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2022-03-31-accounts

CHARITY COMMISSION

Prism Arts CIO

Registration number: 1159797

Annual Report and Financial Statements

31 March 2022

Prism Arts CIO

Contents

Reference and Administrative Details 1
Trustees' report 3
Trustees' responsibilities 17
Independent examiner's report 18
Statement of financial activities 19
Balance sheet 20
Notes to the financial statements 21

Prism Arts CIO

Reference and Administrative Details

Charity name Prism Arts CIO
Charity registration number 1159797
Principal office The Old Methodist Hall
5 Market Street
CARLISLE
CA3 8QJ
Registered office The Old Methodist Hall
5 Market Street
CARLISLE
CA3 8QJ
Trustees H Stewart, Chair (Resigned 29 October 2021)
J Cobbold, Chair
A Fazal, Treasurer (Resigned 31 October 2021)
L Telford
A Lynch
S Ghafoor
S Smith (Appointed 24 November 2021)
V Walden (Appointed 24 November 2021)
I Chapman (Appointed 24 November 2021)
B Heslop (Appointed 24 November 2021)
(Resigned 24 February 2022)
Solicitor Burnetts
6 Victoria Place
CARLISLE
CA1 1ES
Accountant Dodd & Co Limited
FIFTEEN Rosehill
Montgomery Way
Rosehill Estate
CARLISLE
CA1 2RW

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Prism Arts CIO

Reference and Administrative Details

Bankers

CAF Bank Ltd 25 Kings Avenue Kings Hill WEST MALLING ME19 4JQ

Cumberland Building Society Cumberland House Cooper Way Parkhouse CARLISLE CA3 0JF

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Prism Arts CIO

Trustees' Report for the Year Ended 31 March 2022

The financial statements have been prepared in accordance with the accounting policies set out in the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable in the UK and Republic of Ireland.

1. STRUCTURE, GOVERNANCE AND MANAGEMENT

1.1 Governing Document

Prism Arts is a Charitable Incorporated Organisation (CIO). The charity was established by a trust deed dated 10th January 1992 and is governed by its constitution dated 26th March 1992 and addendum dated June 1996. The charity was re-registered as a CIO with the Charity Commission under the charity number 1159797 on 6 January 2015.

1.2 Recruitment/Induction and Training of Trustees

Prism Arts works to ensure that the charity is supported by a board of trustees with expertise, knowledge, and experience. Excellence and inclusivity governance has been embedded as a key priority within our updated Prism Arts Business Plan 2022 - 2024, with KPIs and Targets designed to support our development in this area.

Plans to establish a new Advisory Group will be implemented in September 2022. The Advisory Group will include participants, trustees, staff and artists.

Recruitment: Prospective trustees are recommended to the Board, and candidates are then followed up by the Chair and Governance and Audit Group. If the candidate remains of interest to Prism Arts, the Chair will invite the prospective Trustee to attend a Board meeting as an observer. Once Trustee(s) have met the Chair and attended a Board meeting, and both parties agree, prospective Trustees are invited to become full members of the Board at the following meeting or AGM.

Inclusion: Prism Arts recognises that we need to develop a more diverse board. Following the revision of our Business Plan, we have a clear plan in place that will be developed over 2022/23 and monitored via SMART Targets and Board KPIs. Trustee recruitment will be operated through a clear inclusive process, including open advertising and some targeted approaches to address skills gaps. Our Advisory Group will oversee this process. The appointment of 2 Participant Support Leads funded by the Community Fund will support this process.

Induction: New Trustees receive an induction pack including a copy of the Business Plan, Trustee Registration Form and Diversity Monitoring Form, Skills Audit, Constitution, Board Rules, recent board papers, and a copy of the Essential Trustee (Charity Commission). Trustees are invited to events, exhibitions, and workshops. Trustees are also invited to engage in training opportunities and Away Day sessions, often alongside staff.

2021/22: Following a recruitment project, 4 new trustees joined the board. 3 Trustees stepped down, including Prism Arts Chair and Treasurer, an acting Chair is currently in place with a new Chair and Treasurer due to joining the board in July 2022.

Covid 19: Trustee meetings were held via Zoom, with papers circulated via Google Docs. Meetings continue to be held via Zoom, with plans to move to in-person meetings from Autumn 2022.

1.3 Organisational Structure 2021/22

The Board met quarterly (4 meetings). Trustees were responsible for overseeing strategic direction, finance, risk management, safeguarding and policies. The Director reported to Trustees at meetings and continued to be a non-voting member of the Board. The Director set out the in-year operational strategy in response to Covid, and business priorities and was responsible for the day-to-day management of the charity. Trustees managed oversight of risk management, HR, health and safety, inclusion and environmental sustainability, safeguarding and relationships with key funders and stakeholders. The Director was responsible for developing a Prism Arts Business Plan revision including working with the board to develop SMART targets, Key Performance Indicators and finance targets 2021/22. Increasingly members of the Senior Management Team attended board meetings, delivering reports and presenting progress.

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1.4 Risk Management

Key Areas of Risk 2021/22:

  1. Covid 19: Loss of critical income

Action Taken: A fundraising strategy was commissioned. Trustees allocated funds to recruit a fundraising post.

  1. Covid 19: Wellbeing of participants and core clients.

Action Taken: Prism Arts managed a successful return to face to face delivery and developed specific projects to meet the need. Led by the staff team and Participant Support Leads.

  1. Trustee Recruitment

Action Taken: A trustee recruitment plan was approved in July 2021. As a consequence, 4 trustees were recruited to the board.

  1. Capacity and Resources: Following the staffing restructure (reduction in capacity by 25%) and increased programme following the pandemic.

Action Taken: A commitment to delivering an evaluation of the staff review 2022/23. Annualised hours contracts allow staff to flex working weeks. Temporary to core contracts as required. Use of consultancy support as required.

  1. Staff recruitment and retention: A challenge to recruit specialist staff to key roles, loss of key staff

Action Taken: Freelance and Consultancy

a. An interim model delivered by freelance artists for Studio Theatre

b. Continued implementation of appraisals and supervision model to ensure staff wellbeing and development.

c. Interim freelance fundraising (Cause4)

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1.5 Related Parties

Key Partners

We worked with several key strategic partners across our activity, including (but not limited to) the following:

Arts organisations and Museums

Specialist Organisations

Local Authorities

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Educational Partners

We work with educational partners including schools, colleges and universities as well as those that specialise in supporting children with special educational needs, to engage new participants for our regular programmes and to shape the design of future activities in line with the needs of young people.

Networks

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2. FINANCIAL REVIEW

2.1 Investment Policy

Prism Arts invests funds (restricted and unrestricted) to meet charitable objects.

The Trustees have the power to invest in such assets as they see fit, in line with the charitable objects and a responsibility to due care and diligence.

2.2 Reserves Policy

Reviewed and approved 30 July 2021

Prism Arts reserves consist of that part of its unrestricted funds that is freely available to spend on any of the charity’s purposes. They are held to help the charity operate effectively.

Prism Arts will hold reserves equal to between 3 and 6 months of its expected expenditure in a year as shown in the Budget and by quarterly financial reports. These reserves are intended to:

The Trustees monitor the level of reserves quarterly to both ensure that they are maintained in line with the above and to identify reasons for fluctuations which indicate that reserves will exceed or not meet the required level. If reserves during the year are below target or exceed target, the trustees will consider whether this is due to a short-term situation or a longer-term issue. In the case of the latter, action will be taken to replenish or spend reserves.

We will monitor the level of reserves at every board meeting (on a quarterly basis). At present, the reserves are for the most part held in working capital and an investment bank account.

Trustees review the reserve policy annually. A financial position and cash in bank update are provided quarterly at board meetings.

Trustees designated reserves were £67,714 in line with the reserve policy.

2.3 Principal income and funding sources 2021/22 (in order of value)

Arts Council England NPO and Culture RecoveryGrants £106,352
Heritage LotteryFund(HLF) £41,885
National LotteryCommunityFund £39,243
Direct Payments income £30,474
Esmee Fairburn Foundation £11,127
Cumbria CountyCouncil £10,000
Carlisle CityCouncil £8,000
Children in Need £6,841
Commissions £4,900
Donations £4,056
Other Grants £1,000

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*COVID-19: The ongoing reduction in earned income 2021/22 continues to place the charity at moderate risk. However, earned income has gradually rebuilt as Direct Payments income for Studio Programme workshops increased across the year. Commissioned income has also increased over the financial year. Both income strands have not reached pre pandemic levels. A Fundraising Strategy was commissioned in 2021 to address this challenge, with Cause 4 now contracted to deliver a fundraising programme with a target of £60k.

3. OBJECTIVES AND ACTIVITIES

Navigating Covid 2021/22

Prism Arts successfully navigated the second phase of the pandemic by implementing a strategy focussing on the following 4 areas:

To develop and strengthen the charity following Covid we completed the following:

  1. We strengthened internal practices and processes:

  2. Digital: The charity now operates on a digital model, from calendars to share drive and Teams.

  3. Designing impact and evaluation models: A stronger evaluation and impact model is now in place

  4. • allowing us to capture individual impact data and to strengthen our development as a charity through better understanding of community need.

  5. Supportingembedded. the team: Supervision, training and development support and an appraisal system are now

  6. We reviewed our Business Plan, embedding SMART Targets that address: We monitored SMART Targets at quarterly board meetings.

  7. Environmental Impact andnational data sets, including Julies Bicycle.Sustainability: we revised our Environmental Policy and embedded data into

  8. Inclusionboard member in Autumn 2022.and Diversity, we set clear targets to diversify of our board, and recruited 1 new disabled

  9. Qualityimproved and developed our offer, delivering a consultation and scoping exercise in West Cumbria.and development of our programme: ensuring that we consulted and engaged people to

  10. Resiliencethe commissioning and implementation of a new Fundraising Strategy.and dynamism: ensuring that the charity was well governed and financially viable. Including

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4. PUBLIC BENEFIT: In 2021/22 we met our Charitable Objectives

Our Charitable Objectives (CIO):

• The advancement of education through the medium of creative arts.

• To relieve the needs and promote social inclusion of persons who are socially excluded because of their disability, age, or ill health, by the provision of the creative arts with a view to overcoming barriers to inclusion into society.

Prism Arts activities and programme continued to span visual and performing arts, working to engage people with additional learning needs, older people and younger people.

In 2021/22 we achieved public benefit through our two main strands of its work.

Studio Programme: Prism Arts Studio Programme comprises of weekly workshops in visual arts and theatre in Carlisle and on the West Coast. These ongoing programmes allow for skills development and the creative progression of participants. This programme reverted back to a face-to-face service, with the majority of our participants returning to the studio. A relaxed studio model was developed to support individuals who were still finding it very difficult to return to face-to-face delivery post pandemic.

Special Projects: Prism Arts also worked in partnership with local organisations to offer specific projects that engage different or new audiences. This includes local schools, arts organisations, health services and charities. These projects were adapted into a digital and remote working offer over 2021/22. It was critical for the charity that projects were sustained both to ensure ongoing engagement of our people but also to unlock critical unrestricted income:

We engaged 3 core audiences:

Location of our work:

Marketing and Communications:

We engaged the public and stakeholders through our Social Media feeds, Twitter, Facebook, Instagram, and LinkedIn. We uploaded 29 films to YouTube, achieving over 1112 views.

We achieved press coverage in Cumberland News, Cumbria Crack and Radio Cumbria.

In 2022/23 we will work to develop content led by our artists with learning disabilities and autism including blogs. We will also launch a digital shop.

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Headline Data: 2021/22:

In 2021/22 our impact in terms of numbers changed as a result of the pandemic, however, we continued to deliver

5. THE TRUSTEE REPORT: ACTIVITY

OUR PROJECTS and PROGRAMMES

We continued to deliver our 2 programme pillars:

A: CORE PROJECTS: STUDIO PROGRAMME

We started the year delivering studio programme via a remote offer. However, after Easter we started the transition back into face-to-face delivery. For a time, we delivered a hybrid offer to manage social distancing restrictions and to support people who were isolating. Over this period, we used the artform specialisms and practice knowledge of our Lead Artists and Project Managers to shape and develop the programme of work around the needs of our people. Following National Lottery Community Fund investment, we were also able to allocate a clear focused programme of engagement led by our new Participant Support Leads. This resource has been transformational enabling engagement of our people with creative opportunities and progression.

We have had to temporarily close Studio West, as a result of the pandemic. However, our special projects programme has enabled us to redesign and plan.

REMOTE WORKING - We moved to in person delivery over 2021/22. We continued to engage participants with learning disability and autism with opportunities via Zoom and online events and training as part of their personal development. Artists were supported to return to sessions at a pace that suited them. This looked different for each individual, some artists continued with Zoom sessions, whilst others came back in a reduced capacity. There was also the creation of relaxed Thursdays, a safe space for artists to come back to Prism Arts but with a slower paced and physically spaced-out approach. This has become grown to be a popular day, and it has also served as a way for people new to Prism Arts to be able to learn about what Prism does.

STUDIO ARTS – Visual Arts sessions in Carlisle: Supported by Direct Payments and NPO investment. Adults with learning disabilities and autism met on a weekly basis to develop visual arts practice and skills.

Academic year 21/22 overview for Studio Arts

Studio Arts began this academic year by looking at creative identity, what that is and what that means to them. This included learning a variety of artistic techniques whilst exploring conceptual questions about being artist. This culminated with an exhibition within the Prism Arts building, where the artists for the first time experienced every step of putting on an exhibition from curation, installation to getting ready the opening evening.

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The group then moved onto a body of work for an exhibition at Dove Cottage, the second exhibition commission from here. The body of work looked at nature and communication – taking inspiration from Wordsworth’s passion and advocacy for nature. Studio Arts had a wonderful day visiting Dove Cottage and becoming immersed in the world of Wordsworth. The project also saw guest artist Mark Gibbs run sculpture sessions.

The last third of this academic year Studio Arts have been working on a commission from Carlisle Cathedral, which has comprised of two elements. The artists began with creating work for textile and pattern design for some vibrant deckchairs. The group then also worked with sound and environmental artist Tim Shaw to explore various technology and creative approaches to sound art. These two things will come together for a brilliant installation at the cathedral.

Besides this, the group have visited Rheged and various other local art exhibitions and have had the space to explore their own ideas and creative projects, with afternoons often set aside for each artist to develop their personal creative journey. Studio Arts also now have a very active social media presence through a regularly updated Instagram, on here the general public can keep up to the date with projects and check out new artwork. One of our artists also had work in a group exhibition of artists from around the UK at Project Ability in Glasgow.

Partnerships and Exhibitions & Trips and Visits:

STUDIO THEATRE – Theatre sessions in Carlisle: Supported by Direct Payments and Arts Council of England NPO Investment. Adults with learning disabilities and autism met on a weekly basis to develop performing arts practice and skills.

Studio Theatre went back to basics following COVID 19 and developed participant artist skills and practice. They have spent time exploring different genres of performance from musical theatre to dance and watched films of performance by other artists with disabilities or learning disabilities to increase their exposure to and experience of performing arts.

Following staff changes, we have worked with freelance artists to deliver blocks of activity that focus on different aspects of performing arts. Kate Gregson and Stefan Escreet (Theatre), Susie Tate (Dance), Victoria Barbe (Singing).

Theatre by the Lake also enables access to theatre productions free of change to Studio Theatre participants to increase access to live performance.

Partnerships and Showcases & Trips and Visits:

STUDIO THEATRE WEST – Theatre sessions West Cumbria, funded by Heritage Lottery Funding and Direct Payments.

The focus of Studio Theatre West during 2021/22 had been the artist Kurt Schwitters. The programme was interrupted due to COVID 19, and we moved to a remote model of working during the lockdown. Once schools opened, we were still unable to access our base at Distington Community School or work face to face with participants. As an alternative we worked with the members of our youth theatre and created a film based on the research, design and storyboards of participants of Studio Theatre West. The film was shown at The Merz Barn in June 2022 and is available on our YouTube channel.

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From September 2022 we embarked on a consultation with secondary schools to understand the needs of SEND pupils and how we could best support schools post COVID. We are now developing a strategy for the delivery of work in West Cumbria in partnership with Lakes College West Cumbria (partner on Picture of Me project) that builds on the creative approach developed through the Picture of Me project and supports the needs of students transitioning from school into college and adulthood.

NEW: RELAXED STUDIO – Developed by our new Participant Support Leads, funded by the Community Fund and Direct Payments.

One of the great successes this year has been the setting up of our Relaxed Studio session. This project started in March and is an extension of the work that we undertook during the various lockdowns, in engaging with people remotely, and having a continuous creative presence for them. Even after we were able to restart face to face sessions, many of our members were still unable to attend for a variety of reasons including anxiety around leaving home, still living under covid restrictions due to vulnerability, as well as restrictions placed upon them by a care provider. We still met with three members weekly via zoom up until March of this year. Of these three members we now engage with them face to face.

The studio sessions were designed to enable artists with learning disability space to work in a less structured environment, than our other two core sessions. This was to allow those attending a chance to adapt to being back in the community after being isolated at home for such a long time. We felt it was important that those who struggled to adapt to the world reopening still had the opportunity to have a creative outlet and by providing a less structured and calmer session we feel this allowed the members to really thrive and grow in confidence.

We have decided to sustain this session, but it has been rebranded Studio Focus. Studio Focus will become a sustainable programme of work and will be embedded within our wider Studio Programme of weekly sessions for people with disabilities.

We continued to work remotely with mainstream partners to sustain or engage in new programming opportunities for disabled artists and their work. Disabled Artist development continues to be cross cutting across the studio programme. Individual artists can shape their own programmes, supported by our team.

INDIVIDUAL DEVELOPMENT AND PROGRESSION PROJECTS

Artist development was supported through Studio Programme (visual arts and theatre) and was maintained by developing individual bespoke opportunities to engage alongside small group work. This work was facilitated by our Participant Support Leads, Project Managers and Lead Artists.

CASE STUDIES

Case Study: Michelle has cerebral palsy that affects her physical limitations, and during previous projects has acted in the sense of creative director, guiding her support workers to create her ideas. For 21/22 Michelle has begun exploring ways she can get directly involved with the creative production process, trying different adaptive techniques for the likes of drawing, painting and print making. Michelle’s artwork is often on a big scale and has rich expressive mark making, with lots of colourful layers.

Case Study: Jonathan has been working with Prism Arts for many years across both our Studio Arts and Studio Theatre programmes. He has produced artwork that has been featured in several public exhibitions and performed in theatre productions that have toured the county’s theatres.

During Jonathan’s time with Prism, the team have worked with him to develop both his critical thinking and creative identity. Long term participation in multiple projects has led to increased confidence and the self-assurance to voice his thoughts and opinions. In 2021/22, this increase in confidence enabled him to become an integral member of the Tullie House Community Board, made up of a cross section of creatives in Carlisle and Cumbria who have an interest in the expansion of Tullie house called Project Tullie. Jonathan is the only member with a learning disability. The role requires him to speak to his peers, gathering feedback and questions to pass onto the management board at Tullie House. He thrives off the responsibility that the position entails and is always proactive, constantly asking questions in the meetings and putting his ideas forward.

Jonathan said, “I like being at the Tullie House meetings because I enjoy meeting likeminded people. It’s good to feel part of this group and it does wonders for my mental health. Helping to make decisions about the museum is a real privilege. The thing that thrills me most though is the idea that we are on a journey to the future; a journey where decisions are made about cultural events for the benefit of our community. And I’m part of that. It excites me to have my voice heard.”

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Case Study: Katie, Written by Rebecca Hamilton Participant Support Lead.

Katie is a young woman who attended Prism Arts pre-covid. She was an active member of our group. However, when the pandemic hit, she had to isolate due to her health conditions. This meant that she was unable to leave the house for a very long period of time.

Once we were able to begin sessions again, she found it very difficult to adapt to being able to leave the house and engage in the community. So, Dan and I went up to her home for a couple of hours every week to start slowly introducing the idea of attending sessions again. Us being able to go to her in an environment she felt comfortable and safe meant she was able to have a creative outlet. But we were also able to challenge her slightly into creating work she wouldn’t have chosen to do on her own. After several months of us visiting her home, we managed to build her confidence to come back into the building and do some work in the studio. This was just with Dan and me to begin with, but this was a big step forward for her to leave the house.

After a few weeks of this we felt it was time to introduce her to a group scenario and she did extremely well. It was clear she had missed her friends and enjoyed seeing them again. She is now attending every Monday afternoon and actively engaging in sessions and producing some brilliant work.

STUDIO PROGRAMME Artist Development Case Study: TRAVELLING STORIES

We have had the pleasure of being part of a fantastic project called Travelling Stories at the start of this year, in collaboration with Buxton Museum & Art Gallery and Tullie House Museum & Art Gallery. This was a national project involving artists from around the country, where we were able to digitally facilitate our part with two of our participant artists, Jonathan and Harvey through a period of lockdown. Both Jonathan and Harvey have previously worked with Tullie House as part of the Cultures Collide project and were asked to create for another project where artists respond to items in their collection. The items for the Travelling Stories project were two cherry blossom prints by a 20th century Japanese artist, Toshi Yoshida, which will be coming new into the Tullie House collection. These pieces of artwork have come from Buxton Museum as they were required to find new custodians, with the help of the Esmee Fairbairn Collections Fund and the Museums Association.

Our delivery team had weekly zoom sessions with Jonathan and Harvey for the duration of the project to talk about their progress and ideas, help with creative technical processes as well as keeping in contact, chatting about going for walks and films we have watched!

The development artwork was featured in the following blog post by the project organiser.

https://creepingtoad.blogspot.com/2021/02/honey-for-soul.html

Harvey and Jonathan’s creative responses were very different from each other and wonderfully reflected their own creative practises and interests, to create very personal and high impact artwork. These can be seen below as well as part of the online gallery on the Buxton Museum website.

https://buxtonmuseumandartgallery.wordpress.com/2021/04/13/travelling-stories-part-one/

“I found out about new facts and cultures, finding different designs for buildings, having fun and doing my artwork. And it has given me something to focus on during lockdown” – Harvey.

Harvey was inspired by the architecture featured in the blossom prints. In his distinctive, bold graphic style Harvey explored the buildings of Japan and how people use them, to create two large scale (A2) pieces.

“I know this art project is good and will enrich both mine and Harv’s future.: ‘Art is milk for the eyes. And honey for the Soul” – Jonathan.

Jonathan created a mixed media triptych to ‘create unity in humanity’, bringing together both Christianity and Shinto religious quotes. Jonathan looked at works by Winifred Nicholson and Van Gogh as part of his research. Both Jonathan and Harvey’s work is now part of Tullie House’s permanent collection and was exhibited in the Tullie House Museum Library.

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B: SPECIAL PROJECTS 2021/22

EXEMPLAR DISABLED ARTIST PROGRESSION PROJECT: STEP UP/ STEP FORWARD: Developing HE access and learning pathways for learning disabled artists and autistic people, funded by ESME Fairbairn.

The Esmee Fairbairn funded project explored a sustainable model of learning and teaching based at the University of Cumbria in order to support the progression of artists with disabilities. The project was placed on hold, as a result of COVID, but was relaunched September 2021.

The programme at the University of Cumbria (UoC) Institute of the Arts was developed in consultation with the Fine Art programme leader and the new director of the institute Colette Conroy. However, Prism Arts could not be on campus until October 2021 because of covid procedures on campus. Therefore, a re-organisation of the programme was necessary to achieve outputs within a shorter timescale. Jane Dudman drew up a new programme for comment and agreement with the UoC team.

5 x artists with learning disability and autism (including a UoC graduate bursary artist) began work on Tuesdays. From September 2021 (at Prism Arts spaces) they explored and tested year one University Fine Art briefs in the studio, and then transferred to the University campus in January 2022. Once back on campus artists engaged in a programme of workshops timetabled from January exploring different materials and techniques. The group were supported by Prism Arts staff Dan Campbell, and Jane Dudman.

2 x artists worked in collaboration on Wednesdays – one graduate bursary artist and one Prism Artist. They were supported by Lead Visual artist by Katie Lock. They also engaged in a series of workshops and worked at the University from October 2021, where they were able to access a studio space.

A print residency was organised for the end of the summer term to enable Prism Artists to produce professional quality prints of their work. Studio space hire at Prism Art was negotiated with the landlord and an affordable rate arrived at. The artists were timetabled to work in the Stewards Rooms from May until July 2022.

A symposium has been timetabled to take place in July 2022, spaces were booked, and agreements made with the UoC external business manager to co-deliver the symposium. The University have offered spaces in kind and committed to support the event.

YOUTH THEATRE: Weekly theatre skills workshops for young people, funded by Children in Need ended in April 2021.

We moved back to in person delivery in 2021. We found that participant numbers were low following Covid, with numbers not returning to pre-Covid levels. Funding from Children in Need was not secured for 22 onwards. During 2021 we delivered 6 sessions within the Central Methodist Church reaching 6 participants per session. Without funding we were unable to sustain the project.

We suspended the Youth Theatre pending further fundraising. We developed a relationship with James Rennie SEND School and delivered a pilot in spring 2022. James Rennie SEND School then commissioned a new delivery programme, based at the Methodist Centre Hall for their students in transition secured starting from September 2022.

The partnership with James Rennie SEND School enables us to sustain engagement with young people in Carlisle. We also explored working with young people from Spring 2022, engaging West Lakes College through Picture of Me (see below). This Youth Theatre programme will be extended in West Cumbria with funding from The Back Stage Trust.

SEPT 2022: JAMES RENNIE SEND, weekly workshops for young people based at Prism Arts studios, funded by James Rennie School.

The new transition project developed with James Rennie SEND School in Carlisle has been designed to increase confidence of young people between 14 – 19, starting to think about what they want to do when they leave school. Young people attended workshops at Prism Arts spaces on a weekly basis during term time.

Over the Autumn and Spring Term we worked with 2 different groups of young people, working across a range of art forms, from movement to digital, visual art to performance.

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The project has resulted in the development of an ongoing partnership the school Carlisle. This project has enabled young people with disabilities and autism to experience what it is to engage with us and the arts without barriers approach we take. It has been extremely successful and well received by pupils, the school, and parents alike. We plan to support young people to sustain engagement with Prism Arts once young people have left school.

PICTURE OF ME: A programme of multi artform workshops designed to engage new audiences with learning disability and autism, funded by ACE Projects Grants.

Picture of Me enabled the pilot of a new way of working putting the voices of learning disabled and or autistic people at the centre of the creative approach, enabling participants to discover and share their own story. We have been working in partnership with Dr.Tracy Hayes from UoC to develop a story crafting approach that was the starting point for this project and all our future activity.

The Project has allowed Prism Arts to work with 7 new freelance artists, in new ways and expand the opportunities that they can offer for people with Learning Disabilities and Autism across the county. Working with specialist artists, participants learnt how to uncover their own story in a series of hands-on workshops over 8 weeks in Carlisle and Maryport (in partnership with Lakes College West Cumbria). Participants chose to explore their story through either dance & film, street art or storytelling. A performance by participants was held in Maryport in April and an exhibition of the work created was held in June 2022 at the Central Methodist Hall.

The project has been fully documented and is available on our website. A full evaluation report will be written.

SUMMER SCHOOL: Designed to engage new and existing participants with a programme of multi-art form activity at Prism Arts Studios, funded by Community Fund

In July 2021 we programmed two weeks of arts activity for existing and new participants.

The purpose of the summer school was to:

The programme was curated to be as diverse as possible with new artforms delivered including street art, music, dance and film, comic art, theatre. Storytelling. It involved commissioning new artists to work with alongside existing staff. Each workshop enabled participants to explore those artforms as well as produce work to be exhibited at our Summer Showcase, which brought new audiences into the building and enabled us to see the potential of the spaces.

PEOPLE@PRISM, a programme of enhanced support and facilitation for people with learning disabilities and autism, funded by The National Lottery Community Fund.

This project that has transformed our capacity to support artists and participants with learning disabilities through funding of Two Participant Support Leads.

Key highlights 2021/22:

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CARLISLE CATHEDRAL: A new commission for Prism Artists, called Under the Stars, funded by Carlisle Cathedral via Heritage Lottery Fund.

In 2021/22 Prism Arts was commissioned by Carlisle Cathedral to develop a site-specific installation for exhibition from July 2022. Contracts were agreed in 2021/22 with the work to take place 22/23. This commission has engaged Studio Arts with design and planning, incorporating working with a sound artist alongside Prism Arts Artist Katie Lock.

Approved by the Trustees on 14 July 2022 and signed on their behalf by:

.........................................

I Chapman Trustee

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Trustees' Responsibilities in relation to the Financial Statements

The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations and the provisions of the trust deed. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection fraud and other irregularities.

Page 17

Independent Examiner's Report to the Trustees of

Prism Arts CIO

I report on the accounts of the charity for the year ended 31 March 2022, which are set out on pages 19 to 30.

Your attention is to drawn to the fact that the Charity has prepared the financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2019.

Respective responsibilities of trustees and examiner

The Charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

The charity's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

......................................... Joanne Thomlinson FCA Dodd & Co Limited Chartered Accountants

FIFTEEN Rosehill Montgomery Way Rosehill Estate CARLISLE CA1 2RW

14 July 2022

Page 18

Prism Arts CIO

Statement of Financial Activities for the Year Ended 31 March 2022

Note
Income and endowments from:
Donations and legacies
2
Investments
3
Charitable activities
4
Total income
Expenditure on:
Charitable activities
Total expenditure
Net incoming resources before transfers
Transfers
Gross transfers between funds
Net movements in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
£
181,313
221
35,374		 Restricted
Funds
£
47,191
-
-		 Total Funds
2022
£
228,504
221
35,374		 Total Funds
2021
£
263,806
251
7,040
216,908 47,191 264,099 271,097
202,299 47,191 249,490 232,353
202,299 47,191 249,490 232,353
14,609
-		 -
-		 14,609
-		 38,744
-
14,609
197,394		 -
-		 14,609
197,394		 38,744
158,650
212,003 - 212,003 197,394

The notes on pages 21 to 30 form an integral part of these financial statements.

Page 19

Prism Arts CIO

Balance Sheet as at 31 March 2022

Note
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: Amounts falling due within
one year
13
Net current assets
Net assets
The funds of the charity:
Restricted funds
Unrestricted funds
Unrestricted income funds
Total charity funds		 2022
£
£
13,095
4,806
218,788
223,594
(24,686)
198,908
212,003
-
212,003
212,003		 2021
£
£
11,471
2,464
234,790
237,254
(51,331)
185,923
197,394
-
197,394
197,394		 2021
£
£
11,471
2,464
234,790
237,254
(51,331)
185,923
197,394
-
197,394
197,394
197,394
-
197,394
197,394

The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Approved by the Board on 14 July 2022 and signed on its behalf by:

.........................................

I Chapman Trustee

The notes on pages 21 to 30 form an integral part of these financial statements.

Page 20

Prism Arts CIO

Notes to the Financial Statements for the Year Ended 31 March 2022

1 Accounting policies

Statement of compliance

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) rather than the Accounting and Reporting by Charities:Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Basis of preparation

The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

These financial statements have been prepared on a going concern basis.

Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Designated funds are unrestricted funds set aside at the discretion of the trustees for specific purposes.

Further details of each fund are disclosed in note 17.

Income and endowments

Donations and legacies including donations, legacies and grants that provide core funding or are of a general nature are recognised where there is entitlement, probability of receipt and the amount can be measured with sufficient reliability.

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Investment income is recognised on a receivable basis.

Income received to fund projects is recognised as the project takes place. Project funding received in advance of a project taking place is deferred in the accounts. The trustees consider that although this may not be strictly in line with the SORP, this departure is necessary in order to ensure that the accounts show a true and fair view of the charity's affairs. Details of deferred income is provided in note 13 of the accounts.

Page 21

Prism Arts CIO

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

Expenditure

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Fixed assets

Individual fixed assets costing £100 or more are initially recorded at cost.

Depreciation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Fixtures, fittings and equipment

15% reducing balance basis

Cash and Cash Equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Investments

Fixed asset investments are included at market value at the balance sheet date.

Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the statement of the financial activities in the period of disposal.

Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the statement of financial activities based on the market value at the year end.

Operating leases

Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.

Pensions

The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.

Page 22

Prism Arts CIO

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

2 Donations and legacies

Donations and legacies
Appeals and donations
Grants
UK Government grants
Carlisle City Council
Arts Council England NW
HLF
Children In Need
Esme Fairburn Foundation
Big Lottery
Cumbria County Council
Cumbria Community Foundation
Littoral Arts Trust		 Unrestricted
Funds
£
4,056		 Restricted
Funds
£
-		 Total Funds
2022
£
4,056		 Total Funds
2021
£
662
-
8,000
86,544
32,070
-
400
39,243
10,000
-
1,000		 -
-
19,808
9,815
6,841
10,727
-
-
-
-		 -
8,000
106,352
41,885
6,841
11,127
39,243
10,000
-
1,000		 38,365
14,469
71,544
20,174
3,136
37,721
66,235
10,000
1,500
-
177,257 47,191 224,448 263,144
181,313 47,191 228,504 263,806

Of the donations and legacies income in 2021 £206,451 related to unrestricted funds and £57,355 related to restricted funds.

3 Investments

Interest on cash deposits Unrestricted
Funds
£
221		 Restricted
Funds
£
-		 Total Funds
2022
£
221		 Total Funds
2021
£
251

All of the investment income in 2021 related to unrestricted funds.

4 Charitable activities

Charitable activities
Commissions
Studio programme		 Unrestricted
Funds
£
4,900
30,474		 Restricted
Funds
£
-
-		 Total Funds
2022
£
4,900
30,474		 Total Funds
2021
£
3,154
3,886
35,374 - 35,374 7,040

Page 23

Prism Arts CIO

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

Of the income from charitable activities in 2021 £6,910 related to unrestricted funds and £130 related to restricted funds.

5 Expenditure

Direct costs
Artist fees
Artist materials
Artist and participant travel
Equipment
Employment costs
Venue hire
Publicity costs
Sundry expenses
Travel and subsistence
Support costs
Employment costs
Staff training
Rent and utilities
Insurance
Telephone and internet
Office expenses
Trade subscriptions
Sundry expenses
Cost of trustee meetings
Accountancy fees
Payroll costs
Independent examiner's fee
Bank charges
Depreciation of plant and
machinery		 Prism Arts
£
32,195
2,224
523
336
-
273
5,058
13
1,556
42,178
79,065
960
23,904
1,090
4,392
19,494
146
743
38
1,996
876
650
96
2,142
135,592
177,770		 Commission
£
3,450
313
-
-
-
-
-
-
-
3,763
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
3,763		 Studio
programme
£
12,563
1,237
15
77
53,777
-
250
-
24		 Total
2022
£
48,208
3,774
538
413
53,777
273
5,308
13
1,580		 Total
2021
£
19,530
1,341
-
774
78,680
80
2,500
496
142
67,943 113,884 103,543
-
-
-
-
-
14
-
-
-
-
-
-
-
-		 79,065
960
23,904
1,090
4,392
19,508
146
743
38
1,996
876
650
96
2,142		 87,898
1,092
16,267
1,162
2,727
12,410
284
304
25
1,437
2,832
650
69
1,653
14 135,606 128,810
67,957 249,490 232,353

Of the expenditure in 2021 £174,868 related to unrestricted funds and £57,485 related to restricted funds.

Page 24

Prism Arts CIO

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

6 Governance costs

Cost of trustee meetings
Accountancy fees
Payroll costs
Independent examiner's fee		 2022
£
38
1,996
876
650		 2021
£
25
1,437
2,832
650
3,560 4,944

7 Trustees' remuneration and expenses

No trustees received remuneration or expenses during the year.

8 Net incoming resources

Net incoming resources is stated after charging:

Depreciation of owned assets 2022
£
2,142		 2021
£
1,653

The monthly average number of persons (including senior management) employed by the charity during the year was as follows:

Charitable activities
The aggregate payroll costs of these persons were as follows:
Wages and salaries
Social security
Other pension costs
Redundancy costs		 2022
No.
10
2022
£
127,933
2,697
2,212
-
132,842		 2021
No.
11
2021
£
151,139
4,844
2,617
7,978
166,578

No employee received emoluments of more than £60,000 during the year.

Page 25

Prism Arts CIO

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

10 Taxation

The registered charity is exempt from taxation on income and gains.

11 Tangible fixed assets

Cost
As at 1 April 2021
Additions
As at 31 March 2022
Depreciation
As at 1 April 2021
Charge for the year
As at 31 March 2022
Net book value
As at 31 March 2022
As at 31 March 2021		 Fixtures,
fittings and
equipment
£
17,168
3,766
20,934
5,697
2,142
7,839
13,095
11,471

12 Debtors

Trade debtors
Other debtors
Prepayments and accrued income		 2022
£
4,806
-
-
4,806		 2021
£
-
1,374
1,090
2,464

13 Creditors: Amounts falling due within one year

Trade creditors
Accruals and deferred income		 2022
£
-
24,686
24,686		 2021
£
3,128
48,203
51,331

Page 26

Prism Arts CIO

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

14 Operating lease commitments

As at 31 March 2022 the charity had total future minimum lease payments under non-cancellable operating leases as follows:

Within one year
Within two and five years		 Land and Buildings
2022
£
2021
£
15,000
15,000
15,000
-
30,000
15,000		 Land and Buildings
2022
£
2021
£
15,000
15,000
15,000
-
30,000
15,000
15,000

15 Pension scheme

Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £2,212 (2021 - £2,617).

There were no outstanding or prepaid contributions at either the beginning or end of the financial year.

16 Related parties

Controlling entity

The charity is controlled by the trustees.

Page 27

Prism Arts CIO

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

17 Analysis of funds

Designated Funds
Designated funds
General Funds
General funds
Training
Commissions
Studio Programme
Restricted Funds
Studio Programme
Youth Theatre
Esme Fairburn
Story Crafting		 At 1 April
2021
£
67,714
96,885
11,090
21,899
(194)
129,680
-
-
-
-
-
197,394		 Incoming
resources
£
-
177,508
-
4,900
34,500
216,908
9,815
6,841
10,727
19,808
47,191
264,099		 Resources
expended
£
-
(139,801)
-
(3,763)
(58,735)
(202,299)
(9,815)
(6,841)
(10,727)
(19,808)
(47,191)
(249,490)		 Transfers
£
-
(24,429)
-
-
24,429
-
-
-
-
-
-
-		 At 31 March
2022
£
67,714
110,163
11,090
23,036
-
144,289
-
-
-
-
-
212,003

Studio Programme (formerly Studio Theatre) was established in 2012 as a one day course. Studio Theatre has now expanded to become Studio Programme and delivers 4 courses across visual arts and theatre for young people and adults with learning disabilities. The fund was previously fully treated as restricted at the discretion of Prism Arts thereby reducing the flexibility in how any monies can be used. Only the funding and consequential expenditure relating to HLF is deemed restricted.

Youth Theatre: A weekly session for young people with additional needs between the ages of 10 and 19. Youth Theatre provides an exciting opportunity for young people to create, develop and perform their own theatre. Prism Arts uses a variety of art forms including puppetry, music, drama, mask and making and is kindly funded from Children in Need and Carlisle City Council.

Esme Fairburn: A progression project enabling Prism Arts to deepen our work with Studio Programme members enabling a cohort of people individual progression and development as artists. Working in partnership with the University of Cumbria Fine Art Dept. the project will enable emerging artists to access University facilities and expertise. The project will also work with students, developing new diverse collaborations and partnerships. The project will be funded for 2 years ending with a national seminar celebrating our learning and setting out a future programme of work.

Story Crafting: We would like to investigate and test a sustainable model of digital engagement for adults with learning disabilities or autism across Cumbria. We will do this through a focus on creative story making that facilitates a process of people telling the story of themselves and provides the content for three distinct strands which are: Street Art, dance and movement, and digital story telling. We will then co-produce mechanisms for live online public sharing of the work with the project participants.

Designated funds: see the reserves policy on page 6.

Page 28

Prism Arts CIO

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

Prior period

Designated Funds
Designated Funds
General Funds
General Funds
Training
Commissions
Studio Programme
Restricted Funds
Studio Programme
Youth Theatre
Esme Fairburn
Big Lottery		 At 1 April
2020
£
67,714
(8,919)
11,340
27,997
60,518
90,936
-
-
-
-
-
158,650		 Incoming
resources
£
-
206,942
-
2,994
3,676
213,612
20,304
3,136
22,721
11,324
57,485
271,097		 Resources
expended
£
-
(101,138)
(250)
(9,092)
(64,388)
(174,868)
(20,304)
(3,136)
(22,721)
(11,324)
(57,485)
(232,353)		 At 31 March
2021
£
67,714
96,885
11,090
21,899
(194)
129,680
-
-
-
-
-
197,394

18 Transfers

The transfer represents an underspend in Studio Programme being covered by General unrestricted funds.

Page 29

Prism Arts CIO

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

19 Net assets by fund

Tangible assets
Current assets
Creditors: Amounts falling due
within one year
Net assets
Prior period		 Unrestricted
Funds
£
13,095
205,605
(6,697)
212,003		 Restricted
Funds
£
-
17,989
(17,989)
-		 Total Funds
2022
£
13,095
223,594
(24,686)
212,003		 Total Funds
2021
£
11,471
237,254
(51,331)
197,394
Unrestricted
Funds
£
Tangible assets
11,471
Current assets
193,602
Creditors: Amounts falling due within
one year
(7,679)
Net assets
197,394		 Restricted
Funds
£
-
43,652
(43,652)
-		 Total Funds
2021
£
11,471
237,254
(51,331)
197,394		 Total Funds
2020
£
9,109
219,127
(69,586)
158,650

Page 30