Grief support for children & young people in Swindon & Wiltshire Registered Charity: 1159719
Trustees’ Report and Unaudited Accounts
Year ending 31 December 2022
Wiltshire Treehouse
George & Anne Tweed Rooms, Westlea Primary School, Langstone Way, Swindon, SN5 7BT Phone: 01793 987105 Email: admin@wiltshiretreehouse.org.uk Website: www.wiltshiretreehouse.org.uk
Working in collaboration with:
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Trustees Report 2022…
The trustees present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
Like many charities, surviving during and after Covid has presented many challenges, however our staff, volunteers & supporters ’ resilience and commitment to support the community continues to stand strong – Thank you. This has meant we have adapted the way we work with more flexible arrangements so that we can continue to support more children and young people. At end of 2022 we have been able to offer support to 302 children and young people, plus 730 parents/carers and siblings: a total of 1030 direct beneficiaries.
2022 has been a lean year of income generation, however, I am delighted to confirm that following a number of successful funding bids towards the end of the year this now means 2023 will provide more financial stability and provide us with the opportunity to focus on growth for the future years. Thank you to The Openwork Partnership, Henry Smith, Nationwide Community Grants Scheme, The National Lottery – Reaching Communities fund and Wiltshire Community Foundation.
I am super proud to be working with such an amazing team, and would like to again express our gratitude to the volunteers and staff who give their time and hearts to our organisation. And to all those who have donated funds to allow the Charity to continue our vital work with vulnerable children and young people
Sadie Panter, Chair of the Board of Trustees.
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Our Mission…
At Wiltshire Treehouse, we believe every child and young person should have access to support during their grieving process. We enable those in our local communities to improve the coping strategies, skills and confidence needed to better manage daily life.
History…
In 2001 Swindon hospital were providing support for siblings of children being cared for at the Children’s unit. By 2003 there was an increased demand, and the Rainbow Club was launched. With further increase in need our founders, guided by Child Bereavement UK (CBUK), started exploring ways of providing group support. Wiltshire Treehouse was born in 2014, assisting bereaved children, young people, and families within Swindon.
The Need for Wiltshire Treehouse…
In the UK alone, a parent of a child dies every 22 minutes; that’s around 23,600 deaths a year and equates to around 111 children bereaved of a parent every day .
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➢ 5% of children will have experienced the death of a parent or sibling before age 16.
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➢ 92% of children will lose someone important to them.
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➢ At any one time, around 70% of schools have a bereaved pupil in their care.[(CBUK, 2016)]
In line with these statistics, Wiltshire Treehouse continues to see a demand for services, with an average of 10 Swindon referrals received monthly. Most recently we have seen an increase in requests for support from Wiltshire families outside of Borough where access to bereavement support for children is limited.
For the Children and Young People supported by Wiltshire Treehouse, all are subject to increased life challenges because of their bereavement. Research highlights that bereaved children can experience significantly worse mental health concerns compared to their peers, a high proportion experience poor health, reduced educational attainment and social outcomes if not provided with appropriate and timely support. A quote from a parent sums up the struggle bereavement can bring, but also the hope that support from Wiltshire Treehouse offers.
“She experiences times of feeling sick and not wanting to partake in activities, she is unable to say why she feels sick or if she is upset to say why. For her to know this is normal and to gain tools on how to manage this going forward, will hopefully help with her anxiety”. NEST parent.
Statement of Public Benefit…
When planning the activities for the period the Trustees have considered the Charity Commission's guidance on public benefit and other matters. The charity operates in and around Swindon but as funds become available the charity will extend this to the wider community. The Charity provides bereavement support for children and young people.
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Our Children & Young People Said: ' opened my eyesto see I dont a hweto be sal, I can h¥W,'. 'q feel a lot stable with copingwith myfeelI & the staff are all amazing." Parents/Carers Said: "H showed me the memory activity you did & we had a laugh together. It helped me too, remembering the happy times. Thank you for the great sug estions for when she's ing things difficult." has been reluctant to refer directly to Daddy since he ,passed usin "he'or him,. Than you for helping her find the words she needed." feeli & leamwtocope & also ivsgood to tslk aEJxrt Da(r. felt like I can finally sh(w some enN)tion when pec ar(nd Our Aims: Improved Emotional Literacy: Understsndinc zrief & the feelings. tIK•uzhts & behaviours that result. Lasting Connection: The ability to openly talk ab04rt the loss & those who died. Ithelwl mebe a better version of me, & helwl mert0ryt eli,. felt safe & secure wl l eXpred myfeel1'. "NEST helped M massively. He recently had a dream & got upset but actually spoke to me about it, I can see the progress in him. Thank you. Inueased Resilience: Learninz coping strategie5 helpinl manay a Irfe with grief, now & throu(hout the transition to adulthood. We've Supported 302 WILTSHIRE (hik1 & Young Pecple 730 PaMts/Carers & Sibfi TREE 190 HOUSE -582 2022 lunteer ts1211 lime equNolart&aff Wiltshire Treehouse | Registered Charity 1159719
Our Services…
Wiltshire Treehouse staff and volunteers are committed to providing robust high-quality programmes and services to best support the vulnerable children, young people, and families we serve. Using a holistic group work approach, we aim for 3 key outcomes for all beneficiaries:
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I. Improved Emotional Literacy: Understanding grief and the feelings, thoughts and behaviours that result.
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II. The ability to openly talk about the loss and those who died: Increasing the ability to maintain a healthy ‘enduring connection’ and engage in meaningful interactions relating to the deceased – including every day and therapeutic conversation.
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III. Improved resilience: Learning coping strategies to help manage a life with grief, now and throughout the transition to adulthood.
To ensure the best possible outcomes for the children and young people we support, the charity works on a self-referral system. Once a referral is received, we make contact to gain further insights to the needs of the child(ren) and family. Sometimes this is all families need to feel empowered to support themselves, but if more assistance is required, we will set up an assessment. Here we meet in person or via web meeting to further understand the needs of the child, introduce a key member of staff to the family and ensure we are the right service to continue their journey of support. The following programs of bereavement support are offered:
“Our work from family programme. Proudly hanging on the wall in the living room.” Mother & Daughter, Feb 2022.
Family Group: Our children and family
programmes benefit those 6 – 11 years of age, focusing on developing emotional literacy, with the aim to provide coping strategies. We help children and their families to manage the challenges following bereavement. Developed by Child Bereavement UK, this quality assured service has successfully improved lives of children and their families for 25 years.
NEST: Developed by our volunteers who have personal experience of bereavement at a young age, these groups support young people aged 12+ coping with the death of a loved one. Run by skilled and experienced staff and volunteers, groups focus on helping to remember the person(s) who has died, identifying complex feelings, and exploring a range of techniques and strategies to help manage these feelings and situations that may cause difficulties.
A Day to remember: A condensed program, designed by Childhood Bereavement UK, that covers the key elements of our Family Group program. We support families in an intensive day of self-development and learning, focusing on the key outcomes for beneficiaries.
“Once again, thank you for taking the time to talk through our situation. It has definitely helped me plan our way forward. “
Parent of 11-year-old who received telephone advice.
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Professional Training: In addition to supporting direct beneficiaries, Wiltshire Treehouse knows that a child-centred approach is key. Therefore, we are working to improve the awareness of those working with Children and young people. Through delivery of training, we aim to improve the understanding that professionals have of childhood bereavement, improving their ability to support in the immediate, short-term, and long-term effects. At any one time over 70% of schools in the UK are
Thank you very much, loads of really helpful and clear information and very informative.
17.11.22 – Online Webinar
supporting a bereaved child, we believe that all professionals working with children and young people would benefit from a better understanding of childhood bereavement.
Our Response to Covid-19…
Wiltshire Treehouse responded swiftly and innovatively to the Covid-19 pandemic. Within weeks we had realigned our resources with the needs of grieving families, and we continue to evolve to meet the changing landscape the pandemic continues to bring. We learnt from our new models and have improved our services because of the experience. The Charity continues to utilise learning from the pandemic, with continued use of online meetings and communications. However, we are mindful of the Teams/Zoom fatigue, and therefore, where safe, have resumed face to face meetings following all necessary protocols, with the option of remote services for those who would prefer.
Whilst all face-to-face programs are now re-established, we are mindful of the potential disruption that covid related sickness can have on the charity. As a precautionary measure we have reviewed our contingency policy and remain ever dedicated to the health and wellbeing of the whole team and beneficiaries we support.
The Journey ahead…
This year we have seen our demand stabilise following the potential peak caused by covid measures. Therefore, within the year ahead we are looking to assist the consolidation of the charity. As a small organisation we have seen massive growth, from 1 20 hours staff member to a team of 5 paid staff; 2.2 FTE, within the past 5 years. Therefore, we aim to take stock of our achievements whilst continuing to provide a high-quality bereavement support to our beneficiaries. The team will also take time to further embed our bereavement training delivery and review our internal systems. Finally, our team behind the scenes are working towards the implementation of a long-term impact measure for the charity, helping to increasingly demonstrate the potential impact the charity has for our beneficiaries and further strengthen our fundraising efforts.
Our planned outputs for the year are similar to 2022 with family groups, day to remember program and NEST programmes remaining our key deliverables. Plus, the continuation of our introduction to childhood bereavement training for professionals and corporates, and maintaining our traumatic bereavement training as the trend in traumatic deaths locally has not diminished.
Decorations made at the Christmas grief workshops held within schools.
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Reference & Administrative details:
Charity Number: 1159719
Principle Office: George & Ann Tween Rooms, Westlea Primary School, Langstone Way, Westlea Swindon, SN5 7BT
The following Trustees served within the year ending 31.12.2022:
H. Pepler,
S. Ward – (resigned as chair November 2022)
F. Auty – Treasurer,
A. Delvecchio,
- S. Cook
S. Panter (Elected chair in November 2022)
Accountants:
Case Accounting Ltd. 20 Goodwood Way, Cepen Park South, Chippenham, Wilts, SN14 0SY
Achievement and Performance…
Financial Review:
In 2022, total income was £68,688 (2021: £73,829). Expenditure increased to £83,523 (2021: £82,256). As expected our most significant expenses were staff (£73,293) service delivery (£2,232) resources and equipment (£779), and general expenses including insurance (£7,141). The unrestricted surplus of £7,653 has increased the General Fund to £72,866 (2021: £65,213), which is still considered to be a sufficient level to provide financial stability for the charity.
Reserves policy:
Wiltshire Treehouse holds reserves to ensure a continuing service to clients. Our aim is to retain a minimum reserve of four month's operational costs; allowing the Charity to close should it be necessary, without adversely affecting the service to families in receipt of support and meet liabilities to creditors, staff notice and redundancy costs. Our reserves policy is reviewed annually to take account of any change in circumstances.
Fundraising Report:
Donors to Wiltshire Treehouse can be assured that we comply with the regulatory standards for fundraising. Whilst not registered with the Fundraising Regulator; due to our small size and income, we are committed to the Fundraising Promise and adhere to the Code of Fundraising Practice. This report covers the requirements charities must follow as set out in the Charities Act 2016.
During 2022 our charitable bereavement services received £68,688; made up of 60% from Grants and Foundations, 11% donated by corporate partners, 5% from fundraising efforts running events and household waste recycling schemes, 16% independent/private donations and gifts, and 8% from trade of childhood bereavement training. We received less than 1% (£302.50) from the Swindon Community Lottery.
Where businesses or individuals fundraise on our behalf, we work to ensure that the correct safeguards are in place. To do this we require confirmation of compliance with the Code of Fundraising Practice. To further aid this process, we have also developed a fundraising brochure to
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help all groups and individuals wishing to fundraise on our behalf. As per best practice, our complaints policy is available upon request or can be located on our website. Wiltshire Treehouse operates a “complaints friendly” environment and greatly regrets if we do not meet the expectations or needs of beneficiaries and supporters, we always welcome and respect feedback.
Structure, Governance and Management…
Governing document:
The charity is controlled by its governing document, a deed of trust and constitutes a Charity Incorporated Organisation, registered in December 2014.
Statement of trustees’ responsibilities in relation to the financial statements:
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of Trustees on 20/06/2022 and signed on its behalf by:
__________ S. PANTER - Chair of Trustees. 19.04.2023
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The Cormack Family ... When Freya & Brandon Juniorfs Daddy died, Mum Chelsea Bot in touch with Wiltshire Treehouse for support. "I wanted to make sure I helped the children as much as I could. Wiltshire Treehouse really helped me work out how to communicate with Freya & Brandon & how to answer their questions., says Clielsea. As well as receiving advice & guidance the family also took part in activities that helped them to feel connected to Daddy, develop their coping skills & meet other bereaved families. l Freya rec311s, "We've still got our list of coping skills on the fridge that we look at. l also enjoyed making my book about how Daddy died & memories I have of him. I loved picking the photos to go in my book. Mum says"Freya will now talk to me more instead of worrying so much about how it will make me feel. She copes a lot better at school.. Br3ndon Junior really enjoyed time to talk about his Dad & it has helped him to understand that Daddy isn't here any more. I want to say a massive thank you to Wiltshire Treehouse for helpin8 me & my children start our grieving journey. The support has been amaziiig, not only for my children but for myself, it has really helped us get through the toughest first year." l year on & in memory of Daddy, Mum & Freya climbed Pen Y Fan mountain. choosing to fundraise along the way. Thanks to their contributions we can help other families like theirs. Registered Charity: 1159Z19 www.wiltshiretreehouse.ory.nk Wiltshire Treehouse | Registered Charity 1159719
Independent Examiner's Report to the trustees of Wiltshire Treehouse
I report to the trustees on my examination of the financial statements of Wiltshire Treehouse for the year ended 31 December 2022 which comprise the Statement of Financial Activities, the Balance Sheet, and the related notes.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
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the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
• the financial statements do not comply with the applicable requirements concerning the form and content of the financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
T R Case FCA Bsc Case Accounting Ltd 20 Goodwood Way Cepen Park South Chippenham Wiltshire SN14 0SY 19/04/2023
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Wiltshire Treehouse statement ol FinanLial Activities the year ended 31 December 2022 Unrestrirted funds 2022 Restri(ted funds Total funds Total fvnds 2022 2022 2021 Notes Income and eThlowments from: Donation5 and legacies Othertrading activities 19,536 7,302 41050 61.386 7,302 68,078 5.751 Total 26,838 4150 68,688 73,829 Expenditure on.. Raising funds Charttable artiwties other 12026 9,867 54A71 22,693 54.471 6,359 19,929 47,509 14,818 6,359 Total 19,185 64,338 83,523 82,256 Net gains on investments Net enlitU[e Transfers betweèn funds 7,653 122A881 114,8351 18A271 Net expenditure beforeother gainslllossesl 7.653 122N881 114,8351 18A271 other galns and losses Net movement in fvnds 7,653 122N881 114,8351 18rt271 RecorKiliation of funds: Total funds brought fofward 65,213 27A88 92,701 IOL128 Total funds trIed fcrward 72,866 77,866 92,701 Wiltshire Treehouse | Registered Charity 1159719
S.Panter Chair of Trustees
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Notes to the Accounts for the year ended 31 December 2022
1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
| Fund accounting | |
|---|---|
| Unrestricted funds | These are available for use at the discretion of the trustees in furtherance of the |
| general objects of the charity. | |
| Designated funds | These are unrestricted funds earmarked by the trustees for particular purposes. |
| Revaluation funds | These are unrestricted funds which include a revaluation reserve representing the |
| restatement of investment assets at their market values. | |
| Restricted funds | These are available for use subject to restrictions imposed by the donor or through |
| terms of an appeal. | |
| Income | |
| Recognition of income | Income is included in the Statement of Financial Activities (SoFA) when the charity |
| becomes entitled to, and virtually certain to receive, the income and the amount of | |
| the income can be measured with sufficient reliability. | |
| Income with related | Where income has related expenditure the income and related expenditure is |
| Expenditure | reported gross in the SoFA. |
| Donations and | Voluntary income received by way of grants, donations and gifts is included in |
| Legacies | the SoFA when receivable and only when the Charity has unconditional entitlement |
| to the income. | |
| Tax reclaims on | Income from tax reclaims is included in the SoFA at the same time as the |
| donations and gifts | gift/donation to which it relates. |
| Donated services These | are only included in income (with an equivalent amount in expenditure) |
| and facilities | where the benefit to the Charity is reasonably quantifiable, measurable and |
| material. | |
| Volunteer help | The value of any volunteer help received is not included in the accounts. |
| Investment income | This is included in the accounts when receivable. |
| Gains/(losses) on | This includes any gain or loss resulting from revaluing investments to market |
| revaluation of fixed | value at the end of the year. |
| Assets | |
| Gains/(losses) on | This includes any gain or loss on the sale of investments. |
| investment assets |
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Wiltshire Treehouse Notes to the Accounts
Expenditure
Recognition of Expenditure is recognised on an accrual’s basis. Expenditure includes any VAT. Expenditure Which cannot be fully recovered and is reported as part of the expenditure to which it relates.
Expenditure on These comprise the costs associated with attracting voluntary income, raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities governance costs. and services in the furtherance of its objects, including the making of grants and charitable activities Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Fixtures & equipment 25% Straight line
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other shortterm highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
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Wiltshire Treehouse
Notes to the Accounts
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Wiltshire Treehouse NotestotheAccounts 4 Income from other trading lltIeS Unrestricted Total Total 2022 2021 Fundraising events ProfessnaltrainIng 2,856 2.856 4.985 7,302 7.302 5.751 5 Expenditure on ralslng fun& Unrestrirted Restrirted Total Total 2022 2Q21 Costsof genemting ¥Untary income Donations & grft aid Grants 1.038 11,788 12.826 9,867 9.867 21,655 22.693 19,038 19.929 6 ExpendIre on charitable a¢tr4ities Unrestricted Restrirted Tot&1 Total 2022 2021 E¥penditureon clkintable octswties Bereavement SLPPOrt Governoncecosts i&Joi 54.471 53.871 Independent aTrminatbon fA)O 54.471 54.471 47.509 7 Other expenditwe Unrestricted Total Totol 2022 2021 thortisat*Jn, depreciatw)n. impairment. profitlloss on disposal of fixed assets Genernl èdminTstrative costs 676 676 526 5,239 5.239 13.758 LeEal and professional costs 6,359 6.359 14.818 8 Net empenditure before transfers 2022 21Y21 This is stated after charging". Depreaation of ¢)wned fixed assets 676 526 Wiltshire Treehouse | Registered Charity 1159719 161 Page
wiltshire Treehouse NotestotheAccounts 9 Staff iosts No employee receNed emoluments in excess of £E,(0). The averdge monthly Dter ofemplcryee5 during the year was as foll was 2.2 em ee$l. 2021 Nurnber Nurnber Bereavanent 10 Tangible fixed assets Fthres& Total equismnent Cost Of revaluation At l January 2022 Addthons 2.105 599 2.105 At 31 December2022 Depreciation and impairn*nt At l January2022 Depreuation charge forthe year At 310e(ember 2022 727 727 676 676 Net book Values At 31 December 2022 At 31 December 2021 11 Crethors.. amounts falling due wrf(hin one year 22 2021 Accruals Wiltshire Treehouse | Registered Charity 1159719
V¢iltshire Treehouse Ncrtesto theAc(ounts 12 M0Vent in lund5 At31 Imomine Resources reswr e¥k)ded December 2022 At l January 22 Restricted fund5: Restricted intome funds: Charities Trust INationwKlel 88C Children in Need IFamilv nd NEST group51 Wiltshire Community Foundation 9.873 I973> 19.988 120,4881 15.CMX)I National Lottery C£*nmunrty Fund asonic Charitable FuTrJ Aviva Community Fund Openwork Foundation 20SC 120,5c(II 977 19771 (7,5(X)I 7.5(X) Totol 27.488 41B50 164,3381 Unrestrirtedlund5: General lund5 65213 26A38 119,1851 Totsl funts Purposes and restrictions in relath)n to thefunds- Restricted funds.. Chartties Trust INabonwidel ThegrantSUPPOrtsthe'Day to Remember, PToJect. BBC Children in Need IF0mi The charity has recerved donationsfrorn BBC Children in Need and D'oyly and NEST groups) Carte Charitable Trust to fund volunteer and resources costs as)Ciated with Family and NEST groups. WiltshiTe Community The gTant from the wiltshi Comtnunrty Foundatv)n will help fvnd new FOundatn beTeavernent support group5 in Wiltshire over the nexttwo years. National Lotterycofflfflunty To cover core operational costs_ Fund ManiC Charitable FUTh Amva Cornmunity Fund Openwort Foundatlon To cover core operntional costs. To cover the cost of the role of projertworker_ To cover rent and a projertwotker_ Wiltshire Treehouse | Registered Charity 1159719 181 Page