Charity registration number: 1159636
Shirley's Bone and Flint Mill Volunteers
Annual Report and Financial Statements
for the Year Ended 31 March 2024
Shirley's Bone and Flint Mill Volunteers
Contents (continued)
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 to 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 19 |
Shirley's Bone and Flint Mill Volunteers
Reference and Administrative Details
Trustees Dr Bernard Lovatt, Treasurer Mr Charles Green MBE Mr Timothy Ludford Dr Barry Job Mr John McGirr Mr Paul Ogden Richard Bateman Peter Wright Christine Reader Charity Registration Number 1159636 Independent Examiner Daryl Denson ACMA VAST The Dudson Centre Hope Street Stoke on Trent ST1 5DD Principal Office Lower Bedford Street Etruria Stoke-on-Trent Staffordshire ST4 7AF Registered Office 5 Redheath Close Silverdale Newcastle Staffordshire ST5 6SQ
Page 1
Shirley's Bone and Flint Mill Volunteers
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2024.
Objectives and activities
Objects and aims
The objects of the CIO are for the public benefit to preserve historic machinery, artefacts and buildings, in particular at Jesse Shirley's Etruscan Bone and Flint Mill, Etruria, Stoke-on-Trent, and to advance the education of the public in the same and their history.
Public benefit
The Charity operated the Etruria Industrial Museum and maintained Shirley’s Bone and Flint Mill. The mill was put into steam on four weekends when the public were admitted and talks and guided tours provided. The museum was open to the public on every Friday. At other times, school, history and special interest groups were hosted for educational purposes. A number of outreach event were provided for clubs. The Etruria Canals Festival and the Etruria Classic Vehicle and Vintage Stationary Engine Rally were organised and held at the museum. Significant funds were expended on promotion of the museum locally and nationally.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and performance
Keeping the site tidy by litter picking, grass cutting, building cleaning and general maintenance to provide a safe outside environment for public and visitor use.
General maintenance of the mill machinery during the winter ensured the annual certification of the 1903 Cornish boiler was renewed and the mill could operate.
A new and enhanced till and system was introduced to make accounting for takings easier for the volunteers.
Organising four weekend steaming events including the Etruria Canals Festival, Vintage Stationary Engine and Classic Vehicle rallies. With the 50th anniversary of the re-opening of the Caldon Canal this was taken as the theme for the former and a film was commissioned which is shown on a loop when the museum is open. The latter supported the National Heritage Open Days in September with the theme, ‘Routes - Networks – Connections’. External speakers were engaged to present talks on ‘The Golden Age of Canals’ and ‘Connecting the Potteries to the World’. Public entry was free. With the museum opening to the public on every Friday visitor numbers, mainly from outside area, with many from overseas, increased.
Use of volunteers
Volunteers provided all the labour to maintain and operate the museum and mill. This is to include mill and site maintenance, restoration and repair of the mill, education, sales and marketing, accounts and general administration.
Financial review
The financial results are shown on pages 5 to 19.
Page 2
Shirley's Bone and Flint Mill Volunteers
Trustees' Report (continued)
Policy on reserves
The policy is to keep a cash balance of approximately £20,000 with a minimum of £15,000 in the bank with around £1,000 in the current account and the balance in a savings account. Trustees and officers are required to inform the treasurer if a planned expenditure is more than £500. At the year end unrestricted reserves were £33,083 (2023: £32,468).
Structure, governance and management
Nature of governing document
Shirley's Bone and Flint Mill Volunteers is constituted as a Charitable Incorporated Organisation (CIO).
Recruitment and appointment of trustees
The trustees are elected by the members.
25/01/25 The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... Dr Bernard Lovatt Trustee
Page 3
Shirley's Bone and Flint Mill Volunteers
Independent Examiner's Report to the trustees of Shirley's Bone and Flint Mill Volunteers
I report to the trustees on my examination of the accounts of Shirley's Bone and Flint Mill Volunteers for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of Shirley's Bone and Flint Mill Volunteers you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Shirley's Bone and Flint Mill Volunteers's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of Shirley's Bone and Flint Mill Volunteers as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Daryl Denson ACMA
VAST The Dudson Centre Hope Street Stoke on Trent ST1 5DD
25/01/25 Date:.............................
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Shirley's Bone and Flint Mill Volunteers
Statement of Financial Activities for the Year Ended 31 March 2024
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities 4 Investment income 5 Total Income Expenditure on: Raising funds 6 Charitable activities 7 Total Expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 15 |
Unrestricted £ 12,704 8,045 4,104 266 25,119 (1,077) (20,427) (21,504) 3,615 32,468 36,083 |
Total 2024 £ 12,704 8,045 4,104 266 |
|---|---|---|
| 25,119 | ||
| (1,077) (20,427) |
||
| (21,504) | ||
| 3,615 32,468 |
||
| 36,083 |
The notes on pages 8 to 19 form an integral part of these financial statements. Page 5
Shirley's Bone and Flint Mill Volunteers
Statement of Financial Activities for the Year Ended 31 March 2024 (continued)
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities 4 Investment income 5 Total Income Expenditure on: Raising funds 6 Charitable activities 7 Total Expenditure Net expenditure Gross transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 15 |
Unrestricted £ 2,670 8,550 3,610 28 14,858 (1,555) (14,503) (16,058) (1,200) 4,776 3,576 28,892 32,468 |
Restricted £ 4,244 - - - 4,244 - (4,244) (4,244) - (4,776) (4,776) 4,776 - |
Total 2023 £ 6,914 8,550 3,610 28 |
|---|---|---|---|
| 19,102 | |||
| (1,555) (18,747) |
|||
| (20,302) | |||
| (1,200) - |
|||
| (1,200) 33,668 |
|||
| 32,468 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 15.
The notes on pages 8 to 19 form an integral part of these financial statements. Page 6
Shirley's Bone and Flint Mill Volunteers
(Registration number: 1159636) Balance Sheet as at 31 March 2024
| 2024 | 2023 | ||
|---|---|---|---|
| Note | £ | £ | |
| Fixed assets | |||
| Tangible assets | 12 | 15,355 | 15,169 |
| Current assets | |||
| Debtors | 13 | 7,388 | 7,902 |
| Cash at bank and in hand | 13,846 | 13,652 | |
| 21,234 | 21,554 | ||
| Creditors: Amounts falling due within one year | 14 | (506) | (4,255) |
| Net current assets | 20,728 | 17,299 | |
| Net assets | 36,083 | 32,468 | |
| Funds of the charity: | |||
| Unrestricted income funds | |||
| Unrestricted funds | 36,083 | 32,468 | |
| Total funds | 15 | 36,083 | 32,468 |
The financial statements on pages 5 to 19 were approved by the trustees, and authorised for issue on ....................25/01/25 and signed on their behalf by:
......................................... Dr Bernard Lovatt Trustee
The notes on pages 8 to 19 form an integral part of these financial statements. Page 7
Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Shirley's Bone and Flint Mill Volunteers meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income, including donations, gifts, legacies and grants that provide core funding or are of a general nature, is recognised when, the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Deferred income
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:
- The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity has unconditional entitlement.
Investment income
Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
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Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
Government grants
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
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Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
Asset class Freehold Land & Property
Plant & Machinery
Depreciation method and rate over estimated useful life.
25% per annum on a reducing balance basis.
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is establised when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Financial instruments
Classification
Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.
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Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
Recognition and measurement
All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.
Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.
Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.
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Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
2 Income from donations and legacies
| Donations and legacies; Donations from companies, trusts and similar proceeds Donations from individuals Gift aid reclaimed Grants, including capital grants; Government grants Unrestricted funds General £ Donations and legacies; Donations from companies, trusts and similar proceeds 250 Donations from individuals 1,920 Grants, including capital grants; Government grants 500 2,670 |
Unrestricted funds General £ 158 1,705 880 9,961 12,704 Restricted funds £ - - 4,244 4,244 |
Total 2024 £ 158 1,705 880 9,961 |
|---|---|---|
| 12,704 | ||
| Total 2023 £ 250 1,920 4,744 |
||
| 6,914 |
3 Income from charitable activities
| Admissions Hire Admissions Hire |
Unrestricted funds General £ 2,892 5,153 8,045 Unrestricted funds General £ 4,815 3,735 8,550 |
Total 2024 £ 2,892 5,153 |
|---|---|---|
| 8,045 | ||
| Total 2023 £ 4,815 3,735 |
||
| 8,550 |
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Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
4 Income from other trading activities
| Trading income; Sales of goods and services Other trading income Membership subscriptions Trading income; Sales of goods and services Other trading income Membership subscriptions 5 Investment income Interest receivable and similar income; Interest receivable on bank deposits Interest receivable and similar income; Interest receivable on bank deposits |
Unrestricted funds General £ 3,185 829 90 4,104 Unrestricted funds General £ 2,774 716 120 3,610 Unrestricted funds General £ 266 266 Unrestricted funds General £ 28 28 |
Total 2024 £ 3,185 829 90 |
|---|---|---|
| 4,104 | ||
| Total 2023 £ 2,774 716 120 |
||
| 3,610 | ||
| Total 2024 £ 266 |
||
| 266 | ||
| Total 2023 £ 28 |
||
| 28 |
Page 13
Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
6 Expenditure on raising funds
a) Costs of trading activities
| Note Costs of goods sold Note Costs of goods sold |
Unrestricted funds General £ 1,077 1,077 Unrestricted funds General £ 1,555 1,555 |
Total 2024 £ 1,077 |
|---|---|---|
| 1,077 | ||
| Total 2023 £ 1,555 |
||
| 1,555 |
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Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
7 Expenditure on charitable activities
| Mill and site maintenance Advertising and promotion IT costs Stationery Independent Examination and accountancy Insurance Legal fees Sundry expenses Depreciation Subscriptions Events Mill and site maintenance Advertising and promotion IT costs Stationery Independent Examination and accountancy Insurance Legal fees Sundry expenses Depreciation Book keeping Subscriptions Events |
Activity undertaken directly £ 2,280 4,359 3,029 584 1,413 5,907 313 1,008 512 424 598 20,427 Activity undertaken directly £ 6,152 3,129 1,782 654 655 2,250 763 650 377 985 843 507 18,747 |
2024 £ 2,280 4,359 3,029 584 1,413 5,907 313 1,008 512 424 598 |
|---|---|---|
| 20,427 | ||
| 2023 £ 6,152 3,129 1,782 654 655 2,250 763 650 377 985 843 507 |
||
| 18,747 |
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Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
8 Analysis of governance and support costs
Governance costs
| Independent examiner fees Examination of the financial statements Independent examiner fees Examination of the financial statements 9 Net incoming/outgoing resources Net incoming/(outgoing) resources for the year include: Depreciation of fixed assets |
Unrestricted funds General £ 440 440 Unrestricted funds General £ 655 655 2024 £ 512 |
Total 2024 £ 440 |
|---|---|---|
| 440 | ||
| Total 2023 £ 655 |
||
| 655 | ||
| 2023 £ 377 |
10 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
11 Taxation
The charity is a registered charity and is therefore exempt from taxation.
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Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
12 Tangible fixed assets
| Cost At 1 April 2023 Additions At 31 March 2024 Depreciation At 1 April 2023 Charge for the year At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 13 Debtors Trade debtors Prepayments VAT recoverable Other debtors 14 Creditors: amounts falling due within one year Accruals Deferred income |
Land and buildings £ 18,000 - |
Other tangible fixed asset £ 500 698 1,198 451 152 603 595 49 2024 £ 1,574 5,544 270 - 7,388 2024 £ 506 - 506 |
Other tangible fixed asset £ 500 698 1,198 451 152 603 595 49 2024 £ 1,574 5,544 270 - 7,388 2024 £ 506 - 506 |
Total £ 18,500 698 19,198 3,331 512 3,843 15,355 15,169 2023 £ 1,788 5,544 32 538 |
|
|---|---|---|---|---|---|
| 18,000 | 1,198 | ||||
| 2,880 360 |
451 152 |
||||
| 3,240 | 603 | ||||
| 14,760 | 595 | ||||
| 15,120 | 49 | ||||
| 2024 £ 1,574 5,544 270 - 7,388 2024 £ 506 - 506 |
|||||
| 7,902 | |||||
| 2023 £ 694 3,561 |
|||||
| 4,255 |
Page 17
Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
15 Funds
| Unrestricted funds General Unrestricted Funds Unrestricted funds General Unrestricted Funds Restricted Stoke on Trent CC CIF Stoke on Trent CC CIF 2 Heritage England Stoke on Trent CC Total restricted funds Total funds |
Balance at 1 April 2023 £ Incoming resources £ Resources expended £ Balance at 31 March 2024 £ 32,468 25,119 (21,504) 36,083 Balance at 1 April 2022 £ Incoming resources £ Resources expended £ Transfers £ Balance at 31 March 2023 £ 28,892 14,858 (16,058) 4,776 32,468 3,825 - - (3,825) - 786 - - (786) - 165 - - (165) - - 4,244 (4,244) - - 4,776 4,244 (4,244) (4,776) - 33,668 19,102 (20,302) - 32,468 |
Balance at 31 March 2024 £ 36,083 |
Balance at 31 March 2024 £ 36,083 |
|---|---|---|---|
| Balance at 31 March 2023 £ 32,468 - - - - |
|||
| - | |||
| 32,468 |
The specific purposes for which the funds are to be applied are as follows:
Stoke on Trent City Council Community Investment Fund £10,000 received to enhance the visitor centre
Stoke on Trent City Council £3,252 received for maintennce of the mill
Stoke on Trent Community Investment Fund 2 £35,146 received for maintenance of the mill
Stoke on Trent Community Investment Fund £20,000 for the refurbishment of the forge
Historic England £33,490 for the refurbishment of the visitor centre
Be-Together £1500 for the cost of developing an education mini website.
Stoke on Trent City Council £1,886 received for the maintenance of the mill.
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Shirley's Bone and Flint Mill Volunteers
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
16 Analysis of net assets between funds
| Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ 15,355 21,234 (506) 36,083 Unrestricted funds General £ 15,169 21,554 (4,255) 32,468 |
Total funds at 31 March 2024 £ 15,355 21,234 (506) |
|---|---|---|
| 36,083 | ||
| Total funds at 31 March 2023 £ 15,169 21,554 (4,255) |
||
| 32,468 |
17 Related party transactions
There were no related party transactions in the year.
Page 19
SBFMV Accounts 31 03 24
Final Audit Report
2025-01-25
Created: 2025-01-24 By: VAST Accounts (accounts@vast.org.uk) Status: Signed Transaction ID: CBJCHBCAABAALhWqUZSIMeZq4hXQjffqby3za6W0AWpr
"SBFMV Accounts 31 03 24" History
- Document created by VAST Accounts (accounts@vast.org.uk)
2025-01-24 - 4:44:51 PM GMT- IP address: 82.31.1.14
Document emailed to Bernard Lovatt (info@etruriamuseum.org.uk) for signature
2025-01-24 - 4:44:55 PM GMT
- Email viewed by Bernard Lovatt (info@etruriamuseum.org.uk)
2025-01-25 - 9:40:34 AM GMT- IP address: 80.41.141.61
- Document e-signed by Bernard Lovatt (info@etruriamuseum.org.uk)
Signature Date: 2025-01-25 - 9:44:33 AM GMT - Time Source: server- IP address: 80.41.141.61
Document emailed to Daryl Denson (daryl.denson@vast.org.uk) for signature 2025-01-25 - 9:44:34 AM GMT
Email viewed by Daryl Denson (daryl.denson@vast.org.uk) 2025-01-25 - 10:09:24 AM GMT- IP address: 82.31.1.14
Document e-signed by Daryl Denson (daryl.denson@vast.org.uk)
Signature Date: 2025-01-25 - 10:10:43 AM GMT - Time Source: server- IP address: 82.31.1.14
Agreement completed.
2025-01-25 - 10:10:43 AM GMT