## **OVACOME** **Registered Charity No. 1159682** **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th September 2020** ____________________________________________________________________________ 1 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Legal and Administrative Information** **_________________________________________________________________________________________________________** ## **Registered Charity Number** : 1159682 ## **Trustees (Executive Committee Members)** The trustees who served during the period and up to the date of signing of this report were: Cathryn Hughes (Chair) John Paul McKew (Treasurer) Marta Wojcik Sean Kehoe (Head of Medical Advisory Board) Victoria Von Wachter Lesley Sage Adele Sewell (resigned 21[st ] March 2020) Adrian Dickinson Jonathan Brindley (appointed 21[st ] March 2020) Robert Leach (appointed 21[st ] March 2020) ## **Director** Victoria Clare ## **Patrons** Jenny Agutter ## 52-54 Featherstone Street London EC1Y 8RT ## **Independent Examiner** Stephen Jones Myrus Smith Chartered Accountants 8 Burnell Rd Sutton SM1 4BW ## **Bankers** CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ ____________________________________________________________________________ 2 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 **Trustees Report For the year ended 30 September 2020** **_________________________________________________________________________________________________________** ## **OVACOME** charity for the period ended 30 September 2020. Legal and administrative information set out on page 2 forms part of this report. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Statement of Recommended Practice: Accounting and Reporting Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS102). ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Legal structure of the charity** The charity is constituted as a charitable incorporated organisation. Ovacome was entered on the Register of Charities No 1159682 on 18 December 2014 and is governed by its constitution adopted also on 18 December 2014. Ovacome has a board of 9 volunteer trustees, including individuals who have been personally affected by the disease and clinicians who specialise in ovarian cancer (OC). ## **Recruitment and induction of trustees** The Trustees are appointed by the members or the charity trustees and are recruited with regard to their knowledge skills and experience. Ovacome is unique within the sector as the board includes a number of trustees whose lives have been affected by ovarian cancer. In addition, Ovacome was established as a membership charity. Whilst anyone can access our support without being a member, it is free to become a member and members have certain rights and benefits conferred upon them. They are able to vote at the AGM and they have the opportunity to participate in consultation to set the priorities of the charity and inform future strategic direction of service provision. Trustees are recruited following an annual trustee board skills audit. Areas for development are identified and then recruitment adverts are circulated among our membership and more broadly. Trustees are recruited because of their skills or personal experience. All new Trustees are given background information about the charity, are advised about their responsibilities and given an induction into the work of the charity. The training needs of the Trustees are reviewed and training is sourced where deemed necessary and appropriate. The full recruitment process takes between 3-6 months. ## **Management and administration** The Executive Committee, members of which constitute Trustees for the purpose of Charity legislation, administers Ovacome. The Chair, officers and other Trustees are appointed (or reappointed) at the Annual General Meeting (AGM). The Executive Committee reviews the profile of Trustees periodically and appropriate appointments are made to ensure a balanced committee. No external bodies have the power to appoint Trustees and the Executive Committee is ultimately responsible for the charity. The names of Trustees who have served since 1 October 2019 are set out under Legal and Administrative Information on page 2 of this document. ____________________________________________________________________________ 3 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 **Trustees Report For the year ended 30 September 2020** **_________________________________________________________________________________________________________** ## **OVACOME** The Trustees meet via telephone conference monthly to review progress against the organisational strategy and to support development of the charity in line with our organisational aims. The Chief Executive and staff team manage the day to day running of Ovacome based on the strategic direction set by the trustees. ## **Remuneration of Key Management Personnel** The remuneration of the charity’s key management personnel is set by the Executive Committee, taking into account the charity’s financial position and the amount paid for compatible roles in comparable organisations. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives** provide services across the West Midlands. As of the 30th September 2020 there are 11 staff (10 full time, one 21 hours per week). Ovacome has 278 registered and active volunteers at the time of writing (this includes trustees and the Medical Advisory Board). The charity serves:. - ❏ People who are affected by ovarian cancer - ❏ Family members of those diagnosed - ❏ Those who may be at risk of OC - ❏ The general public (by raising awareness of the symptoms) - ❏ The research community by funding opportunities for better understanding and curing ovarian cancer - ❏ Clinicians specialising in o _v_ arian cancer - ❏ Health care providers who may be involved in identifying and treating ovarian cancer. The number of women with ovarian cancer is not thought to be increasing s i g 7,400 new cases are diagnosed each year and this number has remained constant for some time. 1 in 50 w _om_ en born after 1960 are diagnosed with ovarian cancer in their lifetime. But still: _Only 35% survive ovarian cancer for 10 or more years and there is little awareness of the signs and symptoms of the disease. This means that very often women are diagnosed at the later stages._ The need for Ovacome remains constant. Until all people are aware of the symptoms and able to access better funded services then Ovacome will continue to work to meet the needs of all those affected by the disease. Ovacome works across the UK via our support and information services and _w_ e provide face to face support and work with local charities to improve the support available to all affected by ovarian cancer regardless of where they live. We also support women from 120 countries through our Health Unlocked My Ovacome forum. Our potential reach - one study suggested that in 2010, 41,000 women were living with ovarian cancer in the UK. They will vary hugely in health, stages of the disease and their support needs but if we assume that there are now more women living with the disease than in 2010 and accept that it is our role to support women with ovarian cancer, their family members, the clinicians that treat them, or those at risk of the disease, then our potential reach is substantially wider than the numbers currently accessing our services (around 18000 annually and around 3,700 members). ____________________________________________________________________________ 4 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Trustees Report For the year ended 30 September 2020** ## **_________________________________________________________________________________________________________** ## **Charity activities** Ovacome has provided a wide range of expert services free to all those affected by ovarian cancer since 1996 and we intend to continue doing so until such time as our services are no longer needed. ## **We do this by:** ❏ Promoting a supportive ovarian cancer community by; - ❏ Maintaining the ovarian cancer online community forum - ❏ Providing Reach Ova, Ova to you and regular specialist support groups - ❏ Providing opportunities for those affected by ovarian cancer to meet and share their experiences - ❏ Supporting locally formed independent groups by providing factually accurate information and resources - ❏ Ensuring that we are actively working to remove barriers to accessing support and information. - ❏ Raising awareness of ovarian cancer by: - ❏ Campaigning to raise awareness of signs and symptoms using our evidence based BEAT campa ig n. - ❏ Educating clinical students through the survivors Teaching Students (STS) programme - ❏ Educating the general public through Ovacome at Work - ❏ Creating culturally sensitive and accessible awareness campaigns to reach those who may not otherwise see or understand mainstream messaging. - ❏ Raising awareness of the experience of people affected by ovarian cancer by: - ❏ Sharing Members stories - ❏ Amplifying the voice of those affected by ovarian cancer to clinicians, decision makers and the general public in collaboration with other organisations - ❏ Actively working to show the diversity of those affected by ovarian cancer. ## ❏ Informing by - ❏ Providing evidenced based information through different media - ❏ Providing evidenced based information through our support service - ❏ Responding to the information needs of the community as quickly as possible. - ❏ Providing personalized information as requested (through collaboration with our Medical Advisory Board) ## ❏ We support research by: - ❏ Advocating for prevention strategies and research - ❏ Working with researchers to ensure that patient voice is heard - ❏ Funding Ovacome research at the University of Birmingham ____________________________________________________________________________ 5 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME Trustees Report For the year ended 30 September 2020** **_________________________________________________________________________________________________________** ## **ACHIEVEMENT AND PERFORMANCE** ## **Review of the year** Between January – March we conducted the 2020 Ovacome membership consultation to inform our service delivery for the next two years; we received 290 responses. Between October and March we saw a steady growth in demand for our services and we continued to run our Ova to You programme of regional events, visiting; Dublin, Venues across Scotland, Liverpool, Southampton and Exeter. We were also able to celebrate our volunteers at the annual Ovacome Volunteer Christmas party in December 2019. The Covid19 pandemic had an immediate impact on our service delivery in March 2020 as we postponed all face-to-face events, among them our Annual Members’ day, a health and wellbeing day and numerous regional events. We moved quickly to ensure that all staff could work from home. We were able to divert our phones and also set up another support line to meet increased demand due to the pandemic. Many of our beneficiaries were confused and concerned by the changes to their treatment and also found it initially difficult to shield. there was support available online. In March 2020 we launched the Staying Connected service, a support service that provides a range of webinars and workshops to inform our members and maintain a feeling of community. The Staying Connected service has provided talks from leading clinicians and a range of expert speakers on topics such as lymphoedema, exercise following surgery, managing anxiety and too many more to mention. We remain incredibly grateful to those that have given their time to help support our beneficiaries. Staying Connected also provides community building activities such as an online choir, craft workshops, Q&A sessions and yoga, skin care, haircare and relaxation. These have been crucial in reducing the isolation felt by so many of our members during this difficult time. Between 25[th ] March and 30[th ] September we ran 115 sessions with 1,048 attendees. From May onwards we ran the Staying Connected programme in partnership with Ovarian Cancer Action, this ensured that we didn’t duplicate services and to provide the very best support without delay to a great many more people. We are grateful to the OCA staff team for their goodwill and hard work. - ❏ We continue to support via phone, instant messaging, Skype, text messaging and online, increasing our staff team and adding extra support capacity. We continued to see an increase over the year in support requests and have met 100% of those requests. In 2018-19, we gave support 1,258 times and in 2019-20 we saw this rise to 1,673; a 33% increase. - ❏ The 24-hour ‘My Ovacome’ ovarian cancer online forum continues to grow in strength and went from 12,300 users to 13,709 users over the course of the year. Our team have reviewed our interaction with people on the forum and are continuing to engage more proactively and provide more information via the forum, as well as their role in moderating it to ensure it remains factually accurate and supportive. - ❏ Reach Ova is a targeted project that focuses us on reaching those who are less well represented within our community and membership. As a result, we have been better able to build accessible and inclusive services for those from BIPOC and LGBT+ communities. Some of this work was made possible by the generosity of _Awards for All_ . ____________________________________________________________________________ 6 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Trustees Report For the year ended 30 September 2020** **_________________________________________________________________________________________________________** Other groups reached through this project are; - ❏ Those on a low income or living in poverty - ❏ Those under the age of 45 at point of diagnosis - ❏ Those over the age of 75 - ❏ Those who live in rurally isolated areas - ❏ Those diagnosed with rarer forms of the disease - ❏ We knew, from feedback from our community, that many people from these groups were disadvantaged disproportionately by the Covid 19 pandemic. As a result we have deliberately developed services to reach out to them. We have actively run campaigns targeted at these groups and worked with numerous partners to do so. We have also (among many other strategies): - Provided transcripts of our online sessions in large print - Set up 6 community language phone lines in: Polish; Urdu; Bengali; Arabic; Punjabi and Gujarati through which we provide interpreters - support online and expand - Set up new support groups and focus groups to meet the needs of diverse people and written a support handbook for local groups ## **Information provision** professional volunteers. Our Medical Advisory Board, made up of top clinicians in the field with a variety of specialities, continue to give the charity access to expert advice and influence. We remain particularly grateful to the professionals who have given their time voluntarily, particularly during the pandemic when they had huge demands placed on them and still made time to support Ovacome. We have further expanded our information and fact sheet offer over the course of the year in order to continue to meet the requests of our members expressed through our consultation. We now offer 29 information resources in addition to the ‘Living with ovarian cancer’ series. Over the course of the year, 5,658 booklets were ordered through the website, a 78.5% increase from the previous financial year. We have also produced a resource for anyone setting up an independent ovarian cancer support group and additionally we were able to very quickly produce a booklet to support our beneficiaries to access remote appointments. ## **The Survivors Teaching Students (STS) programme** This programme provides volunteers who themselves have experienced a diagnosis of ovarian cancer to speak to medical students and clinicians to raise aware of the signs and symptoms of ovarian cancer. From October to the end of March (before national lockdowns began), we ____________________________________________________________________________ 7 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 **Trustees Report For the year ended 30 September 2020** **_________________________________________________________________________________________________________** ## **OVACOME** delivered 11 STS sessions across the UK. We also delivered 3 Ovacome at Work sessions, raising awareness of ovarian cancer signs and symptoms in workplaces using volunteer presenters. The pandemic disrupted delivery of STS as we were unable to deliver face to face sessions as many of our volunteers have compromised immunity due to treatment and many universities cancelled lectures. ## **Research** We provide funding for the team at Birmingham University undertaking research into detection of tumour markers and chemotherapy resistance. The research is undertaken by clinicians who also work with patients. As a result of the Covid 19 pandemic the research was put on hold and our planned research days (where members are invited in to the laboratory) were postponed. ## **Fundraising** Initially from October to February our fundraising was going very well, hitting all targets, particularly a significant target of £30,000 from our 2[nd ] Big Give Christmas Challenge. We had filled places on our different challenge events across the country with an increased engagement and commitment from our fundraising community and donors. Our income was hit hard by the Covid-19 Pandemic from March onwards, particularly because our busiest fundraising months in the year are March (ovarian cancer awareness month) and April, sadly most of our fundraising events were cancelled. This was then compounded by cancellation of the London Marathon in April. As a result of the pandemic we negotiated a number of partnerships with other organisations, including Ovarian Cancer Action (OCA) and Go Girls to ensure we could best meet the needs of our community without duplicating services. Our partnership with OCA supported both organisations to provide the Staying Connected online service to our members. The joint fundraising strategy was successful, enabling Ovacome to receive an income of £41,375 towards the Staying Connected online support channel. This was crucial funding and we are especially grateful to our partner organisations and the funders who enabled us to meet the rapidly changing and increasing needs of our community at such a difficult time. measures and found it very hard to fundraise through their networks. We chose not to launch an emergency campaign as we were aware of the difficulties our many supporters were facing. Instead the Trustees agreed that we would run at a deficit, if need be. Challenge and community events could not take place greatly restricting how our supporters could fundraise. We initially saw income stall. However, fairly quickly, we saw engagements with virtual challenges and events starting to take place as well as an increase in donations. More of our supporters took on our Ovacome Virtual Teal Walk challenge as they were able to participate despite lockdown restrictions. As a result of the pandemic the Touch of Teal committee were unable to run the Annual Touch of Teal Tea in March 2020, this large fundraising event, planned for March was postponed. The committee made a decision to run a Virtual Gala in the following financial year. This event is organised and run by a dedicated team of fundraisers. We are so grateful to our wonderful community of supporters who have been so generous with their donations and fundraising commitments to ensure we can continue to be there for anyone ____________________________________________________________________________ 8 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 **Trustees Report For the year ended 30 September 2020** **_________________________________________________________________________________________________________** ## **OVACOME** affected by ovarian cancer. We are especially grateful to Apricot, who through the sales of a designated dress and jewellery, with all profits going to our support work, donated £20,000. Despite the pandemic, Apricot have continued their support of Ovacome. and foundation grant funding. We secured a large grant of £86,495 from the Coronavirus Community Support Fund, distributed by The National Lottery Community Fund. In total we secured £211,592.00 from trusts and foundations. We are also grateful to all our funders who enabled us to repurpose their grants to better meet the changing needs of our community as a result of the pandemic. ## **FINANCIAL REVIEW** Prior to this the charity was registered as such but in 2014 Ovacome was converted to a CIO. Gross income and expenditure figures for the year ended 30th September 2020 were income of £494,428 (2019 - £673,516) and expenditure of £610,521 (2019 - £589,484), giving an overall deficit of £116,093 (2019 Surplus £84,032). Income in 2018-2019 included one significant legacy of £175,000. Restricted Funds of £223,348 were received during the year, of which £ 218,799 were expended, leaving £58,892 to carry forward, into 2020-21. As regards Designated Funds, the remaining Designated Funds relate to the Research Fund at the University of Birmingham. The closing balance of £36,765 was carried forward at the end of the year and is expected to be utilised over the coming year. ## **Reserve policy** It is the Trustees' aim to hold free reserves equating to a period of unrestricted and undesignated expenditure of six months. It is to ensure continued financial security and to provide for contingencies. In addition, Ovacome holds additional funds in designated and restricted funds for designated projects. Ovacome maintains relationships with beneficiaries, in some cases, for many years. To this end it is important that Ovacome maintains a healthy balance of reserves . At 30 September 2020 the balance of Unrestricted Funds (total funds less Restricted and Designated funds) stood at £ 654,600. Expenditure from Unrestricted and Undesignated Funds in 2019-20 amounted to £ 391,646, so the balance at the year end meets the six month reserves policy ## **Risk management** The Trustees actively review the major risks which the charity faces on a regular basis by maintaining an up to date risk register report. The risk register is regularly presented to the Trustees and they input within their areas of specialism. The trustees believe that maintaining reserves at adequate levels, combined with an annual review of the controls over key financial systems will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks faced by the charity and believe that the systems in place to mitigate significant risks offer the Trust adequate protection. ____________________________________________________________________________ 9 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 **_________________________________________________________________________________________________________** ## **OVACOME** ## **Trustees Report For the year ended 30 September 2020** ## **Going concern** The trustees believe that by maintaining reserves at the levels required by the reserves policy and by regularly reviewing the charity’s key financial systems, they can ensure that sufficient resources are in place to mitigate significant risks. In the light of Covid-19, the Trustees have examined the operational and business risks faced by the charity and believe that the systems and reserves in place offer the charity adequate protection and ensure its continuance as a going concern. ## the guidance 'public benefit: running a charity (PB2),' when reviewing its aims and objectives and in planning future activities. In particular, the Trustees consider how all activities contribute to its aims and objectives and believe that a clear benefit to the public is demonstrated. This is described in more detail throughout the Review of the Period. ## **PLANS FOR THE FUTURE** As shown above in "Review of the Year ended 30th September 2020", the Trustees continue to be committed to developing and expanding the charity to meet the requirements of those in need. ____________________________________________________________________________ 10 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 **OVACOME Trustees Report For the year ended 30 September 2020** **_________________________________________________________________________________________________________** ## **STATEMENT OF EXECUTIVE COMMITTEE'S RESPONSIBILITIES** The Trustees are responsible for preparing the Trustees' Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the Trustees to prepare Financial Statements for each financial year which give a true and fair view of the state of affairs of the charity and of its income and expenditure for that period. In preparing these Financial Statements, the Trustees are required to: - ❏ select suitable accounting policies and then apply them consistently - ❏ observe the methods and principles of the Charities SORP 2019 (FRS 102) - ❏ make judgements and estimates that are reasonable and prudent - ❏ state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the Financial Statements - ❏ prepare the Financial Statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the Financial Statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Executive Committee and authorised for issue on 29 April 2021 and signed on its behalf by: Cathryn Hughes Trustee and Chair ____________________________________________________________________________ 11 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 **OVACOME** ## **Independent Examiner's Report to the Trustees of Ovacome** **___________________________________________________________________________________________________________________________________ ____________** I report to the trustees on my examination of the accounts of Ovacome for the year ended 30th September 2020. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of independent examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stephen Jones FCA Myrus Smith Chartered Accountants 8 Burnell Rd Sutton Surrey SM1 4BW Date: 29 April 2021 ____________________________________________________________________________ 12 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Statement of Financial Activities For the year ended 30 September 2020** **_________________________________________________________________________________________________________** |**Notes**
**INCOME**
Dona�ons and legacies
4
Charitable activities - Fundraising
5
Investment income
**Total Income**
**EXPENDITURE**
Fundraising expenditure
Charitable ac�vi�es
6
**Total Expenditure**
**Net income/(expenditure) for the**
**year before gains/(losses)**
**Transfer between funds**
11
**Net Movement in Funds**
**Reconciliation of funds:**
Funds brought forward
**Funds carried forward**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**2020**
**Total Funds**
**2019**
**£**
**£**
**£**
**£**
161,978
209,217
371,195
480,559
105,023
14,131
119,154
187,260
4,079
0
4,079
5,697| |---|---| ||**271,080**
**223,348**
**494,428**
**673,516**| ||11,398
0
11,398
18,501
380,324
218,799
599,123
570,983| ||**391,722**
**218,799**
**610,521**
**589,484**| ||(120,642)
4,549
(116,093)
84,032
(1,842)
1,842
0
0| ||(122,484)
6,391
(116,093)
84,032
813,849
52,501
866,350
782,318| ||**691,365**
**58,892**
**750,257**
**866,350**| ____________________________________________________________________________ 13 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Statement of Financial Activities For the year ended 30 September 2020** ## **Analysis of prior year total fund;** |**Notes**
**INCOME and ENDOWMENT**
Donations and legacies
4
Charitable activities - Fundraising
5
Investment income
**Total Income**
**EXPENDITURE**
Fundraising expenditure
Charitable activities
6
**Total Expenditure**
**Net income/(expenditure) for the**
**year before gains/(losses)**
**Transfer between funds**
**Net Movement in Funds**
**Reconciliation of funds:**
Funds brought forward
**Funds carried forward**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**2019**
**Total Funds**
**2018**

**£**
**£**
**£**
**£**
378,234
102,325
480,559
691,210
187,260
0
187,260
129,594
5,697
0
5,697
366| |---|---| ||**571,191**
**102,325**
**673,516**
**821,170**| ||18,501
0
18,501
27,322
515,904
55,079
570,983
355,008| ||**534,405**
**55,079**
**589,484**
**382,330**| ||36,786
47,246
84,032
438,840
(161)
161
0
0| ||36,625
47,407
84,032
438,840
777,224
5,094
782,318
343,478| ||| ||**813,849**
**52,501**
**866,350**
**782,318**| ____________________________________________________________________________ 14 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 **OVACOME** ## **Balance Sheet As at 30 September 2020** **_________________________________________________________________________________________________________** |Notes
**FIXED ASSETS**
Tangible fxed assets
8
**CURRENT ASSETS**
Stock
Debtors
9
Cash at bank and in hand:
CREDITORS: amounts falling due in one
year
10
**NET CURRENT ASSETS**
**NET ASSETS TOTALS**
**THE FUNDS OF THE CHARITY**
**INCOME FUNDS**
11
Restricted funds
Unrestricted funds:
General fund
Designated funds|
**£**
9,450
5,100
785,469|**2020**

**£**
3,317
3,317








746,940
**750,257**

58,892



691,365
**750,257**|**£**


8,600
25,439
896,472|**2019**

**£**
4,677| |---|---|---|---|---| |||||4,677





861,673| ||800,019
(53,079)||930,511
(68,838)|| ||654,600
36,765||


778,183
35,666|| |||||| |||||**866,350**| |||||52,501


813,849| |||||| |||||**866,350**| Approved by the Executive Committee and authorised for issue on 29 April 2021 and signed on its behalf by: John Paul McKew (Treasurer and Trustee) The notes on page 17 to 25 form part of these account ____________________________________________________________________________ 15 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Statement of Cash Flows** **_________________________________________________________________________________________________________** |**Notes**
**Cash fow from operating activities**
Net cash provided by operating activities
**A**
**Cash fow from investing activities**
Investment income
Purchase of fxed assets
Net cash provided by investing activities
Change in cash and cash equivalents in the year
**Cash and cash equivalents at 1 Oct 2019**
**Cash and cash equivalents at 30th Sep 2020**
**B**
Notes to the cash fow statement
**A – reconciliation of net movement in funds to net cash**
**fow from operating activities**
Net income/(expenditure) for the year (before investment
gains & losses)
Depreciation charge
Investment Income
Decrease/(increase) in stock
Decrease/(increase) in debtors
(Decrease)/increase in creditors
Net cash provided by operating activities
**B – Analysis of cash and cash equivalents**
Cash at bank and in hand
- Closing balance of Cash in hand and Bank
Total cash and cash equivalents|**2020**
**£**
**(114,608)**
4,079
(474)
**3,605**
**(111,003)**
896,472
**785,469**
**2020**
**£**
(116,093)
1,834
(4,079)
(850)
20,339
(15,759)
**(114,608)**
785,469
**785,469**|**2019**
**£**
**63,872**
5,697
(3,800)| |---|---|---| |||**1,897**
**65,769**
830,703| |||**896,472**| |||**2019**
**£**
84,032
1,703
(5,697)
(1,764)
(6,501)
(7,901)| |||**63,872**| |||896,472
**896,472**| ____________________________________________________________________________ 16 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Notes to the Financial Statements For the year ended 30th September 2020** **_________________________________________________________________________________________________________** ## **1 Accounting Policies** ## **Basis of preparation** cost convention. Standard applicable in the UK and Republic of Ireland (FRS 102). The Charity is a public benefit entity for the purposes of FRS 102 and therefore the Charity also prepares its financial statements in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (The FRS 102 Charities SORP) issued in October 2019 and the Charities Act 2011. charity. Monetary amounts in these financial statements are rounded to the nearest pound. ## **Going concern** The trustees have assessed whether the use of the going concern basis is appropriate and have considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern. The trustees have made this assessment for a period of at least one year from the date of approval of the financial statements. In particular the trustees have considered the charity's forecasts and projections and have taken account of pressures on donation and event income. After making enquiries the trustees have concluded that there is a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements. ## **Income Recognition** All income is recognised when there is entitlement to the funds, the receipt is probable and the amount can be measured reliably. Income is recognised in the year to which it relates and on an accruals basis. Legacies are included when the legacy is received or when the charity is notified of an impending distribution which can be quantified and receipt is probable, whichever is the earlier. Recoverable taxation is accounted for on an accruals basis. ## **Expenditure** Expenditure is accounted for on an accruals basis allocated directly to the expenditure headings as far as practically possible to reflect the activities of the charity. Charitable activities comprise direct expenditure including direct staff costs attributable to the activity. ## ## recognised as an expense in the period in which the service is received. ## **ii. Pensions** ____________________________________________________________________________ 17 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Notes to the Financial Statements** ## **For the year ended 30th September 2020** **_________________________________________________________________________________________________________** recognised as an expense when they are due. Amounts not paid are shown in accruals in the balance sheet. ## **Fund Accounting** imposed by the donor or are raised by the charity for specific restricted purposes. Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds are funds which are available for use at the discretion of the trustees but have been earmarked by them for a specific purpose. ## **Fixed Assets and Depreciation** All assets costing more than £1,000 are capitalised. estimated residual value, of each asset over its expected useful economic life as follows: Computer Equipment 3 years (straight line basis) ## **Stock** Stocks of Ovacome fundraising merchandise are stated at the lower of cost and net realisable value. ## **Financial instruments** basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. ## **Cash and cash equivalents** Cash and cash equivalents include cash in hand, deposits held at call with bank and other short-term liquid investments with original maturities of three months or less. ## **Critical accounting estimates and areas of judgement** In the view of the trustees in applying the accounting policies adopted, no judgements were required that have a significant effect on the amounts recognised in the financial statements nor do any estimates or assumptions made carry a significant risk of material adjustment in the next financial year. ## **Leases** Operating lease rentals are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. ____________________________________________________________________________ 18 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Notes to the Financial Statements For the year ended 30th September 2020** **_________________________________________________________________________________________________________** ## **4 Donation and Legacies** |**Donation and Legacies**|| |---|---| |Dona�ons
Legacies|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**2020**
**Total Funds**
**2019**
**£**
**£**
**£**
**£**
141,421
209,217
350,638
252,559
20,557
0
20,557
228,000| ||**161,978**
**209,217**
**371,195**
**480,559**| ## **5 Income from Charitable Activities** |**Income from Charitable Activities**|| |---|---| |Charitable activities - Fundraising|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**2020**
**Total Funds**
**2019**
**£**
**£**
**£**
**£**
105,023
14,131
119,154
187,260| ||**105,023**
**14,131**
**119,154**
**187,260**| |**6 Total Charitable Expenditure**
Direct Charitable Expenses
Direct staff Cost (note 7.1)
Support Costs (note 7.2)
Total expenditure|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**2020**
**Total Funds**
**2019**
**£**
**£**
**£**
**£**
78,829
36,774
115,603
170,648
225,669
157,156
382,825
278,535
75,826
24,869
100,695
121,800| |---|---| ||**380,324**
**218,799**
**599,123**
**570,983**| ____________________________________________________________________________ 19 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Notes to the Financial Statements For the year ended 30th September 2020** **_________________________________________________________________________________________________________** |**7.1 Staff Costs**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**£**
**£**
Wages & Salaries
188,622
156,593
Social Security Costs
29,970
489
Pension Cost
7,077
74
**225,669**
**157,156**
Staff Numbers (average number of staff)|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**£**
**£**
188,622
156,593
29,970
489
7,077
74|

**Total Funds**
**2020**
**Total Funds**
**2019**

**£**
**£**

345,215
251,353

30,459
21,945

7,151
5,237| |---|---|---| ||**225,669**
**157,156**|
**382,825**
**278,535**| |||**2020**
**2019**| |||10
7| No trustee (2019: one trustee) received reimbursed expenses in the year (2019: £140). No employee received a salary in excess of £60,000, in the current year (2019: none). Trustees were not paid remuneration in either period. Key management personnel include the Trustees and the Chief Executive. The total employee benefits (including gross pay and employer national insurance contributions) of the charity's key management personnel were £66,149 (2019: £64,043). Pension contributions paid by the company to key management personnel totalled £1,317 (2019:£1,254). Excluding the trustees there was one key management personnel (2019: two) that received remuneration during the year. |**7.2 Support Costs**
Rent
Printing and Stationary
Offce Cost
Professional fee
IT and computer Cost
Insurance
Depreciation
Other Cost
Independent Examination -
Governance costs|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**2020**
**Total Funds**
**2019**
**£**
**£**
**£**
**£**
18,595
5,048
23,643
19,267
752
1,924
2,676
13,297
7,288
4,559
11,847
23,326
25,499
0
25,499
23,020
14,130
2,496
16,626
14,099
1,807
0
1,807
1,438
1,834
0
1,834
1,703
2,321
10,842
13,163
23,250
3,600
0
3,600
2,400| |---|---| ||**75,826**
**24,869**
**100,695**
**121,800**| ____________________________________________________________________________ 20 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Notes to the Financial Statements For the year ended 30th September 2020** ## **8 TANGIBLE FIXED ASSETS** |**Cost**
At 1st Oct 2019
Additions
At 30 Sep 2020
**Depreciation**
At 1st Oct 2019
Provided during year
At 30 Sep 2020
**Net book value**
At 30 Sep 2020
At 1st Oct 2019
**9 DEBTORS**
Prepayments and accrued income
Other debtors
**10 CREDITORS: amounts falling due within one year**
Trade creditors
Grant payable
Accruals
Other Creditors|**Computer**
**EquipmentTotal 2020**
£
£
9,474
9,474
474
474| |---|---| ||9,948
9,948| ||4,797
4,797
1,834
1,834| ||6,631
6,631| ||| ||**3,317**
**3,317**| ||| ||4,677
4,677| ||**2020**
**2019**
**£**
**£**
5,100
19,595
0
5,844| ||**5,100**
**25,439**| ||**2020**
**2019**
**£**
**£**
18,459
26,347
28,262
28,262
5,154
5,762
1,204
8,467| ||**53,079**
**68,838**| ____________________________________________________________________________ 21 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Notes to the Financial Statements For the year ended 30th September 2020** **11 ANALYSIS OF FUNDS 2020** |Restricted Funds
Reach OVA
STS
Choir
West Midland Support HUB
Information resources
OVA to You
Staying connected
Support services
Sub-total Restricted funds
Unrestricted Funds
General Fund
Designated Funds -
- Research Fund
Sub-total Designated funds
Total funds|**Balance 30**
**Sep 2019**
Income Expenditure
Funds
transfer
**Balance**
**30 Sep**
**2020**
£
£
£
£
£
4,868
92,615
(50,772)
0
46,711
0
16,163
(16,163)
0
0
2,072
8,000
(10,393)
321
0
42,455
28,334
(70,789)
0
0
1,664
2,059
(5,244)
1,521
0
1,442
28,352
(21,113)
0
8,681
0
44,875
(41,375)
0
3,500
0
2,950
(2,950)
0
0| |---|---| ||52,501
223,348
(218,799)
1,842
58,892| ||778,183
269,905
(391,646)
(1,842)
654,600| ||35,666
1,175
(76)
0
36,765| ||35,666
1,175
(76)
0
36,765| ||| ||**866,350**
**494,428**
**(610,521)**
**0**
**750,257**| - **a) Reach ova:** This work project provides support and information to those who are less well represented within our membership and to those who experience additional health inequalities. These include but are not limited to: - ❏ Those who are LGBT and BAMER - ❏ BIPOC individuals and BIPOC led community groups. - ❏ Those over the age of 75 or under 45 at point of diagnosis. - ❏ - ❏ Those who are rurally isolated. This funding has been used as per the restrictions to provide specialist resources and targeted groups and campaigns. These funds were secured from the following funders: - ❏ Awards for All England - ❏ Coronavirus Community Support Fund, distributed by The National Lottery ____________________________________________________________________________ 22 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Notes to the Financial Statements For the year ended 30th September 2020** **_________________________________________________________________________________________________________** - Community Fund. - ❏ Awards for All Scotland - ❏ Zurich Community Trust - **b) The STS project:** engages women who have been diagnosed with ovarian cancer to train medical students and clinicians in recognising the symptoms of ovarian cancer. Restricted funding was provided by some trusts and an individual. The funds were expended on wages for the staff member who runs the project and also on reimbursing travel costs to the STS volunteer speakers. These restricted funds were fully expended in the financial year and a transfer made from unrestricted funds to meet the deficit - **c) Choir:** The funds were provided by The D'Oyly Carte Charitable Trust and the Ashley Family Foundation to enable Ovacome to continue and grow the Ovacome choir. The Ashley Family Foundation enabled us to repurpose the grant of £5,000 from face to face work into an online Choir, enabling it to continue and grow through the pandemic. - **d) West Midlands Support Hub.** This funding was provided by The People's Project (National Lottery) and was specifically for the purposes of establishing a support hub for the West Midlands. The People's Project funding was fully expended during the financial year and we received a further £27,967.84 from The Big Give match funding programme to enable us to continue this work. The latter was also fully expended for the agreed purposes. - **e) Information resources:** This fund relates to provision of resources and information for those affected by ovarian cancer. We are grateful to The Albert Hunt Trust for their support - **f) Ova to You:** These funds were secured to enable Ovacome to run monthly support events across the UK. We received funding to cover: - **a)** Ova to You Scotland from The Stafford Trust - **b)** Ova to You Glasgow from James T Howat Charitable Trust - **c)** Ova to You Newcastle from The Shears Foundation - **d)** Ova to You Birmingham from the Birmingham District Nursing Charitable Trust - **g) Staying connected** :These include online supporting to stay connected among the service users. - **h) Support services** :These funds were used for producing newsletters. ____________________________________________________________________________ 23 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Notes to the Financial Statements For the year ended 30th September 2020** ## **ANALYSIS OF PRIOR YEAR FUNDS 2019** |Restricted Funds
Reach OVA
STS
Choir
West Midland Support HUB
Information resources
OVA to You
Sub-total Restricted funds
Unrestricted Funds
General Fund
Designated Funds -
- Research Fund
- Support Fund
Sub-total Designated funds
Total funds|**Balance 30**
**Sep 2018**
Income
Expenditure
Funds
transfer
**Balance 30**
**Sep 2019**
£
£
£
£
2,126
9,483
(6,741)
0
4,868
0
11,542
(11,703)
161
0
2,968
3,000
(3,896)
0
2,072
0
54,420
(11,965)
0
42,455
0
6,444
(4,780)
0
1,664
0
17,436
(15,994)
0
1,442| |---|---| ||5,094
102,325
(55,079)
161
52,501| ||590,765
565,191
(377,612)
(161)
778,183| ||146,307
2,000
(112,641)
0
35,666
40,152
4,000
(44,152)
0
0| ||186,459
6,000
(156,793)
0
35,666| ||| ||**782,318**
**673,516**
**(589,484)**
**0**
**866,350**| ____________________________________________________________________________ Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00 ## **OVACOME** ## **Notes to the Financial Statements For the year ended 30th September 2020** **_________________________________________________________________________________________________________** ## **12 ANALYSIS OF NET ASSETS BY FUNDS** |Fixed assets
Current assets
Current liabilities
Net assets 2020
Fixed assets
Current assets
Current liabilities
Net assets 2019|**Unrestricted**
**Fund**
**Restricted**
**Fund**
**Total**
**Fund**
**2020**
**£**
**£**
**£**
3,317
0
3,317
741,127
58,892
800,019
(53,079)
0
(53,079)| |---|---| ||691,365
58,892
**750,257**| ||**Unrestricted**
**Fund**
**Restricted**
**Fund**
**Total**
**Fund**
**2019**
**£**
**£**
**£**
4,677
0
4,677
878,010
52,501
930,511
(68,838)
0
(68,838)| ||813,849
52,501
**866,350**| ## **13 OPERATING LEASE COMMITMENTS** At 30 September 2020 the charity had future minimum commitments in respect of non-cancellable operating leases as follows |**Rental expenses**
Not later than 1 year
Between 1 and 5 years
Total|**2020**
**2019**
£
£
11,119
11,119
2,000
2,000| |---|---| ||13,119
13,119| ## **14 Related Party Transactions:** There have been no related party transactions in the period (nor the comparative period). ____________________________________________________________________________ 25 Doc ID: 32aa62cb98a9c4b86e8f81a234351b4a98443f00