Trustees Annual Report
Charity Name - Woodmansterne Village Hall Charity Number – 1159855.
Address Correspondence address
Woodmansterne Village Hall c/o Mrs Hazel Cluff Carshalton Road Woodmansterne Village Hall Woodmansterne 135 Chipstead Way Surrey SM7 3HR Woodmansterne Surrey SM7 3JL
Trustees
Mrs Hazel Cluff (chairman) Mr Craig Gillespie (treasurer) Mrs Catherine Childs Mrs Gillian Gillespie Mr Basil Howard Mr David Leggatt Mrs Debbie Martin
Governing Document – Constitution dated 11[th] September 2014 agreed on 6[th] November 2014. This constitution was an update of the constitution of 15[th] November 1965 to enable registration as a CIO. The Woodmansterne Village Hall was registered as a CIO with the above charity number on 8[th] January 2015. It was previously registered as a charity with reference 230625.
Financial Period - 1[st] January 2020 -31[st] December 2020
The present hall was opened on 2[nd] September 1978. The charity’s purpose is to run the Village Hall for the benefit of the inhabitants of Woodmansterne and surrounding areas without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions. It provides a meeting place for a pre-school, a wide variety of local social and sports clubs and classes and is also available for hire for parties. The Committee run some social events open to all.
The trustees usually meet as a management committee once a month to make decisions affecting the Hall. Urgent matters arising between meetings are occasionally dealt with by e-mail between all trustees. Bookings are delegated to Mrs Martin, in her capacity as Booking Secretary. Routine maintenance issues are delegated to Mr Leggatt and Mr Howard. These trustees report regularly to the committee. Larger maintenance and refurbishment projects are discussed in committee and approved by them with a budget allocation.
An AGM is held normally held annually which local residents and members of organisations which use the Hall are invited. New Trustees can be proposed by user-groups or local individuals and can be co-opted by the trustees. All Trustees are subject to re-election each year. Unfortunately we were unable to hold an AGM during 2020
This year has been challenging due to the Coronavirus Pandemic. We have managed to keep the Hall ‘CovidSafe’ and are particular grateful to advice from ACRE to enable us to understand and comply with the various changes in Government Regulations. Our users have been great at coming back when possible and keeping to the extra conditions of hire that have been required. We are very grateful for the Government grants received through Reigate and Banstead Council and the Council Rate Relief. These and donations from a few of our regular hirers have kept our finances sound and we look forward to a busy year ahead.
| WOODMANSTERNE | WOODMANSTERNE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | VILLAGE HALL MANAGEMENT COMMITTEE | |||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Balance sheet as at 31/12/20 | ||||||||||||||
| Fixed assets: | ||||||||||||||
| Buildings, equipment and land owned | 688808 | 665756 | ||||||||||||
| Liquid assets: | ||||||||||||||
| Balances at bank + cash in hand | 31339 | 28553 | ||||||||||||
| Plus debtors | 3069 | 3511 | ||||||||||||
| 34408 | 32064 | |||||||||||||
| Less creditors | 396 | 1282 | ||||||||||||
| Nett liquid assets | 34012 | 34012 | 30782 | 30782 | ||||||||||
| TOTAL ASSETS AS AT 31/12/20 | 722820 | 696539 | ||||||||||||
| Represented by: | ||||||||||||||
| Total assets at 31/12/19 | 696539 | 698738 | ||||||||||||
| PLUS increase in the value of the assets per I + E account | 1819 | -2199 | ||||||||||||
| Plus increase in the value of the building (note 2) | 24462 | 0 | ||||||||||||
| 722820 | 696539 | |||||||||||||
| **** | ****** | **** | ***** | |||||||||||
| Calculation of items in the balance sheet. | ||||||||||||||
| Fixed assets: | ||||||||||||||
| Buildings and land owned at 31/12/19 | 656351 | 656351 | ||||||||||||
| Inflationaryincrease as advised byinsurers | 24462 | 0 | ||||||||||||
| Buildings and land owned at 31/12/20 | 680813 | 680813 | 656351 | 656351 | ||||||||||
| Equipment and contents at 31/12/19 | 9405 | 11065 | ||||||||||||
| Less depreciation at 15%(note 3) | 1411 | 1660 | ||||||||||||
| 7995 | 9405 | |||||||||||||
| plus sundry purchases | ||||||||||||||
| Equipment and contents at 31/12/20 | 7995 | 7995 | 9405 | 9405 | ||||||||||
| Fixed assets as at 31/12/20 | 688808 | 665756 | ||||||||||||
| Debtors: | ||||||||||||||
| PerformingRights soc.(music licence)paid out in advance | 0 | 315 | ||||||||||||
| R. B. B. C. ratespaid out in advance | 0 | 189 | ||||||||||||
| Insurance premium for 2020 | 3069 | 3007 | ||||||||||||
| Total debtors | 3069 | 3511 | ||||||||||||
| Creditors: | ||||||||||||||
| Securitydeposits refundable after hire | 0 | 200 | ||||||||||||
| Hall hirepayments recd in advance | 0 | 710 | ||||||||||||
| Account examiner's fee(estimated) | 396 | 372 | ||||||||||||
| Total creditors | 396 | 1282 | ||||||||||||
1
| Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | Woodmansterne Village Hall Management Committee | |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Income and Expenditure account for the year 1/1/2020 to 31/12/2020 | |||||||||||
| INCOME: | 2020 | 2019 | |||||||||
| Hall Hire | 10187 | 23651 | |||||||||
| LESS booking officer's fee | 1580 | 2180 | |||||||||
| Total Income for hire of the hall | 8607 | 8607 | 21471 | 21471 | |||||||
| Interest and dividends received | 21 | 51 | |||||||||
| B. H. F. London to Brighton Cycle ride: | |||||||||||
| Income after expenditure | - | 1382 | |||||||||
| Less donation to Heart foundation | - | 550 | |||||||||
| - | - | 832 | 832 | ||||||||
| Security deposits retained | - | 20 | |||||||||
| Income less expenditurequiz night | 109 | 226 | |||||||||
| Insurance claim | 651 | 1065 | |||||||||
| Grant from Reigate and Banstead Council | 10000 | ||||||||||
| Donation received(WI) | 200 | ||||||||||
| Donation received (A chance to Dance) | 180 | 170 | |||||||||
| Total Income | 19768 | 23835 | |||||||||
| Annual operating expenses: | |||||||||||
| Account examiner's fee: bal. ofpreviousyear | 12 | - | |||||||||
| Account examiner's fee: thisyear: estimated | 396 | 372 | |||||||||
| Cleaning.......................................................... | 2857 | 5947 | |||||||||
| Electricity | 711 | 1196 | |||||||||
| Gas | 1063 | 1040 | |||||||||
| Insurance ........................................................ | 3007 | 2734 | |||||||||
| Land, lease of | 502 | 252 | |||||||||
| Maintenance:general, usual | 912 | 3246 | |||||||||
| Miscellaneous................................................. | 936 | 213 | |||||||||
| Music licence | 315 | 559 | |||||||||
| Rates: Reigate and Banstead Council | 257 | 642 | |||||||||
| Refuse............................................................. | 505 | 621 | |||||||||
| Telephone | 374 | 357 | |||||||||
| Water | 940 | 636 | |||||||||
| Bank charges | 0 | 0 | |||||||||
| Total annual operating expenses: | 12787 | 17813 | |||||||||
| Non annual expenses | |||||||||||
| Fencing | 1165 | 2422 | |||||||||
| Chairs | - | 4139 | |||||||||
| Flooring | 2586 | - | |||||||||
| total expenses | 16538 | 16538 | 7879 | 24374 | 24374 | 7879 | |||||
| Excess of income over operating expenses: | 3230 | -539 | |||||||||
| Excess of operating expenses over income: | |||||||||||
| Less Depreciation: see note. | 1411 | 1660 | |||||||||
| INCREASE OF VALUE OF ASSETS (EXC BUILDINGS) | 1819 | -2199 | |||||||||
| DECREASE OF VALUE OF ASSETS (EXC BUILDINGS) |
1