Trustees Annual Report
Charity Name - Woodmansterne Village Hall Charity Number – 1159855.
Address Correspondence address
Woodmansterne Village Hall c/o Mrs Hazel Cluff Carshalton Road Woodmansterne Village Hall Woodmansterne 135 Chipstead Way Surrey SM7 3HR Woodmansterne Surrey SM7 3JL
Trustees
Mrs Hazel Cluff (chairman) Mr Craig Gillespie (treasurer) Mrs Catherine Childs Mrs Gillian Gillespie Mr Basil Howard Mrs Debbie Martin
Governing Document – Constitution dated 11[th] September 2014 agreed on 6[th] November 2014. This constitution was an update of the constitution of 15[th] November 1965 to enable registration as a CIO. The Woodmansterne Village Hall was registered as a CIO with the above charity number on 8[th] January 2015. It was previously registered as a charity with reference 230625.
Financial Period - 1[st] January 2021 -31[st] December 2021
The present hall was opened on 2[nd] September 1978. The charity’s purpose is to run the Village Hall for the benefit of the inhabitants of Woodmansterne and surrounding areas without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions. It provides a meeting place for a pre-school, a wide variety of local social and sports clubs and classes and is also available for hire for parties. The Committee run some social events open to all.
The trustees usually meet as a management committee once a month to make decisions affecting the Hall. Urgent matters arising between meetings are occasionally dealt with by e-mail between all trustees. Bookings are delegated to Mrs Martin, in her capacity as Booking Secretary, she reports regularly to the committee. Larger maintenance and refurbishment projects are discussed in committee and approved by them with a budget allocation. Smaller works are carried out by a handyman who is paid an hourly rate for the work done. This year we are using the secretarial services provided by an individual as we were unable to recruit a trustee to do this work.
An AGM is held normally held annually which local residents and members of organisations which use the Hall are invited. New Trustees can be proposed by user-groups or local individuals and can be co-opted by the trustees. All Trustees are subject to re-election each year.
This year has been challenging due to the Coronavirus Pandemic. We have managed to keep the Hall ‘CovidSafe’ and are particular grateful to advice from ACRE to enable us to understand and comply with the various changes in Government Regulations. Our users have been great at coming back when possible and keeping to the extra conditions of hire that have been required. We are very grateful for the Government grant received through Reigate and Banstead Council and the Council Rate Relief.
We are aware that works will be required to the lower flat rooves and the high level windows in the next few years which can be paid for out of current balances but care will need to be taken to rebuild finances for any future works.
WOODMANSTERNE VILLAGE HALL MANAGEMENT COMMITTEE
Balance sheet as at 31/12/21
| Fixed assets: Buildings, equipment and land owned Liquid assets: Balances at bank + cash in hand Plus debtors Less creditors Nett liquid assets TOTAL ASSETS AS AT 31/12/21 Represented by: Total assets at 31/12/20 PLUS increase in the value of the assets per I + E account Plus increase in the value of the building (note 2) |
821449 41751 3236 44987 847 44140 44140 865590 722820 8929 133841 865590 |
31339 3069 |
688808 34012 |
|---|---|---|---|
| 34408 396 |
|||
| 34012 | |||
| 722820 | |||
| 696539 1819 24462 |
|||
| 722820 |
| 865590 | 722820 | |
|---|---|---|
| Fixed assets: Buildings and land owned at 31/12/20 680813 Inflationary increase as advised by insurers 133841 Buildings and land owned at 31/12/21 814654 814654 Equipment and contents at 31/12/20 7995 Less depreciation at 15% (note 3) 1199 6795 plus sundry purchases Equipment and contents at 31/12/21 6795 6795 Fixed assets as at 31/12/21 821449 Debtors: Performing Rights soc. (music licence)paid out in advance 0 R. B. B. C. rates paid out in advance 0 Insurance premium for 2022 3236 Total debtors 3236 Creditors: Security deposits refundable after hire 400 Hall hire payments rec'd in advance 63 Account examiner's fee (estimated) 384 847 Calculation of items in the balance sheet. ************* |
656351 24462 **** |
680813 7994 ** |
| 680813 | ||
| 9405 1411 |
||
| 7994 | ||
| 7994 | ||
| 0 0 3069 |
688807 | |
| 3069 | ||
| 0 0 396 |
||
| 396 |
Woodmansterne Village Hall Management Committee
Income and Expenditure account for the year 1/1/21 to 31/12/21.
| INCOME: Hall Hire _LESS_booking officer's fee Total Income for hire of the hall Interest and dividends received Sucurity deposits retained Income less expediture Quiz evening Insurance claim Grant from Reigate and Banstead Council Donation received from WI Donation received from "A chance to dance" Total Income Annual operating expenses: Account examiner's fee: bal. of previous year Account examiner's fee: this year: estimated Cleaning.......................................................... Electricity Gas Insurance ........................................................ Land, lease of Maintenance: general, usual Miscellaneous................................................. Music licence Rates: Reigate and Banstead Council Refuse............................................................. Telephone Water Bank Charges Total annual operating expenses: Non annual expenses Fencing Plumbing Flooring Excess of income over operating expenses: Excess of operating expenses over income: Less Depreciation: see note. INCREASE OF VALUE OF ASSETS (EXC BUILDINGS) DECREASE OF VALUE OF ASSETS (EXC BUILDINGS) |
2021 17776 2270 15506 15506 3 0 0 0 8712 0 0 24221 -12 384 3987 717 1010 3069 434 2137 593 0 175 732 406 156 0 13789 0 304 0 14093 14093 10128 1199 8929 |
10187 1580 8607 8607 21 0 109 651 10000 200 180 19768 12 396 2857 711 1063 3007 502 912 936 315 257 505 374 940 0 12787 1165 2586 16538 16538 3230 nil 1411 1819 2020 |
10187 1580 8607 8607 21 0 109 651 10000 200 180 19768 12 396 2857 711 1063 3007 502 912 936 315 257 505 374 940 0 12787 1165 2586 16538 16538 3230 nil 1411 1819 2020 |
|---|---|---|---|
| 8607 | |||
| 12 396 2857 711 1063 3007 502 912 936 315 257 505 374 940 0 |
|||
| 19768 16538 |
|||
| 12787 1165 2586 16538 |
|||
| 3230 nil 1411 |
|||
| 1819 |