Trustees Annual Report
Charity Name - Woodmansterne Village Hall Charity Number – 1159855. Address Correspondence address
Woodmansterne Village Hall c/o Mrs Hazel Cluff Carshalton Road Woodmansterne Village Hall Woodmansterne 135 Chipstead Way Surrey SM7 3HR Woodmansterne Surrey SM7 3JL
Trustees
Mrs Hazel Cluff (chairman) Mr Craig Gillespie (treasurer) Mrs Catherine Childs Mrs Gillian Gillespie Mrs Debbie Martin Mrs Dominique Vaughan
Governing Document – Constitution dated 11[th] September 2014 agreed on 6[th] November 2014. This constitution was an update of the constitution of 15[th] November 1965 to enable registration as a CIO. The Woodmansterne Village Hall was registered as a CIO with the above charity number on 8[th] January 2015. It was previously registered as a charity with reference 230625.
Financial Period - 1[st] January 2023 -31[st] December 2023
The present hall was opened on 2[nd] September 1978. The charity’s purpose is to run the Village Hall for the benefit of the inhabitants of Woodmansterne and surrounding areas without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious, or other opinions. It provided a meeting place for a pre-school, which closed after the summer term, and provides facilities for a wide variety of local social and sports clubs and classes and was also available for hire for parties. The Committee ran a fundraising Barn Dance which was open to all.
The trustees usually meet as a management committee once a month to make decisions affecting the Hall. Urgent matters arising between meetings are occasionally dealt with by e-mail between all trustees. Bookings are delegated to Mrs Martin, in her capacity as Booking Secretary, who reports regularly to the committee. Maintenance and refurbishment projects are discussed in committee and approved by them with a budget allocation. Minor works are carried out by a handyman who is paid an hourly rate for the work done. We now pay for secretarial services as we were unable to recruit a trustee to do this work.
An AGM is held annually to which Local Residents and Members of Organisations which use the Hall are invited. New Trustees can be proposed by user-groups or local individuals and can be co-opted by the trustees. All Trustees are subject to re-election each year. We have been joined this year by Mrs Dominque Vaughan and are in the process of being joined by another new trustee. This year’s AGM was the best attended for many years; this was encouraging as is new potential trustees coming forward.
This Village Hall was opened in 1978. The half-acre of land on which the Hall stands extends from the boundary with the public open space to the outer edge of the concrete strip in front of the Hall. The ownership of this land lies with the Hall. The car park and the grass and trees beyond is leased from Reigate and Banstead Council. The maintenance and running of the Hall and this land is the committee’s responsibility on behalf of the local community. The age of the building and the trees will inevitably mean up-keep will cost more as time goes on.
The increase in fees from the middle of the year has put the finances in a much-improved position and combined with some new regular hirers, and the continued support of our existing hirers, the prospects for the coming year are good.
| Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | |||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Income and Expenditure account for | the year 1/1/2023 to 31/12/2023 | ||||||||||
| INCOME: | 2023 | 2022 | |||||||||
| Hall Hire | 29666 | 22829 | |||||||||
| LESS booking officer's fee | 2700 | 2700 | |||||||||
| Total Income for hire of the hall | 26966 | 26966 | 20129 | 20129 | |||||||
| Interest and dividends received | 102 | 24 | |||||||||
| Securitydeposits retained | 0 | 50 | |||||||||
| Barn Dance Income less Expenses | 177 | ||||||||||
| Total Income | 27245 | 20203 | |||||||||
| Annual operating expenses: | |||||||||||
| Account examiner's fee: bal. ofpreviousyear | 24 | 0 | |||||||||
| Account examiner's fee: thisyear: estimated | 408 | 384 | |||||||||
| Hall Secretaryfee | 1200 | 1251 | |||||||||
| Cleaning.......................................................... | 7031 | 7007 | |||||||||
| Electricity | 3328 | 685 | |||||||||
| Gas | 1748 | 2264 | |||||||||
| Insurance ........................................................ | 2875 | 3236 | |||||||||
| Land, lease of | 252 | 252 | |||||||||
| Maintenance:general, usual | 1919 | 4533 | |||||||||
| Miscellaneous................................................. | 869 | 213 | |||||||||
| Music licence | 103 | 1380 | |||||||||
| Rates: Reigate and Banstead Council | 182 | 343 | |||||||||
| Refuse............................................................. | 893 | 1439 | |||||||||
| Telephone | 544 | 329 | |||||||||
| Water | 577 | 92 | |||||||||
| Total annual operating expenses: | 21953 | 23409 | |||||||||
| Non annual expenses | |||||||||||
| Plumbing | 1621 | 130 | |||||||||
| total expenses | 23575 | 23575 | 23538 | 23538 | |||||||
| Excess of income over operating expenses: | 3670 | -3335 | |||||||||
| Excess of operating expenses over income: | |||||||||||
| Less Depreciation: see note. | 4977 | 1019 | |||||||||
| INCREASE OF VALUE OF ASSETS (EXC BUILDINGS) | -1307 | -4355 | |||||||||
| DECREASE OF VALUE OF ASSETS (EXC BUILDINGS) |
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| WOODMANSTERNE | WOODMANSTERNE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | |||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Balance sheet as at 31/12/23 | ||||||||||||||
| Fixed assets: | ||||||||||||||
| Buildings, equipment and land owned | 983934 | 961074 | ||||||||||||
| Liquid assets: | ||||||||||||||
| Balances at bank + cash in hand | 15587 | 10432 | ||||||||||||
| Plus debtors | 3584 | 4292 | ||||||||||||
| 19171 | 14724 | |||||||||||||
| Less creditors | 2104 | 1327 | ||||||||||||
| Nett liquid assets | 17067 | 17067 | 13397 | 13397 | ||||||||||
| TOTAL ASSETS AS AT 31/12/21 | 1001001 | 974471 | ||||||||||||
| Represented by: | ||||||||||||||
| Total assets at 31/12/21 | 974471 | 865589 | ||||||||||||
| PLUS increase in the value of the assets per I + E account | -1307 | -4355 | ||||||||||||
| Plus increase in the value of the building (note 2) | 27837 | 113237 | ||||||||||||
| 1001001 | 974472 | |||||||||||||
| **** | ****** | **** | ***** | |||||||||||
| Calculation of items in the balance sheet. | ||||||||||||||
| Fixed assets: | ||||||||||||||
| Buildings and land owned at 31/12/21 | 927891 | 814654 | ||||||||||||
| Inflationaryincrease as advised byinsurers | 27837 | 113237 | ||||||||||||
| Buildings and land owned at 31/12/22 | 955728 | 955728 | 927891 | 927891 | ||||||||||
| Equipment and contents at 31/12/21 | 33183 | 6795 | ||||||||||||
| Less depreciation at 15%(note 3) | 4977 | 1019 | ||||||||||||
| 28206 | 5776 | |||||||||||||
| plus sundry purchases | - | 27407 | ||||||||||||
| Equipment and contents at 31/12/23 | 28206 | 28206 | 33183 | 33183 | ||||||||||
| Fixed assets as at 31/12/23 | 983934 | 961074 | ||||||||||||
| Debtors: | ||||||||||||||
| Hall hirepayments recd in arrears | 685 | 1417 | ||||||||||||
| Insurance premium for 2024 | 2899 | 2875 | ||||||||||||
| Total debtors | 3584 | 4292 | ||||||||||||
| Creditors: | ||||||||||||||
| Securitydeposits refundable after hire | 600 | 200 | ||||||||||||
| Hall hirepayments recd in advance | 825 | 743 | ||||||||||||
| Late Invoice(fire safetyinspection) | 271 | |||||||||||||
| Account examiner's fee(estimated) | 408 | 384 | ||||||||||||
| Total creditors | 2104 | 1327 | ||||||||||||
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lttdepelldet examiner's ¥eport to the trnstees of the WothaJ4tsrne Village H9ll. We reporT on the aLYOUThts of thc Mpijodrllanstcmr l illage Hall Mar)aget ¢ommitt¢e f02. tlie Ntttr ¢.rydffig 311t Dectmber2e&J. icli are Ket in atièÈix-,cd ? w.btrLS. silx"lities of the tru.¥ttt4 & tsamltter. .Jls ihe¢haYitii"s ttvstees you are tCSPDnsible for the preparnfion of accounts; )lI considet thai auiiii requircmLmtlit"s¢cti0ii 4) 1.) vl.tthe £harities 199) does appl)". It oEir i"e%ponsibTlil¥ ID s,, on rhe pr0elthS %1)ecIt irr ib.e ge4eryl dtr&.lions ¥ii.'en the ehariiv under tior, 4i(b) ot LI ac'i wthtther pgrticulay maUer4 hatre cottw to our ait¢ntio Basls of the iudt ndetst aamilltr'$ re Ovr ¢.mInalln M'&8 out '..R accorii8ne w'ith ihe general directions giiien biT the Chw"Èty CommissiooLTS. An exarninaTion 1ctleS a revim¥ of the acLountiryg recJrds kept bN' the chtwity" and & Comparison of Ihe 2ccnunt% preser.ted biT iht)se recordg. It 8lsv i[ude$ COltatIOn ol-aniT un'Jsual In3 e.r di5closur¢s in the accounts, attd seeking <.ylon&ion8 fredn I'OEL the truste.x con¥Yrning suLh MailS. The pr(LeduS Iw.dYtHk'en "' do ni)t wnvide 8110i Ihe i?knid¢n¢c Ih&f 111,1 he reqiiired. bTr #IAA!r nor(TTiIfl1. do nnt expr5 an ad[l opinion on the gtwen by" tht accounts. eftt $st In Bl'ith OU-L CK3minatior4 no matttt Ikls come tD otsr tsiion:. l) Nl.KJich giv¢s us 0th¥ble to believe that in any mate¥ial iespoLrt the To keep records iii ttccordanc&# '¥th Yciion 14 of the acL ond To propare *iocovnting records which ac£ord R'ith the ac£ounting re¥ord & comrJh, ¥%"ith the 2LYoiintinn ofLle >rt. l.lave not b¢en met~. or ?) To ihbiclL in our opini04, altcntion should be draTrft in ordw ts> enoble proper tL4d¢isknad+ll47 of trte acL£xirrts Èo be reacbLXI. . Signed by Breretoii FCA.. F.or on beknlf of (er and CompaD) Ar¢ovfjt%ftts Ltd" J l O, Siartord Rw.d Croy"oorft. L RO 4?ytri