Charity registration number: 1159636
Shirley's Bone and Flint Mill Volunteers
Annual Report and Financial Statements for the Year Ended 31 March 2023
Shirley's Bone and Flint Mill Volunteers Contents (continued) Reference and Administrative Details Trustees. Report 2to3 Independent Examinerfs Report Slalement of Financial Activities 5t06 Balance Sheet Notes to the Financial Statements 8t020
Shirley's Bone and Flint Mill Volunteers
Reference and Administrative Details
Chairman
Vacant
Trustees
Dr Bernard Lovatt, Treasurer Mr Charles Green MBE Mr Timothy Ludford
Mr John McGirr Mrs Anne-Marie Wright Mr Paul Ogden Mrs Christine Reader Dr Barry Job Mr Richard Bateman Mr Peter Wright
Charity Registration Number
1159636
Independent Examiner
Principal Office Registered Office
Daryl Denson ACMA VAST The Dudson Centre Hope Street Stoke on Trent ST1 5DD
Lower Bedford Street Etruria Stoke-onTrent Staffordshire ST4 ?AF
5 Redheath Close Silverdale Newcastle Staffordshire ST5 6SQ
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Shirley's Bone and Flint Mill Volunteers
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2023.
Objectives and activities
Objects and aims
The objects of the CIO are for the public benefit to preserve historic machinery, artefacts and buildings, in particular at Jesse Shirley's Etruscan Bone and Flint Mill, Etruria, Stoke-on-Trent, and to advance the education of the public in the same and their history.
Public benefit
The Charity operated the Etruria Industrial Museum and maintained Shirley's Bone and Flint Mill. The mill was put into steam on four weekends when the public were admitted and talks and guided tours provided. The museum was open to the public on every Friday. At other times, school, history and special interest groups were hosted for educational purposes. A number of outreach event were provided for clubs. The Etruria Canals Festival and the Etruria Classic Vehicle and Vintage Stationary Engine Rally were organised and held at the museum. Significant funds were expended on promotion of the museum locally and nationally.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and performance
Keeping the site tidy by litter picking, grass cutting and general maintenance to provide a safe outside environment for public and visitor use.
Organising four weekend steaming events including the Etruria Canals Festival, Vintage Stationary Engine and Classic Vehicle rallies. The latter supported the National Heritage Open Days in September. Two public talks on the History of Grinding were held with free entrance. The museum was open to the public on every Friday and at other times by appointment. Visitor numbers recovered to levels prior to covid.
General maintenance of the mill and a during the winter shut down the mill boiler feedwater and treatment system was renewed with the work carried out by volunteers. The annual certification of the 1903 Cornish boiler was renewed.
Additional monitors were installed for the IT/AV system to enhance interpretation. A film was commissioned on the Railways and Industries of Etruria which is shown on a loop when the museum is open.
Use of volunteers
Volunteers provided all the labour to maintain and operate the museum and mill. This is to include mill and site maintenance, restoration and repair of the mill, education, sales and marketing, accounts and general administration.
Financial review
The financial results for the period are shown on pages 5 to 20 of this report.
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Shirley's Bone and Flint Mill Volunteers
Trustees' Report (continued)
Policy on reserves
The policy is to keep a cash balance of approximately £20,000 with a minimum of £15,000 in the bank with around £1,000 in the current account and the balance in a savings account. Trustees and officers are required to inform the treasurer if a planned expenditure is more than £500. At the year end unrestricted reserves were £32,468(2022: £28,892).
Structure, governance and management
Nature of governing document
Shirley's Bone and Flint Mill Volunteers is constituted as a Charitable Incorporated Organisation (CIO}.
Recruitment and appointment of trustees
The trustees are elected by the members.
The annual report was approved by the trustees of the charity on 25/10/2023. and signed on its behalf by:
Dr Bernard Lovatt Trustee
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Shirley's Bone and Flint Mill Volunteers Independent Examinerfs Report to the trustees of ShirleWs Bone and Flint Mill Volunteers I report lo the Iruslees on my examination of the accounts of Shirlels Bone and Flint Mill Volunteers for the year ended 31 March 2023. Responsibilities and basis of report As the charity Iruslees of Shirlels Bone and Flint Mill Volunteers you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Act'l. I report in respect of my examination of the Shidey's Bone and Flint Mill Volunteers's accounts carried out under section 145 of the 2011 Act and in ¢arrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confimi that no material mallers have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of Shirfevs Bone and Flint Mill Volunteers as required by section 130 of the Act., or 2. the accounts do not accord with those records., or 3. the accounts do not comply with the auounting requirements ¢onceming the fomi and conlenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which allenlion should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Daryl Denson ACMA VAST The Dudson Centre Hope Street Stoke on Trent ST15DD 2410112024 Date.. Page 4
Shirley's Bone and Flint Mill Volunteers Statement of Financial Activities for the Year Ended 31 March 2023 Total 2023 Unrestricted Restricted Note Income and Endowments from: Donations and legacies Charitable activities Other trading activities Investment income 2,670 8,550 3,610 28 4,244 6,914 8,550 3,610 28 Total Income 14,858 4,244 19,102 Expenditure on: Raising funds Charitable activities 11,5551 14,503 11,5551 18,747 4,244 Total Expenditure 116,0581 14,2441 120,3021 Net expenditure Gross transfers between funds 11,2001 4,776 11,2001 4,776 Net movement in funds 3,576 14,7761 11,2001 Reconciliation of funds Total funds brought forward 28,892 4,776 33,668 Total funds carried foNard 15 32,468 32,468 The notes on pages 8 to 20 form an integral part of these financial statements. Page 5
Shirley's Bone and Flint Mill Volunteers Statement of Financial Activities for the Year Ended 31 March 2023 (continued) Total 2022 Unrestricted Restricted Note Income and Endowments from: Donations and legacies Charitable activities Other trading activities Investment income 4,615 3,175 1,500 1,886 6,501 3,175 1,500 Total Income 9,292 1,886 11,178 Expenditure on: Raising funds Charitable activities 15811 8,793 15811 23,563 14,770 Total Expenditure 19,3741 114,7701 124,1441 Net expenditure Gross transfers between funds 1821 846 112,8841 846 112,9661 Net movement in funds 764 113.7301 112,9661 Reconciliation of funds Total funds brought forward 28,128 18,506 46,634 Total funds carried foNard 15 28,892 4,776 33,668 All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2022 is shown in note 15. The notes on pages 8 to 20 form an integral part of these financial statements. Page 6
Shirley's Bone and Flint Mill Volunteers
(Registration number: 1159636) Balance Sheet as at 31 March 2023
| 2023 | 2022 | ||
|---|---|---|---|
| Note | £ | £ | |
| Fixed assets | |||
| Tangible assets | 12 | 15,169 | 15,546 |
| Current assets | |||
| Debtors | 13 | 7,902 | 3,184 |
| Cash at bank and in hand | 13,652 | 15,618 | |
| 21,554 | 18,802 | ||
| Creditors: Amounts falling due within one year | 14 | (4,255) | (680) |
| Net current assets | 17,299 | 18,122 | |
| Net assets | 32,468 | 33,668 | |
| Funds of the charity: | |||
| Restricted income funds | |||
| Restricted funds | 15 | 4,776 | |
| Unrestricted income funds | |||
| Unrestricted funds | 32,468 | 28,892 | |
| Total funds | 15 | 32,468 | 33,668 |
The financial statements on pages 5 to 20 were approved by the trustees, and authorised for issue on ...24/01/2024....... and signed on their behalf by:
Dr Bernard Lovatt Trustee
The notes on pages 8 to 20 form an integral part of these financial statements. Page 7
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 1 Accounting policies Statement of compliance The financial ststements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191- (Charities SORP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011. Basis of preparation Shirfey's Bone and Flint Mill Volunteers meets the definition of a public benefit entity under FRS 102. The accounts (financial stalementsl have been prepared under the historical cost convention wth items recnISed al cost or transaction value unless otherwise staled in the relevant nolelsl to these accounts. Golng eoncem The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. Income and endowments Volvnlary income, including donations, gifts, legacies and grants that provide core funding or are of a general nature, is recognised when, the charity has entitlement lo the income, it is probable that the income will be received and the amount can be measured with sufficient reliability- Donations and legacles Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured. Grants receivable Grants are recognised when the charity has an enlillemenl lo the funds and any condilions linked lo the grants have been met. Where performance conditions are allached to the grant and are yel lo be mel, the income is recognised as a liability and included on the balance sheet as deferred incom8 10 be released. Defgrrgd in¢omg Deferred income represents amounts received for future periods and is released to incoming resources in the period for which. it has been received. Such income is only deferred when.. The donor specifies that the grant or donation must only be used in future accounting periods., or The donor has imposed conditions which musl be met before the charity has unconditional entillemenl. Investment Income Dividends are recognised once the dividend has been declared and nolificalion has been received of the dividend due. Page 8
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) Expenditure All expenditure is recognised once there is a Ial or constructive obligation to that expendwture, it is probable settlement is required and the amount can be measured reliably. All costs are allocated lo the applicable expenditure heading that aggregate similar costs lo that category. Where costs cannot be directly attributed lo particular headings they have been allocated on a basis consislenl wth the use of resources, with central staff costs allocated on the basis of lime spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of stsff costs. Raising funds These are costs incurred in attracting voluntary income, Ihe management of investments and those incurred in trading activities that raise funds. Charitable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of ils activities and services for Ils beneficiaries. It includes both costs that can be allocated directly lo such activities and those costs of an indirect nature necessary to SLJPPOrt them. Governance costs These include the costs allributable lo the charity's compliance with constitutional and statutory requirements, including audit. strategic management and trustees meetings and reimbursed expenses. Government grants Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either lo revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating lo an asset is deferred, il is recognised as deferred income. Taxatlon The charty is considered lo pass the tests set out in Paragraph 1 Scheclule 6 of the Finance Act 2010 and therefore rf( meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempl from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively lo charttable purposes. Tanglble flxed assets Individual fixed assets costing £500 or more are initially recorded al cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses. Depreclatlon and amortlsatlon Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows.. Page 9
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) Asset class Freehold Land & Property Depreclatlon method and rate over estimated useful life. 250/0 per annum on a reducing balance basis. Plant & Machinery Trade debtors Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business. Trade debtors are recognised initially al the transaction price. They are subsequenuy measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is establised when there is objective evidence that the charity will not be able lo collect all amounts due according lo the origin81 terms of the receivables. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-tem) highly liquid investments that are readily convertible to a known amount of cash and are subject lo an insignificant risk of change in value. Fund structure Unrestricted income funds are general funds that are available for use al the trustees discretion in furtherance of the objectives of the charity. Reslricled income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose. Financial instruments Classification Financial assets and financial liabilities are recognised when the charity becomes a paty lo the conlraclual provisions of the instrument. Financial liabilities and equity instruments are classified according lo the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities. Page 10
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) Recognltlon and measurement All financial assets and liabilities are initially measured at transaction price (including transaction coslsl, except for those financial assets classified as al fair value through profit or loss, which are initially measured al fair value (which is normally the transaction price excluding transaction costs), unless the arrangement conslilules a financing Iransaclion. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured al the present value of the fulure payments discounted al a market rate of interest for a similar debt instrument. Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to sel off the recognised amounts and the charity intends either to sellle on a nel basis, or to realise the asset and sellle the liability simultaneously. Financial assets are derecognised when and only when al the contractual rights to the cash flows from the financial asset expire or are settled, bl the Charity transfers lo another party subslanlially all of the risks and rewards of ownership of the financial asset, or cl the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset lo another party. Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires. Page 11
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) 2 Income from donations and legacies Unrestricted funds General Restricted funds Total 2023 Donations and legacies- Donations from companies, trusts and similar proceeds Donations from individuals Grants, including capital grants., Government grants 250 1,920 250 1,920 500 4,244 4,244 4,744 2,670 6,914 Unrestricted funds General Restricted funds Total 2022 Donations and legacies- Donations from companies. trusts and similar proceeds Donations from individuals Grants, including capital grants., Government grants 440 3,175 440 3,175 1,000 1,886 2,886 4,615 1,886 6,501 3 Income from charltable a¢tlvStles Unrestricted funds General Total 2023 Admissions Hire 4,815 3,735 4,815 3,735 8,550 8,550 Unrestricted funds General Total 2022 Admissions Hire 966 2,209 966 2,209 3,175 3,175 Page 12
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) 4 Income from other trading activities Unrestricted funds General Total 2023 Tr8ding income., Sales of go(xls and services other trading income Membership subscriptions 2,774 716 120 2,774 716 120 3,610 3,610 Unrg$trictgd funds General Totsl 2022 Trading income., Sales of goods and services Other trading income Membership subscriptions 922 368 210 922 368 210 1,500 1,500 5 Investment income Unrestrlcted funds General Total 2023 Interest receivable and similar income., Interest receivable on bank deposits 28 28 28 28 Unrestricted funds General Total 2022 Interest receivable and similar income., Interest receivable on bank deposits Page 13
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) 6 Expenditure on raising funds al Costs of trading activities Unrestricted funds General Total 2023 Note Costs of goods sold 1,555 1,555 1,555 1,555 Unrestricted funds General Total 2022 Note Costs of goods sold 581 581 581 581 Page 14
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) 7 Expenditure on charitsble activities Unrestricted funds General Restricted funds Total 2023 Expenditure 14,503 4,244 18.747 Unrestricted funds General Restricted funds Total 2022 Expenditure 8,793 14,770 Activity undertaken directly 23,563 2023 Mill and site maintenance Advertising and promotion IT costs Slalionery Independent Examination and accountancy Insurance Legal fees Sundry expenses Depreciation Book keeping Subscriptions Events 6,152 3,129 1,782 654 655 2,250 763 650 377 985 843 507 6,152 3,129 1,782 654 655 2,250 763 650 377 985 843 507 18,747 18,747 Page 15
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) Activity undertaken directly 2022 Mill and site maintenance Advertising and promotion IT costs Slalionery Independent Examination and accountancy Insurance Leg81 fees Sundry expenses Depreciation Book keeping Subscriptions Donations 14,633 2,085 1,648 1,041 480 1,730 10 449 382 725 280 100 14,633 2,085 1,648 1,041 480 1,730 10 449 382 725 280 100 23,563 23,563 8 Analysis of governance and support costs Governance costs Unrestricted funds General Total 2023 Independent examiner fees Examination of the financial statements 655 655 655 655 Unrestricted funds General Total 2022 Independent examiner fees Examination of the financial statements 480 480 480 480 9 Net Incomingloutgoing resources Net outgoing resources for the year inclLJde'. 2023 2022 Depreciation of fixed assets 377 382 Page 16
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) 10 Trustees remuneration and expenses No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No trustees have received any reimbursed expenses or any other benefits from the charity during the year. 11 Taxatlon The charity is a registered charity and is therefore exempt from taxation. Page 17
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) 12 Tangible fixed assets Other tangible fixed asset Land and buildings Total Cost Al 1 April 2022 18,000 500 18,500 Al 31 March 2023 18,000 500 18,500 Depreciation Al 1 April 2022 Charge for the year 2,520 360 434 2,954 377 Al 31 March 2023 2,880 451 3,331 Net book value Al 31 March 2023 15,120 49 15,169 At 31 March 2022 15,480 66 15,546 13 Debtors 2023 2022 Trade debtors Prepayments VAT recoverable Other debtors 1,788 5,544 32 538 2,234 825 125 7,902 3,184 14 Creditors: amounts falling due within one year 2023 2022 Accruals Deferred income 694 3,561 4,255 680 680 Page 18
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) 15 Funds Balance at 1 April 2022 Balance at 31 March 2023 Incoming resources Resources expended Transfers Unrestricted funds General Unrestrided Funds 28,892 14,858 116,058} 4,776 32,468 Restricted funds Stoke on Trent CC CIF Stoke on Trent CC CIF 2 Heritage England Stoke on Trent CC 3,825 786 165 13.8251 17861 11651 4,244 (4,244) Total restricted funds 4,776 4,244 4,244 4,776 Total funds 33,668 19,102 120,302} 32,468 Balance at 1 April 2021 Balance at 31 March 2022 Incoming resources Resources expended Transfers Unrestricted funds General Unrestricted FLJnds 28,128 9,292 (9,374) 846 28,892 Restricted Stoke on Trent CC CIF Stoke on Trent CC CIF 2 Be Together Heritage England Stoke on Trent CC 3,825 3,786 1,125 9,770 3,825 786 (3,000} 12791 19,6051 1,886 18461 165 1,886 Total restricted funds 18,506 14,770 4,776 Total funds 46,634 11,178 24,144) 33,668 Page 19
Shirley's Bone and Flint Mill Volunteers Notes to the Financial Statements for the Year Ended 31 March 2023 (continued) The specific purposes for which the funds are to be applied are as follows.. Stoke on Trent City Council Community Investment Fund £10,000 received to enhance the visitor centre Stoke on Trent City Council £3.252 received for maintennce of the mill Stoke on Trent Community Investment Fund 2 £35,146 received for Maintenan of the mill Stoke on Trent Community Investment Fund £20.000 for the refurbishment of the forge Historic England £33,490 for the refurbishment of the visitor ntre Be-Together £1500 for the cost of developing an education mini website. Stoke on Trent City Council £1,886 received for the maintenance of the mill. 16 Analysls of net assets between funds Unrestricted funds General Total funds at 31 March 2023 Tangible fixed assets Current assets Current liabilities 15,169 21,554 4,255 15,169 21,554 4,255 Total net assets 32,468 32,468 Unrestricted funds General Total funds at 31 March 2022 Restricted funds Tangible fixed assets Current assets Current liabilities 15,546 14,026 {680} 28,892 15,546 18,802 16801 33,668 4,776 Total net assets 4,776 17 Related party transactions There were no related party transactions in the year. Page 20