Flat Spaces Foundatlon Registered number: 09098286 Financlal Statements for the period ended 30th June 2021 Flat Spaces Foundation Contents Year ended 30th June 2021 Page I Page 2-3 Page 4 Page 5 Page 6 Page 7 Legal and administratNe infomiation Report of the Trustees Report of the Independent Examiner Statement of financial activities Balance sheet Notes forming part of the finanual statement Flat Spaces Foundatlon L•gal & adminlstratlve Inforniatlon Year ended 30th June 2021 Trustees: Mrs Ma88ie Charm8n- Chair Mr Tom Yendell Mr Rob Trent Mr Robert Marcus Mr Jon Ashbee Mr Hugh Lumby Mr Slmon Harding-Rolls Mr Andrew Cutler Prlnclpal Office 88 London Road Holybourne Hampshire GU34 4EL Reglstered Charlty Number 1159903 Independent Examlner Angela Moulton Bankers Natwest 151 High Street Guil*Jford Surrey GUI 3AH Flat Spaces Foundatlon Trustees report Year ended 30th June 2021 The Trustees present their report with the financial statements of the charity for the year ended 30th June 2021. The Tru5tee5 have adapted the provisions of the Statement of Recommended Practice ISORPI 'Accountin8 and Reporting by Charities, issued March 2C(13. Constltutlon and objects Flat Spaces Foundation Is governed by a Memorandum of A550Ci3tion, signed JLtne 15 2014. The company Limlted by Guarantee and a registered charity no 1159903 . Re8iStered by the Charlty Commission January 12th 2015. The object of the Charty is for: The relief of those suffering with physical, mental or sensory impairment as well as those caring for them, by providing specially adapted resplte and holiday accommodation in the UK and worldwide. Organlsatlon The Trustees who have served during the year and since the year end are set out on page l. Trustees are appointed by the board of Trustees and serve for 3 years after which perlod they they may put themsefve5 forward for re-appointment. A Tru5teelDirertor can be appointed either.. By the Board of Trustees, Of By ordinary resolutlon of the members at a General Meetln8 Donatlons m8kln8 polky The Charlty wlll consider appllcatlon5 for free or assisted holldays In January of each year, for the following January- Aprll perlod. The criteria are set out in our Free and A55iSted Holiday Pollcv. Re$e¥ves Pollcy Flat Spaces has a reserves policy whSch Is drawn up with reference to the Charity Commission 8uidance CC19 Charities & reserves. and In particular Annex I, whlch provldes Buldance to smaller and simpler charitles. Flat Spaces Is actfvely bulldlng reser￿. Rlsk man￿eMent The trudees have a duty to identify the risks to whkh the charity i5 exposed and to ensure controls are In place to PrO￿de reasofiable assurance a8alnst fraud and error. Trustees, responslbllltles In relatlon to the fln•nclal statements The TTUStees are responsible for preparing the report of the trustees and the financial statements in accordance with applicable law and Unlted Kingdom Generally Accepted Accounting Practice. ftevlew ol activlties and results Financial results for the year are set out in the Statement of Flnartcial Activities on page 5 and the posftion at the end of the year is shown in the balance sheet on page 6. Flat Spates continued to be faced with the challenges of Cwd 19 during this period, along with the whole of the hospitality industry. Government grants, and the loyafy of our customer base ensured we finished the year in good shape. We continued our Covid 19 policy of cancelling and refunding holidays (very few cases). and transferring holidays {in most cases) to the following year- without penalty and we believe we have been rewarded by the continued support of our guests. In the Spring our main holiday wholesaler went Into liquidat￿n. They had provided us wlth 40% of our guest bookings over the previous 5 years. Ths caused concern. but diligent work wlth social medla and the prodLbCtion of a new brochure. has ertsu￿d that our future bookings are exceeding all previous fesults. Six years of solid use has caused wear and tear In some of our equipment. Grants from local District and County Councillors has allowed us to purchase a new profiling bed and alr mattress, together with a moblle host and Howdens has kindty provided us wlth 3 new oven. Trustees and Role Changes In the Sprlng of 2021 Andrew Cutler reS￿ned as a Trustee to take on new responsibility at work, and a new Trustee wlth experlente In governance, Slmon Harding-R01￿ became a Trustee on the 30th June 2021. The Chair and Trustees were extremely grateful to Mr Cutler for not onfy his business experlence, but hls prartlcal help at the Flat Spaces property. Strate8y The Trustees of Flat Spaces Foundatlon are dellghted to contlnue to be able to SLlPPOrt and help so many less abled people, thelr famllles and support staff, in these difficum tlmes, and provide equlpment and facilltle5 that are, In the words of our guests, second to none. Property Iwlld opportunltlts Flnding new sltes and flnance to further the Flat Spaces vlsbon. contlnues to be challenglng. There are three sites and varlous flnancina optlons under consideratlon, and proceedlng with one or more of these remalns ihe Foundation's prlority. Independent Examlner Angela Moulton ha5 been appolnted 3$ Independent examlner for the Foundatlon for the ensuing year. Approved by the Trustees and slgned on their behalf bv-. MrJAsh Da Flat Spaces Foundatlon Independent Examlners Report Year ended 30th June 2021 Respertive responslbilities of trustees and examiner The charty's trustees are responsible for the preparation of the actount5. The charivs trustees consider that an audit is not required for th￿ year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to-. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 1451511bl of the Charities Act. and to state whether particular matters have come to my attention. Basis of independent examlnerfs ststement My examination was carried out in accordance with general Direction5 glven by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosure5 in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'trne and fairf view and the report is limited to those matters set out in the statement below. Independent examlner's statement In connection with my examination, no matter has come to my attention (other than that disclosed below '} which gives me reasonable cause to believe that in, any material respect, the requirements.. to keep èccoufttin8 records in a¢cordante with section 130 of the Charities Act.. and to prepare accounts which accord with the accounting records and compty with the accounting requirements of the Char¢ties Act have not been met: or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Si8ned Angela Moulton ACA IICAEWI 5 Church Lane, Holybourne. Hampshire Flat Spaces Foundation ststement of Flnanclal Artlvites Year Ended 30th June 2021 2020 Income Donations 37816 35011 37816 35011 Total Income Expenditure Professional fees Administration expenses Grants administered Depreciation 685 15697 1285 5205 11180 18517 7880 Totsl expenditure 22872 37577 -2566 Net Incomln8 resources 14944 Flat Spaces Foundatlon Balance Sheet As at June 2021 Notes 2021 2020 Flxed Assets Tangible fixed assets 131 223807 229012 Total Flxed Assets 223807 229012 Current Assets Cash at bank & In hand 51416 61267 Total Current Assets 51416 61267 Current Uabllltles Creditors due within one year 199847 229847 Totsl Current Llablllt5es 199847 229847 Net Current Assets -148431 -168580 Total Net Assets 75376 60432 Funds Avallable 75376 60432 The dlrectors are satisfied that the Company is entltled to exemption from the requirement to obtsin an audit under section 477 of the Companies Act 2006 and that the members have not required the Company to obtain an audit in accordance with seetlon 476 of the Acr. The dlrectors acknowledge their responsibilities for complyin8 With the requirements of the Companies Act 2006 with respect to accounting record5 and the preparation of accounts. The accounts have been prepared in accordance with the prowsions in Part 15 of the Companies Act 2006 appli¢able to companies subjert to the small companies regime. MrJA Flat Spaces Foyndatlon Notes to the aciounts Year tnded 30th Junè 2021 i) LeBal status of the Cornpany The Charity is a Company timlted byGuarnntee and has no Sha￿ capital. The liabilty of exh mernber in the event of wnijlng-up is limited to £llXI. Accountln8 Polldes The financial St￿eMents are prepared underthe historical cost cofiventitin and in accofdance with the Statement of Recommended Prartice. Accountln8 and fleportlne by Charities ISORP 20051. issued In March 2(￿5. applicable UK xtountlTr8 Standards, the Companie5 Act 1985 and the FRSSE (January 2CKJ51. 2.11 2.31 Fynd Unre5tritted funds are available for use at the d15cretion of thetnjsiees in fvrrherance of the 8eneral oblectNes of the Charfty. 2.41 Incomln8 Resour¢ All incoming resources are included sn the statement of finantial actiwtles when tht Chartty Is entitled to Income and the amouni be qvantifiéd with feasonable acctsrary. 2.51 R•sources Expended Expenditvrè is recognlsed fy) an xcnjal basls as a liabilityls Incurred. 2.61 Tanilble Flxed Assets •nd Depredatlort The Charity's policy Is th8t tan8ible fixe(l assets ¥re stated at cost less depreciatlon. Deprrflatio Is provlded at rates calcUl￿e￿ to wrlte off the cost less e5tlmated residual value of each asset over Sts expected useful economlc Iwe. as follows.. 8uildln8s Plafit and machlnery 2% straight Ilne 20% siralght Ilfte 2.71 Taxatlon As the Company is a Rt8istered Charity, bt is exemo from Corporation Tax. 31 Tanllblo fved assets Bulkllny Plant ¥nd mathln•ry Total 26746 26746 286988 286988 Cost brovoht forward At 30th June 2021 260242 260242 Depreclatlon Depreciation brought lorward Charge for thè period At 30th JLtne 2021 31230 5205 36435 26746 57976 5205 63181 26746 Net bookvalue At 30th June 2020 229012 229012 At 30th Junt 2021 223807 223807 Transartlons wlth theTrnste The director5 were owed £199847 by the company atthe balance sheet date.