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2024-03-31-accounts

Charity Number : 1159896

The Prison Opticians Trust

Report and Accounts

31 March 2024

The Prison Opticians Trust

Report and accounts for the year ended 31 March 2024

Contents

Page
Charity information 2
Trustees' Annual Report 2
Statement of trustees' responsibilities 6
Independent Examiner's Report 7
Funds Statements:-
Statement of Financial Activities 9
Statement of Financial Activities - Prior Year statement 10
Movements in funds 12
Income and Expenditure account 13
Balance sheet 14
Cash flow statement 15
Notes to the accounts 17

1

The Prison Opticians Trust Trustees' Annual Report for the year ended 31 March 2024

The Trustees present their Report and Accounts for the year ended 31 March 2024.

Reference and administrative details

The charity name

The legal name of the charity is The Prison Opticians Trust. The charity is also known by its operating name, The Prison Opticians Trust.

The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1159896

Legal structure of the charity

The charity is constituted as a Charitable Incorporated Organisation (CIO) in England & Wales. The governing document of the charity is the constitution of the CIO as approved by the Charity Commission in England & Wales (CCEW). There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law.

The trustees are all individuals.

The principal operating address, telephone number, email and web addresses of the charity are:-

2nd Floor County House 35 Earl Street, Maidstone Kent, ME14 1PF

The Trustees in office on the date the report was approved were:-

John Harding Kamalpreet Singh Bains Rosemary Gordon Tanjit Dosanjh Ramandeep Jhattu Tony Hassall John Berry

The following persons served as Trustees during the year ended 31 March 2024 :-

John Harding Kamalpreet Singh Bains Rosemary Gordon Tanjit Dosanjh Ramandeep Jhattu Tony Hassall (Appointed on 14 May 2023) John Berry (Appointed on 26 May 2023)

Objects and activities of the charity

a. Activities for achieving objectives

We have set up an optical training centre inside HMP Fosse Way (FW) which is a Category C Prison. Training prisoners in Cat C security settings is very different to training them in the community on a day release scheme. The FW Training Academy has now been equipped with equipment needed to train prisoners in optical retail and lab skills barring any pieces of equipment that could be considered a security risk. These machines allow us to train people to become optical advisors and give our trainees real experience of the types of machines they will be using when they get into practice. We have updated our training material so it can be delivered to prisoners behind prison walls as previously when training in the community the timetable for the day 9.30-4.30 but in prison the prisoners are with us for much shorter hours.

The main activities undertaken in relation to those purposes during the year.

The Trustees have taken due regard of the guidance published by the Charity Commission on public benefit.

2

The Prison Opticians Trust Trustees' Annual Report for the year ended 31 March 2024

Achievements and performance

1. Review of activities

Our aim is to reduce re-offending which benefits society by creating safer communities. Offenders are disadvantaged in employment because a criminal record discourages employers. Our charity gives specialised training in the field of optics to offenders and engages with employers from this field to increase their likelihood of employing an offender.

If we achieve our aims of training offenders and engaging with employers then we believe we achieve our legal purpose which is the relief of poverty.

Our strategy for achieving our stated aims is to run training programmes, recruit offenders from prisons/probation, and network with employers willing to employ offenders. The criteria used to assess success in the reporting period are the number of offenders who we have trained over the past 12 months.

The short term and longer term aims and objectives.

The significant activities contribute to our aims and objectives as follows:

Our long term (3 years) aims and objectives are to:

At present the number of staff involved in training is 3 and the number of staff involved in engaging employers is 3.

The charity board regularly reviews how the training and employment activities are progressing towards the goals set. The charity keeps a log of all of our trainees through our training programmes. This document allows us to see both the successes and failures of our trainees. We also ask our trainees to complete an evaluation form at the end of their time with us which gives them a chance to tell us where we can improve. The charity has trained 18 offenders in the period April 2023-March 2024.

Our targets for this period were to train 30 offenders and then help 0 of them secure jobs in optics.

We were unable to reach our target of training 30 offenders in this period due to the following factors :

HMP Fosse Way is a challenging environment to deliver our training programme as this is a new prison with 70% new staff. The prison is still not completely stable and due to the prison overcrowding issues in the UK this prison has had to fill up at a much faster rate than was initially anticipated.

The charity set no fundraising objectives for this period as its reserves were large enough to meet its charitable objectives and future income generation through making spectacles for prisoners appeared positive.

This is the charity's ninth reporting period and as such the charity is still in its early stages of operation. The charity is already making a difference to offenders and it is vital we continue to do this work in a sustainable manner. Gradually we believe our work will make a societal difference by making communities safer but measuring this change may be complicated.

3

The Prison Opticians Trust Trustees' Annual Report for the year ended 31 March 2024

The financial significant effects for the charity for this reporting period were:

The principal funding sources of the charity in the reporting period are from Serco Justice Division and The Prison Opticians Company Limited.

Plans for Future Periods

The Charity plans on developing a distance learning programme that will enable us to recruit prisoners from a wider pool of prisons. To date we have only been working with 1 prison at a time and this is hampering our ability to increase our trainee numbers.

Method of Appointment or Election of Trustees.

The method used to appoint new trustees is by panel interview of the applicant and then the trustees vote on whether to appoint or not.

The future direction of the charity is to continue providing its training programme and grow the number of people it helps per year.

Policy used to set KMP remuneration

At present the pay of KMP is based on skills, experience and market rates.

Financial review

The charity's financial position at the end of the year ended 31 March 2024

The financial position of the charity at 31 March 2024 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:-

Total Funds
Net expenditure
Unrestricted Revenue Funds available for the general purposes of the charity		 2024
£
(128,419)
209,933
209,933		 2023
£
(126,327)
338,352
338,352

4

The Prison Opticians Trust Trustees' Annual Report for the year ended 31 March 2024

Reserves policy

The Trustees aim for the charity to retain reserves at a level to that will help to ensure its long-term financial stability and position it to respond to varying economic conditions and to changes affecting the charity’s financial position and the ability of the charity to continuously carry out its mission.

The Prison Opticians Trust will maintain reserves to achieve the following objective(s):

a) To enable the charity to sustain operations through delays in payments of committed funding and to accept reimbursable contracts without jeopardizing ongoing operations;

b) To promote public and funder confidence in the long-term sustainability of the charity by preventing chronic cash flow crisis that can diminish its reputation and force the Board to make expensive short-term, crisis-based decisions; and

c) To create an internal line of credit to manage cash flow and maintain financial flexibility.

The target amount of reserves to be attained and maintained is £50,000 representing approximately double the amount of annual operating expenses of £128,419. At the year end the charity had free reserves of £209,933, being unrestricted funds excluding amounts invested in fixed assets. Restricted funds at year end amounted to £Nil. The trustees consider this level of reserves to be satisfactory at the end of the charity’s seventh financial period.

Going Concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.

Details of The Independent Examiner

Simon Kallu Member of ICAEW GrowFactor 7 Bell Yard London England WC2A 2JR

5

The Prison Opticians Trust Trustees' Annual Report for the year ended 31 March 2024

Statement of Trustees' Responsibilities

The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations,the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2016), (The SORP), .

In particular, charity law requires the Trustees, if they prepare accounts on an accruals basis, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Trustees are required to :-

The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.

The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.

This report was approved by the board of trustees on ….............

Tanjit Dosanjh Trustee

6

The Prison Opticians Trust

Report of the Independent Examiner to the Trustees of the charity on the accounts for the year ended 31 March 2024

I report to the Trustees on my examination of the financial statements of the charity on pages 9 to 26 for the year ended 31 March 2024 which have been prepared in accordance with the Charities Act 2011 (the Act) and with the Financial Reporting Standard 102, (effective 1st January 2016) as modified by FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2016), (The SORP), published by the Charity Commission in England & Wales (CCEW) , and under the historical cost convention and the accounting policies set out on page 17.

Respective responsibilities of the Trustees and the Independent Examiner and the basis of the report

As described on page 6, you, the charity's Trustees, are responsible for the preparation of the financial statements in accordance with the Charities Act 2011 and all other applicable law and with United Kingdom Generally Accepted Accounting Practice, applicable to smaller entities, and for being satisfied that the financial statements give a true and fair view.

The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the Governing Document for the conducting of an audit. As a consequence, the Trustees have elected that the financial statements be subject to independent examination.

Having satisfied myself that the financial statements are not required to be audited under any legal provision, or otherwise, and are eligible for independent examination, it is my responsibility to:-

a) examine the financial statements of the charity under Section 145 of the Act;

Basis of Independent Examiner's Statement and scope of work undertaken

If the charity's gross income exceeded £250,000, the charity's examiner must be a member of a body listed in section 145 of the Act. In this case, the gross income did not exceed £250,000, however, I can confirm that I am still qualified to undertake the examination because I am an authorised member of the ICAEW, which is one of the listed bodies. I report in respect of my examination of the charity's financial statements carried out under s145 of the Act. In carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act setting out the duties of an independent examiner in relation to the conducting of an independent examination. An independent examination includes a review of the accounting records kept by the charity and of the accounting systems employed by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you, as Trustees, concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of charity legislation and that, on a test basis of evidence relevant to the amounts and disclosures made, the financial statements comply with the SORP.

The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries and does not cover all the matters that an auditor would consider in arriving at an opinion. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide.

Consequently, I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.

I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report I obtained written assurances from the Trustees of all material matters.

~~

23/10/2024

7

The Prison Opticians Trust

Independent Examiner's Statement, Report and Opinion

Subject to the limitations upon the scope of my work as detailed above, I have completed my examination: and can confirm that:-

The gross income of the charity in the year ended 31 March 2024 did not exceed the sum specified in Section 145(3) of the Act, namely £250,000, however I am qualified to act as Independent Examiner in accordance with that section by virtue of my being a qualified member of the ICAEW.

This is a report in respect of an examination carried out under 145 of the Act and in accordance with Directions given by the Charity Commission under section 145(5)(b) of the Act which may be applicable;

and that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-

accounting records were not kept in respect of the charity as required by with Section 130 of The Charities Act 2011; the financial statements do not accord with those records; or

the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view, which is not a matter considered as part of an independent examination;

have not been prepared in accordance with the methods and principles set out in the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2016), (The SORP).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Signed:Simon Kallu Independent Examiner Member of ICAEW GrowFactor Ltd 7 Bell Yard London England WC2A 2JR

7 November 2024 This report was signed on …............

8

The Prison Opticians Trust

Statement of Financial Activities for the year ended 31 March 2024

Current year
Unrestricted
Funds
2024
£
Income & Endowments from:
Charitable activities
A2
90,747
Expenditure on:
Charitable activities
B2
219,166
Total expenditure
B
219,166
Net expenditure for the year
(128,419)
Net income after transfers
A-B-C
(128,419)
(128,419)
Reconciliation of funds:-
E
Total funds brought forward
338,352
Total funds carried forward
209,933
Net movement in funds
SORP
Ref		 Current year
Restricted
Funds
2024
£
-
-
-
-
-
-
-
-		 Current year
Total Funds
2024
£
90,747
219,166
219,166
(128,419)
(128,419)
(128,419)
338,352
209,933		 Prior Year
Total Funds
2023
£
100,000
226,327
226,327
(126,327)
(126,327)
(126,327)
464,678
338,352

The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.

All the prior year transactions were unrestricted items, and no further analysis is required.

All activities derive from continuing operations.

The notes attached on pages 17 to 26 form an integral part of these accounts.

9

Income from:
Charitable activities
A2
Total income
A
Expenditure on:
Charitable activities
B2
Total expenditure
B
Net expenditure for the year
Net income after transfers
Reconciliation of funds:-
E
Total funds brought forward
Total funds carried forward
Net movement in funds
SORP
Ref		 Prior Year
Unrestricted
Funds
2023
£
100,000
100,000
226,327
226,327
(126,327)
(126,327)
(126,327)
464,678
338,352

 Prior Year
Restricted
Funds
2023
£
-
-
-
-
-
-
-
-
-		 Prior Year
Total Funds
2023
£
100,000
100,000
226,327
226,327
(126,327)
(126,327)
(126,327)
464,678
338,352

All activities derive from continuing operations.

10

The Prison Opticians Trust - Resources applied in the year ended 31 March 2024 towards fixed assets for Charity use:-

Funds generated in the year as detailed in the SOFA
Resources applied on functional fixed assets
Net resources available to fund charitable activities		 2024
£
(128,419)
(19,032)
(147,451)		 2023
£
(126,327)
(3,750)
(130,077)

The resources applied on fixed assets for charity use represents the cost of additions less proceeds of any disposals.

The notes attached on pages 17 to 26 form an integral part of these accounts.

11

Movements in revenue and capital funds for the year ended 31 March 2024

Revenue accumulated funds

Accumulated funds brought forward
Closing revenue funds
Summary of funds
Revenue accumulated funds
Recognised gains and losses before transfers		 Unrestricted
Funds
2024
£
338,352
(128,419)
209,933
209,933
Unrestricted
and Designated
funds
2024
£
209,933		 Restricted
Funds
2024
£
-
-
-
-
Restricted
Funds
2024
£
-		 Total
Funds
2024
£
338,352
(128,419)
209,933
209,933
Total
Funds
2024
£
209,933		 Last year
Total Funds
2023
£
464,678
(126,327)
338,352
338,352
Last Year
Total Funds
2023
£
338,352

The notes attached on pages 17 to 26 form an integral part of these accounts.

12

The Prison Opticians Trust

Income and Expenditure Account for the year ended 31 March 2024 as required by the Companies Act 2006

Income
Income from operations
Gross income in the year before exceptional items
Gross income in the year including exceptional items
Expenditure
Charitable expenditure, excluding depreciation and amortisation
Depreciation and amortisation
Total expenditure in the year
Tax on surplus on ordinary activities
Retained surplus for the financial year
All activities derive from continuing operations.
Net income after tax in the financial year
Net income before tax in the financial year		 2024
£
90,747
90,747
90,747
214,286
4,880
219,166
(128,419)
-
(128,419)
(128,419)		 2023
£
100,000
100,000
100,000
224,963
1,364
226,327
(126,327)
-
(126,327)
(126,327)

In accordance with the provisions of the Companies Act 2006, the headings and subheadings used in the Income and Expenditure account have been adapted to reflect the special nature of the charity's activities.

The notes attached on pages 17 to 26 form an integral part of these accounts.

13

The Prison Opticians Trust - Balance Sheet as at 31 March 2024

SORP
Note Ref 2024 2023
£ £
Fixed assets A
Tangible assets 7 A2 23,931 9,779
Investments held as fixed assets A4 50 50
Total fixed assets 23,981 9,829
Current assets B
Debtors 8 B2 65,102 165,181
Cash at bank and in hand B4 121,884 164,052
Total current assets 186,986 329,233
Creditors: amounts falling due within one year 9 C1 (1,034) (710)
Net current assets 185,952 328,523
The total net assets of the charity 209,933 338,352
The total net assets of the charity are funded by the funds of the charity, as follows:- The total net assets of the charity are funded by the funds of the charity, as follows:- The total net assets of the charity are funded by the funds of the charity, as follows:-
Restricted funds
Unrestricted Funds
Unrestricted Revenue Funds 12 D3 209,933 338,352
Designated Funds
Total charity funds 209,933 338,352

The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA.

The Trustees acknowledge their responsibilities for complying with the requirements of charity legislation with respect to accounting records and the preparation of accounts. The charity is subject to Independent Examination under charity legislation, and the report of the Independent Examiner is on page 8.

The Trustees are satisfied that, although the charity is not registered under the Companies Acts, if it were so registered, it would be eligible to prepare accounts in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.

Tanjit Dosanjh Trustee Approved by the board of trustees on …............

The notes attached on pages 17 to 26 form an integral part of these accounts.

23/10/2024

14

The Prison Opticians Trust

Cash Flow Statement for the year ended 31 March 2024

Cash flows from operating activities
Net cash used in operating activities as shown below
A
Cash flows from investing activities
Purchase of property, plant and equipment
Cash flows from financing activities		 2024
£
(23,136)
(19,032)		 2023
£
(228,014)
(3,750)
Net cash provided by financing activities
C
Overall cash used in all activities
Cash movements
Change in cash and cash equivalents from activities in the
year ended 31 March 2024
Cash and cash equivalents at 1 April 2023
Change in cash and cash equivalents due to exchange rate movements
Cash at bank and in hand less overdrafts at 31 March
A+B+C		 -
(42,168)
(42,169)
164,052
-
121,883		 -
(231,814)
(231,814)
395,866
-
164,052

15

The Prison Opticians Trust

Cash Flow Statement for the year ended 31 March 2024 - Continued

Reconciliation of net expenditure to net cash flow from operating activities

Net expenditure as shown in the Statement of Financial Activities
Adjustments for :-
Depreciation charges
Write downs of investments
Net losses/(gains) on investment assets
Decrease/(increase) in debtors
Increase/(decrease) in creditors, excluding loans
Net cash used in operating activities
A
Analysis of cash and cash equivalents
Cash in hand at for the year ended 31 March 2024
Notice deposits - (less than 3 months)
Total cash and cash equivalents		 (128,419)
4,880
-
-
100,079
324
(23,136)
2024
£
121,884
-
121,884		 (126,327)
1,364
-
-
(101,221)
(1,830)
(228,014)
2023
£
164,052
-
164,052

16

The Prison Opticians Trust

Notes to the Accounts for the year ended 31 March 2024

1 Accounting policies

Policies relating to the production of the accounts.

Basis of preparation and accounting convention

The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2016), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in February 2016), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice.

The Prison Opticians Trust constitutes a public benefit entity as defined by FRS 102.

Risks and future assumptions

The charity is a public benefit entity.

The judgements, apart from those involving estimations, that management has made in the process of applying the entity’s accounting policies that have the most significant effect on the amounts recognised in the accounts;

The key assumptions concerning the future, and other key sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period; and

In respect of those assets and liabilities where there is a significant risk of material adjustment within the next reporting period, the notes must include details of their nature and their carrying amount as at the end of the reporting period.

Policies relating to categories of income and income recognition.

Nature of income

Gross income represents the value, net of value added tax and discounts, of goods provided to customers and work carried out in respect of services provided to customers.

Categories of Income

Income is categorised as income from exchange transactions (contract income) and income from non-exchange transactions (gifts), investment income and other income.

Income from exchange transactions is received by the charity for goods or services supplied under contract or where entitlement is subject to fulfilling performance related conditions. The income the charity receives is approximately equal in value to the goods or services supplied by the charity to the purchaser.

Income from a non-exchange transaction is where the charity receives value from the donor without providing equal value in exchange, and includes donations of money, goods and services freely given without giving equal value in exchange.

Income recognition

Income, whether from exchange or non exchange transactions, is recognised in the statement of financial activities (SOFA) on a receivable basis, when a transaction or other event results in an increase in the charity’s assets or a reduction in its liabilities and only when the charity has legal entitlement, the income is probable and can be measured reliably.

Income subject to terms and conditions which must be met before the charity is entitled to the resources is not recognised until the conditions have been met.

All income is accounted for gross, before deducting any related fees or costs.

17

The Prison Opticians Trust

Notes to the Accounts for the year ended 31 March 2024

Membership subscriptions

The income and any associated Gift Aid or other tax refund from a membership subscription received by the charity in the nature of a gift, is accounted for on the same basis as a donation.

The income from a membership subscription received by the charity where the subscription purchases the right to services or benefits is recognised as income from charitable activities.

Policies relating to expenditure on goods and services provided to the charity.

Recognition of liabilities and expenditure

A liability, and the related expenditure, is recognised when a legal or constructive obligation exists as a result of a past event, and when it is more likely than not that a transfer of economic benefits will be required in settlement, and when the amount of the obligation can be measured or reliably estimated.

Liabilities arising from future funding commitments and constructive obligations, including performance related grants, where the timing or the amount of the future expenditure required to settle the obligation are uncertain, give rise to a provision in the accounts, which is reviewed at the accounting year end. The provision is increased to reflect any increases in liabilities, and is decreased by the utilisation of any provision within the period, and reversed if any provision is no longer required. These movements are charged or credited to the respective funds and activities to which the provision relates.

Allocating costs to activities

Direct costs that are specifically related to an activity are allocated to that activity. Shared direct costs and support costs are apportioned between activities.

The basis for apportionment, which is consistently applied, and proportionate to the circumstances, is :-

Staffing - on the basis of time spent in connection with any particular activity.

Staffing - on a per capita basis, based on the number of of people employed within any partiular activity. Premises related costs - on the proportion of floor area occupied by a particular activity.

Non specific support costs - on the basis of the usage of resources, in terms of time taken, capacity used, request made or other measures.

Estimation techniques used in apportioning costs - give details.

Policies relating to assets, liabilities and provisions and other matters.

Tangible fixed assets

Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition.

Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives.

Plant and machinery 20% straight line Fixtures and fittings 15% reducing balance

A regular annual review of the likelihood of asset impairment is undertaken.

Debtors

Debtors are measured at their recoverable amounts at the balance sheet date.

Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimat of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.

18

The Prison Opticians Trust

Notes to the Accounts for the year ended 31 March 2024

Fund Accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

2 Liability to taxation

The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose. Value Added Tax is not recoverable by the charity, and is therefore included in the relevant costs in the Statement of Financial Activities.

3 Winding up or dissolution of the charity

If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

5 Net (deficit)/surplus before tax in the financial year

Depreciation of owned fixed assets
Pension costs
6
Staff costs and emoluments
Salary costs
Gross Salaries excluding trustees and key management personnel
Total salaries, wages and related costs
Numbers of full time employees or full time equivalents
The average number of total staff employed in the year was
Employer's operating costs of defined contribution pension schemes
The net (deficit)/surplus before tax in the financial year is stated after charging:-		 2024
£
4,880
738
2024
£
31,016
738
31,754
2024
3		 2023
£
1,364
1,034
2023
£
39,647
1,034
40,681
2023
2

19

The Prison Opticians Trust

Notes to the Accounts for the year ended 31 March 2024

7 Tangible fixed assets

Cost
At 1 April 2023
Additions
At 31 March 2024
Depreciation
At 1 April 2023
Charge for the year
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023
8
Debtors
Trade debtors
Prepayments and accrued income
Other debtors
9
Creditors: amounts falling due within one year
PAYE, NIC VAT and other taxes
10 Income and Expenditure account summary
At 1 April 2023
Loss after tax for the year
At 31 March 2024
Amounts owed by group undertakings
Amounts owed to group undertakings		 Plant &
Machinery
£
101,253
17,429
118,682
97,286
3,808
101,094
17,588
3,967		 Fixtures
and
fittings
£
16,968
1,603
18,571
11,156
1,072
12,228
6,343
5,812
2024
£
3,500
61,602
-
-
65,102
2024
£
50
845
1,034
2024
£
338,352
(128,419)
209,933		 Total
£
118,221
19,032
137,253
108,442
4,880
113,322
23,931
9,779
2023
£
-
61,602
100,000
3,579
165,181
2023
£
50
521
710
2023
£
464,679
(126,327)
338,352

20

The Prison Opticians Trust

Notes to the Accounts for the year ended 31 March 2024

11 Particulars of how particular funds are represented by assets and liabilities

At 31 March 2024
Tangible Fixed Assets
Fixed asset investments
Current Assets
Current Liabilities
At 1 April 2023
Tangible Fixed Assets
Fixed asset investments
Current Assets
Current Liabilities		 Unrestricted
Designated
funds
funds
£
£
23,931
-
50
-
186,986
(1,034)
-
209,933
-
Unrestricted
Designated
funds
funds
£
£
9,777
-
50
-
329,233
-
(710)
-
338,350
-		 Restricted
funds
£
-
-
-
-
-
Restricted
funds
£
-
-
-
-
-		 Total
Funds
£
23,931
50
186,986
(1,034)
209,933
Total
Funds
£
9,779
50
329,233
(710)
338,352

12 Change in total funds over the year as shown in Note 11 , analysed by individual funds

See Note 13
£
£
Unrestricted and designated funds:-
Unrestricted Revenue Funds
338,352
(128,419)
Total unrestricted and designated funds
338,352
(128,419)
Total charity funds
338,352
(128,419)
13 Analysis of movements in funds over the year as shown in Note 12
Income
Expenditure
2024
2024
£
£
Unrestricted and designated funds:-
Unrestricted Revenue Funds
90,747
(219,166)
90,747
(219,166)
14
Net transfers
Funds brought
forward from
2023
Details of transfers between funds in the year as shown in Note 12
The transfers shown in note 12 above are:-
To/(from) Unrestricted Revenue Funds in accordance with the accounting policy Accounting for capital grants and fixed as
Transfers to/( from) Unrestricted Funds to cover deficits on Restricted Funds or when funds are lawfully reallocated
Movement in
funds in 2024		 See Note 13
£
£
338,352
(128,419)
338,352
(128,419)
338,352
(128,419)
Funds brought
forward from
2023
Movement in
funds in 2024		 See Note 14
-
-
-
Transfers
between
funds in
2024		 £
209,933
209,933
209,933
Funds
carried
forward to
2025
Other
Gains &
Losses
2024
£
-
-
set funds'.		 Movement
in funds
2024
£
(128,419)
(128,419)
2024
£
14,152
(14,152)
-

15 Ultimate controlling party

The charity is under the control of its legal members.

21

The Prison Opticians Trust

Detailed analysis of income and expenditure for the year ended 31 March 2024 as required by the SORP 2015

This analysis is classsified by conventional nominal descriptions and not by activity.

16 Income from charitable activities - Trading Activities

Primary purpose and ancillary trading
17
Total income from charitable trading
Total from charitable activities
A2
Total Income from charitable activities
Total Primary purpose and ancillary trading
Prison contracts		 Current year
Unrestricted
Funds
2024
£
90,747
90,747
Current year
Unrestricted
Funds
£
2024
90,747
90,747		 Current year
Restricted
Funds
2024
£
-
-
Current year
Restricted
Funds
£
2024
-
-		 Current year
Total Funds
2024
£
90,747
90,747
Current year
Total Funds
£
2024
90,747
90,747		 Prior Year
Total Funds
2023
£
100,000
100,000
Prior Year
Total Funds
£
2023
100,000
100,000

22

The Prison Opticians Trust

Detailed analysis of income and expenditure for the year ended 31 March 2024 as required by the SORP 2015

18 Expenditure on charitable activities - Direct spending

Total direct spending
B2a
19
Employee costs not included in direct costs
Premises Expenses
Administrative overheads
Stationery and printing
Donation
Premises repairs, renewals and maintenance
Support costs for charitable activities
Direct expense
Lab Technician
Training of individuals
Meals and entertainment
Travel and subsistence
Sundry expenses
Subscription & membership fee
Insurance
Computer & internet expenses
Advertising and marketing
Defined contribution pension cost - administrative staff
Light heat and power
Salaries - Administrative staff
Office expenses
Equipment expenses
Rent expense
Staff training
Telephone, fax and internet		 Current year
Unrestricted
Funds
2024
£
-
-
2,816
2,816
Current year
Unrestricted
Funds
2024
£
31,016
738
158
-
-
-
(16)
-
-
320
116
-
211
-
500
98
175,000
-		 Current year
Restricted
Funds
2024
£
-
-
-
-
Current year
Restricted
Funds
2024
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Current year
Total Funds
2024
£
-
-
2,816
2,816
Current year
Total Funds
2024
£
31,016
738
158
-
-
-
(16)
-
-
320
116
-
211
-
500
98
175,000
-		 Prior Year
Total Funds
2023
£
56,972
9,594
-
66,566
Prior Year
Total Funds
2023
£
39,647
1,034
904
1,740
50
2,714
(37)
6,888
13
127
198
1,769
332
44
870
-
100,000
3

23

The Prison Opticians Trust

Detailed analysis of income and expenditure for the year ended 31 March 2024 as required by the SORP 2015

Professional fees paid to advisors other than the auditor or examiner
2,000
-
1,228
-
Financial costs
101
-
4,880
-
Support costs before reallocation
216,350
-
Total support costs
216,350
-
The basis of allocation of costs between activities is described under accounting policies.
Total Charitable expenditure
Current year
Current year
Unrestricted
Funds
Restricted
Funds
2024
2024
£
£
Total direct spending
B2a
2,816
-
Total support costs
B2d
216,350
-
Total charitable expenditure
B2
219,166
-
Legal fees
Accountancy fees other than examination or audit fees
Bank charges
Depreciation & Amortisation in total for the period		 2,000
1,228
101
4,880
216,350
216,350
Current year
Total Funds
2024
£
2,816
216,350
219,166		 2,000
-
101
1,364
159,761
159,761
Prior Year
Total Funds
2023
£
66,566
159,761
226,327

20 Total Charitable expenditure

24

The Prison Opticians Trust

Activity analysis of Income and expenditure for the for the year ended 31 March 2024

This analysis is classsified by activity and not by conventional nominal descriptions.

21 Analysis of income by activity
SOFA ref
Prison contracts
A2
Summary of Total Income, including the items above
Charitable activities
A2
Categories of income
Income from exchange transactions
22 Analysis of charitable expenditure by activity
Direct
costs
2024
£
Prison contracts
Direct costs
2,816
Employee costs not included in direct costs
-
Premises expenses
-
Administrative overheads
-
Professional fees
-
Financial costs
-
2,816
Total Prison contracts
Activity
Income from charitable activities
Total Income from charitable activities
Activity		 Support
costs
2024
£
-
31,912
(16)
176,246
3,228
4,981
216,351		 Grant
funding of
activities
2024
£
-
-
-
-
-
-
-		 2024
£
90,747
90,747
90,747
90,747
Total
2024
£
2,816
31,912
(16)
176,246
3,228
4,981
219,167		 2023
-
100,000
100,000
100,000
100,000
Total
2023
£
3,517
6,391
8,597
1,203
2,000
7,484
29,192

25

The Prison Opticians Trust

Activity analysis of Income and expenditure for the for the year ended 31 March 2024 Summary of charitable costs by activity

Total Prison contracts
Total charitable expenditure		 Direct
costs
2024
£
2,816
2,816		 Support
costs
2024
£
216,351
216,351		 Grant
funding of
activities
2024
£
-
-		 Total
2024
£
219,167
219,167		 Total
2023
£
29,192
226,327

The basis of allocation of costs between activities is described under accounting policies.

The breakdown of this expenditure by type of spending (ie nominal classification) is detailed in note 20

Analysis of support and governance costs by charitable activities

Governance Finance Human Other Total
Activity Resources Overheads
Prison contracts - 4,981 31,912 179,458 216,351

26