## Southwold Museum & Historical Society ## **Trustees Report** I start this year’s report by reporting on the very sad loss of two of our Trustees, both of whom were very valued members of the Society. Val Waters, one of our joint curators, died suddenly earlier this year. She always contributed with so much diligence and enthusiasm in the role, alongside her twin sister Jo Flunder, and will be very much missed by all those connected with the running of the Museum. Jo has very kindly agreed to continue as curator, assisted by Pam Hallworth, as she is sure that would have been Val’s wish for her to do so. David Holland, our previous Treasurer, had to resign due to ill health last year, and has sadly also died recently. He had worked hard to get our accounts and finances in order and his contribution is very much appreciated by all the Trustees. We are very fortunate that Andrew Wallington-Smith has been able to take over David’s role and keep our finances under control. The year saw a return to the full opening of the Museum post covid, and visitor numbers continued to hold up. Despite a reduction in the level of our Steward volunteers we have managed to keep the Museum open by operating with only one steward where our volunteers were comfortable to do so. As ever, we are always looking for more volunteer stewards to assist. Details of our accounts are attached along with the Treasurer’s comments. Due to several generous donations and continued cost controls, our financial position has strengthened, which has timed well in readiness for the expenditure on the failing Museum infrastructure that I reported on last year. We will also need to be particularly vigilant on our cost control this year with current inflationary pressures. The building work will now be planned a little later then originally intended mainly due to technicalities regarding the nature of the work itself, but hopefully the work will be started once the Museum closes this Autumn Lectures continued to be well supported and have benefited by the move of location to the Stella Peskett Hall. The programme of lectures is always varied and are usually focused on local history, however in the future this will be expanded to cover topics of a wider historical nature. We were able to resume our visits last year and organised a visit to Landguard Fort, Felixstowe. We enjoyed a very interesting tour of the fort, followed by lunch in Felixstowe. We are planning to organise another visit this coming year and Helen Jarvis would welcome any suggestions for future visits. Please email her at helen.jarvis7@hotmail.co.uk with any specific requests. This year our AGM and Annual Dinner is being held at The Harbour Inn on Wednesday, 3[rd] May (details attached) and we look forward to seeing many of you there. **Rhys Jarvis 10[th] April 2023** S()utliii'()Id .Mubeuiii & Hi,%t()riccil S()c'ieh' STATEMENT OF ASSETS 2022 2022 2021 Brought forward Balance$ at 1st January 2022 Unrestrkted Funds SM&H5 Current AxouDt 3.427 2.189 COIF Deposlt Fund COIF Investment Fund &666 10.567 13,210 20,316 COIF Fixed Interes1 Fund 7.680 8.217 TO￿ Brovght Fony s￿r￿u51(Deri[1¢I for the year Monie5 Transferred fromlio Bank tolfrorn Deposit Fund COIF D¢posit Fund 2021 Inrerejr COIF Investment Fund 2022 Income 41983 1221 41.219 1.324 12.5fX)I Unreali5ed COIF Investynent Fund 8ainOb55e5 Unreali5ed COIF Fixed Inrere5r Fund w511055e5 116981 19701 TOTAL FUNDS 49,251 42.983 Represented by Balances at 31" December 2022 Uthrestrirted Funds SM&HS Currem A£coum 5.789 3.427 COIF Dep051t Fund COIF Investment Fund la388 20312 8.666 23.210 COIF Fixed InterÈSt Fuhd &709 7.680 TO*￿ Brought Forward Current AccouTri 2022 PrepayThenTS & kcruals (Note 11 TOTAL FUNDS 49,391 42.913 49,251 42.983 N ic 1".20?2P t5& Ac I CotpBtalcThLmiu5hip Nolc 3 ￿nalL01]4.. Notc 4 Grdnl ?O??- bwuLS1 Iliinild Jithn Anhur TRUS5Lf.R 2n21.. Ewue%t from Dav￿ LEE Note 5 LeilurL'S'. ?0?1.- 3 l¥Lliirc5 + I Zwm IL'LlutE Irf￿ £147 Note 6 F_v¢nt4'. vis# liJ¥s £155 20?l.- No visilsorAGM dinncr Nthc 7 Gifl Aid.- fLTri fin4nciul yCRr20?1-22 W45 £1.134 bul ihi5 fiBurc in¢lud¢5 claim5 for 2018-19. 2019-20, 2020-21. 2021- 22 Noi¢ X (hilin¢ Injdrn¢.' 20?2". includc5 Libwpaycrcdit £970.38 for DvCJch￿BL5 Scp2020-22" actual com for2022 £546 + £12 Sumup 2021." includc50vcr(hargc of£431.28 by LibLrtvTray. trlun&¥l in2022." acthlco5t foT2021 ￿a5 £632 + £6 Swnup rtts dedu￿4L¢J4t li¢ J6'thiifdnliD¢dvthiiin%l 16.'11 Tue 31 Oct ?66Vq• TreasU￿r,$ rewrt 2022 / @ Done Treasurer's Report on the 2022 Accounts Rouune income for The Museum essentially derfves from vlsir¢rs' d¢nariOnS. memberthlp subscriprlons ind GrfE Aid and tou15 roughly £7.600 annually. R?uDne expend¢ure on thE rnpintenance of thE building 2nd the mEmber5hip totsl% about £7.700. Income is supplementhd by occasional le?cie5 and surpluses on lecture% and ever¢TS ard sales of rnerchandtse. This ye¥rwe ￿¥tr had ag¢nerou$ bequESL no bulk sro¢k of merth3ndise to buy. ¥ drive on overdue GrfLAid Pa￿ents and a Si￿lficant relund of overtharged el￿nseS which ha5 resulted in an effective surplus of £9.221 of which £7.000 wa5 transfwred to the Dep051t Fund for forthcoming rainy day5. The kTh1￿ Èdge of the routine incomÈlÈxpenditurt is a Source of tonttrn. Thert is no Suggestion that 5ub5cripvon5 should rise but WE ￿ed n￿rE ofthem. Ten yEar5 ago the membership wralled 398 compared to 231 i¢d3y. The Llfe Membership uiegory is also d Si￿lfICanCe 3$ 42% of the Society hve n¢ responsibility conwibure to the annual income. akhough some of them Yery generously do. Indeed. of Ihe 96 knfe Members. 74 h2v• beEn members for more than 17 year5 11250 is currentty 17 years annual &ub5criptionl which 5how5 great loyalty a bad firAncial deal for the Musetsm. This Is compounded by rhe fact that the Lrfe subscripuoTrs were not made a capital ￿ern and then released to income In annual proporuons but have atrway5 been used at once. Vlsitor numbers have been Impro￿￿£ Since the openlnz up after lockdown but SDII hive some *dy to io w reach the 5-Y￿r average 2015-19 014.3W. This mean5 that the recruiunent of. contribjtyon ty. stewards 15 eyer mcsre viral w keep the Museum both open and welcome ro visirors. The for 2023 ire nor a5 rosy. however. We will not be so fortunate for incomE we need to pur(h3se i bufk sitsck of the very Successful Mustroted Htstory of Sovthwold (but wthlch will. in due Ccsurse. make healthy suTrlusl 2nd we have expen￿ve programme of remedial work5 on the building to out in Autu 2023. When lnifia1￿ c¢strd in 2021 these works came to £19.600 bui this Will ha¥e increased syificanrly in the trasr two years. Clearly the work can be fvnded from reserves if necessary but the Trustees consider it p￿￿ent to retain at le3St i year's expendlture in reserve In use of slgniflcani Ioss Csf income In order to enable the Museum to conunue to lunction in thE immEdiate tErm A numbEr of 50Urtes of grants for thE building work are bel￿ explored to improve this Ow￿00* for the Museum *￿ances. The botLom line. however. is thaEfinance Is sausfactory for the presemand this historica1 jewel ol Towm. In which the Trustee5 believe passio￿tely. will