Registered Charlty No: 1159842 Springvale Community Garden C.I.O. REPORT AND ACCOUNTS PERIOD ENDED 31 December 2024
SPRINGVALE COMMUNrrY GARDEN C.I.O. REPORT AND ACCOUNTS PERXOD ENDED 31 DECEMBER 2024 CONTENTS Page Legal and Administrative Information Trustees, Report Independent Examlnerfs Report Recelpts & Payments Account Statement of Assets and Liabilities 10 Notes to the Financial Statements 11~12 Page 2
SPRING VALE COMMUNITY GARDEN C.I.O. LEGAL AND ADMINISTRATIVE INFORMATION PERIOD ENDED 31 DECEMBER 2024 Full Name: SPRINGVALE COMMUNITY GARDEN C.I.O. Registered Charity Number: 1159842 Prlnciple Address: Off Sheffield Road Penistone Sheffield S36 6HH Correspondence Address: Sycamore House Cubley Penistone Sheffield S36 9AW Trustees: D G Sanderson J P Scargill R Kszton B M Halliwell J. Featherstone (Appointed 18th September 2024) Y.Woffenden (Appointed 18th September 2024) Chalr: J P Scargill Secretary: B M Halliwell Bankers: HSBC 5 Market Hill Barnsley S70 2PY Independent Examiner: Christopher Stones Community Accountant BCVS Services Limited 23 Queens Road Barnsley 571 IAN Page 3
SPRINGVALE COMMUNXTY GARDEN C.I.O. TRusfEES' REPORT PERZOD ENDED 31 DEC 2024 The Trustees present their report and accounts for the period 1st January 2024 to 31st December 2024. Structurei governance and management Springvale Community Garden is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission and govemed by its constitution, adopted 8th January 2015. The members of the CIO are the charity trustees. Membership of the CIO cannot be transferred to anyone else. The liability of each member in the event of winding-up is limited to a sum not exedIng £1. The charity trustees may create associate or other classes of non-voting membership and may determine the rights and obligations of such members. The affairs of the CIO are managed by the charlty trustees who may exercise all the powers of the CIO. One third of the Trustees will retire at a properly convened meeting each year but may be reappointed. Appointment of Trustees In accordance with the terms of the constitution, there must be at least three charlty trustees. If the number falls below this mlnimum, the remain5ng trustees can act only to call a meetlng of the trustees or appoint a new trustee. The maximum number of charity trustees is 12. Trustees can only be appointed by a resolution passed at a properly convened meeting of the charity trustees. Each new trustee Is given a copy of the constitution and the latest trustees, annual report and accounts, on or before appointment. In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skllls and experience necessary to manage the charity effectively and in accordance with charity law. The trustees who served during the year are shown on page 3 of this report. Charitable aims and objectives The objects of the charity are: l. To advance for the public benefit of the community of Penistone and surrounding areas, the conseNationi protection and improvement of the physical and natural environment by cultivating food, herbs, plants and flowers and creatlng wildlife habitat without the use of harmful chemicals. 2. To advance the education of the community of Penistone and surrounding areas in the growing of food, herbsi plants and flowers for a healthy lifestyle and the conservation, protection and improvement of the physical and natural environment. 3. To provide a communlty garden for recreatlon for the people of Penistone and surrounding areas. Page 4
SPRINGVALE COMMUNrrY GARDEri c.I.o. TRUSTEES. REPORT contlnued PERIOD ENDED 31 DEC 2024 Activities undertaken for the public benefit In shaping the objectlves for the year, the trustees have paid due gard to the publlc benefit guidance publlshed by the Charity Commisslon. The trustees consider that all actlvities, as outlined in this report, meet the publlc benefit requirement. The Garden offers regular volunteering opportunities which Ilnk the three main charitable purposes which are: Education Conservatlon Purposeful Recreation Activlties for the publlc benefit In 2024 included: A series of children's actlvltles during school holldays. Monthly mindfulness sessions. Adult glass craft sessions. Glving talks to local groups. Offering chemical free produ. Opening the garden for local children's group visits. l.e. Brownles, Guides, Cubs, Scouts, Rainbows, as well as local schools. Partlcipating In wider local events. E.g. Penistone Show, Local Volunteering Group, Local Church and Market Fairs. Opening the garden for local adult groups supportlng mental health. Offering corporate volunteering. Ongolng maintenance and Improvement of the whole site ft)r wlldlife. Achlevements during the perlod We have continued to maintain sufficient funds to allow the garden to continue to support both the volunteers and the community. The Garden has been SUsSful In obtaining fundlng from several sources for specific projects and also increasing our income to pay our running costs and support other projects. Projects have Included: We worked collaboratively with the local councll and local business corporate volunteers to manage the vegetation at the Rlverside Nature Area. Refurblshed a large polytunnel. Took expert advice and attended a workshop and have produced a programme to maintaln the orchard better. We are malntsining our social medla profile to keep the communlty Informed about opportunltles, artivltles and achievements. We Installed solar panels in May 24 to become more sustainable. Successfully applied for fvnding from local council and local philanthroplc groups to support children's activities. We have improved our volunteer information. Page 5
SPRINGVALE COM14UNrrY GARDEN C.I.O. TRUSTEES. REPORT contlnued PERIOD ENDED 31 DEC 2024 Plans for the future We want continue to ralse the profile of the Garden and to Improve our amenlties for the publlc by: l. Making even more improvements to the Don Street slte to provide an enjoyable environment for all its users. 2. Continuing to maintain and improve the garden slte. 3. Improving the pond area. 4. Offering a program of events in the garden. 5. Seeking funds to replace a dilapidated shed with a building 5uitsble for community use. 6. Keeping Involved in local artivities and encouraging most visitors. The Charlty's pollcy on reserves This is unchanged and we remain committed to setting aside funds that will enable us to meet any contractual obllgations and provlde us with three months running costs. Related Partie$ There are no related parties Trustees responslbilities for the financial ststements The trustees are responsible for keeping proper accounting records which disclose wlth reasonable accuracy the financial position of the charity at any time and enable the trustees to prepare financial statements for each financial year. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularlties. Page 6
SPRINGVALE COMMUNITY GARDEN C.I.O. TRusfEW REPORT Contlnued PERIOD ENDED 31 DECEMBER 2024 Financlal Posltlon The financial statements are set out in pages 9 to 12. The Receipts and Payments Account shows a deficit for the period £6,833 (2023: surplus of £5,226). The total reserves of the charity at year-end, represented by unrestricted funds, stand at £34,340 (2023: £36,958) The trustees declare that they have approved the report above. Slgned on behalf of the charlty's trustees: Signed: Date: 6 May 2025 J P Scaryill, Chair Page 7
SPRINGVALE COMMUNrrY GARDEN C.I.O. INDEPENDENT EXAMINER'S REPORT PEIUOD ENDED 31 DECEMBER 2024 I report on the accounts of the charity, which are set out on pages 9 to 12. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year, under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my SpOnsIbl11ty to: examine the accounts, under section 145 of the 2011 Act. follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 (5)(b) of the 2011 Act: and state whether particular matters have come to my attention Basis of independent examlnerfs report My examinatlon was carried out In accordance with the general dlrections given by the Charity Commlsslon. An examlnation includes a revlew of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual Items or disclosures in the accounts, and seeklng explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no oplnion Is glven as to whether the accounts present a 'true and falr view. and the report Is limited to those matters set out in the statement below. Independent examiner's statement In connection with my exarninatlon, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records, in accordance wlth section 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and comply with the accounting requlrements of the 2011 Att have not been met- or 2. to whlch, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Date: 6 May 2025 Christopher Stones Communlty Accountant BCVS Services Limited 23 Queens Road, Barnsley, 571 IAN Page 8
SPRIPIGVALE COMMUNITY GARDEN C.I.O. RECEIFfs AND PAYMENTS ACCOUNT PERIOD ENDED 31 DECEMBER 2024 2m Um*Kl•d Restrkled Funds Receipts l)onations Grants Received Rent Sale of Prnluce Fundrdising Hire of PreThises worf(sIps and Events Other incorre Total Incoming resources 15,729 13.177 367 13,177 15,604 1(Kl 87 33,187 Payments Garden Consuables Garden Equipnl Buikjings & hyroverrEnts Adffin & Office SupplieslEquiprrEnt Pttounlancy Uts'lities & knsurdnce Workshops, PuNicity & Events Bank Charges Training Total payments 4,526 417 17.964 1,312 1,312 11269 171 4.337 171 350 2,767 416 110 2,767 1,711 110 17 111 240 27,961 Surplusl(Deflcft) Total fijnds broluht fomard Transkn between funds {2,633) 14200) {I833) 5,337 41,935 {375) 36,7Cfd 375 Total funds carrled fornard 41.935 Page 9
SPRINGVALE COMMUNITY GARDEN C.I.O. srATEMENT OF ASSEfs & LIABILITIES PERIOD ENDED 31 DECEMBER 2024 intrffd J02 4X) 17D 745 The trustees declare that they have approved the accounts above. Signed on behalf of the charity's trustees: Date: 6 May 2025 J P ScargilL Chair Page 10
SPRINGVALE COMMINITY GARDEN C.I.O. NOTES TO THE FINANCIAL STATEMENTS PERIOD ENDED 31 DECEMBER 2024 l. Accounting policies Basis of the re aration of the accounts The financial statements have been prepared on a Receipts & Payments basis whlch summarises the movement of cash in and out of the organisation. In this context 'cash' includes cash equivalents, such as bank accounts where cash can be readily available to pay debts as they fall due. This format of accounts is available to non- company charities with gross annual income of £250,000 or less. Clas ification of incom ndi ure Income and expenditure has been analysed in the accounts using natural classification. Funds structure The charlty maintains an unrestricted fund which represents funds whlch are expendable at the discretlon of the trustees in furtherance of the objects of the charity. Unrestrlcted funds may arise from grants and donations of a general nature, fees for goods and service provided and payment for service contracts. Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they were glven. Any balance remaining outstanding on a restritted fund at the end of the year is carrled forward as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific purposes. 2. Trustee payments, benefits and expenses There were no payments, remuneratlon or benefits to trustees during the period, other than out of pocket expenses that were reasonably incurred by trustees in promoting the purposes of the Charity. 3. Related Party Transactions No payments were made to related parties during the period. 4. Restricted Funds Kids Artivity Days Fruit Tree5 Round Table Tesco (Don Street Proiett) BMBC Ward Alliance 2023 (Xmas) Majic Lsttle Grnnts Blackstone Edge Co•OP 1.057 240 (795) (240) {352) 262 352 375 (375) 300 500 2,000 2,185 5,337 (300) 500 (2,000) (2,185) (5,872) Total 1,672 375 762 Page 11
SPIUNGVALE COMMUNITY GARDEN C.I.O. NOTES TO THE FINANCIAL STATEMENTS PEIUOD ENDED 31 DECEMBER 2024 5. Funds Transfer £375 was transferred from the Tesco Groundwork Fund to the General Fund as £375 was transferred from general fund in 2023 to pay for works in 2023, and the grant of £375 was only reIVed in January 2024. 6. Grants received There was £5,337 of grants carried forward from the PvIouS financial year. New grants thls year were.. Round Table £250 for a fruit tree pruning course and £10 for chlldren's activities. BMBC Ward Allian £750 towards school summer holiday activities. £375 towards Don Street groundwork. See note 5 above. Penistone Round Table Contributlon of £200 to Kids Activity days. Fundraising Kids Activity days £87. 7. Donations. Unrestrlcted Funds. 2024 General Donations Thurgoland School Earth, Sand & Fore 2ZLF Total 103 130 72 50 Page 12