## **Trustees Annual Report** **Charity Name -** Woodmansterne Village Hall **Charity Number – 1159855.** ## **Address/ Correspondence address** Woodmansterne Village Hall Carshalton Road Woodmansterne Surrey SM7 3HR **Trustees (from date Charity Commission Updated following our AGM on 16 April 2025)** - Mrs Gillian Gillespie (chair) - Mrs Debbie Martin - Mrs Lisa Queenan - Mr Craig Gillespie (treasurer) - Mrs Dominique Vaughan - Mrs Emma Rose **Governing Document** – Constitution dated 11th September 2014 agreed on 6th November 2014. This constitution was an update of the constitution of 15th November 1965 to enable registration as a CIO. The Woodmansterne Village Hall was registered as a CIO with the above charity number on 8th January 2015. It was previously registered as a charity with reference 230625. **Financial Period** - 1st January 2025 -31st December 2025 The present hall was opened on 2nd September 1978. The charity’s purpose is to run the Village Hall for the benefit of the inhabitants of Woodmansterne and surrounding areas without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious, or other opinions. It provides a meeting place for a wide variety of local social and sports clubs and classes and was also available for hire for parties. The trustees usually meet as a management committee every 6 weeks to make decisions a�ecting the Hall. The trustees use a messaging app and email for regular communication and decisions between meetings. Bookings are delegated to Mrs Martin, in her capacity as Booking Secretary, who reports regularly to the committee. Maintenance and refurbishment projects are discussed in committee and approved by them with a budget allocation. An AGM is held annually to which Local Residents and Members of Organisations which use the Hall are invited. New Trustees can be proposed by user-groups or local individuals and can be co-opted by the trustees. All Trustees are subject to re-election each year. At the April 2025 AGM, the above committee members were re-elected. Hazel Clu�, the previous chair, stood down from the committee and Gill Gillespie was elected to the post of chair. There were no other changes to posts. Finances remained strong this year with a good level of hall bookings throughout the year and not too many unexpected expenditures. The loss of Kiwi’s Nursery had a big impact but we had one new regular booker and continue to look for others. Regular expenditure has been up as costs such as electricity, gas, insurance, rates etc have all increased. We had limited big expenditure this year and concentrated instead on general maintenance including resolving various plumbing issues, which plagued us throughout the year, and making general repairs in the main hall such as the kitchen shutters and the patio door locks. We also have our regular gas, heating and electrics checks and remediations. As reported last year we are continuing to build up our reserves for more major anticipated expenditures in the future, primarily the roof and hall floor. We expect to start some refreshing of the Lowther room shortly and we’ve been looking into the possibility of a grant for solar panels. Reigate & Banstead council have been going through an asset transferral program so we applied for the car park to be fully transferred to the hall (it’s currently on a rolling 5-year lease). We understand that they are likely to grant us a 30-year lease, which isn’t quite as good as the freehold that we had hoped for but at least ensures we have the use of the carpark at a reduced cost (a nominal £1 a year) for the foreseeable future. We discovered that the hall ownership has not been registered with land registry. This was not required when the hall grounds were originally transferred but it is something that should now be put in place. This is in the process of being resolved. After the few hall hire increases last year for the Lowther room and weekend hall hire, we have managed to keep rates stable and don’t currently have any further plans to change them. With rising costs this could change but we will continue to try to keep rates as low as possible. |||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||Woodmansterne Village Hall Management Committee||||||||||| |||||||||||||| |||||||||||||| ||||**Income and Expenditure account for**|**the year 1/1/2025 to 31/12/2025**||||||||| |||||||||||||| |||||||||||||| ||**INCOME:**|||||**2025**|||||**2024**|| |||||||||||||| ||Hall Hire||||32653|||||31128||| ||LESS booking officer's fee||||2730|||||2650||| ||Total Income for hire of the hall||||29923|||29923||28478||28478| ||Interest and dividends received|||||||283||||249| ||Barn Dance Income less Expenses|||||||0||||0| ||**Total Income**|||||||**30206**||||**28726**| |||||||||||||| ||**Annual operating expenses:**|||||||||||| ||Account examiner's fee: bal. ofpreviousyear||||0|||||24||| ||Account examiner's fee: thisyear: estimated||||432|||||432||| ||Hall Secretaryfee||||0|||||1200||| ||Cleaning..........................................................||||5679|||||6142||| ||Electricity||||1912|||||1447||| ||Gas||||2052|||||1919||| ||Insurance ........................................................||||3006|||||2899||| ||Land, lease of||||250|||||250||| ||Maintenance:general, usual||||2359|||||1775||| ||Miscellaneous.................................................||||435|||||250||| ||Music licence||||248|||||548||| ||Rates: Reigate and Banstead Council||||581|||||274||| ||Refuse.............................................................||||961|||||929||| ||Telephone||||0|||||254||| ||Water||||466|||||275||| ||**Total annual operating expenses:**||||**18381**|||||**18618**||| ||**Non annual expenses**|||||||||||| ||Tree Pruning||||0|||||4080||| ||Plumbing||||781|||||832||| ||**total expenses**||||**19162**|||**19162**||**23530**||**23530**| ||**Excess of income over operating expenses:**|||||||**11043**||||**5196**| ||**Excess of operating expenses over income:**|||||||||||| ||**Less Depreciation: see note.**|||||||3596||||4231| ||**INCREASE OF VALUE OF ASSETS (EXC BUILDINGS)**|||||||**7447**||||**965**| ||**DECREASE OF VALUE OF ASSETS (EXC BUILDINGS)**|||||||||||| |||||||||||||| ||||||||||||||**_1004554_**
**_22263_**
**_1026817_**
**_1001001_**
_965_
**_24851_**
**_1026817_**
_980579_
**_23975_**
**_1004554_**|**_1004554_**
**_22263_**
**_1026817_**
**_1001001_**
_965_
**_24851_**
**_1026817_**
_980579_
**_23975_**
**_1004554_**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**WOODMANSTERNE**|||**VILLAGE HALL MANAGEMENT COMMITTEE**|||||||||| |||||||||||||||| ||||||**Balance sheet as at 31/12/25**|||||||||| ||**Fixed assets:**|||||||||||||| ||Buildings, equipment and land owned||||||||1034298||||**_1004554_**|| |||||||||||||||| ||**Liquid assets:**|||||||||||||| ||Balances at bank + cash in hand||||||34109|||||_20216_||| ||Plus debtors||||||3110|||||_3866_||| ||||||||37219|||||_24082_||| ||Less creditors||||||3912|||||_1819_||| ||**Nett liquid assets**||||||**33307**||**33307**|||**_22263_**||**_22263_**| ||**TOTAL ASSETS AS AT 31/12/25**||||||||**1067605**||||**_1026817_**|| |||||||||||||||| ||**Represented by:**|||||||||||||| ||Total assets at 31/12/24||||||||1026817||||**_1001001_**|| |||||||||||||||| ||PLUS increase in the value of the assets per I + E account||||||||**7447**|||||_965_| ||Plus increase in the value of the building (note 2)||||||||33340|||||**_24851_**| ||||||||||1067605||||**_1026817_**|| ||||********************|**************************************************************||*********||||||||| |||||**Calculation of items in the balance sheet.**||||||||||| ||**Fixed assets:**|||||||||||||| ||Buildings and land owned at 31/12/24||||||980579|||||_955728_||| ||Inflationaryincrease as advised byinsurers||||||33340|||||_24851_||| ||**Buildings and land owned at 31/12/25**||||||**1013919 **||**1013919**|||_980579_|_980579_|| |||||||||||||||| ||Equipment and contents at 31/12/24||||||23975|||||_28206_||| ||Less depreciation at 15%(note 3)||||||3596|||||_4231_||| ||||||||20379|||||_23975_||| ||plus sundry purchases||||||-|||||_-_||| ||**Equipment and contents at 31/12/25**||||||**20379**||**20379**|||**_23975_**|**_23975_**|| ||**Fixed assets as at 31/12/25**||||||||**1034298**||||**_1004554_**|| |||||||||||||||| ||**Debtors:**|||||||||||||| ||Hall hirepayments recd in arrears||||||0|||||_860_||| ||Insurance premium for 2026||||||3110|||||_3006_||| ||**Total debtors**||||||3110|||||**_3866_**||| |||||||||||||||| ||**Creditors:**|||||||||||||| ||Securitydeposits refundable after hire||||||1600|||||_800_||| ||Hall hirepayments recd in advance||||||1880|||||_587_||| ||Late Invoice(fire safetyinspection)||||||-|||||_-_||| ||Account examiner's fee(estimated)||||||432|||||_432_||| ||**Total creditors**||||||3912|||||_1819_||| |||||||||||||||| |||||||||||||||| Independent examiner's report to the trustees of the Woodmansterne Villag¢ Hall. We report on the accounts of the Woodmanst¢me Village Hall management committee for the year ending 3151 Deeember 2025, which are set out in the attach￿ 2 pages. Res e¢tiv¢ res onsibilitieJ of the trustees & examiner. As the Ch￿lty,8 trustees you are responsible for the preparation of accounls; you consider that audil requirement of section 43 (2) of the charities act 1993 does not apply, It Is our responsibility to state, on the procedures specified in the general directions given by the charity commissioners under section 43(b) of ihe act wh¢ther particular matt¢rs have come to our attention. Basis of the indc ¢nd¢nt examkner's re ort. Our examination was carried out in accordanc¢ with the general directions given by the Charily Commissioners. An examination includes a review of the accounting records k¢pt by the charity and a comparison of the accounts presented by thos¢ r¢cords. It also includes consideration of any unusual items or disclosures in the accounts, and s¢eking explanations from you, the trustees, concerning such matters. The procedures undertaken do not provide all of the eviden¢¢ that would be requir¢d by an audit, and consequently we do not express an audit opinion on the view given by the accounts. Inde endent examiner's statement In connection with our examination, no matter has come to our attention:. l) Which gives us weasonable cause to believe that in any maierial respect the requirements. To keep records in accordance with section 14 of the act. and To prepare accounting records which accord with the accounting record & comply with the accounting records of the act. Have not been met; or 2) To which, in our opinion, attention should be drawn in Order to enable proper understanding of the accounts to be reached. Signed by lan White For and on behalf of South East Advisory Ltd 11¥4 Bells Accountants 310, Staftord Road Croydon, CRO 4NH Woodmansterne Villa e Hall Mana ement Committee Hall Hlre LESS iwklns offlcerfs fee Total Ir￿orne for hlre of hall Interest arnl dlvldends recelved Barn Dance I￿oMe Les5 Ex￿rtse5 ,To¢al Incom• 32653 2730 / 29923 31128 2650 28478, 29923 283 28476 249, 30206 28726, er count examlnerfs fee: bal. of previous year 'Account examinerfs fee: this year: estimated Hall se¢￿tary fee CLeanln8...................... Electricity Gas Inyjrance................ Larmj, lease of maIntenar￿e. general, usual Mlscellaneou5.................. Jslc licence Rates: ￿lgate and Banstead Councll Refuse............................... Tetephone Water Total annual operatlng expens•s: 24, 432 12 6142 1447 1919 2899 250 1775 250 548 274 9291 2541 2751 186181 1 432 , 5679 1912 2052 250 2359 435 581 61 466 18381 Tree Prunlng IPlumblng 781 19162 832 23530 19162 23530 5196 cèss of Incom• over operatlni experws: 11043 Excq5s of ¢p•ra¢ing*wonÉes ovér tncofflv. ILess D•prnclatlon: s•• note. INCREASE OF VALUE OF ASSETS {EXC BUILDINGS) DE(REASE OF VALUE OF Ass￿5 ffXC8UILOIHGSI 3596 i 7447 4231 965 L615 èsLo g91,-hc DMAN TER ILLA E HALL EMENT xèd assets.. Buildings, equipment and land owr 1034298 Balances at bank + cash Tn hand Plus debtors 34109 3110 37219 3912 33307 2021fj1 24982 Less credltors ul a5 1067605, Total assets at 31112124 PLUS Increase in the value of the assets per l + E account Plus i￿reaSe In value of the bulldlnilrKJte ?) 1026817 / 965 33340 1067605 Buildings and land owned at 31112124 Inflationary increase as athlsed by insurer5 i 980579 33340 1013919 1013919 955n8 24851 Equlpment and contents at 31112124 Less depreclation at 15% Inote 3) 23975 3596 28206 1 4231 20379 23975 plu5 sundry purchases 20379 20379 23975 23975 xed assets as a 3111 1034298 1004554 Hall hlre payments recd in arrea Irtsurance premium for 2026 3110 3110 Security dewsits refundable after hlre Hall hire payments Tecd in adVa￿e Late Invoice (fire safety inspection) Account exan)inerf5 fee (estimated) cre 1600 1880 432 432 3912 1819 rbj gts Qi rfc?