Registered Charity No.. 1159842 Springvale Community Garden C.I.O. REPORT AND ACCOUNTS PERIOD ENDED 31 December 2023
SPRINGVALE COMMUNITY GARDEN C.I.O. REPORT AND ACCOUNTS PERIOD ENDED 31 DECEMBER 2023 CONTENTS Page Legal and Administrative Information Trustees, Report Independent Examiner's Report Recelpts & Payments Account statement of Assets and Liabilities io Notes to the Financial Statements 11-12 Page 2
SPRING VALE COMMUNITY GARDEN C.I.O. LEGAL AND ADMINISTRATIVE INFORMATION PERIOD ENDED 31 DECEMBER 2023 Full Name: SPRINGVALE COMMUNITY GARDEN C.I.O. Registered Charity Number: 1159842 Principle Address: Off Sheffield Road Peni5tone Sheffield S36 6HH Correspondence Address: The Garden House Water Hall Lane Penistone Sheffield S36 8EQ Trustees: D G Sanderson R Kszton J Williamson (Resigned Oct 2023) B M Halliwell Chair: J P Scargill Secretary: B M Halliwell Bankers: HSBC 5 Market Hill Bamsley S70 2PY Independent Examiner: Julie Campsall Community Accountant BCVS Services 23 Queens Road Barnsley S71 IAN Page 3
SPIUNGVALE COMMUNITY GARDEN C.I.O. TRUSTEES, REPORT PERIOD ENDED 31 DEC 2023 The Trustees present their report and accounts for the period 1st January 2023 to 31" December 2023. structurei governance and management Springvale Community Garden is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission and governed by its constitution, adopted th 8 January 2015. The members of the CIO are the charity trustees, Membership of the CIO cannot be transferred to anyone else. The liability of each member in the event of winding-up is limited to a sum not exceeding £1. The charity trustees may create associate or other classes of non-voting membership and may determlne the rlghts and obligations of such members. The affairs of the CIO are managed by the charity trustees who mèy exercise all the powers of the CIO. One thlrd of the Trustees will retire at a properly convened meeting each year but may be reappointed. Appointment of Trustees In accordance with the terms of the constitution, there must be at least three charity trustees. If the number falls below this minimum, the remaining trustees can act only to call a meeting of the trustees or appoint a new trustee. The maximum number of charity trustees is 12. Trustees can only be appointed by a resolution passed at a properly convened meeting of the charity trustees. Each new trustee is given a copy of the constitution and the latest trustees, annual report and accounts, on or before appointment. In appointing Trustees due consideration is given to ensurino that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charlty law. The trustees who served during the year are shown on page 3 of this report. Charitable aims and objectives The objects of the charity are,. l. To advance for the public benefit of the community of Penistone and surrounding areas, the conservation, protection and improvement of the physical and natural environment by cultivating food, herbs, plants and flowers and creating wildlife habitat without the use of harmful chemicals, 2. To advance the education of the community of Penistone and surrounding areas in the growing of food, herbs, plants and flowers for a healthy lifestyle and the conservation, protection and improvement of the physical and natural environment. 3, To provide a community garden for recreation for the people of Penistone and surrounding areas. Page 4
SPIUNGVALE COMMUNITY GARDEN C.I.O. TRUSTEES, REPORT continued PERIOD ENDED 31 DEC 2023 Activities undertaken for the public benefit In shaping the objectives for the year, the trustees have paid due regard to the public benefit guidance published by the Charity Commission. The trustees consider that all activities, as outlined in this report, meet the public benefit requirement. The Garden offers regular volunteering opportunities which link the three main charitable purposes which are.. Education Conservation Purposeful Recreation Activities for the public benefit in 2023 incl uded: A series Df children's actlvltles durlng school holldays. Monthly mindfulness sessions Adult glass craft sessions Herb Day Participation in Penistone Arts Week Replanting flower boxes in Pen istone Station and Town hall Giving talks to local groups Opening the garden for local children's group visits. i.e. Brownies, Guides, Cubs, Scouts, Rainbows, as well a5 local schools Opening the garden for loca l adult groups supporting mental health. Offering corporate volunteering Ongoing maintenance and improvement of the whole site for wildlife Achievements during the perlod We have continued to maintain sufficient funds to allow the garden to continue to support both the volunteers and the community. The Garden has been successful in obtaining funding from several sources for specific projects and also increasing our income to pay our running costs and support other projects. Projects have included., We made improvements to the steps and access to the Riverside Nature Area. We worked collaboratively with the local council and local business corporate volunteers to manage the vegetation at the Riverside Nature Area. We are maintaining our social media profile to keep the community informed about opportun ities, activities and achievements. We obtained funding towards solar panels which we anticipate will be Installed 24125 We completed the Awards for All entrance gate project. We obtained funding to repave the Physic Garden ta improve access for all. Successfully a pplied for funding from local council and local philanthropic groups to support children's activities. We have improved our volunteer information. Page 5
SPRINGVALE COMMUNITY GARDEN C.I.O. TRUSTEES. REPORT continued PERIOD ENDED 31 DEC 2023 We have made progress in liaising with Yorkshire Water regarding their necessary access. We have installed new f ire extinguishers and a water heater for the safetv nd comfort of volunteers. Plans for the future We want continue to raise the profile of the Garden and to improve our amenities for the public by., l. Making improvements to the Don Street site to provide an enjoyable environment for all its users. 2. Continuing to maintain and improve the garden site. 3. Improving the pond area. 4. Offering a program of events in the garden. 5. Continuing with our solar project. 6. Refurbishing a large polytunnel, 7. Taking expert advice and a workshop to learn how to maintaln the orchard better. 8. Keeping involved in local activlties and encouraglng most visitors. Page 6
SPRINGVALE COMMUNrrY GARDEN C.I.O. TRUSTEES. REPORT contlnued PERXOD ENDED 31 DECEMBER 2023 The Charity's policy on reserves This is unchanged and we remain committed to setting aside funds that wlll enable us to meet any contractual obligations and provide Lfs With three months running costs. Related Parties There are no related parties. Trustees responsibilities for the financial statements The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity at any time and enable the trustees to prepare financial statements for each financial year. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Financial Position The financial statements are set out in pages 9 to 12. The Receipts and Payments Account shows a surplu5 for the period £5,226 (2022: deficit of £9,083). The total reserves of the charity at year-end, represented by unrestricted funds, stand at £36,598. (2022: £34,724) The trustees declare that they have approved the report above. Signed on behalf of the cha rity's trustees: Signed.. J P Scargill, Chair Page 7
SPRINGVALE COMMUNITY GARDEN C.I.O. INDEPENDENT EXAMINER'S REPORT PERIOD ENDED 31 DECEMBER 2023 I report on the accounts of the charity, which are set out on pages 9 to 12. Respectlve responsjbilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The trustees consider thal an audit is not required for this year, under section 144 {2) of the Charities Act 2011 (the 2011 Act) and that an independent examination Is needed. It is my responsibility to: examine the account5, under section 145 of the 2011 Act. follow the procedures laid down in the general directions given by the Charlty Commissioners under section 145 (5)(b) of the 2011 Act; and state whether particular matters have come to my attention Basis of independent examiner's report My examination wa5 carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or dlsclosures In the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provlde all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair vlew, and the report Is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: l. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records, in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 2. to which, in my opinlon, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed Julie Camp Community Accountant BCVS Services 23 Queens Road, Barn51ey, S71 IAN Page 8
SPRINGVALE COMMUNITY GARDEN C.I.O. RECEIPTS AND PAYMENTS ACCOUNT PERIOD ENDED 31 DECEMBER 2023 2023 Total Funds 2022 Total Funds Lknrestricted Funds Rgslricl&d Funds Nol& Receipts Donations Grants Received Rent Sale of Produce Fundrasing Hire of Premises Workshops and Events 884 884 15,72a 248 3,776 275 13,388 521 370 15,729 15,604 100 90 780 15,604 IQCI 90 780 430 Total incoming resources 17,458 15,729 33,187 19,008 Payrnnts Garden Consuables Garden Equipment Garden Maintenance Buildings & Improvements Admin & Office SupplieslEquipment Accountancy Utilities & Insurance Workshops, Publicity & Events Bank Charges Bond Repaid Total payments 4,300 417 2,530 4,083 78 228 4,526 417 3,877 14,087 78 5,827 1,486 5,089 10,742 1,347 1D,Q04 60 2,750 880 111 60 2,450 2,075 112 250 2,750 2,055 111 1,175 15.209 12,752 27,961 28,091 Surplusl{Deficit) Total funds brought fomard Transfers between funds 2,249 34,724 {3751 2,977 1,985 375 5,226 36,709 19,0831 45,792 Total funds carrled forward 36,598 5,337 41,935 36,709 Page 9
SPRINGVALE COMMUNITY GARDEN C.I.O. STATEMENT OF ASSETS & LIABILITIES PERIOD ENDED 31 DECEMBER 2023 Pank knnt (HS Cash in haTrJ 41,870 36,649 60 41,935 709 Assets retsined forthe chantvs use. FIX assets arKi itew6 of e]uiprrent from PenistorE & Eistrict crnIty Partnerthip (rJister&I charity nunthr 1112840) on IrratiC. re is al a larue nuth of gard tCKAs arKI surdry quiprrEnt, rrtlY haThJ tt r£ryclaY, Rt re1Vable arts 1,420 375 420 Liabilities. P£c(xJntancy & [rrt Exarrination fee HallOn w)SIp ristrrTr5 350 225 170 745 The trustees declare that they have approved the accounts above. Signed on behalf of the charity's trustees: Date: 1" ge)• J P Scargill, Chair Page 10
SPRINGVALE COMMINITY GARDEN C.I.Q. NOTES TO THE FINANCIAL STATEMENTS PERIOD ENDED 31 DECEMBER 2023 l. Accounting policies Basls of the aration of the accounts The financial statements have been prepared on a Receipts & Payments basis which summarises the movement of cash in and out of the organisation. In this context 'cash' includes cash equivalents, such as ban k accounts where cash can be readily availa ble to pay debts as they fall due. Th is format of accounts is available to non- company charities with gross annual income of £250,000 or less. re Classification of income & ex enditure Income and expenditure has been analysed in the accounts using natura I classification. Funds structure The charity maintains an unrestricted fund whlch represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestricted funds may arise from grants and donations of a general nature, fees for goods and service provided and payment for service contracts. Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they were given, Any balance remaining outstanding on a restricted fund at the end of the year is ca rried forward as a balance on the fund, unless permission ha5 been given by the funder to remove the restriction on the balance outstanding, Restricted funds will arise from gra nts and donations given to the charity for specific purposes. 2. Trustee payments, benefits and expenses There were no payments, remuneration or benefits to trustees during the period, other than out of pocket expenses that were reasonably incurred by trustees In promoting the purposes of the Charity. 3. Related Party Transactions No payments were made to related parties during the period. 4. Restricted Funds Opening Incomln9 (Resources Fund balance resources expended) Transfers Closing balance BMBC Ward Alliance I Co-op Pond Platform Round Table Te5co (Don Street Project) BMBC Ward Alllance (Coronation) BMBC Ward Alllance 2023 (Summer) BMBC Ward Alliance 2023 Ixmas) Majic Little Grants Slackstone Edge Co-op BMBC IQ6 Total 125 650 86 1,125 {1251 (6501 (2331 11,500) (5001 15001 500 353 375 500 5rJo 300 500 2,000 2,185 9,244 15,729 300 500 2,OCID 2,185 {9,2441 (12,752) 1,985 375 5,337 Page 11
SPRINGVALE COMMUNITY GARDEN C.I.O. NOTES TO THE FINANCIAL STATEMENTS PERIOD ENDED 31 DECEMBER 2023 5. Funds Transfer £375 was transferred from General Fund to the Tesco Groundwork Fund to allow completion of thi5 project (Don Street) in 2023. The second instalment of the grant was received in January 2024. 6. Grants received There was £1,985 of grants carried forward from the prevlous financial year. New grants this year were: Round Table £250 to replace greenhouse glass panels and £250 towards children's activities. BMBC Ward Alliance 3 Ward Alliance grants awarded including: £500 towards coronation activities £500 towards school summer holiday activities and £300 for Chrlstmas activities. BMBC 106 Grant Awarded for flexipave resurfacing improvements to the Physic garden. Blackstone Edge Contribution to purchase and install solar panels in 2024. Co-op Contribution to purchase and install solar panels in 2024. Majic Little Grants Materials for new roof and ramp for the herb and medical garden shed. 7. Donations 2023 134 150 200 400 General Donations Ladies Circle Earth, Sand & Flre 2ZLF Total Page 12