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2024-03-31-accounts

Charity registration number: 1159636

Shirley's Bone and Flint Mill Volunteers

Annual Report and Financial Statements

for the Year Ended 31 March 2024

Shirley's Bone and Flint Mill Volunteers

Contents (continued)

Reference and Administrative Details 1
Trustees' Report 2 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5 to 6
Balance Sheet 7
Notes to the Financial Statements 8 to 19

Shirley's Bone and Flint Mill Volunteers

Reference and Administrative Details

Trustees Dr Bernard Lovatt, Treasurer Mr Charles Green MBE Mr Timothy Ludford Dr Barry Job Mr John McGirr Mr Paul Ogden Richard Bateman Peter Wright Christine Reader Charity Registration Number 1159636 Independent Examiner Daryl Denson ACMA VAST The Dudson Centre Hope Street Stoke on Trent ST1 5DD Principal Office Lower Bedford Street Etruria Stoke-on-Trent Staffordshire ST4 7AF Registered Office 5 Redheath Close Silverdale Newcastle Staffordshire ST5 6SQ

Page 1

Shirley's Bone and Flint Mill Volunteers

Trustees' Report

The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2024.

Objectives and activities

Objects and aims

The objects of the CIO are for the public benefit to preserve historic machinery, artefacts and buildings, in particular at Jesse Shirley's Etruscan Bone and Flint Mill, Etruria, Stoke-on-Trent, and to advance the education of the public in the same and their history.

Public benefit

The Charity operated the Etruria Industrial Museum and maintained Shirley’s Bone and Flint Mill. The mill was put into steam on four weekends when the public were admitted and talks and guided tours provided. The museum was open to the public on every Friday. At other times, school, history and special interest groups were hosted for educational purposes. A number of outreach event were provided for clubs. The Etruria Canals Festival and the Etruria Classic Vehicle and Vintage Stationary Engine Rally were organised and held at the museum. Significant funds were expended on promotion of the museum locally and nationally.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Achievements and performance

Keeping the site tidy by litter picking, grass cutting, building cleaning and general maintenance to provide a safe outside environment for public and visitor use.

General maintenance of the mill machinery during the winter ensured the annual certification of the 1903 Cornish boiler was renewed and the mill could operate.

A new and enhanced till and system was introduced to make accounting for takings easier for the volunteers.

Organising four weekend steaming events including the Etruria Canals Festival, Vintage Stationary Engine and Classic Vehicle rallies. With the 50th anniversary of the re-opening of the Caldon Canal this was taken as the theme for the former and a film was commissioned which is shown on a loop when the museum is open. The latter supported the National Heritage Open Days in September with the theme, ‘Routes - Networks – Connections’. External speakers were engaged to present talks on ‘The Golden Age of Canals’ and ‘Connecting the Potteries to the World’. Public entry was free. With the museum opening to the public on every Friday visitor numbers, mainly from outside area, with many from overseas, increased.

Use of volunteers

Volunteers provided all the labour to maintain and operate the museum and mill. This is to include mill and site maintenance, restoration and repair of the mill, education, sales and marketing, accounts and general administration.

Financial review

The financial results are shown on pages 5 to 19.

Page 2

Shirley's Bone and Flint Mill Volunteers

Trustees' Report (continued)

Policy on reserves

The policy is to keep a cash balance of approximately £20,000 with a minimum of £15,000 in the bank with around £1,000 in the current account and the balance in a savings account. Trustees and officers are required to inform the treasurer if a planned expenditure is more than £500. At the year end unrestricted reserves were £33,083 (2023: £32,468).

Structure, governance and management

Nature of governing document

Shirley's Bone and Flint Mill Volunteers is constituted as a Charitable Incorporated Organisation (CIO).

Recruitment and appointment of trustees

The trustees are elected by the members.

25/01/25 The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:

......................................... Dr Bernard Lovatt Trustee

Page 3

Shirley's Bone and Flint Mill Volunteers

Independent Examiner's Report to the trustees of Shirley's Bone and Flint Mill Volunteers

I report to the trustees on my examination of the accounts of Shirley's Bone and Flint Mill Volunteers for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of Shirley's Bone and Flint Mill Volunteers you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Shirley's Bone and Flint Mill Volunteers's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Shirley's Bone and Flint Mill Volunteers as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Daryl Denson ACMA

VAST The Dudson Centre Hope Street Stoke on Trent ST1 5DD

25/01/25 Date:.............................

Page 4

Shirley's Bone and Flint Mill Volunteers

Statement of Financial Activities for the Year Ended 31 March 2024

Note
Income and Endowments from:
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investment income
5
Total Income
Expenditure on:
Raising funds
6
Charitable activities
7
Total Expenditure
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
15
Unrestricted
£
12,704
8,045
4,104
266
25,119
(1,077)
(20,427)
(21,504)
3,615
32,468
36,083
Total
2024
£
12,704
8,045
4,104
266
25,119
(1,077)
(20,427)
(21,504)
3,615
32,468
36,083

The notes on pages 8 to 19 form an integral part of these financial statements. Page 5

Shirley's Bone and Flint Mill Volunteers

Statement of Financial Activities for the Year Ended 31 March 2024 (continued)

Note
Income and Endowments from:
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investment income
5
Total Income
Expenditure on:
Raising funds
6
Charitable activities
7
Total Expenditure
Net expenditure
Gross transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
15
Unrestricted
£
2,670
8,550
3,610
28
14,858
(1,555)
(14,503)
(16,058)
(1,200)
4,776
3,576
28,892
32,468
Restricted
£
4,244
-
-
-
4,244
-
(4,244)
(4,244)
-
(4,776)
(4,776)
4,776
-
Total
2023
£
6,914
8,550
3,610
28
19,102
(1,555)
(18,747)
(20,302)
(1,200)
-
(1,200)
33,668
32,468

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 15.

The notes on pages 8 to 19 form an integral part of these financial statements. Page 6

Shirley's Bone and Flint Mill Volunteers

(Registration number: 1159636) Balance Sheet as at 31 March 2024

2024 2023
Note £ £
Fixed assets
Tangible assets 12 15,355 15,169
Current assets
Debtors 13 7,388 7,902
Cash at bank and in hand 13,846 13,652
21,234 21,554
Creditors: Amounts falling due within one year 14 (506) (4,255)
Net current assets 20,728 17,299
Net assets 36,083 32,468
Funds of the charity:
Unrestricted income funds
Unrestricted funds 36,083 32,468
Total funds 15 36,083 32,468

The financial statements on pages 5 to 19 were approved by the trustees, and authorised for issue on ....................25/01/25 and signed on their behalf by:

......................................... Dr Bernard Lovatt Trustee

The notes on pages 8 to 19 form an integral part of these financial statements. Page 7

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Shirley's Bone and Flint Mill Volunteers meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income, including donations, gifts, legacies and grants that provide core funding or are of a general nature, is recognised when, the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Deferred income

Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:

Investment income

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.

Page 8

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Page 9

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

Asset class Freehold Land & Property

Plant & Machinery

Depreciation method and rate over estimated useful life.

25% per annum on a reducing balance basis.

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is establised when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

Financial instruments

Classification

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

Page 10

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

Recognition and measurement

All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.

Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.

Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.

Page 11

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

2 Income from donations and legacies

Donations and legacies;
Donations from companies, trusts and similar proceeds
Donations from individuals
Gift aid reclaimed
Grants, including capital grants;
Government grants
Unrestricted
funds
General
£
Donations and legacies;
Donations from companies, trusts and similar
proceeds
250
Donations from individuals
1,920
Grants, including capital grants;
Government grants
500
2,670
Unrestricted
funds
General
£
158
1,705
880
9,961
12,704
Restricted
funds
£
-
-
4,244
4,244
Total
2024
£
158
1,705
880
9,961
12,704
Total
2023
£
250
1,920
4,744
6,914

3 Income from charitable activities

Admissions
Hire
Admissions
Hire
Unrestricted
funds
General
£
2,892
5,153
8,045
Unrestricted
funds
General
£
4,815
3,735
8,550
Total
2024
£
2,892
5,153
8,045
Total
2023
£
4,815
3,735
8,550

Page 12

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

4 Income from other trading activities

Trading income;
Sales of goods and services
Other trading income
Membership subscriptions
Trading income;
Sales of goods and services
Other trading income
Membership subscriptions
5
Investment income
Interest receivable and similar income;
Interest receivable on bank deposits
Interest receivable and similar income;
Interest receivable on bank deposits
Unrestricted
funds
General
£
3,185
829
90
4,104
Unrestricted
funds
General
£
2,774
716
120
3,610
Unrestricted
funds
General
£
266
266
Unrestricted
funds
General
£
28
28
Total
2024
£
3,185
829
90
4,104
Total
2023
£
2,774
716
120
3,610
Total
2024
£
266
266
Total
2023
£
28
28

Page 13

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

6 Expenditure on raising funds

a) Costs of trading activities

Note
Costs of goods sold
Note
Costs of goods sold
Unrestricted
funds
General
£
1,077
1,077
Unrestricted
funds
General
£
1,555
1,555
Total
2024
£
1,077
1,077
Total
2023
£
1,555
1,555

Page 14

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

7 Expenditure on charitable activities

Mill and site maintenance
Advertising and promotion
IT costs
Stationery
Independent Examination and accountancy
Insurance
Legal fees
Sundry expenses
Depreciation
Subscriptions
Events
Mill and site maintenance
Advertising and promotion
IT costs
Stationery
Independent Examination and accountancy
Insurance
Legal fees
Sundry expenses
Depreciation
Book keeping
Subscriptions
Events
Activity
undertaken
directly
£
2,280
4,359
3,029
584
1,413
5,907
313
1,008
512
424
598
20,427
Activity
undertaken
directly
£
6,152
3,129
1,782
654
655
2,250
763
650
377
985
843
507
18,747
2024
£
2,280
4,359
3,029
584
1,413
5,907
313
1,008
512
424
598
20,427
2023
£
6,152
3,129
1,782
654
655
2,250
763
650
377
985
843
507
18,747

Page 15

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

8 Analysis of governance and support costs

Governance costs

Independent examiner fees
Examination of the financial statements
Independent examiner fees
Examination of the financial statements
9
Net incoming/outgoing resources
Net incoming/(outgoing) resources for the year include:
Depreciation of fixed assets
Unrestricted
funds
General
£
440
440
Unrestricted
funds
General
£
655
655
2024
£
512
Total
2024
£
440
440
Total
2023
£
655
655
2023
£
377

10 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

11 Taxation

The charity is a registered charity and is therefore exempt from taxation.

Page 16

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

12 Tangible fixed assets

Cost
At 1 April 2023
Additions
At 31 March 2024
Depreciation
At 1 April 2023
Charge for the year
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023
13 Debtors
Trade debtors
Prepayments
VAT recoverable
Other debtors
14 Creditors: amounts falling due within one year
Accruals
Deferred income
Land and
buildings
£
18,000
-
Other
tangible fixed
asset
£
500
698
1,198
451
152
603
595
49
2024
£
1,574
5,544
270
-
7,388
2024
£
506
-
506
Other
tangible fixed
asset
£
500
698
1,198
451
152
603
595
49
2024
£
1,574
5,544
270
-
7,388
2024
£
506
-
506
Total
£
18,500
698
19,198
3,331
512
3,843
15,355
15,169
2023
£
1,788
5,544
32
538
18,000 1,198
2,880
360
451
152
3,240 603
14,760 595
15,120 49
2024
£
1,574
5,544
270
-
7,388
2024
£
506
-
506
7,902
2023
£
694
3,561
4,255

Page 17

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

15 Funds

Unrestricted funds
General
Unrestricted Funds
Unrestricted funds
General
Unrestricted Funds
Restricted
Stoke on Trent CC CIF
Stoke on Trent CC CIF 2
Heritage England
Stoke on Trent CC
Total restricted funds
Total funds
Balance at 1
April 2023
£
Incoming
resources
£
Resources
expended
£
Balance at 31
March 2024
£
32,468
25,119
(21,504)
36,083
Balance at
1 April
2022
£
Incoming
resources
£
Resources
expended
£
Transfers
£
Balance at
31 March
2023
£
28,892
14,858
(16,058)
4,776
32,468
3,825
-
-
(3,825)
-
786
-
-
(786)
-
165
-
-
(165)
-
-
4,244
(4,244)
-
-
4,776
4,244
(4,244)
(4,776)
-
33,668
19,102
(20,302)
-
32,468
Balance at 31
March 2024
£
36,083
Balance at 31
March 2024
£
36,083
Balance at
31 March
2023
£
32,468
-
-
-
-
-
32,468

The specific purposes for which the funds are to be applied are as follows:

Stoke on Trent City Council Community Investment Fund £10,000 received to enhance the visitor centre

Stoke on Trent City Council £3,252 received for maintennce of the mill

Stoke on Trent Community Investment Fund 2 £35,146 received for maintenance of the mill

Stoke on Trent Community Investment Fund £20,000 for the refurbishment of the forge

Historic England £33,490 for the refurbishment of the visitor centre

Be-Together £1500 for the cost of developing an education mini website.

Stoke on Trent City Council £1,886 received for the maintenance of the mill.

Page 18

Shirley's Bone and Flint Mill Volunteers

Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)

16 Analysis of net assets between funds

Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets
Unrestricted
funds
General
£
15,355
21,234
(506)
36,083
Unrestricted
funds
General
£
15,169
21,554
(4,255)
32,468
Total funds
at 31 March
2024
£
15,355
21,234
(506)
36,083
Total funds
at 31 March
2023
£
15,169
21,554
(4,255)
32,468

17 Related party transactions

There were no related party transactions in the year.

Page 19

SBFMV Accounts 31 03 24

Final Audit Report

2025-01-25

Created: 2025-01-24 By: VAST Accounts (accounts@vast.org.uk) Status: Signed Transaction ID: CBJCHBCAABAALhWqUZSIMeZq4hXQjffqby3za6W0AWpr

"SBFMV Accounts 31 03 24" History

2025-01-24 - 4:44:51 PM GMT- IP address: 82.31.1.14

Document emailed to Bernard Lovatt (info@etruriamuseum.org.uk) for signature

2025-01-24 - 4:44:55 PM GMT

2025-01-25 - 9:40:34 AM GMT- IP address: 80.41.141.61

Signature Date: 2025-01-25 - 9:44:33 AM GMT - Time Source: server- IP address: 80.41.141.61

Document emailed to Daryl Denson (daryl.denson@vast.org.uk) for signature 2025-01-25 - 9:44:34 AM GMT

Email viewed by Daryl Denson (daryl.denson@vast.org.uk) 2025-01-25 - 10:09:24 AM GMT- IP address: 82.31.1.14

Document e-signed by Daryl Denson (daryl.denson@vast.org.uk)

Signature Date: 2025-01-25 - 10:10:43 AM GMT - Time Source: server- IP address: 82.31.1.14

Agreement completed.

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