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← South Sheffield Community Initiatives Ltd

2025-03-31-accounts

Company registration number: 06570187 Charity registration number: 1159717

South Sheffield Community Initiatives Ltd

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

For the year ended 31 March 2025

South Sheffield Community Initiatives Ltd Contents

Page
Legal and administrative information 1
Trustees’ annual report (incorporating the Directors’ report) 2- 6
Independent examiner’s report 7
Statement of financial activities 8
Balance sheet 9
Notes to the accounts 10 - 14

South Sheffield Community Initiatives Ltd Legal and administrative information For the year ended 31 March 2025

Registered Charity Number

1159717

Registered Company Number 06570187

Trustees

Mr S G Bodey Mr R D Butters Mr S Hicks Mrs K A Wilson

Company secretary Mr S G Bodey

Registered Address

7 Greenfield Road Sheffield S8 7RQ

Accountants

Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH

1

South Sheffield Community Initiatives Ltd Trustees’ annual report (incorporating the Directors’ report) For the year ended 31 March 2025

The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ended 31 March 2025 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and the charities Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; FRS 102) issued in October 2019.

Structure, governance and management

The company was incorporated on 18 April 2008 and is constituted by its Articles and Memorandum of Association as amended by special resolution on 17 April 2015. The company is limited by guarantee and therefore has no share capital.

The company became a registered charity on 23 December 2014.

Organisational structure

All strategic and governance issues are dealt with at trustees’ meetings. These were held bi-monthly during the year. Day-to-day operational issues are managed by monthly meetings of the session supervisors. To ensure good communication between the strategic and operational groups, Kathryn Wilson, Steve Hicks and Steve Bodey attend both meetings.

There is 1 paid worker who works 6 hours per week as a cleaner.

Risk assessment

The Charity has no loans to third parties and no employees. The main risk to the Charity is the day-today running costs of the library. The Charity signed a lease on the library from the landlord, Sheffield City Council, in March 2019. That lease ended in March 2024 so the trustees exercised their option to renew the lease for a further 25 years. The new lease was completed in March 2025, giving SSCI a long-term interest in the library.

This is a full-repairing lease so any significant unexpected maintenance issues pose an additional risk. In addition, the Charity is responsible for the costs of all compliance testing and also of any consequential works. The charity continues to be affected by higher costs. The trustees have mitigated against this by agreeing new contracts at reduced rates and other practical measures. SSCI also successfully applied for a grant of £20,000 from the UK Shared Prosperity Fund Low Carbon Community and Cultural Project (administered by Sheffield City Council on behalf of the UK Government). This allowed us to install new double glazing and a new central heating boiler. This will reduce the carbon footprint of the library at the same time as reducing utility costs.

Recruitment and Training of Trustees

The charity’s policy in respect of recruitment of directors is that anyone who is supportive of the Objects of the company would be eligible to be a director of the company always provided that their appointment is in accordance with the clauses 39 to 44 of the Articles of Association of the company. The company does not have a specific training programme for directors but will rely on using the services of specialist training providers to meet specific training needs as and when required. New directors will follow our internal trustee induction.

2

South Sheffield Community Initiatives Ltd

Trustees’ annual report (incorporating the Directors’ report) - continued For the year ended 31 March 2025

Objectives and activities

The objects of the Charity are to provide or assist in the provision of facilities in the interest of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life.

The trustees have given due regard to guidance published by the Charity Commission in respect of public benefit when fulfilling the objectives of the Charity.

The Charity meets its objectives by running Jordanthorpe Library as a community hub, a safe space at the heart of the community open to all. In addition to the traditional core services of a library, we provide the following services and activities:

==> picture [476 x 102] intentionally omitted <==

----- Start of picture text -----
 8 public computers  Printing, copying & scanning  Refreshments
 Citizens’ Advice service  Table-top Games group  Craft groups
 Pre-schoolers’ StoryTime  Cross-stitch group  Memory café (new)
 Providing weekly recipe packs in partnership with Grace Food Bank (until October 2024)
 Provision of food and activities in school holidays as part of the HAF programme administered by
Sheffield City Council on behalf of the Department for Education.
 Provision of a venue for other organisations’ services/courses
----- End of picture text -----

Achievements and performance

In October 2024, we celebrated 10 years since SSCI took on management of the library. We celebrated with an event at the library which saw over 250 volunteers (current and past) and library users joining to celebrate. We also took part in celebrations organised by Volunteer Libraries in Sheffield (VLiS), the network of volunteer-led libraries in Sheffield and contributed to a film commissioned by VLiS which tells the story of volunteer libraries over the decade (Ten years of volunteer-run libraries in Sheffield).

One of our values has always been to be a safe, welcoming space at the heart of the community. It was therefore an easy decision to register as a Welcome Space to provide a warm meeting place and free hot drinks to help support those struggling with the Cost of Living crisis. This has continued and the trustees intend to continue with this for the foreseeable future.

The library has opened for 3 hours per day 6 days a week throughout the last year. The year in view saw the largest footfall in our 10 years of running the library with 23,056 visits, a 22.5% increase over the previous year (18,821).

3

South Sheffield Community Initiatives Ltd

Trustees’ annual report (incorporating the Directors’ report) - continued For the year ended 31 March 2025

Achievements and performance (continued)

The Trustees have maintained the provision of services available last year but have also continued to seek new ways of providing services and support to people in the local community. Key successes include:

This has all been achieved by our committed team of volunteers who have continued to give their time and energy so generously. The Trustees would like to thank our tireless team of volunteers for their support.

As of 1[st] April 2024, Friends of Batemoor Park became part of SSCI Ltd which will enable it to continue its work improving the facilities in Batemoor Park with charitable governance provided by SSCI.

The trustees, in partnership with local businesses, led on an application to the Economic Recovery Fund in Sheffield in July 2023, which would have resulted in a major project to improve Jordanthorpe Centre. Unfortunately, our application was not successful but subsequent work resulted in funding being found by Sheffield City Council’s South Local Area Committee. This resulted in some refurbishment works being carried out during the year. Further plans have also been drawn up, a consultation with local businesses and members of the public took place and project delivery will be completed by summer 2025.

Financially, the accounts reflect another positive year. Much of our income is by way of grants to support our core costs as well as specific projects such as Digital Inclusion and the Holiday Activities and Food programme. Income from our own services and fundraising has also increased as customers have returned to the library.

4

South Sheffield Community Initiatives Ltd

Trustees’ annual report (incorporating the Directors’ report) - continued For the year ended 31 March 2025

Achievements and performance (continued)

Major sources of income during the year include:

The Trustees are also grateful to those from the local community who have continued to donate books to improve the library book stock or second-hand items to help raise funds.

Plans for the future

As mentioned above, the project to improve Jordanthorpe Centre will continue and be completed in the summer. We are planning a new fundraising venture, a Food and Craft Fair in May 2025, which will be held in nearby Coal Aston in a larger venue.

We are also working with an architect to draw up plans for an extension and will continue to progress this in 2025-26.

We will develop new groups and activities in the Library to benefit the local community. We will also continue to identify ways we can support local people through the ongoing Cost of Living crisis.

Reserves Policy

The Trustees have maintained the free reserves target for the charity at £18,000 which is the running costs of the library for 12 months. This is to ensure that the library can continue to operate should it need to find alternative core funding.

Free reserves are defined as general funds after designated funds have been set aside, but excluding the accounting value of fixed assets as these are required for the running of the charity. Free reserves as at 31 March 2025 were £23,261 (2024: £27,974). Free reserves currently exceed our reserves policy target but the trustees are building reserves in anticipation of the extension project.

5

South Sheffield Community Initiatives Ltd Trustees’ annual report (incorporating the Directors’ report) - continued For the year ended 31 March 2025

Trustees’ responsibilities in relation to the financial statements

The charity trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing a Trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies.

Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.

Small company provisions:

This report has been prepared in accordance with the special provisions relating to small companies’ subject to the small companies’ regime within Part 15 of the Companies Act 2006.

Approved by the board on 6[th] November 2025.

Signed on its behalf by:

Mr S G Bodey Director

6

Independent examiner’s report to the directors of South Sheffield Community Initiatives Ltd (‘the Company’)

I report to the charity directors on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the directors of the Company you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to organisations preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Susan Cochrane, FCA DChA Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH

11 Nov 2025 Date:

7

South Sheffield Community Initiatives Ltd

Statement of financial activities

(incorporating the income and expenditure account)

for the year ended 31 March 2025

Unrestricted
fund
£
Income from:
Grants
2
-
Donations
1,275
Projects
-
Room hire
941
Library services
704
Other services
994
Fundraising
5,367
Total income
9,281
Expenditure on:
Establishment costs
7,174
Post and stationery
101
Professional fees
2,007
Independent Examination
648
Other running expenses
1,788
Depreciation
2,968
Total expenditure
14,686
Net income/(expenditure)
(5,405)
Transfers
974
Net movement in funds
(4,431)
Reconciliation of funds:
Total funds brought forward
43,598
Total funds carried forward
39,167		 Restricted
funds
£
54,113
-
-
-
-
648
-
54,761
32,526
-
-
-
15,217
-
47,743
7,018
(974)
6,044
17,813
23,857		 2025
Total
£
54,113
1,275
-
941
704
1,642
5,367
64,042
39,700
101
2,007
648
17,005
2,968
62,429
1,613
-
1,613
61,411
63,024		 Unrestricted
fund
£
-
753
-
572
704
753
3,600
6,382
6,383
9
192
570
2,389
3,957
13,500
(7,118)
1,978
(5,140)
48,738
43,598		 Restricted
funds
£
26,299
-
-
-
-
-
-
26,299
11,760
-
-
-
14,164
-
25,924
375
(1,978)
(1,603)
19,416
17,813		 2024
Total
£
26,299
753
-
572
704
753
3,600
32,681
18,143
9
192
570
16,553
3,957
39,424
(6,743)
-
(6,743)
68,154
61,411

The statement of financial activities includes all gains and losses recognised in the year. All of the charitable company's operations are classed as continuing.

8

South Sheffield Community Initiatives Ltd

Balance Sheet

As at 31 March 2025

2025 2024
Total Total
Notes £ £
Fixed assets
Tangible assets 4 8,906 11,874
Current assets
Debtors 5 1,411 1,354
Cash at bank and in hand 54,946 53,257
Total current assets 56,357 54,611
Creditors: amounts falling due within one year 6 (2,239) (5,074)
Net current assets 54,118 49,537
Total assets less current liabilities 63,024 61,411
Creditors: amounts falling due after one year - -
Total net assets 63,024 61,411
Represented by:
General funds 32,167 39,848
Designated funds 7 7,000 3,750
Total unrestricted funds 39,167 43,598
Restricted funds 8 23,857 17,813
Total charity funds 9 63,024 61,411

For the year ending 31 March 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The accounts have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within part 15 of the Companies Act 2006.

Approved by the board on 6 November 2025 and signed on its behalf by:

Mr S G Bodey Director

9

South Sheffield Community Initiatives Ltd

Notes to the Accounts

for the year ended 31 March 2025

1 Accounting Policies

(a) Basis of preparation

South Sheffield Community Initiatives Ltd is a charitable company in the United Kingdom limited by guarantee. In the event that the charity is wound up the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the company information on page 1 of these financial statements.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011 and the Companies Act 2006. The financial statements have also adopted Charities SORP (FRS 102) Bulletin 1 and have taken the exemption not to prepare a cash flow statement.

The charity meets the definition of a public benefit entity as defined under FRS102. The financial statements are presented in sterling which is the functional currency of the charity and are rounded to the nearest £1.

(b) Income

Income is recognised in the SOFA when the charity has entitlement to the funds, any performance conditions attached to the monies have been met, the receipt of the income is probable and its amount can be reliably measured.

Funding for projects is recognised when the charity has entitlement to the funds, any performance conditions attached to the projects/grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

(c) Expenditure and liabilities

Expenditure is recognised where there is a legal or constructive obligation to pay a third party, it is probable that settlement will be required and the amount of the obligation can be reliably measured. All expenditure is reported gross of irrecoverable VAT.

(d) Tangible fixed assets

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off cost of those assets , less their residual value, over their expected useful lives on the following basis:

Fixtures, fittings and equipment 25% reducing balance

(e) Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

(f) Trade debtors

Trade debtors are amounts due from customers for services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the company will not be able to collect all amounts due according to the original terms of the receivables.

(g) Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

(h) Fund accounting

Unrestricted funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.

Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose.

Restricted funds are either donations which the donor has specified are to be solely used for particular areas of the charity's work or grant income sought for specified activities.

10

South Sheffield Community Initiatives Ltd

Notes to the Accounts - continued for the year ended 31 March 2025

1 Accounting Policies - continued

(i) Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

(j) Taxation

The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Acts. Accordingly, there is no taxation charge in these accounts.

2 Income from Grants

Unrestricted
Restricted
2025
fund
funds
Total
£
£
£
Sheffield City Council
-
33,655
33,655
Holiday Activities with Food Grant
-
13,547
13,547
Friends of Batemoor Park
-
3,893
3,893
Heeley City Farm
-
1,050
1,050
Chantrey TARA
-
1,968
1,968
-
54,113
54,113
Fees to independent examiner's organisation
Fee for independent examination
Other fees payable to the independent examiner's organisation during the year.
Taxation services		 Unrestricted
fund
£
-
-
-
-
-		 Restricted
funds
£
11,655
14,644
-
-
-
26,299
2025
£
648
156		 2024
Total
£
11,655
14,644
-
-
-
26,299
2024
£
570
-

3 Fees to independent examiner's organisation

Cost
As at 1 April 2024
As at 31 March 2025
Depreciation
As at 1 April 2024
Charge this period
As at 31 March 2025
Net book value
As at 31 March 2025
As at 31 March 2024		 Equipment
£
34,780
34,780
22,906
2,968
25,874
8,906
11,874		 Total
£
34,780
34,780
22,906
2,968
25,874
8,906
11,874

11

South Sheffield Community Initiatives Ltd

Notes to the Accounts - continued for the year ended 31 March 2025

Prepayments
Creditors: amounts falling due within one year
Accruals
Designated funds
Property improvements		 Balance
b/fwd
£
3,750
3,750		 Income
£
-
-		 Expenditure
£
-
-		 2025
£
1,411
1,411
2025
£
2,239
2,239
Transfers
£
3,250
3,250		 2024
£
1,354
1,354
2024
£
5,074
5,074
Balance
c/fwd
£
7,000
7,000

6 Creditors: amounts falling due within one year

7 Designated funds

Property improvements

The trustees have determined that various property improvements are necessary and have designated funds for this work.

Prior year
Property improvements		 Balance
b/fwd
£
3,000
3,000		 Income
£
-
-		 Expenditure
£
-
-		 Transfers
£
750
750		 Balance
c/fwd
£
3,750
3,750

12

South Sheffield Community Initiatives Ltd

Notes to the Accounts - continued

for the year ended 31 March 2025

8 Restricted funds

SCC Library Service Grant - Books
SCC Capital Grant
SCC Associate Libraries Grant
Reach
SCC Device Loan Scheme
Holiday Activities with Food Grant
Friends of Batemoor Park
Heeley City Farm Dementia Café
Chantrey TARA
SCC - UKSPF Low Carbon Community and Cultural Project
Grant		 Balance
b/fwd
£
3,496
10,000
-
382
3,780
155
-
-
-
-
17,813		 Income
£
1,000
-
10,655
-
648
13,547
5,893
1,050
1,968
20,000
54,761		 Expenditure
£
(686)
-
(10,655)
-
(3,209)
(12,693)
(125)
-
-
(20,375)
(47,743)		 Transfers
£
-
-
-
-
-
(1,009)
-
(340)
-
375
(974)		 Balance
c/fwd
£
3,810
10,000
-
382
1,219
-
5,768
710
1,968
-
23,857

SCC Library Service Grant - Books

This grant was received towards the cost of purchasing books.

SCC Capital Grant

Grant awarded to contribute towards developing extended space provision for private meeting rooms.

SCC Associate Library Grant

Grant awarded as a contribution towards library running costs.

Reach

Grant awarded to fund volunteer training and development.

SCC Device Loan Scheme

Grant awarded for the purchase of laptops and tablets to open up digital access to library users.

Holiday Activities with Food Grant

Funding to provide enriching holiday activities with healthy food during school holidays.

Friends of Batemoor Park

Funds held to support the work of improving Batemoor Park.

Heeley City Farm Dementia Café

Funding received to support the new memory café

Chantrey TARA

Funding provided to purchase picnic benches

SCC - UKSPF Low Carbon Community and Cultural Project Grant

Funding to support the heating system upgrade and the installation of double glazing.

Prior year
SCC Library Service Grant - Books
SCC Capital Grant
SCC Associate Libraries Grant
Digital Inclusion
Reach
SCC Device Loan Scheme
Holiday Activities with Food Grant		 Balance
b/fwd
£
3,227
10,000
-
437
752
5,000
-
19,416		 Income
£
1,000
-
10,655
-
-
-
14,644
26,299		 Expenditure
£
(731)
-
(10,655)
-
(370)
(1,067)
(13,101)
(25,924)		 Transfers
£
-
-
-
(437)
-
(153)
(1,388)
(1,978)		 Balance
c/fwd
£
3,496
10,000
-
-
382
3,780
155
17,813

13

South Sheffield Community Initiatives Ltd

Notes to the Accounts - continued for the year ended 31 March 2025

9 Analysis of net assets by fund

Fixed assets
Net current assets
Previous year comparison
Fixed assets
Net current assets		 General
fund
£
8,906
23,261
32,167
General
fund
£
11,874
27,974
39,848		 Designated
funds
£
-
7,000
7,000
Designated
funds
£
-
3,750
3,750		 Restricted
funds
£
-
23,857
23,857
Restricted
funds
£
-
17,813
17,813		 Total
2025
£
8,906
54,118
63,024
Total
2024
£
11,874
49,537
61,411

10 Trustee remuneration and out of pocket expenses

No trustee received remuneration for their services. No trustees received reimbursed expenses during the year (2024: £Nil).

11 Related Party Transactions

There were no other disclosable related party transactions during the year, except those disclosed in note 10.

12 Operating lease

The charity occupies Jordanthorpe Library which it leases from Sheffield City Council at a rate of one peppercorn per annum.

14