

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

7 Charitable activities (continued)

8 Brought forward
Income from contracts
Other trading activities
Fundraising
Newcastle GP Services Ltd
Chain Reaction
Lunchlinks
Contributions from participants
Newcastle Gateshead CCG Health &
Wellbeing		 Unrestricted
Funds
£
33,685
13,028
255,576
34
-
302,322
Unrestricted
Funds
£
8,010
1,524
9,535		 Restricted
Funds
£
221,708
-
-
-
24,100
245,808
Restricted
Funds
£
-
-
-		 Total
2021
£
255,393
13,028
255,576
34
24,100
548,131
Total
2021
£
8,010
1,524
9,535		 Total
2020
£
190,854
25,697
266,452
45,933
-
528,936
Total
2020
£
10,875
16,930
27,806

Income was £570,155 (2020: £605,420) of which £314,047 was unrestricted or designated (2020: £425,679) and £256,108 was restricted (2020: £179,741).

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

Analysis of expenditure on charitable activities

9 Charitable activities
Direct costs
Support costs
Governance costs
Project staff costs
Project costs
Grant giving
Trustee expenses
Administration
Premises expense
Independent examiner's fees for reporting on
the accounts
Annual report and AGM		 Unrestricted
Funds
£
252,277
12,973
-
8,197
3,705
1,908
-
-
279,060		 Restricted
Funds
£
160,371
28,812
-
4,301
6,086
-
-
-
199,570		 Total
2021
£
412,648
41,784
-
12,498
9,791
1,908
-
-
478,630		 Total
2020
£
434,497
91,605
417
16,238
39,111
1,908
62
3,569
587,407

Expenditure on charitable activities was £478,630 (2020: £587,407) of which £279,060 was unrestricted or designated (2020: £409,963) and £199,570 was restricted (2020: £177,444).

10 Fees for examination of the accounts

Other accountancy services paid to the examiner
Independent examiner's fees for reporting on the accounts		 2021
£
1,908
5,894
7,802		 2020
£
1,908
5,574
7,482

11 Analysis of staff costs, and the cost of key management personnel

Locum costs
Salaries and wages
Social security costs
Pension costs (defined contribution pension plan)		 2021
£
381,403
21,759
9,034
45
412,241		 2020
£
403,591
21,384
8,909
613
434,497

No employee received remuneration above £60,000 (2020: 0).

The key management personnel of the charity, comprise the trustees and the chief officer. The total employee benefits of the key management personnel of the charity were £42,430 (2020: £33,730).

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

12 Staff numbers

The average monthly head count was 35 staff (2020: 37 staff) and the average monthly number of full-time equivalent employees during the year were as follows:

The parts of the charity in which the employee's work:
Charitable activities		 2021
Number
22.0
22.0		 2020
Number
25.0
25.0

13 Transactions with trustees

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

Transaction(s) with related parties

There has been no related party transactions in the reporting period.

14 Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.

The employer's pension costs represent contributions payable by the charity to the fund and amount to £9,034 (2020: £8,909). There was £0 outstanding as at 31 March 2021 (2020: £0).

15 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.

19

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

Tangible fixed assets
Cost
Balance brought forward
Additions
Disposals
Balance carried forward
Depreciation
Basis
Rate
Balance brought forward
Depreciation charge for year
Disposals
Balance carried forward
Net book value
Brought forward
Carried forward		 Computer
Equipment
£
1,674
-
-
1,674
SL
33%
690
552
-
1,242
984
432		 Total
£
1,674
-
-
1,674
690
552
-
1,242
984
432

16 Tangible fixed assets

17 Debtors and prepayments (receivable within 1 year)

Cash at bank and in hand
Cash at bank and in hand
Prepayments and accrued income
Other debtors
Trade debtors		 2021
£
85,774
53,344
285
139,402
2021
£
264,861
264,861		 2020
£
28,883
8,347
22,066
59,296
2020
£
250,489
250,489

18 Cash at bank and in hand

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

19 Creditors and accruals (payable within 1 year)

Ballinger Trust
Barbour Foundation
Bernicia Foundation
Community Foundation 1989 William Trust
Community Foundation Apple Tree Fund
Community Foundation Pargiter Fund
Community Foundation COVID
Community Foundation FOGO
Community Foundation Work From Home
Elswick Ward Committee
Garfield Weston Foundation
Hadrian Trust
Henry Smith Grant
Karbon Home Well
Kellett Fund
Newcastle City Council
Northumbria University
National Lottery Community Fund
Reece Group
Sir Jule Thorn Anne Ryland
Your Homes Newcastle
Trade creditors
Accruals
Other accruals
Other creditors
Independent examination of accounts
Deferred income		 2021
£
7,299
1,908
3,679
-
2,083
10,000
5,000
3,000
5,000
1,667
5,000
250
2,560
-
1,000
-
2,500
-
-
2,746
12,320
833
1,250
2,616
19
70,730		 2020
£
2,260
1,908
1,791
8,750
-
-
-
-
-
-
-
-
-
15,000
-
5,375
-
12,500
6,132
-
11,998
-
-
2,616
-
68,330

20 Deferred income

Deferred income includes advance payments from grants that relate to future periods.

Balance brought forward
Amount deferred in year
Amount released to income earned from
charitable activities
Balance carried forward		 2021
£
62,371
( 62,371 )
57,825
57,825

21 Events after the end of the reporting period

No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.

21

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

22 Analysis of charitable funds

Analysis of movements in unrestricted funds

For the year ended 31 March 2021

Fund
balances
brought
forward
Unrestricted funds
£
General unrestricted fund
172,065
Totals
172,065
Fund
balances
brought
forward
Unrestricted funds
£
General unrestricted fund
150,642
Totals
150,642
For the year ended 31 March 2020		 Incoming
resources
£
314,047
314,047
Incoming
resources
£
425,679
425,679		 Resources
expended
£
( 279,060 )
( 279,060 )
Resources
expended
£
( 409,963 )
( 409,963 )		 Transfers
£
( 2,509 )
( 2,509 )
Transfers
£
5,707
5,707		 Fund
balances
carried
forward
£
204,543
204,543
Fund
balances
carried
forward
£
172,065
172,065

Purpose of unrestricted funds

General unrestricted fund

The 'free reserves' of the charity.

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

Analysis of movement in restricted funds

For the year ended 31 March 2021

Fund
balances
brought
forward
Restricted funds
£
National Lottery Community Fund
- community activities and advice
and info.
14,908
National Lottery Community Fund
- Safe at Home
-
Newcastle Fund - West End
Befrienders
20,958
Kellet Fund at the Community
Foundation serving Tyne and
Wear and Northumberland
16,194
The Edward Gostling Foundation
-
Karbon Homes
-
Henry Smith Charity Fund at the
Community Foundation
7,043
COVID Outbreak Response
-
Newcastle GP Services Ltd
-
Other small restricted funds
11,270
Totals
70,374
Fund
balances
brought
forward
Restricted funds
£
National Lottery Community Fund
- community activities and advice
and info.
17,405
Newcastle Fund - West End
Befrienders
21,679
Kellet Fund at the Community
Foundation serving Tyne and
Wear and Northumberland
16,795
Keeping the Connection at the
Community Foundation
1,755
Carried forward
57,634
For the year ended 31 March 2020		 Incoming
resources
£
49,257
23,375
35,750
41,500
5,000
2,500
23,375
41,411
24,100
9,840
256,108
Incoming
resources
£
67,126
35,638
28,757
1,196
132,717		 Resources
expended
£
( 54,210 )
( 24,259 )
( 30,318 )
( 26,225 )
( 5,000 )
( 780 )
( 17,767 )
( 15,440 )
( 18,762 )
( 6,808 )
( 199,570 )
Resources
expended
£
( 69,623 )
( 36,359 )
( 29,358 )
( 2,952 )
( 138,292 )		 Transfers
£
2,509
884
-
-
-
-
( 884 )
-
-
2,509
Transfers
£
-
-
-
-		 Fund
balances
carried
forward
£
12,464
-
26,390
31,469
-
1,720
12,651
25,087
5,338
14,301
129,421
Fund
balances
carried
forward
£
14,908
20,958
16,194
-
52,060

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

For the year ended 31 March 2020

Restricted funds
Brought forward
Henry Smith Charity Fund at the
Community Foundation
1989 Willan Charitable Trust
Other small restricted funds
Totals		 Fund
balances
brought
forward
£
57,634
7,191
-
8,958
73,783		 Incoming
resources
£
132,717
25,774
5,000
16,250
179,741		 Resources
expended
£
( 138,292 )
( 25,922 )
( 5,000 )
( 8,231 )
( 177,445 )		 Transfers
£
-
-
-
( 5,707 )
( 5,707 )		 Fund
balances
carried
forward
£
52,060
7,043
-
11,270
70,373

Purpose of restricted funds

Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor

National Lottery Community Fund - Ageing well - health, wealth & happiness for the over 50's

Funding for advice and information work and health work. This project was only funded for 5 months of the financial year.

Newcastle Fund -West End Befrienders

The Edward Gostling Foundation COVID Outbreak Response Kellet Fund at the Community Foundation serving Tyne and Wear and Northumberland Keeping the Connection at the Community Foundation Henry Smith Charity Fund at the Community Foundation

1989 Willan Charitable Trust Newcastle GP Services Ltd

Funding from the Newcastle Fund to support the merger of West End Befrienders and Search.

Funding for advice and information work and health work. Help continuing services during the pandemic.

Funding for a volunteer co-ordinator and associated volunteer expenses.

Funding for older people to learn computer skill, enabling them to digitally connect with family and friends.

Funding towards three years salary and on-costs for a part time Community Activities Development Worker, focussing on the outer west of Newcastle.

Funding to support the West End Befrienders Project.

Funding to employ a service worker to help prevent social isolation and improve overall wellbeing.

Transfers between funds

For the year ended 31 March 2021

Funds
Between restricted and
unrestricted funds
Between restricted funds		 Reason for transfer
Cover small shortfall of restricted project costs
Extend restricted project		 Amount
£
2,509
884

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NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2021

22 Analysis of charitable funds (continued)

For the year ended 31 March 2020

----- Start of picture text -----
Amount
Funds Reason for transfer £
Between restricted and Small grants received relating to community activates 5,707
unrestricted funds transferred to community actives unrestricted
----- End of picture text -----

23 Capital commitments

As at 31 March 2021, the charity had no capital commitments (2020 -£nil).

24 Guarantee

There have been no guarantees given by the charity at 31 March 2021.

25 Debt

There is no debt outstanding which is owed by the charity and which is secured by an excess charge on any of the assets of the charity at 31 March 2021.

26 Governing document

The organisation is a Charitable Incorporated Organisation - Foundation registered on 12 January 2015 as a body corporate under part 11 of the Charities Act 2011.

27 Analysis of net assets between funds

Other net current assets/(liabilities)
Tangible fixed assets
Cash at bank and in hand
Tangible fixed assets
Cash at bank and in hand
Other net current assets/(liabilities)		 Unrestricted
Funds
£
432
135,440
68,672
204,544
Unrestricted
Funds
£
984
180,116
( 9,034 )
172,066		 Restricted
Funds
£
-
129,421
-
129,421
Restricted
Funds
£
-
70,373
-
70,373		 Total
2021
£
432
264,861
68,672
333,965
Total
2020
£
984
250,489
( 9,034 )
242,439

25