## **Trustees Annual Report** **Charity Name** - Woodmansterne Village Hall **Charity Number** – 1159855. **Address Correspondence address** Woodmansterne Village Hall c/o Mrs Carshalton Road Woodmansterne Village Hall Woodmansterne Surrey SM7 3HR **Trustees (from date Charity Commission Updated following our AGM on 24[th] April)** Mrs Gillian Gillespie (chairman) Mr Craig Gillespie (treasurer) Mrs Debbie Martin Mrs Dominique Vaughan Mrs Lisa Queenan Mrs Emma Rose **Governing Document** – Constitution dated 11[th] September 2014 agreed on 6[th] November 2014. This constitution was an update of the constitution of 15[th] November 1965 to enable registration as a CIO. The Woodmansterne Village Hall was registered as a CIO with the above charity number on 8[th] January 2015. It was previously registered as a charity with reference 230625. ## **Financial Period** - 1[st] January 2024 -31[st] December 2024 The present hall was opened on 2[nd] September 1978. The charity’s purpose is to run the Village Hall for the benefit of the inhabitants of Woodmansterne and surrounding areas without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious, or other opinions. It provides a meeting place for a wide variety of local social and sports clubs and classes and was also available for hire for parties. The trustees usually meet as a management committee once a month to make decisions affecting the Hall. Urgent matters arising between meetings are occasionally dealt with by e-mail between all trustees. Bookings are delegated to Mrs Martin, in her capacity as Booking Secretary, who reports regularly to the committee. Maintenance and refurbishment projects are discussed in committee and approved by them with a budget allocation. Mrs Dominique Vaughan has taken on the Secretarial work for the committee following the resignation of our paid Secretary. An AGM is held annually to which Local Residents and Members of Organisations which use the Hall are invited. New Trustees can be proposed by user-groups or local individuals and can be co-opted by the trustees. All Trustees are subject to re-election each year. We have been joined this year by Mrs Lisa Queenan and Mrs Emma Rose. The Village Hall was opened in 1978. The maintenance and running of the Hall and surrounding land is the committee’s responsibility on behalf of the local community. The age of the building and the trees will inevitably mean up-keep will cost more as time goes on. We are pleased to be able to report that we are slowly rebuilding our reserves for future maintenance of the Hall and its facilities We have been joined this year by two new trustees this year Lisa Queenan and Emma Rose along with Dominique who joined us last year. It is great to have such able and younger members to ensure the future of the Hall. Hazel Cluff is standing down as Chairman and trustee but will continue as a volunteer. Catherine Childs is also standing down and her husband David will also cease to be doing the many maintenance tasks has so ably done over many years. We are pleased to say Debbie is continuing as our Booking Secretary and Craig as Treasurer and Gill is taking on the Chairmanship. ||Woodmansterne Village Hall Management Committee|Woodmansterne Village Hall Management Committee|Woodmansterne Village Hall Management Committee|Woodmansterne Village Hall Management Committee|Woodmansterne Village Hall Management Committee|Woodmansterne Village Hall Management Committee|Woodmansterne Village Hall Management Committee|Woodmansterne Village Hall Management Committee|Woodmansterne Village Hall Management Committee||| |---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||| ||||||||||||| |||**Income and Expenditure account for**|**the year 1/1/2024 to 31/12/2024**||||||||| ||||||||||||| ||||||||||||| |**INCOME:**|||||**2024**|||||**2023**|| ||||||||||||| |Hall Hire||||31128|||||29666||| |LESS booking officer's fee||||2650|||||2700||| |Total Income for hire of the hall||||28478|||28478||26966||26966| |Interest and dividends received|||||||249||||102| |Barn Dance Income less Expenses|||||||0||||177| |**Total Income**|||||||**28726**||||**27245**| ||||||||||||| |**Annual operating expenses:**|||||||||||| |Account examiner's fee: bal. ofpreviousyear||||24|||||24||| |Account examiner's fee: thisyear: estimated||||432|||||408||| |Hall Secretaryfee||||1200|||||1200||| |Cleaning..........................................................||||6142|||||7031||| |Electricity||||1447|||||3328||| |Gas||||1919|||||1748||| |Insurance ........................................................||||2899|||||2875||| |Land, lease of||||250|||||252||| |Maintenance:general, usual||||1775|||||1919||| |Miscellaneous.................................................||||250|||||869||| |Music licence||||548|||||103||| |Rates: Reigate and Banstead Council||||274|||||182||| |Refuse.............................................................||||929|||||893||| |Telephone||||254|||||544||| |Water||||275|||||577||| |**Total annual operating expenses:**||||**18618**|||||**21953**||| |**Non annual expenses**|||||||||||| |Tree Pruning||||4080|||||||| |Plumbing||||832|||||1621||| |**total expenses**||||**23530**|||**23530**||**23575**||**23575**| |**Excess of income over operating expenses:**|||||||**5196**||||**3670**| |**Excess of operating expenses over income:**|||||||||||| |**Less Depreciation: see note.**|||||||4231||||4977| |**INCREASE OF VALUE OF ASSETS (EXC BUILDINGS)**|||||||**965**||||**-1307**| |**DECREASE OF VALUE OF ASSETS (EXC BUILDINGS)**|||||||||||| 1 ||**WOODMANSTERNE**|**WOODMANSTERNE**|**WOODMANSTERNE**|**VILLAGE HALL MANAGEMENT COMMITTEE**|**VILLAGE HALL MANAGEMENT COMMITTEE**|**VILLAGE HALL MANAGEMENT COMMITTEE**|**VILLAGE HALL MANAGEMENT COMMITTEE**|**VILLAGE HALL MANAGEMENT COMMITTEE**|**VILLAGE HALL MANAGEMENT COMMITTEE**|**VILLAGE HALL MANAGEMENT COMMITTEE**|**VILLAGE HALL MANAGEMENT COMMITTEE**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||| |||||**Balance sheet as at 31/12/24**||||||||||| |**Fixed assets:**||||||||||||||| |Buildings, equipment and land owned||||||||979703|||||**_983934_**|| |||||||||||||||| |**Liquid assets:**||||||||||||||| |Balances at bank + cash in hand||||||20216|||||_15587_|||| |Plus debtors||||||3866|||||_3584_|||| |||||||24082|||||_19171_|||| |Less creditors||||||1819|||||_2104_|||| |**Nett liquid assets**||||||**22263**||**22263**|||**_17067_**|||**_17067_**| |**TOTAL ASSETS AS AT 31/12/21**||||||||**1001966**||||**_1001001_**||| |||||||||||||||| |**Represented by:**||||||||||||||| |Total assets at 31/12/21||||||||1001001|||||**_974471_**|| |||||||||||||||| |PLUS increase in the value of the assets per I + E account||||||||**965**||||||_-1307_| |Plus increase in the value of the building (note 2)||||||||0||||||**_27837_**| |||||||||1001966||||**_1001001_**||| |||********************|**************************************************************||*********|||||||||| ||||**Calculation of items in the balance sheet.**|||||||||||| |**Fixed assets:**||||||||||||||| |Buildings and land owned at 31/12/24||||||955728|||||_927891_|||| |Inflationaryincrease as advised byinsurers||||||0|||||_27837_|||| |**Buildings and land owned at 31/12/23**||||||**955728**||**955728**|||_955728_|_955728_||| |||||||||||||||| |Equipment and contents at 31/12/24||||||28206|||||_33183_|||| |Less depreciation at 15%(note 3)||||||4231|||||_4977_|||| |||||||23975|||||_28206_|||| |plus sundry purchases||||||-|||||_-_|||| |**Equipment and contents at 31/12/24**||||||**23975**||**23975**|||**_28206_**|**_28206_**||| |**Fixed assets as at 31/12/24**||||||||**979703**||||**_983934_**||| |||||||||||||||| |**Debtors:**||||||||||||||| |Hall hirepayments recd in arrears||||||860|||||_685_|||| |Insurance premium for 2025||||||3006|||||_2899_|||| |**Total debtors**||||||3866|||||**_3584_**|||| |||||||||||||||| |**Creditors:**||||||||||||||| |Securitydeposits refundable after hire||||||800|||||_600_|||| |Hall hirepayments recd in advance||||||587|||||_825_|||| |Late Invoice(fire safetyinspection)||||||-|||||_271_|||| |Account examiner's fee(estimated)||||||432|||||_408_|||| |**Total creditors**||||||1819|||||_2104_|||| |||||||||||||||| 1 Independent examiner's report to the trustees of the Woodmansterne Village Hall. We report on the accounts of the Woodmansterne Village Hall management committee St for the year ending 31 December 2024, which are set out in the attached 2 pages. Respective resDonsibiltties of the trustees & examiner. As the charity's trustees you are responsible for the preparation of accounts. you consider that audit requirement of section 43 (2) of the charitics act 1993 does not apply. It is our responsibility to state. on the procedures specified in the general directions given by the charity commissioners under section 43(b) of the act whether particular matters have come to our attention. Ba515 of the indc cndent examiner s rc ort. Our examination was carried out in accordance with the general dircctions giv¢n by th¢ Charity Commi8sioners. An examination includes a review of the accounting records kept by the charity and a comparison of thc accounts prcsentcd by those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you, the trustees, concerning such matters. The procedures undertaken do not provide all of the evidence that would be required by an audit, and consequently we do not express an audit opinion on the view given by the accounts. Inde endent examincr's statement In connection with our examination, no matter has come to our attention:_ I ) IAlhich gives us reasonable cause to believe that in any material respect the requirements. To keep records in accordance with section 14 of the act" and To prepare accounting records which accord with the accounting record & comply with the accounting records of the act. Have not bccn met. or 2) To which, in our opinion, attcntion should be drawn in order to enable proper understanding of the accounts to be reached. Signed by Ian White For and on behalf of Omer and Company Accountants Ltd 31 O, Stafford Road Croydon, CRO 4NH Iph. Woodmansterne VilLa e Hall Mana ement Committee co and dl 20 IINCOME: Hall Hlre IESS booking offlcerfs fee Total Income for hire of the hall Interest and d7vidend5 received Barn Dance Income less Expen Total Income 311281 2650, 284781 29666 | 2700 26966 28478 249 26966, 102 177 27245 28726 Account examlner's fee: bal. of previous year Account examiners fee: this year: estlmated Hall Secretary fee Cleaning.......................................................... Electricity Gas Insurance l Land, lease of Maintenance: general, usual |Misceliane(&ts....................... ..... ... ... .... ... . Imusic licence IRates: Reigate and Banstead Council IRefuse............-.........................-................-..... Telephone Water |Total annual operatlng expenses: 24 432 I_ 121XII 61421 14471 19191 28991 241 4081 12001 70311 3328 1748 2875 252 1919 869 103 182 893 1775] 2501 5481 2741 929 254 275 18618 577 21953 Tree Pwning Plumbing 832 23530 1621 23575 23575 3670 xcess of income over operating expenses: 5196 l Exce55 of opeiating expenses over Incorne.. Less Depreclatlon: see note. INCREASE OF VALUE OF ASSETS (EXC BUILDINGS) 4231 965 4977 DECREASE OF VALUE OF Assrrs (EXC BUILOINGSI un AccL4 gy> Trll /s< f" *1 zo I'.5> •a,A/ WOODMA STERNE VILLAGE HALL EME MMIThEE Flxed assets: | Buildlngs, equipment and land owned 11X)4554 | i Balances at bank + cash In hand Plus debtors 202161 3866 24082 1819 22263 155871 3584 1 191711 l Less creditors ett li id asset 2104 1 22263 1026817 Total assets at 31112123 PLUS Increase in the value of the assets per l + E account Plus increase in the value of the bulldlnR Inote 2) 1(KI1￿1 965 -1307, 248511 1026817 Building5 and land owned at 31112123 Inflatlonary increase as advised by irtsurers dla .8 k 955728 24851 980579 980579 927891 Z7837 955n8 955728 Equlpment and contents at 31112123 Less depreciation at 15% (note 3) 28206 | 42311 23975 33183 4977, 28206 plus sundry purchases ui ment a d cont 2124 23975 i 23975 28ZQO 28206 Fixed assets as at 31112124 J004554 983934 Debtors: Hall hire payments recd in arrears Insurance premium for 2025 Total debtors 8601 3006 3866 Creditors". Security deposits refundable after hire Hall hire payments recd in advance Late Invoice (fire safety inspection) Account examinerfs fee (estimated) Total creditors 8CKI' 5875 825 271 432, 1819 210 <¢zJi>