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2022-12-31-accounts

en dix 1 —uncor rected
 miss tatements
Dr Cost ofsales (SOFA) 6,713
1 Cr Stock (BS) (6,713)
fo ad]u tfor extrapolated error on stock coonf be in
Dr Fixed Assets (BS) (20,629)
2 Cr Prepayfnents (BS) 20,629
To move the coffee machines f;om fixed assets to prepa)riTientS
Dr Depreciation (BS) (2,063)
3 Cr Depreciation Charge (SOFA) 2,063
To reverse oot the deprec~ation charge on the coffee inacfMnes

Pages
Trustees'
annual
report (incorporating		 the director's report) 1to 10
Independent
auditor's		 report to the members 11 to 14
Statement offinancial activities (including income and
expenditure
account)		 15
Statement offinancial position 16
Statement ofcash flows 17
Notes to the financial statements 18to 33

Reference and administrative and administrative and administrative details
Registered charity name The Vindolanda Trust
Charity registration number 1159798
Company registration number 09182268
Principal office and registered Chesterholm
Museum
office Bardon
Mill
Hexham
NE47 7JN
Northumberland
The Trustees Mr G Calland
Mr T F Carroll
Prof
I Haynes
Mrs E FG Standfield
Mr LJ Thompson
Dr P R Wilson
Mrs VSJohnston
Mrs H Woodford
Dr H CAndersen
DrJ Huntley (Appointed 30April 2022)
Prof G Taylor (Appointed 30April 2022)
Mr R Spencer (Appointed 30April 2022)
Chief executive officer Mr A Birley
Deputy Chief executive officer Mr C Galloway
Accountants McCowie &Co
Accountants
2 Gosforth Park Avenue
Newcastle
Upon		 Tyne
NE12 8EG
Auditor UNW LLP
Chartered
accountants
Citygate, StJames Boulevard
Newcastle
upon		 Tyne
NE1 4JE
Bankers Lloyds Bank pic
102Grey Street
Newcastle
upon		 Tyne
NE991SL
Solicitors Ward Hadaway
Sandgate
House
102The Quayside
Newcastle
Upon		 Tyne
NE1 3DX

Year Ended 31 Decemb er 2022
2022 2021
Unrestricted Restricted
funds funds Total funds Total funds
Note f.
Income from:
Donations
and legacies		 5 285,913 57,848 343,761 642,054
Charitable
activities		 6 799,075 799,075 548,397
Other trading
activities		 7 589,763 589,763 433,988
Investment
income		 8 24,664 24,664 22,644
Other income 9 3,707
Total income 1,699,415 57,848 1,757,263 1,650,790
Expenditure
on:
Expenditure
on raising funds:
Costs ofother trading activities 10 289,973 22,562 312,535 281,833
Expenditure
on charitable		 activities 11 1,420,132 77,486 1,497,618 1,304,992
Total expenditure 1,710,105 100,048 1,810,153 1,586,825
Net (expenditure)/income and net
movement
in funds		 (10,690) (42,200) (52,890) 63,965
Reconciliation
offunds
Total funds brought forward 6,614,970 1,397,647 8,012,617 7,948,652
Total funds carried forward 6,604,280 1,355,447 7,959,727 8,012,617

Statement ofFinancial Po
31December 2022		 sition
Note 2022
f		 2021
F
Fixed assets
Tangible fixed assets 16 6,949,612 6,992,099
Current assets
Stocks 18 61,834 45,010
Debtors 19 44,981 82,914
Cash at bank and in hand 1,471,849 1,458,034
1,578,664 1,585,958
Creditors: amounts falling due within one year 20 233,984 169,519
Net current assets 1,344,680 1,416,439
Total assets less current liabilities 8,294,292 8,408,538
Creditors: amounts falling due after more than one year 21 334,565 395,921
Net assets 7,959,727 8,012,617
Charity funds
Restricted funds 24 1,355,447 1,397,647
Unrestricted funds 24 6,604,280 6,614,970
Total charity funds 7,959,727 8,012,617

Year Ende d 31Decem ber 2022
2022 2021
Note
Cash generated
from operations		 26 304,690 269,783
Interest paid (15,497) (15,644)
Interest received 3,335 1,491
Net cash from operating
activities		 292,528 255,630
Cash flows from investing
activities
Dividends,
interest and rents from investments		 21,329 21,153
Purchase
oftangible assets		 (240,362) (57,928)
Proceeds from sale oftangible assets 4,168
Net cash used
in investing
activities		 (219,033) (32,607)
Cash flows from financing
activities
Repayments
of borrowings		 (59,352) (58,013)
Payments
offinance lease liabilities		 (328) (3,947)
Net cash used
in financing
activities		 (59,680) (61,960)
Net increase
in cash and cash equivalents		 13,815 161,063
Cash and cash equivalents
at beginning		 ofyear 1,458,034 1,296,971
Cash and cash equivalents
at end ofyear		 1,471,849 1,458,034

over the useful economic
life o		 fthat asset as follows:
Freehold
property		 over 10to 50years
Fixtures and fittings over 10years
Motor vehicles over 4years
Exhibition
build and film		 over 10to20 years
production

Unrestricted Restricted Total Funds
Funds Funds 2022
F
Donations
Donations 91,117 91,117
Grants
Other grants received 57,848 57,848
Government grants received 2,000 2,000
Subscriptions
Subscriptions - Friends ofVindolanda 23,607 23,607
Other donations
and legacies
Revenue
refunds - gift aid		 84,069 84,069
Other income 50,047 50,047
Hedley Centre income 35,073 35,073
285,913 57,848 343,761
Unrestricted Restricted Total Funds
Funds Funds 2021
Donations
Donations 111,022 111,022
Grants
Other grants received 265,884 82,562 348,446
Government grants received 84,623 84,623
Subscriptions
Subscriptions - Friends ofVindolanda 20,212 20,212
Other donations
and legacies
Revenue
refunds - gift aid		 77,453 77,453
Other income
Hedley Centre income 298 298
559,492 82,562 642,054

ncome fro m charitable
activi		 ties
Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds
f		 2021
f
Admission fees 798,458 798,458 546,964 546,964
Activity room income 617 617 1,433 1,433
799,075 799,075 548,397 548,397
Income from other trading activit ies
Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
f.
Sales ofguides, replicas etc 295,024 295,024 208,959 208,959
Coffee shop income 294,739 294,739 225,029 225,029
589,763 589,763 433,988 433,988

Unrestricted Total Funds Unrestricted Total Funds
Funds 2022
f		 Funds
f		 2021
Rental income 21,329 21,329 21,153 21,153
Bank interest receivable 3,335 3,335 1,491 1,491
24,664 24,664 22,644 22,644

Other income
Unrestricted Total Funds Unrestricted Total Funds
Funds
F		 2022
f		 Funds
F		 2021
Profit on disposal oftangible fixed
assets 3,707 3,707

Unrestricted Restricted Total Funds
Funds Funds 2022
F
Purchase of guides, replicas etc 109,696 109,696
Coffee shop purchases 147,332 147,332
Fund-raising and publicity 32,945 22,562 55,507
289,973 22,562 312,535
Unrestricted Restricted Total Funds
Funds Funds 2021
F f
Purchase of guides, replicas etc 150,902 150,902
Coffee shop purchases 94,519 94,519
Fund-raising and publicity 34,232 2,180 36,412
279,653 2,180 281,833

Expenditu re
on charitable		 activities
by fund type
Unrestricted Restricted Total Funds
Funds Funds 2022
Operation ofthe Vindolanda site in line with the
charity's principal objects 1,197,806 68,579 1,266,385
Support costs 222,326 8,907 231,233
1,420,132 77,486 1,497,618
Unrestricted Restricted Total Funds
Funds Funds 2021
F
Operation ofthe Vindolanda site in line with the
charity's principal objects 1,071,151 55,162 1,126,313
Support costs 178,679 178,679
1,249,830 55,162 1,304,992

Analysis of Analysis of
support costs
activity Total 2022 Total 2021
Staff costs 25,982 25,982 22,001
General office 2,603 2,603 1,781
Finance costs 15,439 15,439 15,475
Governance
costs		 57,555 57,555 27,470
Insurance 34,889 34,889 26,608
Telephone 20,724 20,724 8,705
Printing,
postage and stationery		 9,427 9,427 10,031
Hire ofequipment 4,691 4,691 5,520
Bank charges and credit card charges 50,078 50,078 47,138
Interest on finance leases 58 58 169
Booking charges 9,787 9,787 13,781
231,233 231,233 178,679
Governance costs
2022
f		 2021
F
Accountancy
fees		 12,618 10,236
Auditor's
remuneration		 8,870 7,878
Legal and professional fees 33,245 8,188
General and office expenses 2,822 1,168
57,555 27,470
13. Auditors
remuneration
2022 2021
Fees payable
for the audit ofthe		 financial statements 8,870 7,878
14. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
2022 2021
f
Wages and salaries 649,561 550,026
Social security costs 42,264 34,731
Employer contributions to pension plans 13,924 12,830
705,749 597,587

The average head count ofemployees head count ofemployees head count ofemployees during the year was 38(2021:32).The average number of
full-time
equivalent		 employees during the year is analysed as follows:
2022 2021
No. No.
Charitable
staff		 37 31
Administrative staff 1 1
38 32

None of the Trustees
receiv
with the charity.
Tangible fixed assets		 ed
any expense		 s,
remuneration		 or other b enefits
from		 employment
Exhibition
Freehold Fixtures and Motor build &film
property fittings vehicles production Total
F F F
Cost
At 1 January 2022 6,746,630 372,789 50,450 1,774,794 8,944,663
Additions 124,294 116,068 240,362
At 31December 2022 6,870,924 488,857 50,450 1,774,794 9,185,025
Depreciation
At 1 January 2022 803,293 204,067 33,354 911,850 1,952,564
Charge for the year 133,788 40,059 5,699 103,303 282,849
At 31 December 2022 937,081 244,126 39,053 1,015,153 2,235,413
Carrying
amount
At 31December 2022 5,933,843 244,731 11,397 759,641 6,949,612
At 31 December 2021 5,943,337 168,722 17,096 862,944 6,992,099

19. Debtors Year Ended 31Dece mber 2022
2022 2021
F
Trade debtors 5,385 9,739
Prepayments and accrued income 31,216 67,506
Other debtors 8,380 5,669
44,981 82,9'14
20. Creditors: amounts falling due within one year
2022' 2021
F
Bank loans and overdrafts 62,005 60,001
Trade creditors 53,227 6,455
Social security and other taxes 19,146 13,578
Obligations
under finance leases and hire purchase		 contracts 328
Accruals and deferred income 99,606 89,157
233,984 169,519
2022
f		 2021
Deferred income at 1"January 2022 65,553
Incoming resources received
requiring		 deferment 71,647 65,553
Release of incoming resources
during		 the year (65,553)
Deferred income at 31"December 2022 71,647 65,553

Credi tors: amo unts
falling due after more than		 one year
2022 2021
Bank loans and overdrafts 334,565 395,921

2022 2021
Not later than 1 year 328

Analysis ofcharitable ofcharitable ofcharitable ofcharitable funds
Unrestricted funds
At At
1 January 31 December
2022 Income Expenditure 2022
F
General funds 6,614,970 1,699,415 (1,710,105) 6,604,280
At At
1 January 31 December
2021 Income Expenditure 2021
F
General funds 6,576,225 1,568,228 (1,529,483) 6,614,970
Restricted funds
At At
1 January 31 December
2022 Income Expenditure 2022
F
Roman writing tablets fund 183,000 183,000
Heritage Lottery Fund project 1 1,137,193 (26,139) 1,111,054
Arts Council Fund 1 24,084 (21,445) 2,639
Northumberland County Council 4,000 (500) 3,500
Arts Council Fund 2 21,870 (15,849) 6,021
Heritage I ottery Fund project 2 27,500 22,498 (12,841) 37,157
Arts Council Fund 3 35,350 (23,274) 12,076
1,397,647 57,848 (100,048) 1,355,447
At At
1 January 31 December
2021 Income Expenditure 2021
F F F
Roman writing tablets fund 183,000 183,000
Heritage Lottery Fund project 1 1,163,285 (26,092) 1,137,193
Arts Council Fund 1 21,642 33,192 (30,750) 24,084
Northumberland County Council 4,500 (500) 4,000
Arts Council Fund 2 21,870 21,870
Heritage Lottery Fund project 2 27,500 27,500
Arts Council Fund 3
1,372,427 82,562 (57,342) 1,397,647

Analysis of net as set s between funds
Unrestricted Restricted Total Funds
Funds Funds 2022
F
Tangible fixed assets 5,793,630 1,155,982 6,949,612
Current assets 1,379,199 199,465 1,578,664
Creditors less than 1 year (233,984) (233,984)
Creditors greater than 1 year (334,565) (334,565)
Net assets 6,604,280 1,355,447 7,959,727
Unrestricted Restricted Total Funds
Funds
f		 Funds 2021
f
Tangible fixed assets 5,849,670 1,142,429 6,992,099
Current assets 1,330,740 255,218 1,585,958
Creditors less than 1 year (169,519) (169,519)
Creditors greater than 1 year (395,921) (395,921)
Net assets 6,614,970 1,397,647 8,012,617

Cash gener ated from o pera tions
2022 2021
F
Net (expenditure)/income (52,890) 63,965
Adjustments for:
Depreciation
oftangible		 fixed assets 282,849 278,142
Dividends, interest and rents from investments (21,329) (21,153)
Other interest receivable and similar income (3,335) (1,491)
Interest payable and similar charges 15,497 15,644
Gains on disposal oftangible fixed assets (3,707)
Changesin:
Stocks (16,824) 43,836
Trade and other debtors 37,933 (46,416)
Trade and other creditors 62,789 (59,037)
304,690 269,783

Analy sis ofchang es
in net debt
Other non-
At cash At
1 Jan 2022 Cash flows changes 31Dec 2022
f
Cash at bank and in hand 1,458,034 13,815 1,471,849
Debt due within one year (60,329) 59,680 (61,356) (62,005)
Debt due after one year (395,921) 61,356 (334,565)
1,001,784 73,495 1,075,279

Operating
lea		 Operating
lea		 se commit ments
The total future minimum lease payments under non-cancellable operating leases are as follows:
2022 2021
Not later than 1 year 51,653 51,653
Later than 1 year and not later than 5years 200,016 201,665
Later than 5years 1,150,092 300,024
1,401,761 553,342