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2020-12-31-accounts

The Parochial Church Council of St. Sepulchre-withoutNewgate Holborn Viaduct, London EC1A 2DQ

Registered charity number 1159833

ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31 DECEMBER 2020

ADMINISTRATIVE

Members of the PCC (except Deanery Synod members who are elected for 3 years) are elected annually by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules.

During the period covered by this report and up to the date of the current year’s APCM (6 September 2020), the following have served as members of the PCC:

Rector and Chair:

Clergy

Church Wardens:

Deanery Synod Representative:

Elected Lay members of the PCC:

During this period, all Lay PCC members were on the Church Electoral Roll. Two members of the PCC have been resident in the parish including Rev’d David Ingall.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The method of appointment is as set out in the Church Representative Rules. All regular church attenders are encouraged to register on the Electoral Roll and consider standing for election to the PCC. Churchwardens and other PCC members are elected at the Annual Parishioners’ and Annual Parochial Church Meetings.

The governing document for the PCC is the Parochial Church Councils (Powers) Measure 1956 as amended, which sets out the principal function of the PCC as being “promoting in the parish the whole mission of the Church.”

Banking

Bank accounts for the PCC are held with Lloyds Banking Group PLC, Holborn Circus.

A Deposit account is held with Stewardship, 1 Lambs Passage, London EC1Y 8AB

Independent Examiner

Anwer Patel BA(Hons), FCA, Preston and Jacksons Partnership LLP, 364 – 368 Cranbrook Road, Ilford, Essex IG2 6HY

SAFEGUARDING

The PCC has complied with the duty to have due regard to safeguarding guidance issued by the House of Bishops, including both policy and practice guidance, as is required under section 5 of the SafeguaRding and Clergy Discipline Measure 2016

OBJECTIVES AND ACTIVITIES

In considering its objectives and activities, the trustees have had regards to the guidance issued by the Charity Commission on public benefit.

The PCC of Holy Sepulchre London has a Mission Action Plan (MAP), adopted in 2019 setting out the vision and targets for our mission and ministry as a church. The MAP is attached to this report in Appendix A.

The main activities carried out by the PCC in relation to the objects set out in the Parochial Church Councils (Powers) Measure 1956 as amended are set out in more detail in the following section, the Review of the Year.

The PCC met 8 times during 2020 11[th] February, 16[th] March, 8[th] June, 13[th] July, 3[rd] August, 6[th] September, 14[th] September, 9[th] November and 30[th] November (including the APCM)

RISK REVIEW

The major risks to which the Charity is exposed, as identified by the trustees, have been reviewed and systems or procedures have been established to manage these risks. This includes a Safeguarding Policy which was reviewed during 2020.

The PCC aspires to maintain a safe environment for all its activities and premises. Accordingly, a Health and Safety Policy is in place and was reviewed in 2020.

The PCC endeavors to maintain high standards of care and consideration when dealing with church members and the public.

All Staff have undertaken GDPR training. A Data Protection policy, Data Retention Policy, Privacy Policies and Data Consent Forms are in place.

REVIEW OF THE YEAR 2020

Unsurprisingly, 2020 was a year dominated by the effects of the pandemic on our church community and on the City of London as a whole.

We were very thankful to be able to host a successful City Alpha course in church in January-March which included groups from Goldman Sachs and Deloitte. David and Liz Ingall also supported an inhouse Alpha course at CBRE and all groups joined together for an Alpha Day at CCSPITS in February.

During the first lockdown from March to June the church was initially closed to all activities, but we were able to open the building for private prayer during the day towards the end of that period. We also converted the area on the south side of the church into a Prayer Garden to enable members of the church and passers-by to find a place for quiet reflection. Unfortunately, a long-planned collaborative performance of Handel’s Messiah, scheduled for Holy Week and including our choir, was one of the first of many events to be cancelled.

Regular church activities such as Connect groups pivoted very quickly to meeting on-line via Zoom. During this period the Sunday and Tuesday worship format used a talk filmed in advance by the speaker along with recorded worship and followed by a Zoom call for church fellowship. This format was unsuitable for Tuesday Evensong services and so they were regretfully put on hold.

The church reopened from Sunday 5th July for services of worship only – we were able to initiate a hybrid model with a live speaker, live worship and a limited and socially distanced/masked congregation in the church and a livestream to others watching online. At this point we were able to have a time of fellowship after the service, albeit outside the church and in a socially distanced manner.

The church APCM, which had been postponed since April, took place on Sunday 6th September and a monthly Evensong service was able to resume in September, starting with a Choral Eucharist service of Thanksgiving for the Friends of the Musician’s Church on September 29th, which was well attended.

In September the church building also served as the filming location for the City of London Annual Prayer Breakfast – the recording went live on 14th October and received almost 600 views within the first 24 hours via YouTube and Vimeo, with more online views since.

The second national lockdown in November 2020 meant that only those directly involved in the service were able to be present in the church with the rest of the congregation watching online. This was felt to be an effective option, once some challenges with technology and equipment had been overcome. Sadly, this meant that the annual Remembrance Sunday service, an excellent opportunity to express our mission as the Royal Fusilier’s Memorial Chapel and which we were hoping to host as a hybrid service, had to be cancelled.

We were delighted to be able to host our annual Carol Service in the church on Tuesday 15th December with a full choir, using the hybrid on-line/live format and with a large socially distanced congregation in the church. We were also able to provide a location for the recording of a carol service for Barings Bank.

A third national lockdown was announced at the end of December; it was not a requirement for places of worship to close, but we did so at request of the Bishop of London. We have been using an all Zoom church format since then with the edited recording being posted on YouTube and our church website following the service.

We have felt the challenge of this period very keenly – it has been very difficult to provide fellowship for our community when we are unable to meet in-person but we ran online Alpha starting in both April and September and we were one of the first churches in the country to run the Bereavement Journey as an online course – something we consider to be a particularly useful witness in present circumstances. Other on-line fellowship events have included participation in the Tearfund Quiz Night via Zoom and a virtual Stir-up Sunday, both in November.

The other key church-shaping events of 2020 were the departures of David and Liz Ingall and Greg and Sophie Bannister in October and September respectively. We wish them all well in their new

posts and life-stages and pray that they will continue to flourish.

The churchwardens and PCC were supported by Archdeacon Adam Atkinson in interregnum and the appointment of Nick Mottershead as Assistant Curate, to be licenced later as Priest in Charge, was reaching its closing stages as the year ended.

FINANCIAL REVIEW

The PCC’s finances remain in a healthy position, although challenges remain in the medium to long term. The headline figure shows a deficit of £31k (2019: £20k surplus), this is includes £12k returned to Stewardship in respect of the (restricted) Film Project Income. As always, we are grateful for God’s faithfulness and the generous giving of the congregation.

Incoming resources for the year came to £243k (2019: £338k). Ignoring the one off transfer in respect of Snow Hill Court in 2019, the various income streams were broadly unchanged, with modest reductions in congregational giving at £120k (2019: £132k) and in the rent from the licensed occupation of the Parvis Flat due to a partial void period at £32k (2019: £38k). Other material sources of income include the Parish Rate at £35k (unchanged) and income from the NET mast at £36k (unchanged). £7k was also received as part of the Job Retention Scheme.

Total outgoings were lower at £274k (2019: £318k). As a result of having slightly fewer staff and running fewer services due to the impact of Covid, the total Salaries & Honoraria cost was lower at £86k (2019: £109k), and this also led to reduced running expenses at £26k (2019: £37k) and utility bills £18k (2019: £25k). As noted above, £12k was paid from the restricted funds in relation to the Film Project.

Overall, this meant a deficit for the year of £31k (2019: surplus £20k) with the PCC holding unrestricted funds at the end of the year of £73k (2019: £96k) and restricted reserves of £10k (2019: £18k).

The PCC has a reserves policy which is consistent with the Church of England’s guidelines. The guidelines advise that reserves should be held to cover the following: a fabric/maintenance fund, costs of salary to cover any notice period for staff and a Mission Opportunities Fund, so that mission opportunities are not stifled by the lack of funds. Accordingly, reserves are held to cover the required salaries for staff and to cover any urgent works to the building. The budgets are set to incorporate these amounts and this is reviewed periodically

The Parochial Church Council of the Ecclesiastical Parish of St. Sepulchre without Newgate

Statement of Financial Activities For the year ended 31 December 2020

Note
Income from:
3
Donations and legacies
Charitable activities
Other trading activities
Interest income
Other material items
Government Grants
Total Income
Expenditure on:
4
Charitable activities
Other material items
Total Expenditure
Net (expenditure)/income
Transfers between funds
Net movement in funds
Total funds brought forward
Total funds carried forward
Unrestricted
Funds
2020 (£)
Restricted
Funds
2020 (£)
150,041
9,236
588
-
33,109
-
-
-
42,722
-
7,339
-
Total
2020 (£)
Total
2019 (£)
184,946
1,766
38,784
152
112,495
-
159,272

588

33,109
-
42,722

7,339
233,799
9,236
243,035 338,143
243,686
17,070
13,726
-
318,192
-
260,756
13,726
257,412
17,070
274,482 318,192
(23,613)
(7,835)
(31,447) 19,951
-
-
(23,613)
(7,835)
96,274
17,537
-
-
19,951
93,860
(31,447)
113,811
72,661
9,702
82,363 113,811

The Parochial Church Council of the Ecclesiastical Parish of St. Sepulchre without Newgate

Balance Sheet as at 31 December 2020

Note
Fixed Assets
Total Fixed Assets
Current Assets
Debtors
9
Cash at bank & in hand
11
Creditors (falling due
within one year)
10
Net Current Assets
Net Assets
Represented by:
Restricted Funds
Unrestricted Funds
Total Funds
Unrestricted
Funds
2020 (£)
Restricted
Funds
2020 (£)
-
-
Total
2020 (£)
Total
2019 (£)
-
-
-
-
- -
-
80,733
9,702
135
122,855

-
90,435
80,733
9,702
90,435 122,990
8,072
-
9,179
8,072
72,661
9,702
82,363 113,811
72,661
9,702
82,363 113,811
-
9,702
72,661
-
17,536
96,275
9,702
72,661
72,661
9,702
82,364 113,811

The accounts were approved by the PCC on 12 April 2021 and signed on its behalf by:

The Parochial Church Council of the Ecclesiastical Parish of St. Sepulchre without Newgate

NOTE 2 NOTES TO THE FINANCIAL STATEMENTS

NOTE 2.1 ACCOUNTING POLICIES

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 1[st] January 2019; and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

The charity constitutes a public benefit entity as defined by FRS 102.

Going concern

There are no material uncertainties related to events or conditions that cast significant doubt on the charity’s ability to continue as a going concern, hence the accounts have been drawn up on this basis.

Change disclosures

The accounts present a true and fair view and no changes have been made to the accounting policies adopted in Note 2. No changes to accounting estimates have occurred in the reporting period. No material prior year errors have been identified in the reporting period.

NOTE 2.2. INCOME

Recognition of income

These are included in the Statement of Financial Activities (SoFA) when:

the charity becomes entitled to the resources;

it is more likely than not that the trustees will receive the resources; the monetary value can be measured with sufficient reliability.

Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

The Parochial Church Council of the Ecclesiastical Parish of St. Sepulchre without Newgate

Grants and donations

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).

Government grants

The charity has received government grants in the reporting period.

Tax reclaims on donations and gifts

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Income from interest, royalties and dividends

This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.

NOTE 2.3 EXPENDITURE AND LIABILITIES

Liability recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Governance and support costs

The charity has incurred expenditure on support costs. Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Grants payable without performance conditions

No conditions are attached to the grants that are made by the charity, hence a liability for the full funding obligation is recognised.

The Parochial Church Council of the Ecclesiastical Parish of St. Sepulchre without Newgate

Redundancy cost

The charity made no redundancy payments during the reporting period.

Deferred income

No material item of deferred income has been included in the accounts.

Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

Basic financial instruments

The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP.

Taxation

The charity is registered with the Charity Commission and hence qualifies for relief from Corporation Tax under Chapter 11 of the Corporation Taxes Act 2010.

NOTE 2.4 ASSETS

Tangible Fixed Assets

Consecrated land and benefice property such as the church building and vicarage is excluded from the accounts in accordance with s10 of the Charities Act 2011. Moveable church furnishings held by the vicar and churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the church’s inventory, which can be inspected (at any reasonable time). These items are not capitalised.

Other fixtures, fittings and office equipment owned by the charity typically cost less than £1,000 and are not capitalised i.e. assumed to be fully depreciated once purchased.

Investments

Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Current asset investments

The Parochial Church Council of the Ecclesiastical Parish of St. Sepulchre without Newgate

The charity has investments which it holds for resale or pending their sale and cash and cash equivalents with a maturity date less than one year. These include cash on deposit and cash equivalents with a maturity of loss than one year held for investment purposes rather than to meet short-term cash commitments as they fall due. They are valued at fair value except where they qualify as basic financial instruments.

Fund Accounting

The funds held by the charity are either:

Unrestricted funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.

Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes .

POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE

The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure is a result of the Charity preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in January 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The Parochial Church Council of the Ecclesiastical Parish of

St. Sepulchre without Newgate

NOTE 3 INCOME

Donations and Legacies
Donations & Gifts
General grants (government / other
charities)
Other trading activities
Church rental
Parvis Flat rental
Separate material items of income
NET Rental Income
Parochial Fees
Snow Hill Court Income
Interest income
Total Income
Unrestricted
Funds
2020 (£)
Restricted
Funds
2020 (£)
145,880
9,236
11,500
-
Total
2020 (£)
Total
2019 (£)
179,135
5,811
155,116
11,500
157,380
9,236
166,616 184,946
1,540
-
31,569
-
1,044
37,740
1,540
31,569
33,109
-
33,109 38,784
36,488
-
588
-
6,234
-
-
-
35,988
1,766
76,507
152
36,488
588
6,234
-
43,310
-
43,310 114,403
233,799
9,236
243,035 338,143

All income in the prior year was unrestricted except for: Film Project Donations £12,000; FMC Income £1,650 and donations to the Hardship Fund £145.

The Parochial Church Council of the Ecclesiastical Parish of

St. Sepulchre without Newgate

NOTE 4 EXPENDITURE

Expenditure on charitable activities
Grant Making
Diocesan Common Fund
Salaries
Honoraria
Staff Expenses
Mission & Evangelism
Running Expenses
Utilities
Separate material items of expense
Repairs & improvements to buildings
Professional fees
Total Expenditure
Unrestricted
Funds
2020 (£)
Restricted
Funds
2020 (£)
9,820
1,534
93,230
-
72,943
-
9,478
3,536
8,766
-
4,675
12,000
26,480
-
18,294
-
Total
2020 (£)
Total
2019 (£)
9,600
96,734
84,537
24,153
15,387
19,063
37,366
24,920
11,354
93,230
72,943
13,015
8,766
16,675
26,480
18,294
243,686
17,070
260,756 311,760
6,370
-
7,357
-
2,665
3,768
6,370
7,357
13,726
-
13,726 6,433
257,412
17,070
274,482 318,193

NOTE 5 EXPENDITURE (GOVERNANCE)

NOTE 5.1 FEES FOR EXAMINATION OF THE ACCOUNTS

Independent examiner’s fees
Other fees paid to the independent examiner
This year (£) Last year (£)
2,200
-
2,400
-

The Parochial Church Council of the Ecclesiastical Parish of St. Sepulchre without Newgate

NOTE 6 PAID EMPLOYEES

NOTE 6.1 STAFF COSTS

Salaries & wages
Social security costs
Pension costs
Total costs
This year (£) Last year (£)
77,906
3,000
3,631
65,839
3,918
3,185
72,943 84,537

No staff have contracts with or are paid by a related party. No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.

No sums were paid to trustees for their services to the charity.

NOTE 6.2 AVERAGE HEAD COUNT IN THE YEAR

On average there were 6 employees engaged in supporting charitable activities. This compares to an average of 7 in the prior year.

NOTE 6.3 OTHER PAYMENTS

There were no ex-gratia or redundancy payments.

NOTE 7 DEFINED CONTRIBUTION PENSION SCHEME

A total of £3,185 has been recognised in the SOFA as an expense, all of which relates to unrestricted funds.

The Parochial Church Council of the Ecclesiastical Parish of St. Sepulchre without Newgate

NOTE 8 GRANTMAKING

NOTE 8.1 ANALYSIS OF GRANTS PAID

Christ International Church
Life Centre Salford
Dellow Centre
Hackney Foodbank
Alpha – Burundi
Total
Grants to institutions
(£)
Grants to individuals
/ support costs (£)
3,000
-
2,400
-
2,400
-
1,000
-
1,020
-
Total (£)
3,000
2,400
2,400
1,000
1,020
9,820
-
9,820

NOTE 8.2 GRANTS MADE TO INSTITUTIONS

Grants to institutions (£) Total (£)
Christ International Church Supporting mission in Bangladesh and Georgia. 3,000
Life Centre Salford Life Centre is a charity linked to a local Anglican church 2,400
in Salford, which is one of the poorest boroughs in the
UK. It provides after school homework clubs, holiday
meals for kids who would normally get a hot meal at
school and runs activity clubs.
Dellow Centre We give a regular amount to support the programs of 2,400
providence row, which runs various activities and
course to help homeless people gain new skills (eg
cooking, gardening) or simply gain confidence by doing
classes in music or art.
We wanted to support a local homelessness charity.
Total grants 7,800
Other unanalysed grants 2,020
Total 9,820

The Parochial Church Council of the Ecclesiastical Parish of St. Sepulchre without Newgate

NOTE 9 DEBTORS AND PREPAYMENTS

NOTE 9.1 ANALYSIS OF DEBTORS

Trade Debtors
Prepayments and accrued income
Total
This year (£) Last year (£)
135
-
-
-
- 135

NOTE 10 CREDITORS AND ACCRUALS

Parvis Flat rent prepayment
Mission and Evangelism accrued payments
Building and Utilities accrued payments
Other Creditors
Total
This year (£) Last year (£)
-
3,995
1,434
3,750
3,103
795
424
3,750
8.072 9,179

All amounts fall due within one year.

NOTE 11 CASH AT BANK AND IN HAND

Short term cash investments / deposits
Cash at bank and on hand
Total
This year (£) Last year (£)
-
122,855
-
90,435
90,435 122,855

The Parochial Church Council of the Ecclesiastical Parish of St. Sepulchre without Newgate

NOTE 12 TRANSACTIONS WITH TRUSTEES AND RELATED PARTIES

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity, and no Trustee expenses have been occurred.

Ms. E Gallagher who is a Church Warden and Trustee is one of the paying tenants of the Parvis flat. This is an arms’ length transaction.

Donations from Trustees and related parties came to around £66,500 over 2020 (2019 £90k)

Prestons & Jacksons Partnership LLP Chartered Accountants 364-368 Cranbrook Road Ilford Essex IG2 6HY

25 April 2021

Dear Sirs

The Parochial Church of St Sepulchre Year Ended 31 December 2020

We confirm that the following representations are made on the basis of enquiries of management and staff with relevant knowledge and experience and, where appropriate, of inspection of supporting documentation, sufficient to satisfy ourselves that we can properly make each of the following representations to you, in connection with your examination of the charity’s financial statements for the year ended 31[st] December 2020.

Yours faithfully

Paul Nicholas (Treasurer)

……………………………….

Signed on behalf of the board of trustees The Parochial Church of St. Supulchre