Registered Charity No: 1159861 BARNSLEY YOUTH CHOIR CIO REPORT AND ACCOUNTS YEAR ENDED 31 JANUARY 2025
BARNSLEY YOUTH CHOIR CIO REPORT AND ACCOUNTS YEAR ENDED 31 JANUARY 2025 CONTENTS Page Legal and Adrninlstrative Information Trustees, Report 4-12 Independent Examlnerfs Report 13 statement of Financlal Activities 14 Balance Sheet 15 Statement of Cash Flows 16 Notes to the Financlal Statements 17-24 Page 2
BARNSLEY YOUTH CHOIR CIO LEGAL AND ADMINISTIiATIVE INFORMATION YEAR ENDED 31 JANUARY 2025 Full Name: BARNSLEY YOUTH CHOIR CIO Reglstered Charity Number: 1159861 Correspondence Address: 11 Bradshaw Close Barnsley S75 2JN Artistic Director: Mathew Wright Honorary Artistic Patrons: Dr. Mlchael Barrett Laszlo Duranylk Honorary Artistlc Partners: Jake Runestad Prof. Paul Mealor Honorary Patrons: Dan Jarvls MP Mel Dyke Nick Bowen Matthew Mllburn Edna Sutton John Parkinson Linda Parkinson Sir Nicholas Hewitt Andrew Harrod Carl Firth Kathy Mccardle Yiannis Koursls Sally Steadman Ann Wroe Yvonne Worsley Cllr Tim Shepherd Trustees: Ann Wroe (Chair) Karen Davis Charles Brammer Nicola Ellel {Appointed September 2024) Debbie Hobson (Appointed September 2024) Neil Sexton (Appointed September 2024) Matthew Milburn (Appointed March 2025) Chair: Ann Wroe Bankers: HSBC 5 Market Hlll Bamsley S70 2PY Independent Examiner: steph Tolson, Community Accountant Barnsley CVS, 23 Queens Road Barnsley S71 IAN Page 3
BARNSLEY YOUTH CHOIR CIO TRUSTEES. REPORT YEAR ENDED 31 JANUARY 2025 The Trustees present their annual report, together with the financlal statements of Barnsley Youth Choir (the charity) for the year ended 31 January 2025. The Trustees confirm that the Annual Report and flnancial statements of the charity comply wlth the current statutory requirements, the requirements of the charlty's governing document and charity law. Structure• governance and management Barnsley Youth Choir CIO is a Charitable Jncorporated Organlsation {CIO), registered wlth the Charity Commission and governed by its constitution, adopted 08 January 2015. The management of the charfty is the responslbility of the trustee5 who are elected and co- opted under the terms of the constitutlon. Appointment of Trnstees In accordance with the terms of the constitution, there must be at least three charity trustees. If the number falls below thls minimum, the MaInIng trustees can aci only to call a meeting of the trustees or appolnt a new trustee. There is no maxlmum number of trustees. One third of the trustees wlll retlre at a properly convened meetlng of the charity trustees each year but may be reappointed. Each new trustee is glven a copy of the constitution and the latest trustees, annual report and accounts, on or before appolntment. The trustees who served during the year are shown on page 3 of this report. Organisational structure and declslon making In October 2014, Mathew Wrlght, co-founder of the Barnsley Youth Choir with Keith Norton, was appointed Trustee and Musical Director (voluntary). Mat Wright resigned as trustee on 2 September 2018 and was appolnted as Artistic DSrector for BYC, The organlsatlonal structure of the cholr is divided into four distinct sectlons: Board of Trustee5: those wlth legal accountability who are final declsion maker5 Leadership Team including Extended Leadership Team members by invitation.. those who direct, shape and lead the operational work of the choir Dedicated Music Team: plan and dellver all music activitles and lead on the artistic work of the choir Volunteer Team: those who contribute to the runnlng of the cholr Related partles The trustees consider that the are no related parties to the charity. Risk management The Trustees revlew the major rlsks to which the charlty Is exposed, havlng gard to its size and current scale of operatior)s. Where appropriate, systems or procedures have been establlshed to mltl9ate the risks. These risk5 and procedures are regularly revlewed. Page 4
BARNSLEY YOUTH CHOIR CIO TRUSTEES, REPORT contlnued YEAR ENDED 31 JANUARY 2025 Charitable alms and objectlves The objertlves of Barnsley Youth Cholr CIO are to advance education and training of young people living or educated in Barnsley and the surrounding areas in the subject of muslc and the performing arts, in particular choral music. The charity will achieve this by: l. Providing a world-class choral tralning programme for young people 2. Promoting and supporting musical and choral education to young people regardless of their financlal or social background 3. Dellverlng open-access workshop5 for young people, irrespective of their training or experlence, and 4. Financially sUPPOrting talented young people to enable them to recelve muslcal education of the highest standard and to achleve thelr potential The Musical Directors are highly skilled, experienced and quallfled musicians. Activities undertaken for the public benefit In shaplng the objectives for the year, the trustees have paid due regard to the publlc benefit guidance published by the Charity Commisslon. Barnsley Youth Choir (BYC) has continued to expand its family of choirs in the period with the introduction of BYC Children's Choir South. There are now 10 BYC Choirs for children and young people ranging in ages from O to 24 years across 5 stages of development, incorporating: Llttle Slngers: Little Slngers (Central), BYC Little Singers West; Junlor Cholrs: BYC Junior Choir (Central), BYC Junlor Choir West, Children's Choirs.. BYC Children's Choir Central and BYC Chlldren's Choir East, BYC Children's Choir West, BYC Children'5 Choir South, Intermediate Cholr; and Senior Choir All members, apart from Little Singers and Junior Choirs, have to attend an audition before being accepted, and many of them are now being re-auditioned in order to move up into the next choir, demonstrating one of the princlpal aims of BYC which 15 to give young people clear choral progresslon routes. All cholrs meet for weekly rehearsals during term time, which are all led by top quallty choral trainers, conductor5 and workshops leaders. Each term, apart from Little Singers, the remalnlng 8 cholrs take part in a number of concerts and prestigious events either In Barnsley or across the UK. Page 5
BARNSLEY YOUTH CHOIR CIO TRUSTEES. REPORT contlnued YEAR ENDED 31 JANUARY 2025 Achievement$ and performance Goln After making appropriate enquiries, the trustees have a reasonable expectation that the charlty has adequate resources to continue in operational exlstence for the foreseeable future. ' k Assessment The trustees have revlewed the activities of the choir and are aware of the followlng rlsks, and have taken the following steps to redu these risk5: Child Protection A Safeguarding Policy for Musical Dlrectors and Volunteers working wlth and Chaperonlng Chlldren and Young People is in place and we have a designated Safeguarding Lead who Is also a member of the Leadershlp Team of the choir. Approprlately trained staff are allocated responsibility for chlld protection and all volunteers are glven tralnlng in chlld protection, afe uardin Safeguarding Officers wlth appropriate safeguardlng training are in place, together with robust safeguardlng policies. All volunteers have enhanced DBS checks before undertaking activities, and all undergo 1-2- 1 safeguardlng training with our DSL. A significant number of volunteers are now fully accredited chaperones via Barnsley MBC and this training Is being extended to new volunteers who join the oryanisation. A number of our volunteers a also Emergency Flrst Aid trained, and this programme of trainlng is constantly reviewed to ensure that the choir has appropriate coverage. Mental Health has become a significant Issue due to the long-term impact of Covid and the challenges that isolation brought for many of our young people. A number of our volunteers and leaders are trained in Youth Mental Health First to ensure that we are more able to meet the needs of our young people. GDPR and Data Protection BYC has a Data Protection pollcy In place and leaders constantly review the choirs. processes to ensure that it remains compliant. For the purposes of the charity, the Dats Controller is Barnsley Youth Choir CIO and will determine what data is collected, and how it is used. A Data Protection Officer is not required and the overall responsibility for securing data on behalf of all stakeholders and users associated with Barnsley Youth Choir CIO is the full responslbility of the Trustees. Financial Risk The choir generates Its own Income through member subscriptions, concert tickets and private sponsorships. Therefore, the financial risk is reduced as the Choir controls its own income. Activities are planned in light of this and the choir does not undertake activltles that would exceed projerted income, Financlal controls are in place and are regularly and rigorously reviewed by the trustees. erational All freelance musicians and volunteers devote a great deal of energy and commitment to the choir. As the scale and reach of the choir grows, so does the amount of operatlonal work that needs to be done. The choir trles to ensure that there is operational efficiency by allocating roles, responsibi1Sties and tasks clearly. There Is a clear volunteer structure organised and led by our Volunteer Manager, to ensure that all tasks are carried out and that the choir runs effectively. Page 6
BARNSLEY YOUTH CHOIR CIO TRUSTEES. REPORT contlnued YEAR ENDED 31 JANUARY 2025 vi of actlvltles Barnsley Youth Choir (BYC) has continued with its ambitious development plans throughout the 2024-25 season, and we are proud of the fabulous progress that has taken place. The choir contir)ue5 to grow and develop at pace. Even with the limited resources that we have at our disposal, we have increased the number of children and young people who are benefitting from the work of the organisation. At the heart of all thls great work are the volunteers and musical team, who continue to work tirelessly and selflessly. They are truly extraordinary and give so much to ensure that young people in Bamsley have the best possible opportunities. The BYC team is stronger than ever. Choir Develo ment and Musical Team BYC had approximately 700 members involved during the 2024-25 period across all choirs with more joining the ranks since. In November 2024, BYC hailed a milestone with the creation of its fourth Children's Choir and 10th cholr In total, to support younger children in the South of Barnsley. The new Children's Cholr South, based at Hoyland Common Primary School. has already made a wonderful start with around 50 children rehearsing each week on Wednesdays, alongside similar Children's Choirs (7-12 yrs) in Penistone. The Dearne and our Town Centre. These 4 area bases in and around Barnsley ensure that geographical barriers for younger children and their families are removed and there Is an equity of opportunity for children in the East, South and West of our borough. Whilst we are always keen to recruit skilled music leaders from outside the organisation. we have Iso made a commitment to provide members with opportunltles to develop their ski115 as musical leaders by providlng leadershlp roles. To further these aims we now have 10 Senior Choir members (all over 20 years old) with significant volunteer roles supporting younger choirs, and an additional 13 now playing key roles as part of the music team. leading rehearsals with our Children's and Junior Cholrs. 23 members also have mentor roles with the younger cholrs. supporting and guiding children In rehearsals. This means that during the period 46 young people involved in the Senior Choir have helped to lead younger children. and pass on theor sklll, experience and expertise. Seeing these young people lead with such assurance and skill is fantastic and they bring so much to the work that we do and help to develop a self-driving culture. We continue to engage with ovtstanding organisations, and 2024 provided some wonderful opportunities for our children. Choir ex eriences rformances and overseas tour During the 2024-25 season, BYC has continued to offer exceptional experiences across all choirs through development workshops with world class choral leaders. performan opportunities with VlSlting choirs and an incredible overseas tour to South Africa. Hlghlights of this year include.'- In March 24 we took 160 of our 10-16 year olds on a residential weekend away at an outward bounds centre. It was a weekend packed with fun and great èctivlties such as abseiling and archery, and highlights included some of the singing sessions. a dancing competition across the teams and bad taste fancy dress! Weekends like this take a huge amount of organisation and support from a large team, but create life-long memories and closer bonds between our children which impacts on not only their welfare, but the collective sound that they make when they sing. Thanks goes to all the volunteers that gave up their weekend, yet agaln, unpald to support our childn. March also saw 4 fanta5tlc Spring Concerts featuring over 500 children and a whole host of other special events Sncluding patron's evenings and a performance at the newly refurbished Dearne Playhouse by Children's Cholr East. Page 7
BARNSLEY YoirfH CHOIR CIO TRUSTEES. REPORT Contlnued YEAR ENDED 31 JANUARY 2025 In May 24 we welcomed the outstanding Soprano. Claire Herzog, from Missouri, USA to deliver workshops, masterclasses and to lead a recltal with some of our most able slngers. Later that month we welcomed Harry Chrlstophers and his superb group, The Sixteen, to Barnsley for a development weekend that had a profound impact on everyone that took part. It was such a special weekend, and we received generous feedback from Harry and hls team about our young people and their exper(ence in Barnsley. In June 24 we welcomed the wonderfLJI Dr. Darius Lim and the Voices of Slngapore Choir to Barnsley for a serles of workshops. rehearsals and concerts In addition to the legendary Soprano, Charlotte Mobbs for workshops In September. In July 24 we held our first ever 'Barnsley Sings, festival and celebrated 15 years of BYC in style. The partnership work with Primary Schools culminated in a 5-day festival including 3 performances by 900+ chlldren from Primary Schools across Barnsley, and a fantastic BYC 15th Anniversary Gala Concert by around 600 BYC members. The weekend ended with a special Iyh Anniversary Party attended by around 1000 people from the BYC community wlth some great Ilve muslc by members of the choir. All of this took place at the Metrodome Arena and we are indebted to Barnsley Councll Prlde of Place and The Arts Council for thelr support in helping to fund this really special event. To see 900 chlldren performing in such a professional way with a Ilve band, videographyi fantastic quality sound and lightlng and brllllant soloists was really movlng. For manyi thls will have been the first time that they will have ever performed in publlc, certalnly In an event on this scale, and we are so Indebted to Eleanor Wright, Luke Mather and project manager Jude Wrl9ht as well as the wider volunteer team and our fabulous partner schoo15 for maklng this happen. In August 24 we trjok part In the 10th and, possibly, final ever'underneath the Stars Festival, where our Chlldren's Choirs and some members of the Senior Cholr performed in the main tent to over 2000 people. It was a wonderful plaOrM for our children to share their talent, and the audlence really loved listening to them and enthuslastically jolned in with some of the songs. We would like to thank Kate Rusby, Alison Povey and Eddle Barcan for providing such wonderful opportunities for children from BYC to perform on such a professional and spectacular stage over the years. Hostlng 150+ chlldren and young people Is daunting for any venue or event, and they couldn't have worked harder to make this possible for us. We only hope that thls Is a temporary pause and that the festival will resume agaln in the future. Later in September 24 the Drakensberg Boys Choir from South Africa arrlved for a serles of superb concerts and workshops wlth our cholrs ahead of a reciprocal visit by members of the Senlor Choir on an 11-day tour of South Africa in October. It was out great privilege to welcome His Royal Highness The Duke of Edinburgh to Barnsley In October 24 for a prlvate performance with the Senior and Intermediate Cholrs in St. Mary's Church, following a tour of our wonderful new town centre. He provided such kind and generous feedback to the cholr and It was a really speclal day for BYC. We are grateful to Dame Hilary Chapman DBE, Lord Lieutenant and Phlllp Barraclough, Clerk, for facilitating and supporting this visit so wonderfully. The end of October 24 saw a team of 90 undertake an 11-day tour to South Afrlca, a project that was 18 months In the making funded by tour members theTn5elves and a significant portion of dedicating fundralslng. Thls was also a huge Investment In terms of time, energy and effort but was a truly life-changlng experience for all that went. We cannot possibly do Justice to the tour in thi5 Short summary but performlng with 7 world class choirs (4 of them prevlous World Champlons), worklng wlth world class choral leader5 and visiting places such as the Apartheid Museum had a huge Impact on our young people. Page 8
BARNSLEY YOUTH CHOIR CIO TRUSTEES, REPORT continued YEAR ENDED 31 JANUARY 2025 The tour focused on Johannesburg, Pretorla, the Drakensberg Mountains and Durban wlth fabulous opportunities to learn from world class leaders and understand about the complex history and rich heritage and culture of thls vlbrant country. The selected members performed superbly throughout the tour and were such a credit to our town and their families. I must thank and pay tribute to those that worked tirelessly to raise money, including the members themselves, and made this possible. Without the support of the communlty, it really wouldn't have been posslble and the whole team at BYC, led brilllantly by Ann Wroe and Debbie Hobson, made the seemlngly Imposslble, possible. In November our Intermedlate and Senior Choirs took part in the'Proud of Barnsley Awards,; always a highlight of the year and such an important event for the town. Finally, in December 24 we performed 4 Christmas Concerts at Horizon Theatre, featurlng around 500 children aged 4 - 24 years old and a 9-piece professlonal band. They were fabulous and we were so proud of all our singers. The concerts were more popular than ever, with one of them selllng out In under 4 minutes1 Our final Christmas concert was charity'unplugged, Concert with the Senior Choir at St. Mary's Church, ra15ing money for the homeless and vulnerable in Barnsley. There was a high-quality a cappella repertoire, singing by candlelight and plenty of home-made mulled wlne and mince pies for audlence members. It was a really special evening that not only supports the community, but also lebrates Christmas in a traditional and very authentic way. Over £1,700 was ralsed for the church and we are so grateful for the generosity of audience members that evening. We also held a 'Famlly Chrlstmas, event earlier that day, where our younger members met Father Christmas, watched performances and took part in activities with their parents and carers. The Famlly Chrlstmas event Is always such a wonderful opportunlty to relax with our younger members and thelr farnllles and have some fun. BYC Prima S hool Pa ner Pro ect Luke Mather and Eleanor Wright lead our Primary Partnership Project and delivered over 100 workshops in schools across Barnsley during the period, free of charge. and provlded resource packs for them all. This has been a significant project fuelled by both moral purpose and our aim of provldlng open access workshops to young people, by ensuring that many thousands of children were exposed to high quality singing experiences and it's been wonderful to develop partnership5 Wlth great schools. Further support and materials were provided for teachers to continue thi5 work In their schools which have been used extensively. We're so pleased that many of the schools have subseqLJently established school choirs and have used the resource pack as an important part of their music currlculum. Tnjstee Charlie Brammer developed a specific programme in The Dearne with several Primary Schools from the Astrea Academy Trust, which involved sharing resources. workshops and performances for parents. This was yet another example of the Innovatlve ways that BYC has strived to develop pertlnent and meaningful relationships with schools and communities across Barnsley and we are gratefijl to Astrea for working so c105ely with us. BYC funded the entire Primary Partnership programme, and Eleanor Wright and Luke Mather could not have worked harder to ensure that as many chlldren as possible in Barnsley were exposed to great singing opportunlties. Page 9
BARNSLEY YOUTH CHOIR CIO TRUEE$. REPORT contlnued YEAR ENDED 313ANUARY 2025 The Northern Academ of Vocal Ex NAVE Perhaps the biggest step change in BYC'S history will be the development of the NAVE (Northern Academy of Vocal Excellence). We hope that this should be completed by the end of 2025. As with all capital projects of this nature, there are significant challenges, but the support and expertise of Barnsley Councll and the wider professional team that Is engaged will ensure that this is delivered for the town and the reglon. Thls development centre is a huge statement, and wlll bring a world-class facility to our town, enabling not only BYC to thrive but also many other community groups and organisations. It will attract the very best people to work In our town, and enable BYC to unlock so many more opportunities for its members and young people across Barnsley as well as regional and national beneficiaries, The NAVE will become a Hub of Excellence and we are so grateful to those who are worklng so hard to overcome inevitable challenges to make thls happen. Fundralsin and su ort 2024 has indeed been a busy and exciting year and this has only been possible through the incredible support of so many organisations and ongolng fundraising activity. Special thanks and hlghllghts include: the continued support of our major sponsor Barnsley College for continuing to offer sponsorship and a wonderful venue for our central choirs at Barnsley 6th Form College. our other amazing venues of Penistone Grammar School, Hoylandswalne Village Hall, St. John's Community Centre, Astrea Academy Dearne, Emmanuel Church. Hoyland Common Primary School, St. Mary's Church and Horizon Communlty College,. the wonderful Gala Dlnner led by Dan Jarvis MP and Christa Ackroyd includlng our charity auction of generously donated items and experiences, plus our grand raffle. the ongoing support of so many Individual donors, Patrons, sponsor a child supporters,. and the BYC 100 Club. Vol uardin The cholr has created more capacity to manage the increased demand5 and risks associated with the growth of the organisation. Nell Sexton (Strateglc Finance and Systems), Nicola Ellel (Safeguarding Lead and Welfare) and Debbie Hobson (Operatlons and Volunteers) have become trustees of BYC this year, joining Karen Davis (General Secretary), Ann Wroe {Chalr and President) and Charlie Brammer (NAVE Project Lead), It's a really positive, skilled and supportive team, and they do so much behind the scenes in their roles as guardians of Barnsley Youth Cholr. Kirsty Harding and Yvonne Worsley work incredibly hard to manage finances and the vast administration that slts wlth thls work, ensuring that the weight of responsibility and pressure does not fall at the feet of the already busy 70 strong team of volunteers. We have great leadership at many levels, with volunteers taklng a strong lead In general areas across all 10 choirs including Uniforms, Patrons, 100 Club, Library, Staglng and Caterlng. Alongside this, all 10 choirs have Managers and Registrars who lead their teams, ensuring that dedicated groups of volunteers really know thelr choirs well and take a plvotal role in developing the choirs alongslde the muslc teams. It Is an ecosystem that is built on kindness and selflessness and Is focused at all times on the welfare of young people. There's a culture that 15 really special and we are incredibly grateful to those who work tlrelessly to ensure that our members have the best possible opportunlties. Page 10
ARNSLEY YOUTH CHOIR CIO TRUSTEES. REPORT contlnued YEAR ENDED 31 JANUARY 2025 Future lans 2025-26 will continue to provide opportunitles to develop relatlonships with fantastlc organlsations and individuals, We will work with more world class choral leaders and including the exciting young composer and choral leader Tracy Wong. from Canada, who is one of the world's finest talents. Harry Christophers and The Slxteen will work wlth BYC again and there are other UK based cholrs and choral conductors that we hope to work wlth. We have Sprlng Concerts and the Gala Dinner on the calendar as well as welcomlng the New Zealand Youth Cholr who will really Insplre our young people. We are looking Into an International competition for the Senior Choir and are In touch with many other organisations and Individuals about how we can work together. A new Primary Partnership Programme is already underway, and Resource Pack 3 is almost ready for distribution. Around 40 workshops are already booked for Primary Schoo15, and we hope that many more will be delivered in the coming months, We have recrulted an outstanding new Musical Director to lead the Intermedlate Choir from January 2025, and will continue to add talent to the team, as well as nurture our own young leaders and provide them with leadership opportunities. Summa We contlnue to be very proud of BYC'S continued expanslon and development, provlding such a breadth of interesting and valuable experiences to children and young people in Barnsley. This commitment comes at a significant cost and we are indebted to so many who continue to support our mission. We believe that chlldren In Barn51ey deserve the very best - whatever their background and, wlth continued support, will do everything we can to continue this important work. We will strive to deliver world class experlences for our members and do everything in our power to ensure that children in Barnsley have access to great choral provision. Thank you again for all that you Continue to do to support BYC. The Charity's policy on reserves A formal reserves policy was approved by the trustees in July 2016. The trustees have decided that it is necessary to hold reserves for the followlng reasons: To meet contractual liabilitles should the organisation have to close To meet unexpected costs To replace equipment as it wear5 Out To ensure that the charity can contlnue to provide a stable and quality service to those who need them To provide working capital when funds are paid in arrears Barnsley Youth Choir aims to have reserves in the band of 15% to 250/0 of current expendlture. If the charity were to close, the organisation would incur a number of wlnding up costs. These costs represent IOO/o of the current year's forecast expendlture. In the event of reserves dipping below the target Barnsley Youth Choir will aim to restore the reserves to at least 150/0 of expenditure over the next four years. This could be achleved by Increased fund ralslng, Increaslng earned Income or reduclng expendlture. If reseNes exceed 25010 of expenditure the trustees wlll consider the Ilkely expenditure over the next two years and aim for reserves to be less than 250/0 of turnover by the end of two years. This could be achieved by reducing fund raising, reducing prices, or increasing "free" activities and so increasing expendlture. Page 11
BARNSLEY YOUTH CHOXR CIO TRUSTEES. REPORT contlnued YEAR ENDED 31 JANUARY 2025 At the year end the unrestricted reserve stands at £90,146 whlch Is 160k of annual expenditure. The trustees have also designated a totsl of £85,000 to the following planned projects: Premises Fund (NAVE) (£50,000) Development of the Satellite Junior Choirs (£5,000) Future performances and tours (£30,000) Trustees responsibilities for the financial statements The trustees are responslble for keeplng proper accountlng records which dlsclose with reasonable accuracy the financial posltion of the charlty at any time and enable the trustees to prepa re financial statements for each financial year that comply with the Charities Act 2011. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularitles. Law applicable to charitles In England & Wales requlres the trustees to prepare financlal statements for each flnancial year which give a true and falr vlew of the charity's financial actlvltles during the year and of its financial position at the end of the year. In preparing flnanclal statements, the trustees should follow best practice and: select Suitable accounting policies and then apply them consistentlyi observe the methods and principles in the Charities SORP,. make Judgements and estimates that are reasonable and prudent. state whether appllcable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless It is Inappropriate to presume that the charity will contlnue In operatlon. Flnancial Posltlon The financial statements are set out in pages 14 to 24. The Statement of Financial Activities shows a deficit for the year of £29,364 (2024: surplus of £15,176) with total fund5 at the year-end standlng at £189,912 (2024.. £219,276). The total reserves of the charlty at year end, represented by unrestricted funds, stand at £90,146 (2024 £68,598). The trustees declare that they have approved the trustees. report above. Slgned on behalf of the charity's trustees: Signed: Date: 13 November 2025 Ann Wroe, Chair of the Trustees Page 12
BARNSLEY YOUTH CHOIR CIO ZNDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 JANUARY 2025 I report on the accounts of the charity, which are set out on page5 14 to 24. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts, The trustees conslder that an audit is not required for this year, under section 144 (2) of the Charltles Act 2011 (the 2011 Act) and that an independent examination 15 needed. The charity's gross Income exceeded £250,000 In thls flnanclal year. l am qualified to undertake the examination, being a qualified member of the Chartered Institute of Management AccoLJntants. It Is my responsibility to: examlne the accounts, under settlon 145 of the 2011 Act; follow the procedures lald down In the general directlons glven by the Charity Commissloners under section 145 {5)(b} of the 2011 Act; and state whether particular matters have come to my attention Basis of independent examlner's report My examlnatlon was carrled out In accordance with the general dlrectlons glven by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any u nusual items or dlsclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be requlred In an audlt, and consequently no opinlon is given as to whether the accounts present a 'true and fair view. and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no material matter has come to my attention which gives me reasonable cause to belleve that In any material respert: the accounting records were not kept in accordance with section 130 of the Charities ALt' or the accounts did not accord with the accounting records; or the accounts dld not comply with the applicable requlrements concernlng the form and content of accounts set out in the Charitle5 {Account5 and Reports) Regulations 2008 other than any requirnent that the accounts give a "true and falr" vlew whlch Is not a matter considered as part of an independent examination. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Date: 13 November 2025 Steph Tolson, ACMA Barnsley CVS 23 Queens Road, Bamsleyi S71 IAN Page 13
BARNSLEY YOUTH CHOIR CIO srATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 JANUARY 2025 2025 Total Funds 2024 Unre5trkted Funds Doslgnat8d Fund8 Restricted Fund5 Note Incomè: Donations and legacies InCOw from charitable activibes InCOff from other trading activities Investment income 126,565 187,157 159,588 2,619 750 43,923 127,315 231,080 159,588 2,619 55,369 137,120 120, 124 1,871 Totsl In¢om• 475,929 44,673 520,602 314,484 Expgnditure Cost of raising funds E>penditure on ¢harttable activities Other expenditure ,007 418.410 2,041 35.677 85,684 462.241 2,041 43,222 253.810 2,276 9,8 Total 0xndItUr0 470,458 9.8 69,673 549,966 299,308 Nat incom•l•xp•ndltur• for the year Transfers betsveen fvnds 13 Total fijnds brought foNffird 5,471 I9.8) 116.07TI 125.678 125,CrfJ)I (29,384) 15.176 16.077 25,C(() 219,276 204,1(N) Total funds carrigd forward 12 219,276 The Statement of Financial Actlvlties includes all gains and losses recognlsed In the year. All the activities of the charltable company are classed as continuing. The designated funds are fixed assets held for the charlty's own use. The compardtive figures for each fund are shown In notes to the accounts. Page 14
BARNSLEY YOUTH CHOIR CIO BALANCE SHEET AS AT 31 JANUARY 2025 2025 2024 Note Fixed assets Tangible Flxed Assets 14,766 20,678 Current assets Debtors Cash at bank and in hand Total current assets 1,751 189 407 191,158 20,274 200 452 220,726 Current liabilltles Creditors Amounts falling due within one year Net current assets 175, 146 198,598 N•t assets 189,912 219,276 Funds of the charlty Unrestrlrted funds Designated funds (Fixed Assets) Designated funds (Other) Restrlrted funds 12 90,146 14,766 85,000 68,598 20,678 105,000 25,000 Total funds 189 912 219 276 The trustees declare that they have approved the accounts above. Signed on behalf of the charity's trustees: Date: 13 November 2025 Ann Wroe, Chair of the Trustees Page 15
BARNSLEY YOUTH CHOIR CIO STATEMENT OF CASH FLOWS AS AT 31 JANUARY 2025 Total Fund$ Prior Y FuThJs 2024 Cath IIow5frvm op•raUng adMti¢¥ Net InccfflellexndrturéI forlhe reporting peric la$ perthe Slal8ment of Fin8tKial A¢ll%i'eS> 129.wl 15,176 Adjuslrnts for hlMent Income D8pr8cialion Purchase of property equipment IProfftyLoss on diswsal of propty atKI ewiwienl lincreaseyrease in deblot5 increaselldectpasel in creditors 126191 9,5 13,9231 118711 9,150 14,25n 18,523 16.1161 113,6641 12,546 1.776 Net Cash provided by lud Inl operatlng aclivittes 32,520 Cath flowsfrom inveling a¢llvlll•$ Intwe51 2,619 1,871 Cath flows from ffinancing adlvJll•s Change In cash and cath equlwdl•nts In th• roportlng period Cash and ¢a$h eqUilentS at the t4innirwJ of the r4KKtir periDJ 111,0451 34,391 200,452 166,061 Cath and cath equlvalents at tho Ond of Iho feporting period 200,452 189,407 Cash in hand and at bank )tK8 dewsits 189,407 2CQ,452 Total cash and cath oqufvalènts 189,407 200,452 Page 16
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL sfATEMENTS YEAR ENDED 31 JANUARY 2025 l. Accountlng pollcles Basis of the re aration of the accounts The financial statements have been prepared in accordance with Accountlng and Reportin9 by Charities - Statement of Recommended Practice applicable to charities preparing their accounts In accordance with the Financlal Reporting Standard applicable in the UK and Republlc of Ireland (FRS102) (effective l January 2019) - (Charlties SORP (FRS102)). The financial statements are prepared in pounds sterling. which Is the functional currency of the charlty. Monetary amounts in these financial statements are rounded to the nearest pound. Barnsley Youth Choir CIO meets the definition of a public beneflt entlty under FRS102. Asset5 and liabilities are inltially recognised at historlcal cost or transaction value, unless otherwise stated in the relevant accounting policy note(s). Goln Concern note The accounts have been prepared on a going concern basi5. After reviewlng the charity's forecasts and projections and its reserves, the trustees have reasonable expectation that the charity has adequate resources to continue In operation for the foreseeable futu. There is healthy reserve and funds have been designated to cover future project spend. There a no material uncertainties in the twelve-month period following the signing of these accounts. Incomln resources All material incoming resources have been included in the Statement of Financial Actlvitles when the charity is entitled to the income, when any performance conditions attached are met, hen it 15 probable that the income will be received and when the amount can be measured rel lably. Don oods an service Donated facilities and services are recogni5ed in the accounts, at the amount the charity would pay In the open market for a service equivalent to that being donated, when the charity would otherwise have purchased them and the value can be measured reliably. Donated goods for the charity's own use are recognlsed as Income, at their fair value. The contribution of general volunteers is not recognised as income in the charity accounts. Resources Ex ended All expenditure is included on an accruals basis and is recognised as a Ilablllty Is incurred. The charity is not reg istered for VAT, therefore all expenditure is accounted for gross of irrecoverable VAT. Expenditure is recognised where there is a legal or constructive obligatlon to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measu red rellably. Su rt cost allocation Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, and administrative payroll costs. Where support costs cannot be directly attributed to partlcular headings they have been allocated to cost of ralsing funds and expenditure on charitable actlvlties on a basis consistent with use of the resources. Page 17
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL STATEMENTS contlnued YEAR ENDED 31 JANVARY 2025 Tan ible Fixed Assets Tanglble fixed assets, wlth a cost exceeding £1,000, are capitalised and depreciated over thelr expected useful lives. The following rates apply.. Equlpment, Fixtures & Flttlngs- 15% on a stralght line bas15 Computer & Equipment - 33.330/0 on a stralght Ilne basis. Taxation Barnsley Youth Choir CIO is a registered charlty and Is exempt from UK corporation tax on income from its charitable activities. Pension cost The charity operates a deflned contribution pension scheme for employees. Penslon costs charged to the Statement of Financial Activities represent contributlons payable by the charity in the financial year. Funds Structur The charity maintains a general unrestricted fund whlch represents funds which are expendable at the discretion of the trustees In furtherance of the objects of the charity. Restricted funds have been provided to the charity for particular purposes and may only be spent for the purposes for which they were glven. Any balance remaining outstanding on a restricted fund at the end of the year is ca rrled forward as a balan on that fund, unless permission has been given by the funder to remove the restrictlon on the balance outstanding. Funds relating to capital expenditure are transferred to a deslgnated fund against whlch depreciatlon Is charged. Other designated funds are establlshed by the trustees, as appropriate. Page 18
BARNSLEY Yoirrm CHOIR CIO NOTES TO THE FINANCIAL STATEMEMfs continued YEAR ENDED 31 JANUARY 2025 2. Analysis of Income 2025 2024 Unmtrf¢t•d R•strfct•d Fund$ Fund$ Total Unrestricted Reslrictad Funds Total Funds FuTrJs Fund$ 2a Donations &1ogacl•s- Grants received for Core SeNlces.' shaands Trust Charlies Trust Donations Patrons Membership Fees Gift Aid Rehjnds Sponsorship Sponsor a Child 750 750 1,000 71,975 16,668 5,922 9,500 21,500 7SO 750 1,000 71,975 16,668 5.922 9.500 21.500 24.C63 15.286 24,063 15.286 12,520 2,750 12,520 2,750 126,565 750 127,315 54.619 750 55,369 2b Charitable actlvltles: Grants receNed for service delivery.. SYMCA ACE Lottgry BMBC Pride of Place Subscriptions Tour income Uniform income 30,000 30,CK)O 22,193 21,730 22,193 21,730 84,293 90,268 12,596 231,080 84,293 90,2e8 12,596 65,757 32,428 8,935 65,757 32,428 8,935 187,157 43,923 137.120 137,120 2c Othgr trading activities: Fundraising.. Slngalhon BYC 100 Club other Fundraising events Concert in¢ome Catering income Merchandise income 14,230 10,520 32,024 58,695 1,362 3,293 14.230 10.520 32.024 58,695 1,362 3,2g3 10.560 57,287 83.673 10.560 57,287 83,673 5,044 3,024 3.024 1S9,588 159,588 120,124 120,124 2d Investment Incorne: Bank interest 2,619 2,619 1,871 1,871 1,871 2,619 2.619 1,871 Total Income 475,929 44,673 520,602 313,734 750 314,484 Page 19
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL sfATEMENTS ¢ontlnued YEAR Et4DED 31 JANUARY 2025 3. Analysls of Expenditure 2025 2024 Unr¥strld•d R•8trlctsd Fund8 Funds Totsl Unrestrlcbj R8Stricted Funds Funds Totsl Fund$ FuThSs 3a Cost of Raising funds: Staff costs Projed Management FuThJrnisirvJ & Prles Con¢ért Costs Merchandise costs Promotitin & Publicily Tethnical Hires & Freelanc8 Fees 5.743 10,743 4,500 8,985 10,854 7.e63 6.433 13,719 3.832 6,929 1.455 6.433 13.719 3.832 6.929 1,455 7,681 16,045 7.230 7,230 16,633 4,374 4.017 14.479 18.853 50.007 35,677 85,fj84 41,353 43222 3b Cost of Charft*)1g A¢llvltl•s: Direct costs of charitable activbtips: Music Costs & Comm[ssiS Accompani51 costs Slaff costs MD & Musral Ass(stants Rehearsal Space Hire Perf0mnce, Tours & events Catering & Hospitalty Unifomi Costs Travd a EXpseS Insurance EqUient & storage TrainirrfJ Depreciation IDeswJnated Funds) Miscellaneou5 & 0th8r expenses 4.769 19,345 20.11K) 69,835 12.773 229,563 4,769 19.345 37,800 77,815 12,773 229.563 1.(X)O 27.047 1.739 7,475 3.872 420 9.835 1.812 31,496 435,065 6,624 10,330 31,447 48,633 6,155 58,016 12,363 19,830 1,622 2,016 6.380 2.912 9,150 3.437 6.624 12.230 37,987 52.233 6,155 58.016 12.363 19,830 2,107 2,016 6,380 2,g12 9.1 3,437 231,440 17,500 7.980 I.0 5.018 22.031 1.739 7.475 3.e72 420 9.835 1,812 403.569 485 218.915 12,525 rt Costs: Salaries cosl ladmin & management} Printing. admkn & Offi¢e costs untsncy & payK41 fees 17,901 4.541 2.234 2,5Crf) 20.401 4.541 2,234 16,456 3.132 1.848 934 17,3 3.132 24,676 2.5C 27,176 21,436 934 22.370 Total Cost of charttae Activities 428.245 33,996 462,241 240,351 13,459 253.810 3¢ Othgr •xpenditur• Bank Charges DatiOnS 639 1.402 639 1,402 576 1,700 576 1,700 2,041 2,041 2,276 2,276 Tolal Expgndllur• 480.293 69.673 549,968 283,980 15328 299,308 Page 20
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 JANUARY 2025 4. Fixed A¢t$ Computer & IT Equipment Equipment, Flxtures & Fittings Total Cost Balance b/f 01.02.2024 Additions in year Disp05als Balance clf at 31.01.2025 5,365 3,923 81,564 86,929 3,923 90,852 Depreclatlon Balance b/f 01.02.2024 Disposals Charge for the year Balance clf at 31.01.2025 4,140 62,111 66,251 9,835 6,468 69.618 Net Book Value at 31 January 2025 2,820 11,946 14,766 Net Book Value at 31 January 2024 1,225 19,453 20,678 All fixed assets are held for dSrecl charitsble purposes. 5. Debtors 2025 2024 Preyments Accrued Income 31)0 20,274 1.451 1,751 20,274 6. Creditors 2025 2024 PAYE Liability Accruals Cre(litors (Credit Card) Donations held on behalf of the NAVE Deferred Income I,oio 10,462 1,950 750 1,840 1,424 3,353 321 17,030 16,012 22,128 Page 21
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL sfATEMEKts contlnued YEAR ENDED 31 JANUARY 2025 7. Staff Costs 2025 2024 Gross Salaries Employer NIC Employer Pensions 65,736 643 2,365 62,574 1.197 2,460 68,744 66.231 No employee received emoluments of more than £60,000. The average number of employees durlng the year was 3 (2024: 2). 8. Trustee payments, benefits and expenses There were no payments, remuneration or benefits made to trustees in this or the pVIouS accounting period. 9. Related party transactlons There were no related party transactions, In thls or the prevlous financial year. 10. Independent Examination of accounts The cost of the Independent examination for the year was £1,500 (2024: £1,150). 11. Analysis of assets by fund Unrestricted Designated funds funds Restricted nd5 Total funds 1.2025 Flxed Assets Current Assets Current Liabilities 14,766 85,000 14,766 191,158 {16,012) 106,158 116,0121 Total Funds 90,146 99,766 189,912 Fixed Assets 20,678 105,000 20,678 220,726 122,128) Current Assets Current Liabllitles 90,726 122,1281 25,000 Total Funds 68,598 125,678 25,000 219,276 Page 22
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL STATEMENTS contlnued YEAR ENDED 31 JANUARY 2025 12. Movement in funds Opening balance Inrning (Resources resources expended) Trnnsfers Closing balance Unrestrkted funds General Fund 68.598 475,929 {470,458) 16,077 90,146 68,598 47S,929 (470.458 16,077 90,146 Deslgnated funds Flxed Assets Satellite Junior Choir5 Premises Fund (NAVE) Llttle Slngers Future Performance & Tours 20.678 5,000 50,000 5,000 45,000 (9,835) 3,923 14,766 5,000 50,000 {5,0001 (15,000} 30,000 125,678 9,835) 16,077) 99,766 Restricted funds South Yorkshlre Mayoral Fund Shaw Lands Trust BMBC Pride of Place ACE Lottery 25,000 125.000) {750) (22,193) (21,730) 750 22.193 21,730 25,000 69,673) TOTAL FUNDS 219,276 520,602 (549,966) 189,912 13. Fund transfers The following amount was transferred to the deslgnated Fixed Assets fund, to cover the capital expenditure Ilsted below, in accordance with the Flxed Asset policy: Laptops £3,923 (from General Fund) A transfer of £5.000 wa5 made from the Little Singers designated fund to the general fund. A transfer of £15.000 was made from the Future Performances & Tour5 fund to the general fvnd as the 2025 tours were less costly than the previous years. 14. Designated funds Designated funds are unrestricted funds that have been set aside by the trustees for particular purposes. The trustees have designated funds to support the charity's operatlonal needs, future commitments and statutory obligations. Designated funds at the year end include: r Choirs a fund to reach under-represented groups and ensure their participation through the development of Satellite Junior Choirs. This fund has been re- purposed from the Satellite Children's Choir, as the Satellite Children's Choirs have now been expanded. mises F provlslon for future premises costs of the NAVE bulldlng. this fund has now been closed. rm a fund to support planned performances & tours. Page 23
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 JANUARY 2025 15. Restricted funds Restricted funds have been provided to the charlty for particular purposes and may only be spent for the purposes for which they were given. The charity held the following restrfcted funds in this financlal year: BM Pri Bamsley Sings project. A grant from the BMBC Pride of Place fund towards the 2024 land Lo A grant the natlonal lottery project fund towards the Barnsley Sings Project. A flnal IOO/o Instalment is due in 2025. hy rk hlr A grant from the South Yorkshire Mayoral Capacity Fund towards Musical Director salary costs from December 2023 for 12 months. aw Lands Trust A grant from the Shaw Lands Trust to support the Primary School Partnership in the Dearne area with four schools. Page 24