CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts IndenI Exami5 Ret Report to the truste members of On aCcot5 for the year ended 311811> Charity no lif any) 1159657 Set on pages 11014 I retKKt lo the truslees my examinat of the accrAmts d the atr charrtyllhe Tiusfi for tr year erKd 3112018. Responsibilties and basis of report As the chanvs tnjstees, w)u a reStsie t( Ihe prepat ofthe aCCts m acc(Kdance reqUents of the Charrt5 Act 2011 I rewt in resFect d my examina of the Tnjsys accounts carrd ¢Jrt Jer Sect 145 d the 2011 Act and m c2rryThJ (Krt my exaMmatn, I have fc4thpd all the arfAical)le DirectKmS gtben by Chanty cCms1 Jer Sect 14S5Xbl Act Independent I have (nplete0 my eXaminn. I rM that rn matenal matters have examiner's statement come to my atten m Ccnect the ex2mnatK lother than thal dIlOSett k)W.1 wfiich gtves me cause lo Llieve that in. any material of the Charttses Art or the accounts dKJ not accord the acc(Mmting records". the aCCnts dKJ nol cOmY wrth the alICae requirements CCcemrlj the f7 aThJ ccmlent of accounts sel ojt in the Charities (Acccwnts a1 Rerxxtsl Regulatws 2(#)8 other than any requirem1 that the acc(yJnts gNe a Irue and faif vw whith is rnt a ma1ter ¢cs{ed as part rf an dept examtsC. I have concems aTrJ have c(Mne across no other matter5 in ¢(nec[ wrth the examinatM lo which attent Shk1 be drawn In this rerKfyrt In ¢xder to enable a pr¢¥)er understsndwNJ of the atCjnts to be reached. ' Pe delete the w(¥tX% in the brnckets do rnt aWy. Signed: Date: 1Y7r2021 jul Waer 3cb.ng as Directyof Siephen FJra AsSOCBtes Ltd Relevant professional alrficatioTrlsl or l)ody Irf anyl: FCCA Ath1ress: 98 Homchurch Ro&J IER Oct 2018
Homchurch. Essex, RM11 1JS Disd054ve Onli cOmpre rf the eiamine" needs tc hohiight ry13ten31 mjtters of Con (see CC32. lThlerendeni examina rrf charty aCcCw direc1w army guidance for examiner51. Glve here brief details ol any tlems that thè examiner wishes io disclose. IER Od 2018
Remember My Baby Remembrance Photography (A Charitable Incorporated Organisation) Trustees’ Reports & Accounts Year Ending 31 August 2020
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
Remember My Baby Remembrance Photography (A Charitable Incorporated Organisation)
Legal and Administrative Information
Trustees
Cheryl Johnson Nicky Heppenstall Alison Bryan (resigned 28 05 2020) Kim Smith Michele Selvey Ruth Trotter
Charity Number (England and 1159657 Wales)
Charity Number (Scotland)
SC045442
Registered Office 16 Quarn Drive Allestree Derby DE22 2NQ
Independent Examiners Stephen Farra Associates Synergies House 98 Hornchurch Road Hornchurch RM11 1JS Principal Bankers Lloyds Bank 25 Gresham Street London EC2V 7HN
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
| Contents | ||
|---|---|---|
| Legal and administrative information | 1 | |
| Contents | 2 | |
| Remember my Baby at a glance | 3 | |
| Reports | ||
| Trustees’ report | 4 – 9 | |
| Statement of Trustees’ | responsibilities | |
| Financial statements | ||
| Income statement | 10 | |
| Balance sheet | 11 | |
| Notes to the financial statements | 12 - 14 |
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
Remember My Baby at a glance
----- Start of picture text -----
Over 609
families
supported in
the period
244 volunteer Over 4,032
photographers, families
of whom 178
supported since
covered a
the charity’s
session in the
foundation
period
22 volunteer Presence in
digital re- 30% hospitals
touchers
Established in
2014
----- End of picture text -----
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
Trustees’ report for the year ended 31 August 2020
Objects and values of the charity
The Trustees confirm that the annual report and accounts of the charity for the year ended 31 August 2020 have been prepared in accordance with the accounting policies set out in Note 1 to the accounts and comply with the charity’s constitution, applicable law, and the requirements of the Statement of Recommended Practice, “Accounting and Reporting by Charities” issued in 2005.
The object of the RMB is to:
assist the grieving process for families who have lost a baby before, during or shortly after childbirth, by providing a skilled photographer to photograph their baby free of charge, and to gift these images to the family.
Our values
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We are compassionate, dedicated and strive for excellence in everything we do
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Our aim is to provide the gift of remembrance photography to as many bereaved families as possible; our response is individual and sensitive
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We are passionate about sharing and improving the service we offer
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
Trustees
The trustees that served during the year:
Trustees Cheryl Johnson (Chair) Nicky Heppenstall (Vice Chair) Alison Bryan (resigned 28[th] May 2020) Michele Selvey Ruth Trotter Kim smith
The Trustees confirm that they have complied with their duty under Section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit. RMB has continued to provide public benefit in line with the objects of the charity.
Review of activities for the year to 31[st] August 2020
The activities of RMB have been severely affected by COVID-19 but despite restrictions, we have still been able to offer our Remembrance Photography service albeit on a reduced basis.
In the six years of providing support to bereaved families in the form of photography, we have delivered photographs, free of charge to 4,032 families. In the charity’s sixth year, despite restrictions, 609 families were in receipt of the gift. Further families took advantage of our editing service, in particular over the 4-month period that our photography service was suspended.
According to The Office for National Statistics, in 2019 there were 2,522 stillbirths, a small decrease from 2017. Our ultimate ambition is to be able to provide our service to as many of these bereaved families as possible and post pandemic we will be looking at ways to try and help a wider audience through a recruitment drive and concentrate on charity awareness.
In the period we employed our first paid employee which we consider to be a reflection of the growth of the activities of the charity, and we are to consider further paid recruitment. At the start of the year, we
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
had 268 volunteers. Some have dual roles, so of that 268, we had 15 session coordinators and 22 digital retouchers.
Volunteers
With over 268 volunteers, volunteering plays a pivotal role within RMB.
RMB’s core group is run by dedicated volunteers and all RMB photographers and digital retouchers are volunteers. Without the support of volunteers, the charity would have to decline to help many families. They often put their own family time on hold to visit hospitals in order to take photographs.
RMB would like to take this opportunity to thank all of our volunteers for their ongoing support, dedication, and commitment.
Financial Review
Total income for the year to 31 August 2020 was £84,808 (2019: £87,394) which represents a 3% reduction year on year. The reason for the reduction was a combination of lower central fundraising income, a reduction in membership fee income and sponsorship income. Sponsorship income was affected by the COVID 19 crisis where running events were cancelled.
The elimination of costs relating to the supporting of sponsorship events together with no merchandise purchases has helped gross profit marginally grow by 2% to £80,653 (2019: 79,447)
Administrative expenses have also fallen slightly to £52,719 (2019: 56,010) which was primarily been driven by a reduction in mileage and accommodation fees relating to volunteers attending sessions and trade shows. We would expect these costs to at least increase to prior pandemic levels in future financial periods.
This has resulted in a surplus of £52,719 (2019: 56,010). This has helped increase retained earnings to £179k (2019:126k).
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
The trustees would like to thank parents, families, friends, supporters, and volunteers who work tirelessly to raise the money necessary to achieve our objectives.
Reserves Policy
RMB needs to hold an appropriate Reserve Fund to ensure continuity of services in the event of a decrease of donations and maintain the ability to meet unforeseen costs. Currently, RMB’s total reserves, excluding the value of fixed assets and restricted funds held, are held at an average which is in excess of six months’ running costs. The Trustees are reviewing the Reserves Policy in the coming year with a focus on identifying and utilising surplus reserves to fund the achievement of our core objectives, in line with Charity Commission guidance.
The charity has healthy reserves with minimal cash commitments.
Disclosure of information to Independent Examiners
Each of the Trustees has confirmed that there is no information of which they are aware which is relevant to the Examination, but of which the Independent Examiner is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant information and to establish that the Independent Examiners are aware of such information.
Future Plans
Due to the pandemic, 2019-2020 has been a year of consolidation for RMB and we are proud that we were still able, despite incredible obstacles, to provide our service to the families we did.
Our focus in 2020-21 will be to return to pre-pandemic growth and a recruitment drive for additional volunteers in order to reach more families, a brand awareness campaign, and the recruitment of specialised officers in order to ensure governance is best in class.
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
Having employed session coordinators in the period we are to review the possibility of further recruitment to enhance the efficiency of our operations.
On behalf of the Board of Trustees
Cheryl Johnson Chair of Trustees 28 June 2021
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
Statement of Trustees'
Responsibilities
The Trustees are responsible for preparing the trustees’ report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare accounts for each financial year, which give a true and fair view of the charitable company’s state of affairs at the end of the year, and of the incoming resources and application of resources, including the income and expenditure for that year.
In preparing those accounts, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the accounts comply with the Companies Act 2006 and regulation 8 of the Charities Accounts (Scotland) Regulations 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
Profit and Loss
For the year ended 31 August 2020
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Turnover | ||
| Donations | 49,637 | 42,341 |
| Fundraising | 25,929 | 28,752 |
| Gift Aid Reclaims | 3,976 | 1,621 |
| MembershipFees | 4,785 | 5,630 |
| Sale of Merchandise | 480 | 560 |
| Sponsorships | - | 8,490 |
| Total Turnover | 84,808 | 87,394 |
| Cost of Sales | ||
| Direct Expenses | 410 | 13 |
| Items for Sessions(USBs,bags,and envelopes) | 3,672 | 3,326 |
| Merchandise Costs | 72 | 2,006 |
| Sponsorshipcosts | - | 2,601 |
| Total Cost of Sales | 4,154 | 7,947 |
| Gross Profit | 80,653 | 79,447 |
| Administrative Costs | ||
| Accommodation Fees | 2,070 | 606 |
| Advertising& Marketing | 4,650 | 1,138 |
| Audit & Accountancyfees | - | 780 |
| Awards Events | 45 | 73 |
| Bank Fees | 397 | 502 |
| Charitable Donations | 45 | - |
| FundraisingPlatform Fees | 1,152 | 873 |
| General Expenses | 85 | 240 |
| Insurance | 420 | 418 |
| IT Software and Consumables | 1,076 | 773 |
| Legal Expenses | 1,500 | - |
| Mileage | 3,309 | 6,243 |
| Postage,Freight & Courier - Governance | 1,392 | 2,107 |
| Postage,Freight & Courier - Sessions | 1,934 | 2,565 |
| Printing& Stationery | 1,177 | 1,034 |
| Salaries | 800 | - |
| Staff Training | 2,090 | 1,669 |
| Subscriptions | 430 | 361 |
| Telephone & Internet | 759 | 451 |
| Trade Shows | 1,137 | 1,170 |
| Travel | 1,901 | 1,931 |
| Volunteer Recognition | 1,216 | 134 |
| Website Costs | 350 | 368 |
| Total Administrative Costs | 27,935 | 23,437 |
| Operating Profit | 52,719 | 56,010 |
| Profit on Ordinary Activities Before Taxation | 52,719 | 56,010 |
| Profit after Taxation | 52,719 | 56,010 |
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
Balance Sheet
As at 31 August 2020
| Balance Sheet As at 31 August 2020 |
Balance Sheet As at 31 August 2020 |
|---|---|
| 31 Aug 2020 31 Aug 2019 £ £ |
|
| Fixed Assets | |
| Tangible Assets | |
| Computer Equipment 226.05 0.00 |
|
| Office Equipment 1,068.98 1,068.98 |
|
| Total Tangible Assets 1,295.03 1,068.98 |
|
| Total Fixed Assets 1,295.03 1,068.98 Current Assets |
|
| Cash at bank and in hand | |
| Savings account 80,001.00 0.00 |
|
| PayPal 3,160.16 9,074.53 |
|
| Current bank account 97,436.75 117,802.32 |
|
| Total Cash at bank and in hand 180,597.91 126,876.85 |
|
| Total Current Assets 180,597.91 126,876.85 Creditors: amounts falling due within oneyear |
|
| Accounts Payable 2,973.79 988.89 |
|
| Accruals 0.00 780.00 |
|
| VAT 23.70 0.00 |
|
| Total Creditors: amounts falling due within one year 2,997.49 1,768.89 |
|
| Net Current Assets (Liabilities) 177,600.42 125,107.96 |
|
| Total Assets less Current Liabilities 178,895.45 126,176.94 |
|
| Net Assets 178,895.45 126,176.94 |
|
| Capital and Reserves | |
| Current Year Earnings 52,718.69 56,009.66 |
|
| Retained Earnings 126,176.97 70,167.31 |
|
| Total Capital and Reserves 178,895.66 126,176.97 |
The accounts were approved by the Board on 28 June 2021
Chair of Trustees Dated: 28 June 2021
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
1 Accounting Policy
1.1 Basis of Preparation
The accounts have been prepared in line with SORP FRS 102.
An audit is not required under the Charities Act as the CIO’s gross income is not more than £1 million. However, an independent examination is required as the income in more than £25,000 in the financial year.
1.2 Going concern
Based on the balance sheet showing net assets of £178,895 the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. The financial statements have therefore been prepared on a going concern basis.
1.3 Incoming Resources
Income is recognised when the Charity has entitlement of the funds, the amount of income can be reliably measured and when it is probable that economic benefits will flow to the Charity
1.4 Resources expended
Merchandise costs and advertising costs comprise the costs incurred in producing materials for promotional purposes and in raising funds. Bank Fees are fees relating to the income of fundraising donations and membership fees.
Mileage and postage are paid to volunteers attending sessions or for trustees attending tradeshows and hospitals to promote RMB.
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
1.5 Tangible fixed assets and depreciation
All tangible fixed assets are stated at historical cost less accumulated depreciation. Historical cost includes expenditure that is directly attributable to the acquisition of the items.
Depreciation is based on management estimates of the future useful lives of the tangible fixed assets and is calculated using the straight-line method to allocate their cost to their residual values over their estimated useful lives.
1.6 Cash at bank and in hand
Cash at bank and in hand includes cash and deposits held at call with banks, other short-term highly liquid investments with original maturities of three months or less.
1.7 Stock
Stock is valued at the lower of cost and net realisable value.
5. Governance Costs
Independent examination report is provided by Stephen Farra & Associates. Accountancy services are provided by a suitably qualified volunteer.
6. Trustees
None of the Trustees or any person connected with them received any remuneration during the year.
7. Employees
Number of UK employees (full-time equivalents) during the year: one
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Charity Registration Number 1159657 (England & Wales) SC045422 (Scotland)
8. Tangible fixed assets
| Computer | Total | |
|---|---|---|
| equipment | ||
| £ | £ | |
| Cost | ||
| At 1 September 2019 | 1,069 | 1,069 |
| Additions | 226 | 226 |
| Disposals | - | |
| At 31 August 2020 | 1,295 | 1,295 |
| Depreciation | ||
| At 1 September 2019 | - | |
| Charge for the year | - | - |
| Disposals | - | - |
| At 31 August 2020 | - | - |
| Net book amount | ||
| At 31 August 2020 | 1,295 | 1,295 |
| At 31 August 2019 | 1,069 | 1,069 |
12. Creditors amounts falling due within one year
| Amounts due within one year: | ||
|---|---|---|
| 31 Aug | 31 Aug | |
| 2020 | 2019 | |
| £ | £ | |
| Trade creditors | 2,302 | 515 |
| Accruals | - | 780 |
| Other creditors | 672 | 474 |
| Total | 2,974 | 1,769 |
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