Registered Charity No: 1159861 BARNSLEY YOUTH CHOIR CIO REPORT AND ACCOUNTS YEAR ENDED 31 JANUARY 2024
8ARNSLEY YOUTH CHOIR CIO REPORT AND ACCOUNTS YEAR ENDED 31 JANUARY 2024 CONTENTS Page Legal and Administrative Information Trustees, Report 4-12 ndependent Examiner's Report 13 statement of Financial Activities 14 Balance Sheet 15 Notes to the Financial Statements 16-21 Page
BARNSLEY YOUTH CHOIR CIO LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 JANUARY 2024 Full Name: BARNSLEY YOUTH CHOIR CIO Registered Charity Number: 1159861 Correspondence Address: 11 Bradshaw Close Barnsley S75 2JN Artistic Director: Mathew Wright Honorary Artlstlc Patrons: Dr. Michael Barrett Laszlo Duranyik Honorary Artistic Partners: Jake Runestad Prof. Paul Mealor Honorary Patrons: Dan Jarvis MP Mel Dyke Nick Bowen Mathew Milburn Edna Sutton John Parkinson Linda Parkinson Slr Nlcholas Hewitt Andrew Harrod Carl Firth Kathy Mccardle Yiannis Koursis Sally Steadrnan Ann Wroe Yvonne Worsley Trustees: Ann Wroe (Chair) Karen Davis Charles Brammer Louise Korobka { Resigned January 2024) Nicola Ellel (Appolnted September 2024) Debbie Hobson (Appointed September 2024) Neil Sexton (Appointed September 2024) Chair: Ann Wroe Bankers: HSBC 5 Market Hill Barnsley S70 2PY Independent Examiner: Steph Tolson, Comrnunity Accountant BCVS Services Limited 23 Queens Road Barnsley S71 IAN Page
BARNSLEY YOUTH CHOIR CIO TRUSTEES. REPORT YEAR ENDED 31 JANUARY 2024 The Trustees present thei r annual report, together wlth the flnanclal statements of Barnsley Youth Choir (the charity) for the year ended 31 lanuary 2024. The Trustees confirm that the Annual Report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governi ng document and charily law. structurei governance and management Barnsley Youth Choi r CIO is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission and governed by its constitution, adopted 08 January 2015. The management of the charity is the responsibility of the trustees who are elected and co- opted under the terms of the constitution. Appointment of Trustees In accordance with the terms of the constitution, there must be at least three charity trustees. If the number falls below this minimum, the remaining trustees can act only to call a meeting of the trustees or appoint a new trustee. There is no maximLJm number of trustees. One third of the trustees will reti re at a properly convened meeting of the charity trustee5 each year but may be reappointed. Each new trvstee is given a copy of the constitution and the latest trustees, annual report and accounts, on or before app¢inlment, The trustees who served du ring the year are shown on page 3 of this report. Oryanisational structure and decision making In October 2014, Mathew Wright, co-founder of the Barnsley YoLJth Choir with Keith Narton, was appoi nted Trustee and Musical Director (voluntary). Mat Wright resigned as trustee on 2 September 2018 and was appointed as Artistic Director for BYC. The organisational structure of the choir is divided into four distinct sections: Board of Trustees.. those with legal accountability who are final decision makers Leadership Team including Extended Leadership Team members by invitation.. those who direct, shape and lead the operational work of the choir Dedicated Music Team: plan and deliver all music activities and lead on the artistic work of the choir Volu nteer Team: those who contribute to the running of the choir Related parties The trustees consider that there are no related parties to the charity. Charitable alms and objectives The objectives of Barnsley Youth Choir CIO are to advance education and training of young people living or educated in Barnsley and the surrounding areas in the subject of music and the performing arts, in particula r choral music. Page 4
BARNSLEY YOUTH CHOIR CIO TRUSfEES' REPORT continued YEAR ENDED 31 JANUARY 2024 The charity will achieve thi5 by: l. Providing a world-class choral training programme for young people 2. Promoting and supporting musical and choral education to young people regardless of their financial or social background 3. Delivering open-access workshops for you ng people, i rrespective of their training or experience; and 4. Fi nancially supporting talented young people to enable them to receive musical education of the hig hest standard and to achieve their potential The Musical Directors are highly skilled, experienced and qualified rnusicians. Activities undertaken for the public benefit In shaping the objectives for the year, the trustees have paid due regard to the publlc benefit g Ljidance published by the Charity Commission. Little Singers have now been incorporated into the BYC family. We continue to run three different classes- Babies, Toddlers and Infants on Thursday afternoons and Frlday mornings at Emmanuel Church, Barnsley. The Bamsley Youth Choir (BYC) now encompasses a family of seven choirs.. Little Singers (Central), The Junior Choir, Children's Choir Central, Children's Choir East (The Dea rne), Children's Choir West (Penistone), The Intermediate Choir and The Senior Choir, ranglng in ages from O to 24 year5, All members, apart from Little Sin¢Jers and the Junior Choir, have to attend an audition before being accepted, and many of them are now being re-auditioned In order to move up into the next choir, demonstrating one of the principal aims of BYC which is to give young people clear choral prog ression routes. The Children's Choir East and Children's Choir West meet for weekly rehearsals on a Wednesday evening at their respective rehearsal spaces at Astrea Academy, Dearne and Penistone Grammar School ALC. The remaining four choirs; Junior Choir, Children's Central Choir, Intermediate Choir and the Senior Choir, meet on Thursday evenings for weekly rehearsa15 at the 6th Form College in Barnsley. These rehearsals are led by top quality choral trainers, conductors and workshops leaders. Each term, apart from Little Singers, the remalning six choirs take part in a number of concerts and prestigious events either in Barnsley or across the UK. Page 5
BARNSLEY YOUTH CHOIR CIO TRUSTEES. REPORT continued YEAR ENDED 31 JANUARY 2024 Achievements and performance Goin Con rn After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resou rces to continue in operational existence for the foreseeable future. Risk A The trustee5 have reviewed the activities of the choir and are aware of the following risks, nd have taken the following steps to reduce these risks.. Child Protection A Child Protection Policy is in place and we have a designated Safeguarding Lead who is also a member of the Leadership Team of the choir. Appropriately trained staff are allocated responsibility for child protection and all volunteers are given training in child protection. afe uardin Safeguarding Officers with appropriate safeguarding training are in place, together with robust safeguardi ng policies. All volunteers have enhanced DBS checks before undertaking activities, and all undergo 1-2-1 safeguarding training with our DSL. A significant number of volunteers are now fully accredlted chaperones via Barnsley M BC and this training is being extended to new volunteers who join the organisation. A number of our volunteers a re also Emergency First Aid trained, and this prograrnrne of training is constantly reviewed to ensure that the choir has appropriate coverage. Mental Health has become a significant issue due to the long-term impact of Covid and the challenges that isolation brought for many of our young people. We are planning a programme of training for volunteers and leaders to ensure that we are more able to meet the needs of our young people. GDPR BYC has a GDPR pollcy In place and leaders constantly review the choirs, processes to ensure that it remains compliant. A Data Protection Officer is in place and monitors this area carefully to ensure that we avoid breaches, The choir generates its own income throug h member subs, concert tickets and private sponsorships. Therefore, the fi nancial risk is reduced as the Choir controls its own income. Activities are planned in lig ht of this and the choir does not undertake activities that would exceed projected income. Financial controls are in place and are regularly and rigorously reviewed by the trustees. erational All freelance rnusicians and volunteers devote a great deal of energy and commitment to the cholr. As the scale and reach of the cholr grows, so does the amount of operatlona I work that needs to be done. The choir tries to ensure that there is operational efFiciency by allocating roles, responsibilities and tasks clearly. There 15 a clear volunteer structure organised and led by our Volu nteer Ma nager, to ensure that all tasks are carried out and that the choir runs effectively. Page
BARNSLEY YOUTH CHOIR CIO TRUSTEES. REPORT continued YEAR ENDED 31 JANUARY 2024 Revi Bamsley YoLtth Choir {BYC) has continued to develop and evolve dursng the 2023-24 season through its ambitious approach and a relentless pursuit for èxcellence. The desire and sense of moral purpose to provide as many children and young people within our community with extraordinary, life-changing experiences is something that fuels our work. Young people learn about the joy of creating high quality music together and also the importance of discipline and rigour. Excellence and joy in everything we do is a mantra that we genuinely try to live by, and in doing so provide the young people we serve with exposure to the very best possible training and experiences, irrespective of their backgrounds. The progression and expansion of the choir has only been possible dLte to the sUPPOrt it receives from key partners such as schools, colleges, the Leadership Team, the Music Team and the Invaluable and incredibly dedlcated Volunteer Team, which continues to expand year after year. We are indebted to the generosity of all volunteers, sponsors, patrons and other supports of BYC, be it with their time, services or finance. Throughout the 2023-24 season BYC continued to provide the young people of our community with our core activity of world class choral training in a supportive environment and the opportunity to perform at the highest level in our annual concert programme. In addition to these core activities of the choir, there have been other highlights and exceptional opportunities for its members during the season. Cholrs and Musical Team All 9 cholrs have continued to develop and expa nd during the 2023-24 season with 670 children and young people registered in January 2024. Our focu5 and investment in our younger choirs was always a long-term plan, but we are 5t3rting to see the fruits of this work due to the excellent work of teams in the 2 Junior and 3 Children's Choir5. Children are arriving at Intermediate and Senlor Choir levels Wlth improved technical skills fostered through the important work of the younger choir teams including embracing principles of the Kodaly systern. Eleanor Wright has worked incredibly hard to develop provision at Little Singers 10-41, Junior Choir {4-7) and Children'5 Choir levels and the legacy of her outstanding work is seen and heard in our current Senior Choir. BYC'S Children's Choir West (Penistone) has grown considerably to 71 mernbers. We established 3 new lunior Choir West in Penistone 14-71 which now has 56 members and 3 new Little Singers Groups (0-41, taking the number of choirs we now run to 9 (or 16 if you count the separate Little Singers Groups). The new Little Singers groups and junior Choir West have been a real success and we're indebted to Penistone Town Council and St. John's Community Centre for their support in providing us with a great rehears31 venue for these new groups. SYC Chlldren's Cholr East also had success during the year and took part in the Dearne Communlty Arts Festlval In September. Whilst numbers fell to around 15 regular members in September 2023, the Trustees felt it was essentlal that these children continued to have this opportunity in this area. A strategy was formed and an alliance formed with the Astrea Academy Trust, and through workshops and meetings wlth schools and parents we are thrilled to now have 40 children on the reglster. Thls is a great achievement following a huge investment in this choir from Charlie Bratmmer and the volunteer team in Barnsley East, to ensure that It continues to serve the community in one of the most deprived areas of Barnsley. BYC Senlor Cholr and Intermed late Choir continue to go from strength to strength with many incredible performance opportu nities throughout the year and workshops with leading Choral Directors from around the world. The Musical Directors Team has delivered a rou nd 45 workshops, free of charge, to schools across Barnsley in 2022-23, and will deliver an additional 56 workshops In 2023-24 to over 500Q children to support singi ng in schools. Page 7
BARNSLEY YOUTH CHOIR CIO TRUSTEES, REPORT continued YEAR ENDED 31 JANUARY 2024 Eleanor Wrig ht and Luke Mather were appointed as Singing Champions and have created excellent resources for schools as well as taki ng a lead in delivering thi5 large volu me of workshops. We've had wonderful feedback from these sessions and about the resources that we've provided to schools to su pport singing, and are g rateful to have developed close relationships and trust with many schools across Barnsley. We continue to expand the Muslcal Team wlth new young talent by developing singers such as Charlotte Bentley, Lucy Towers, Beth Pearce, Tom Masters, Rosie Masters, Gorgey Bennett, Livi Bloomer and Leah Saxton to take on important leadership roles. They are having such a positive impact and the future of the choir is in safe hands. We have new section leaders and mentors for the choirs, includ ing section leaders for the Ir)termediate Choir as well as Senior Choir. Choi r erformances and over tour The 2023-24 season has been exceptionally busy with tours, performances, visiti ng choirs and workshops. In February, we took 80 tnerllbers of the Senior Choir for a tour to Dublin and worked with the wonderful Dublin Youth Choir (European Champions in 20181 with rehearsals, workshop5 and performances at I Windmlll Lane (of U2 farne) and at the Iconlc Trinity College Chapel with the most fabu lous acoustics. In April we hosted the highest ranked Children's Choir in the world, the phenornenal Tygerberg Chlldren's Choir from Cape Town, South Africa who took part in rehearsals, workshops and sell out concerts with us here in Barnsley. We were a150 horkoured to have played an i mportant and exciting role in the i naugural Interkultur Hull International Choir Competition featuring over 1000 outstand ing singers from around the world. 200 children from BYC performed in a Gala Concert, led a 2-hour workshop with around 800 singers and took part in a fantastic closing ceremony. In July we welcomed the Aurin Choir frtjm the world-famous Kodaly School in Hungary for a series of rehearsals, workshops and concerts which were of a very high standard. The Aurin Choir also delivered 2 fabulous workshops to around 700 prlmary school children which we offered free of charge at Emmanuel Church. We were overwhelmed with the response and schools really appreciated an opportunity for their children to be able to listen to and work with this stellar international group. In August we took part in the Underneath the Stars Festival with Kate Rusby 3nd showcased our wonderful Children's Choirs as well as some of our older leaders with a stunning pErformance in the rnain tent seen by over 2000 people. The feedback from social media and from organisers ha5 been wonderful and quite moving to read. In September, BYC Children's Choir East took part in the Dearne Cornmunity Arts Festival. There has been a huge investment i n this choir to ensure that it continues to serve the commu nity one of the most deprived areas of Barnsley. Whilst numbers fell to arou nd 15 regular members in September 2023, the Trustees felt it was essential that these children continued to have this opportunity in this area. A strategy was formed and an alliance wlth the Astrea Academy Trust and throug h workshops and meetings with Schools and parents we are thrilled to now have 40 children now on the register. In November, over 200 BYC Intermediate and Senior Choir members took part in the Proud of Barnsley Awards Ceremony, a really special and important event in the Metrodome Arena with around 600 VIPS in attendance, where people were recognised for their outstand i ng contribution to the community. Page 8
BARNSLEY YOUTH CHOIR CIO TRUSTEES. REPORT continued YEAR ENDED 31 JANUARY 2024 There was a poignant ffloment when BYC Honorary Patron, Mel Dyke MBE, was remembered after passing away earlier in the year. Our 2023 Christmas Concerts were è wonderful showcasè for aroLJnd 500 children and young people. We were thrilled to provide a warm welcome to sell out audiences for a115 of our concerts, and an additional ' Family Christtnas, event that provided an opportunity for a further 8CJ+ Little Slngers aged 0 - 4 years old to take part in some festive fLJn. It Is syrnptomatic of the ethos at BYC that even our 4-year-olds in our Junior Choirs performed on stage with very high-quality sound equipment and engineering facllitated by Dr Al McNichol and were backed by a g-piece professional band. They deserve the very best and the same quality of experience that our Senior Choir enjoys. As expected, they performed with skill and confidence and without hesitancy or d raTha to sell out aud iences. A joy to behold ! The fillal 'Unplugged' Charity Concert that featured the Senior Choir raised important funds for St. Mary's Church and their work in the local community to support the most vulnerable, This concert began 4 years ago as a 'one-off' charlty concert, but the feedback has been so positive that we have programmed this every year since. Indeed, we welcomed audience members from across England with some travelling considerable distances to attend. Our year was completed with BYC belng contacted in late December by Barnsley Council and asked to perform a carol that had been uncovered by the team at Barnsley Museums. 'Christmas Eve, was a piece written by local composer, Arthur Godfrey and the story of the piece had gained national attention following a recording that was made by Dr Tegwen Roberts, a member of the Museum team, being shared on Radio 4. The choir quickly assembled 32 singers at short notice and, wlth 24 hours to learn the piece, performed a live broadcast on BBC Radio 4 at 9.00am on Christmas Eve with excellent feedback from listeners. The Northern Academ f Vocal Excellence Barnsley Council was awarded central government fundi ng via the Levelling Up Fund in" January 2023, after they supported BYC with a bid to develop the Northern Academy of Vocal Excellence (NAVE) in Barnsley and a home for BYC. During the 2023-24 season we have been working closely with the Council and the team who will reali5e this exciting vision and have had an intense period working with architects and the design team to ensure that the building is realised by March 2025. We are indebted to so many in the council for sharing our level of ambition for young people in in this region and for providing such wonderful support. The vision for the NAVE is to develop a national and international profile for excellence as a training and development centre and engage with outstanding national and international partners. The NAVE wlll have an extraordinary impact on the choir and Barnsley and also regionally and nationally. The NAVE collaboration is being led by trustee Charlie Brammer, who in add itlon to liaising and coordlnating with Barnsley Cou ncil on the project is ensu ring visibility and input from BYC members though the NAVE Ambassador scheme, where 30 young members have been selected with a remit to be a conduit for all 9 choirs at BYC, ensurlng that young people remain at the heart of decision-making and consultation processes via regular meetings and workshops. Page 9
BARNSLEY YOUTH CHOIR CIO TRUSTEES. REPORT continued YEAR ENDED 31 JANUARY 2024 Fundrai in We have raised vital funds throughout the season and the highlights Include: the continued 5uppcirt of ou r major sponsor Barnsley College and a new corporate sponsor ASOS, who provide extraordinary sUPPOrt and invest so rnuch into the work we do; our Gala Dinner, kindly sponsored by ASOS, hosted by Stephanie HI rst and Dan Jarvis NP, and included a Grand Raffle; a Singathon through the night i nvolving Senior, Intermediate and Children's Choirs. the ongoing support of numerous individual donors, sponsor a chi Id supporters and Patrons; the BYC 100 Club. These are a few of the numerous fundralslng activities which take place all year round. Thank you also to those who have been kind enough to support BYC in any way during the 2023-24 season. Whilst we ensure that the cost of our core service is covered by our membershi p su bscriptions, the additional funds help 5UPPOrt additional projects such as the choir's overseas tou rs and financial bursaries for children and families faci ng hardship. BYC is also incredibly grateful to Penistone Grammar School and the Astrea Academy Trust who generously continue to offer use of their building to support our work in Barnsley. Volunte r Team and Safe uardin The 60 strong volunteer team continues to evolve and make seeml ng ly impossible tasks Possible under the impressive leadershi p of Debbie Hobson. The Trustees and the wlder Leadership Team work really hard in the engine room to make things happen. 42 of our adult volunteers and musicians are now fully accredited Youth Mental Health First Aiders following an i ntense 2-day course delivered by the brilliant Chris Madden. We are so grateful for his wonderful support of BYC. We are also investing in more first ald cou rses and asking that as many volunteers as possible become fully qualified chaperones. Currently arou nd half of our volunteers have thls accreditation and all have full OBS checks, and have had I to I safeguarding training with our excellent Safeguarding Lead, Nicola Ellel. We are b5essed to have such a fantastic team that work selflessly, u npaid, to provide opportunities for our child ren and ensure that they are safe. Our registrars have really developed in this last year, taking real ownership of their choirs and are working much more closely with Musical Di rectors to ensure that things run effectively. Karen Davis was selected from a field of 5000 people to become a King's Coronation Champion because of the extraordinary work she does as a Trustee and General Secretary of the choir; a fitti ng recognltlon for her tireless work. The choi r is large and relies on excellent systems and processes and Karen Is at the heart of this work, ensu ring that we are compliant and efficient in terms of communication and ad ministration across the organisation. She, alongside the Trustee and Leadership Team members, devotes a huge amount of time to support the smooth running of BYC in a voluntary capacity. Beyond Karen we have the evergreen and ever Industrious Ann Wroe at the helm in her role as President and Chair of Trustees. Her measured guidance and extraordinary support of the choir is relentless and we owe so much to her stewardship. Futur develo ments Looking towards the 2024-25 season, BYC continues to have arnbitious plans to provide the greatest musical opportu nities for the young people of our commu nity, including visiting experts from across the world and really interesting events and projects. Page 10
BARNSLEY YOLITH CHOIR CIO TRUSTEES. REPORT continued YEAR ENDED 31 JANUARY 2024 In February 2024 we also welcome the outstanding Soprano Charlotte Mobbs from the Harry Christopher's legendary group 'The Sixteen, who will work with our Intermediate and Senior Choirs. We have also been fortunate to secure a full weekend working with world famous conductor, Harry Christopher5 and 8 members of JThe Sixteen, here in Barnsley for 50 of our most talented young singers. In May 2024 we welcome Claire Herzog from the exceptional Missouri State Universlty Chorale in the USA. Claire will coach and also work with our young people in a series of masterclasses. People will also be able to listen to this fantastic Soprano in an informal concert. In July 2024, we hope to stage a large festival in Barnsley which will celebrate the last 15 years of BYC. Ambitious plans i nclude a School's Festival at the Metrodome Arena featuring around 1500 Primary School Children and 3 large concerts. Whllst this festival will be dependent on us gaini ng funding, we are highly optimistic that it will take place and we're excited about the prospect of putting all of our singers together for the first time In many years. In October 2024, BYC will take a team from the Senior Choir to South Afrlca for a 9-day tour which will include working with outstanding choirs in L)urban, Drakensberg, lohannesburg and Pretoria and a cultural experience that will be truly life-changing for ou r young people. Summa We are enormously proud of BYC'S continued development, the strength of the volunteer organisation that runs it and the breadth of activities provided throughout the year. BYC will always ensure that the interests of children and young people remaln at the heart of every conversation and decision made. Finally, we would like to thank the community for Its support, As a volunteer led, non- publicly funded, not-for-profit charity, we rely on support from the community to make our work possible and are incredibly grateful for all that our sponsors, partners, patrons, volunteers and supporters provide. Thank you. The Charlty's policy on reserves A formal reserves policy was approved by the trustees in July 20 16. The trustees have decided that it is necessary to hold reserves for the followlng reasons.. To meet contractual liablllties should the organisation have to close To meet unexpected costs To replace equipment as it wears out To ensure that the charity can continue to provide a stable and quallty service to those who need them To provide working capital when funds are paid in arrears Barnsley Youth Choir aims to have reserves in the band of 150/0 to 250/0 of current expend iture. If the charity were to close, the organisation would incur a number of winding up costs. These costs represent IOO/o of the current year's forecast expenditure. In the event of reserves dipping below the target Barnsley Youth Choir will aim to restore the reserves to at least 150/0 of expenditure over the next fou r years. Thls could be achieved by increased fund raising, increasing earned income or reducing expenditure. Page 11
BARNSLEY YOUTH CHOIR CIO TRUSTEES. REPORT continued YEAR ENDED 31 JANUARY 2024 If reserves exceed 25010 of expenditure the trustees will consider the likely expenditure over the next two ye3 rs and aim for reserves to be less than 250/0 of turnover by the end of two years. This could be achieved by reducing fund raising, reducing prices, or increasing "free" activities and so increasing expenditure. At the year end the unrestricted reserve stands at £68,598 which is 23010 of annual expenditure. The trustees have also designated a total of £105,000 to the following planned projects.. Premises Fund {£50,000) Development of the Satellite Chlldren's Choirs in Penistone and The Dearne1£5,000) Future performances and tour5 (£45,000) Llttle Singers (£5,000) Trustees responsibilities for the flnancial statements The trustees are responsi ble for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity at any ti me and enable the trustees to prepa re financial statements for each fi nancial year that comply with the Charities Act 2011, The trustees are also responsible for safeguarding the assets of the charity and hence for takl ng reasonable steps for the prevention and detectlon of fraud or other irregularities. Law applicable to charities In England & Wales requ i res the trustees to prepare financial staternents for each financial year which give a true and fair view of the charity's financlal activities during the year and of its financial posltlon at the end of the year. In preparing financial statements, the trustees should follow best practlce and: selert suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP- make judgements and estimates that are reasonable and prudent; state whether applicable accounti ng standards have been followed, subject to any material departures disclosed and explained in the financial statements- prepare the financial statements on the going concern basis unle5S It is inappropriate to presume that the charity will continue in operation. Financial Position The financial statements are set out in pages 14 to 21. The Statement of Financial Activities shows a surplus for the year of £15.176 (2023.. deficit of £6.3351 with total funds at the year-end standing at £219,276 (2023.. £204,100). T.he total reserves of the charity at year end, represented by unrestricted funds, stand at £68,598 {2023 £63,951). The trustees declare that they have approved the trustees, report above, Signed on behalf of the charity's trustees.. Signed: Date.. 25 November 2024 Ann Wroe, Chair of the Trustees Page 12
BARNSLEY YOiJTH CHOIR CIO INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 JANUARY 2024 I report on the accounts of the charity, which are set out on pages 14 to 21. Respectlve responsibllities of trustees and examiner The charity's trustees are responslble for the preparation of the accounts. The trustees consider that an aud it is not required for this year, under section 14412) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity'5 gross income exceeded £250,000 in this financial year. I am qualified to undertake the examination, being a quallfled member of the Chartered Institute of Management Accountants. It is my responsibility to.. examine the accounts, under section 145 of the 20 1 l Act; follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 (5){b) of the 2011 Act; and state whether particular matters have come to my attention Basis of independent examiner's report My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a compa rison of the accounts presented with those records. It also includes consideration of any u nusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention-. which gives me reasonable cause to believe that in any material respect the requlrements to keep accounting records, in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of Ihe accou nts to be reached. Signed Date: 25 November 2024 Steph Tolson, ACMA BCVS Services Limited 23 Queens Road, Barnsley, S71 IAN Page 13
BARNSLEY YOUTH CHOIR CIO STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 JANUARY 2024 Unrestrickd Funds Designated Funds Restritted Fund5 Total 2023124 Total 2022123 Note Income Subg Patrons MetnbetEhlp Fees Donatlons & Fundraising Grnts Tour Income Sponsohlp Concert Income NerchandSse & CD Sale5 Uniform Incorne other Lncome 65,757 15,286 80,837 65,757 15,286 80,837 30,750 32,428 15,270 60,057 3,293 8,935 1,871 52,287 11,028 113,545 22,902 52,624 17,699 64,126 5,738 13,795 345 30,750 32,428 15,270 60,057 3,293 8,925 1,871 Total Ineome 283 734 314.484 354,089 Expenditure Music Costs & Commlsslor Accompanist Costs Development Qfficer staff costs ND & Musical Asslstants Rehearsal Spaco Collrt Costs Training Merchandlse Costs Prornotion, Publlcity & Webslte Performance, Tours & Events Unlform Costs Travel & Expenses Prlnting & Admln Expenses FundTrislng & Events Equipment & Storage AccouRtancy & Payroll Fees Legal & Professional Insurance Donations Bank Charges Depreclation Other Expenses 6,624 10,330 6,624 12,230 4,869 9,494 4,625 58,552 32,374 8,087 27,667 200 2,Qll 26,597 69,974 42,727 31,320 4,63Q 6,932 6,330 1,672 2,340 761 6,557 529 9,371 2,805 1,900 56,888 48,633 6,155 15,174 2,912 3,832 6,929 70,379 19,830 1,622 3,132 6,433 6,380 1,848 9,343 3,600 66,231 52,233 6,155 15,174 2,912 3,832 6,929 70,379 19,830 2,107 3,132 6,433 6,380 1,848 485 io 2,016 1,7QO 576 2,016 1,700 576 9,150 3,437 9,150 3,437 Totsl expenditure 274,830 9,ISO 15,328 299,308 360,424 St¢rplus]IDefieit) Tor6fers between funds lance brought fotward 8,904 14,2571 63,951 19,1501 4,257 130,571 15,422 15,176 16,3351 13 9,578 204,100 210,435 Total Funds Carried Forward 12 125 678 219 276 204 100 The Statement of Financial Activities includes all gains and losses recognised in the year. Prior year income includes restricted grants and donations of £22,902. All other prior year income is unrestricted. Prior year expenditure includes Depreciation of £9,371 from designated funds and the following arnounts from restricted funds - £3,000 Rehearsal Space, £18,000 Performance, Tours & Events, £9,000 MD & Nusical Assistants and £5,000 Concert Costs. All other prior year expenditure is unrestricted. Page 14
BARNSLEY YOUTH CHOIR CIO BALANCE SHEET AS AT 31 JANUARY 2024 2024 2023 Trlote Fixed assets Tangib5e Fixed A55ets 20,678 25,571 Current asséts Debtors Cash at bank and in hand Total current asset5 20,274 200 452 220,726 32,820 166 061 198,881 Current liabtlities Creditors Amounts falling due within one year 198.598 178.529 INei curreni assets 219,276 204,100 Plei assets Funds of the charity Unrestricted funds Designated funds (Fixed Assets) Designated funds (Other) Restricted funds 12 68,598 20.678 105,OOC> 25,OOD 63,951 25,571 105,000 9,578 Total funds 219,276 204,100 The trustees declare that they have approved the accounts above. Slgned on behalf of the charity's trustees.. C-A Ann Wroe, Chalr of the Trustees Date.. 25 November 2024 Page 15
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 JANUARY 2024 l. Accounting policies Basis of the re a ration of the accounts The fi nancial statements have been prepared in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective I lan Ljary 2019) {Charltles SORP (FRS102)). Barnsley Youth Choir CIO meets the definition of a public benefit entity under FRS102. Assets and liabilities are Inltlally recognised at historical cost or transaction va lue, unless otherwlse stated in the relevant accounting policy note(s). Income and expenditure has been analysed in the accounts using natural classification, i n accordance with the provisions of Section 4,6, SORP 20 19 (smaller cha ritiesl. The charity also meets the requirements for exemption for preparing a statement of cash flows. note After reviewing the charity's forecasts and projections and its reserves, the trustees have reasonable expectation that the charity has adequate resou rces to continue in operation for the foreseeable future. There is a healthy reserve and fu nds have been designated t(J cover future project spend. There are no material uncertainties in the twelve-month period following the signlng of these accounts. Incomin resources All material incoming resources have been included in the Statement of Financial Activities when the charity is entitled to the income, when any performance conditions attached are met, when it is probable that the income will be received and when the amount can be measured reliably. Donated oods and services Donated facilities and services are recognised in the accounts, at the amount the charity would pay in the open market for a service equivalent to that being donated, when the charity would otherwise have purchased them and the value can be measured reliably. Donated goods for the charity's own use are recognised as i ncome, at their fair value. The contribution of general volunteers is not recogni5ed as income in the charity accounts, Resources Ex ended All expenditure is included on an accruals basis and is recognised as a liability is incurred. The charity 15 not registered for VAT, therefore all expenditure is accounted for g ross of irrecoverable VAT. Tan Tangi ble fixed assets, with a cost exceed i ng £1,000, are capitalised and depreciated over their expected usefu I lives. The followi rng rates apply.. Equlpment, Fixtures & Flttlngs 150/0 on a stralght Ilne basls Computer & IT Equipment 33. 33Q/a on a straight line basis. Taxation Barnsley Youth Choir CIO is a registered charity and is exempt frorn UK corporation tax on income from its charitable activities. Page 16
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 JANUARY 2024 F nd Structure The charity maintains a general u nrestricted fu nd which represents fu nds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Restrlcted funds have been provided to the charity for particular purposes and may only be spent for the purposes for which they were glven. Any balance remaining outstanding on a restricted fund at the end of the year is carried forward as a balance on that fund, unless permission has been given by the fu nder to remove the restriction on the balance outstandi ng. Funds relating to capital expenditure are transferred to a deslgnated fund against which depreciation is charged. 2. Donations, Tour Income and Fundralslng 2024 2023 General Donations Tour income Singathon BYC 100 Club Crowdfunding Fundralslng eventslconcerts 24,063 32,428 14,230 10,520 14,564 52,624 19,500 48,460 31,021 32,024 113,265 166,169 3. Grants Received 2024 2023 South Yorkshire Mayoral Capaclty Fund Shaw Lands Trust Boris Karloff Charitable Foundation Arnold Clark Community Fund Coalfield Regeneration Trust West Riding Masonic Charities Blackstone Edge Windfarm Communlty Benefits Programme Park Sprlng Wlndfarm Community Benefits Programme 30,000 750 1,000 1,000 9,782 2,000 4,560 4,560 30,750 22,902 Page 17
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 JANUARY 2024 4. Fixed Assets Computer & Equipment, rr Equipment . Fixtures & Fittings Total C05t Balance blf 01.02.2023 Additions in year Disposals Balance c/f at 31.01.2024 5,365 77,307 4,257 82,672 4,257 81,564 86,929 Depreciation Balance b/f 01.02.2023 Disposals Charye for the year Balance c/f at 31.01.2024 3,528 53,573 57,101 612 4,140 8,538 62,111 9,150 66,251 Net Book Value at 31 January 2024 1,225 19,453 20,678 Net Book Value at 31 January 2023 1,837 23,734 25,571 5. Debtors 2024 2023 Prepayments {Tour expenditure) 20,274 32,820 20,274 32,820 6. Creditors 2024 2023 PAYE Liability Accruals 1,424 3,353 321 17,030 2,383 1,750 6,019 10,200 Creditors Icredit Card) Defferred Tour Income 22,128 20,352 Page 18
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 JANUARY 2024 7. Staff Costs 2024 2023 Gloss Salaries Employee Expenses Employer NIC & Pensions 62,574 55,188 3,657 2,480 66,231 58,552 8. Trustee payments, benefits and expenses No trustee claimed any remuneration, benefits or expenses, in connection with their dutie5 as trustee, in this or the previous financial year. 9. Related party transactions There were no related party transactions, in this or the previous financial year. 10. Independent Examination of accounts The cost of the independent examination for the year was £1, 150 {2023- £1,000). 11. Analysis of assets by fund Unrestricted funds Designated funds Restricted funds Total funds Fixed Assets Current Assets £urrent Liabilities 20,678 105,000 20,678 220,726 122, 1281 90,726 122,128) 25,000 Total Funds 68,598 125,678 25,000 219,276 31.01.2023 Fixed Assets Current Assets Current Liabilities 25,571 105,000 25,571 198,881 120,352} 84,303 {20,3521 9,578 Total Funds 63,951 130,571 9,578 204,100 Page 19
BARNSLEY YOUTH CHOIR CJO NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 JANUARY 2024 12. Movement in funds Opening balancé Incoming resourcés (Resources expended) Transfers Closing balance Unrestritted funds General Fund 63,951 283,734 {274,830) (4,2571 68,598 63,951 283,734 {274,830) {4,257) 68,598 Designated funds Fixed Assets Satellite Childrén's Choirs 25,571 5,000 50,000 5,000 45,000 {9, 150) 4,257 20,678 5,000 50,000 5,000 45,000 Premises Fund Llttle Slngers Future Performance & Tours 130,571 9,150 125 678 Restrl¢ted funds South Yorkshire Mayoral Fund Shaw Lands Trust Coalfield Fiegeneration Trust West Riding Masonic Charities 813ckstone Edge Comm. Prog Park Spring Comm. Prog 30,000 750 {5,0001 {7501 {4,3431 {I,Q55) (2,090) {2,090) 25,000 4,343 1,055 2,090 2,090 9,578 30,750 {15,328) 25,000 TOTAL FU14DS 204,100 314,484 (299,308) 219,276 13. Fund transfers The following amounts were transferred to the deslgnated Fixed Assets fund, to cover the capital expenditure listed below, in accordance with the Fixed Asset policy. Roland Digital Piano Live Performance Bundle £2,099 (from General Fund) 2 x Roland Premlum Portable Piano £2.158 {from General Fund) 14. Designated funds Designated funds are unrestricted funds that have been set aside by the trustees for particular purposes. The trustees have designated funds to support the charity's operational needs, future commitments and statutory obligations. Designated funds at the year end include.. Ilite Children's Choirs - a fu nd to reach under-represented g roups and ensure their participation through the development of the two Satellite Children's Choirs in Penistone and The Dearne. Premi a provision for future premises costs. fu nds to develop this new group. Future Performances & Tours a fund to support planned performances & tours. Little Sin ers Page 20
BARNSLEY YOUTH CHOIR CIO NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 JANUARY 2024 15. Restrlcted funds Restricted funds have been provided to the charity for particular purposes and may only be spent for the purposes for which they were given. The charity held the following restricted funds in this fi nancial year.. Coalfield Re eneratlon Trust - A grant from the Coalfields Recovery and Resi lience Fund towards core administrator salary costs from September 2022 for 10 months. West Ridin Charitie5 Limited A grant from the Freemasonry and Lieutenancies Partnership Fund towards Musical Director fees and travel for the Children's Choir West. South Yorkshire Communit Founda ion Grants frorn the Park Spring Windfar Community Benefits Programme and Blackstone Edge Windfarm Community Benefits Prog ramme towards Musical Director Fees, Accompanist Fees, travel and printi ng costs towards the Children's Choir East and Children's Choi r West. South Yorkshire Ma oral Ca aci Fu nd A grant from the South Yorkshire Mayoral Capacity Fund towards Nusical Director salary costs from December 2023 for 12 months. hawL T st A grant from the Shaw Lands TrLJSt to support the Primary School Partnership in the Dearne area with four schools. The second half of the funding will be received in April 2024. Page 21