BREAKING CONVENTION EVENTS ANNUAL TRUSTEES REPORT 2019-2020
Company Registered: 08482397 Charity Registered: 1159687
TRUSTEE DIRECTORS: Aimee Tollan Cameron Adams David Luke Nikki Wyrd Harriet Wells
The charity is incorporated under guarantee.
Activities and Achievements
The main activity of the charity is to organise the biennial academic conference ‘Breaking Convention-Multidisciplinary Conference on Psychedelic Consciousness’. Breaking Convention is a gathering of psychedelic researchers and those interested in psychedelic research. They come from many different academic disciplines; neuroscience, anthropology, medicine and art to name a few. The conference acts as an educational tool for those interested in psychedelic research, as a platform for researchers to present new data and as a networking event for those in the psychedelic research community. The three-day conference is held at the University of Greenwich, and includes a full programme of talks across four lecture theatres, workshops, a film festival and a visionary art exhibition.
Financial Overview
During the year to 30 April 2020, the directors ran the biennial conference in August 2019. They also began preparation for the next scheduled conference in August 2021.
The primary source of income is from ticket sales. Other sources of income are from a small amount of sponsorship from donors who wish to fund a particular speaker’s flights, or to have their logo appear in the conference programme. Accommodation is bought from The University of Greenwich student halls in bulk blocks, and sold on to delegates for a slightly higher fee. Stall spaces are sold for a fixed fee in the areas outside the lecture halls. A small amount of profit is made from selling merchandise.
Breaking Convention also publishes a collection of essays written by speakers from the previous conference. The directors select and edit essays submitted by the speakers, which is then published by Strange Attractor Press. Some income comes from the sale of these books online. All of the income is spent on organising the conference, hire of the venue, travel expenses for crew and invited speakers for the conference itself and for each of our meetings, equipment hire, and accommodation for the crew during the conference.
No-one is paid a salary (nor an honorarium), including the Directors and Trustees for any duties that directly relate to the organisation of the biennial conference..
Two of the Directors (Aimee Tollan & Nikki Wyrd) are paid an hourly rate of £15.00 for a separate role as ‘Development Coordinator’. This role involves any activities that fall outside of the remit of general organisational duties of the biennial conference. For example, smaller lectures and events, the writing of the newsletter, management of social media accounts, replying to general queries from customers and other general administrative duties.
The event is planned over a period of 2 years. Therefore the surplus from the accounts to 30 April 2019 and additional ticket sales in the year to 30 April 2020 will be used in combination to cover the running expenses of the 2021 event.
All funds at the company year end will be held in reserve and used in putting on the next conference.
The company does not hold any capital assets or other investments.
Management and Operation
The charity is managed by a group of 6 directors plus a wider non-executive committee of 15 people. The Executive Committee (Aimee Tollan, Cameron Adams, Nikki Wyrd, Harriet Wells & David Luke) share connections in academia and came together through a mutual interest in psychedelic research and consciousness. They arrange the academic programme of the conference, invite the speakers, organise venue hire, and create a ‘2nd-track programme’ from people who have submitted abstracts to present. In addition to the core group of directors we have a wider committee, who attend our main meetings, in which certain tasks are delegated. For example, three of the committee members manage our group of 100+ volunteers that we need to act as ushers, greeting delegates, and as technicians in the lecture theatres for the weekend of the conference itself. Other tasks undertaken by the wider committee include; the organisation of the visionary art exhibition, arranging the production of merchandise, finding additional sponsorship for the event, and website construction.
The management of the organisation’s event takes place through face-to-face meetings every few months, and through regular email correspondence.
Breaking Convention is run mostly by volunteers, including the directors, apart from the role of Development Coordinator that is a position held by Aimee Tollan and Nikki Wyrd. .
During this year, the Directors reviewed all areas of the business, considered, and agreed policies to mitigate and/or protect against any risk areas identified. The Directors also awarded some funding for The Student Essay Prize where students could submit essays which were reviewed by the Directors and the best ones were awarded £1000 and had the chance to speak at our conference in 2019. 4 essays in total were chosen representing various academic disciplines but still within the remit of psychedelic research.
Future Aims and Objectives
Breaking Convention does not undertake research studies, but does provide funding to various research organisations and individual persons that do. For instance, some money
has been donated to various organisations that are undertaking novel and ground-breaking research.
We will continue to provide funding with our annual “Student Essay Prize” for the best essays in various disciplines and to accept submissions for our collection of essays that we publish. We also plan to fully fund a PhD student to undertake research in the area of psychedelic eco-psychology. We are editing another collection of essays and will continue hosting smaller lectures in person and via zoom. Finally, we plan to hold our biennial conference in 2021, all duties surrounding this have been outlined above.
………………………………………………… AIMEE TOLLAN Signed on behalf of the Directors/Trustees January 2021
…………………………………………………
DAVID LUKE Signed on behalf of the Directors/Trustees January 2021
Company Registration No. 08482397 (England and Wales)
BREAKING CONVENTION EVENTS ANNUAL REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2020
BREAKING CONVENTION EVENTS ANNUAL REPORT AND UNAUDITED ACCOUNTS CONTENTS
| Page | |
|---|---|
| Company information | 3 |
| Directors' report | 4 |
| Income statement | 5 |
| Statement of financial position | 6 |
| Notes to the accounts | 7 |
| Detailed profit and loss account | 8 |
- 2 -
BREAKING CONVENTION EVENTS COMPANY INFORMATION FOR THE YEAR ENDED 30 APRIL 2020
Directors
Secretary
Company Number
Registered Office
CAMERON ADAMS DAVID LUKE AIMEE TOLLAN NIKKI WYRD HARRIET WELLS ALEXANDER BEINER
DR CAMERON ADAMS 08482397 (England and Wales) 111 WOLSEY DRIVE KINGSTON SURREY KT2 5DR United Kingdom
- 3 -
BREAKING CONVENTION EVENTS (COMPANY NO: 08482397 ENGLAND AND WALES) DIRECTORS' REPORT
The directors present their report and accounts for the year ended 30 April 2020.
Directors
The following directors held office during the whole of the period:
CAMERON ADAMS DAVID KING DAVID LUKE AIMEE TOLLAN NIKKI WYRD HARRIET WELLS
Statement of directors' responsibilities
The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations.
Company law requires the directors to prepare accounts for each financial year. Under that law, the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small company provisions
This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
Signed on behalf of the board of directors
............................................................................
AIMEE TOLLAN Director
Approved by the board on: 30 January 2021
- 4 -
BREAKING CONVENTION EVENTS INCOME STATEMENT FOR THE YEAR ENDED 30 APRIL 2020
| Turnover Cost of sales Gross surplus Administrative expenses Operating (loss)/surplus (Loss)/surplus on ordinary activities before taxation Tax on (loss)/surplus on ordinary activities (Loss)/surplus for the financial year |
2020 £ 113,714 (102,177) 11,537 (23,078) (11,541) (11,541) - (11,541) |
2019 £ 70,866 (8,230) |
|---|---|---|
| 62,636 (9,537) |
||
| 53,099 | ||
| 53,099 - |
||
| 53,099 |
- 5 -
BREAKING CONVENTION EVENTS STATEMENT OF FINANCIAL POSITION AS AT 30 APRIL 2020
| Notes Current assets Cash at bank and in hand Creditors: amounts falling due within one year 4 Net current assets Net assets Reserves 5 Profit and loss account Members' funds |
2020 £ 80,237 (550) 79,687 79,687 79,687 79,687 |
2019 £ 91,778 (550) |
|---|---|---|
| 91,228 | ||
| 91,228 | ||
| 91,228 | ||
| 91,228 |
For the year ending 30 April 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with the provisions of FRS 102 Section 1A - Small Entities.
The financial statements were approved by the Board of Directors and authorised for issue on 30 January 2021 and were signed on its behalf by
AIMEE TOLLAN Director
Company Registration No. 08482397
- 6 -
BREAKING CONVENTION EVENTS NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2020
1 Statutory information
BREAKING CONVENTION EVENTS is a private company, limited by guarantee, registered in England and Wales, registration number 08482397. The registered office is 111 WOLSEY DRIVE, KINGSTON, SURREY, KT2 5DR, United Kingdom.
2 Compliance with accounting standards
The accounts have been prepared in accordance with the provisions of FRS 102 Section 1A Small Entities. There were no material departures from that standard.
3 Accounting policies
The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year, and also have been consistently applied within the same accounts.
Basis of preparation
The accounts have been prepared under the historical cost convention as modified by the revaluation of certain fixed assets.
Presentation currency
The accounts are presented in £ sterling.
Turnover
Turnover represents the value, net of VAT and discounts, of goods provided to customers and work carried out in respect of services provided to customers.�
The company holds a non-profit, bi-annual convention. Attendance fees are collected during the two years between conventions.
Charitable status
The company has charitable status under number 1159687. All funds are exclusively for charitable purposes and, as such, are exempt from Corporation Tax. The company's aims are for the public benefit, the advancement of education, science, and the arts in particular but not exclusively.�
The company organises a convention on alternate years, and income relating to a convention held in one year will be collected over the course of both years.
- 4 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | 2020 | 2019 |
| £ | £ | |
| Other creditors | 550 | 550 |
5 Company limited by guarantee
The company is limited by guarantee and has no share capital.�
.
6 Average number of employees
During the year the average number of employees was 6 (2019: 6).
- 7 -
BREAKING CONVENTION EVENTS DETAILED PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 30 APRIL 2020
This schedule does not form part of the statutory accounts.
| This schedule does not form part of the statutory accounts. | ||
|---|---|---|
| Turnover Sales Cost of sales Purchases Commissions payable Gross profit Administrative expenses Travel and subsistence Stationery and printing Bank charges Accountancy fees Consultancy fees Advertising and PR Operating (loss)/profit (Loss)/profit on ordinary activities before taxation |
2020 £ 113,714 96,315 5,862 102,177 11,537 2,073 11,187 170 550 7,658 1,440 23,078 (11,541) (11,541) |
2019 £ 70,866 |
| 5,927 2,303 |
||
| 8,230 | ||
| 62,636 | ||
| 3,198 1,890 2,359 550 - 1,540 |
||
| 9,537 | ||
| 53,099 | ||
| 53,099 |
- 8 -
CHARITY COMMISSION ] FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustogsl membern of BREAKING CONvEPl0N AcCOUTrs LIMITED On accounts for the ye•r •nd•d 30 APRIL 2020 Charity no (ff any) 1159687 Set out on pogos I report to the tnjstees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 3012020. R•sponslbllliles and bas18 of rnport As the tharity's Irustees, are resky)rrible for the preparation of the accounts in actordanc with the roquiremènts d th• chariti Aca 2011 (Ihe Acr). I report in respe¢l of my examinatbon of the Trust's COUnts carried out under section 145 of the 2011 Act and in carrying out my examination, I ha¥e fdlowed all the applicable Directions given by the Charity Commission under sacakjn 145(SMb) d the Acl. Indopend•nt examlnerfs Statement I have wmpleted my examination. I confim that no material matters have come to my attention in conneKlion with th8 e¥Amination which gives ma cause to bdith that in. any material respect: the 8ccounts.ng IOrdS were not kem in )rdarte with section 130 of the Charities Ad., or Ihe ac£ounts did accord with the accounting records., or the aLrounts did not comply with the applicable requirements concemlng the forn 8fKI content of lUnts set out in the Charttles {ACCnIs and Reports) Regulations 2008 other than any requirement that Ihe accounts give a Irue aThl farf view which is not a matter consthrnd as part of an irKIepd8nt exInatIon. I have no cOnM5 have come xross no other matters in connection Wbth the examination lo which attention should be drawn in this repDrt in order to enable a proper urNJerstanding of the accounts to be re&hed. . Please (knlele Ihe M>nts in the brnLets rfth8y do not apply. Slgn•d: 27 FEB 2021 Name: C M MITCHELL I C M MITCHELL ACCOUNTANCY LTD Relevant professional quallfirAlion($) or body (ff •ny): ACA (ICAEW) Addross: 111 WOLSEY DRIVE, KINGSTON, SURREY, KT2 5DR Oct 2018 IER
Section B Disclosure Only complete rf the examir*r needs to highlight material matters of concem (see CC32. Independent examinalion d dwrity aco)unts: diredions and guidan for examiners). Glve horo brlef d•talls of any Items thatthe oxamlner wlshes to dlsclose. IER Oct 2018