Trustees. Annual Report for the period
Period start date
Period end date
Month Thear
Day
Month
From
InfjA
Section A
Reference and administration details
Harpford Village Hall
Charlty nam
Other names charlty is known b
Reglstered charlty number (rf any
1159623
Charlty's prlnclpal address
Harpford Village Hall
Harpford
idmouth
ostcode
XIOONQ
Names of the charlty trustees who manage the charlty
Dates acled If not for wholo
ear
Trust•9 nam•
Offic• (if any)
Nam• of p•rnon (or body) entitl•d
toa
olnt trustee
Ifan
Elizabeth Dowen
Sue Francis
Chairman
Treasurerlsecretary
Mark Dowen
Vicky Pope
Nicola Burton-
Brovm
Ann Woodland
Retired 14 August 2023
Secretary
Resigned 01 March 2024
Dan Hanson
Lesley Woolley
Clare Pugh
Appointed 22 May 2023
Resi
ned 09 Janua
2024
Appointed 10 July 2023
10
Robin Pugh
Names of the trustees for the charlty, rf anyi (for example, any custodian trustees)
ame
ates acted if not for whole
Names and addresses of advisers (Optlonal Infonnatlon)
e of advlser
Name
Address
Name of chlef executlve or names of senlor staff members (Optional infonnatlon)
TAR
March 2012

Section B
Structure,
overnance and mana
ement
Description of the charlty's trusts
Type of goveming document
onstitution
How the charity is constituted
ommunity Interest Organisation
Trustee selection methods
ppointm8nt by trustees on the basis of the skills naeded to manage the
ffairs of the charity.
Addltlonal governance Issues (Optional Inforniatlon)
You may choose to includ8
additional information, where
relevant, about:
policies and procedures
adoptsd for the induction and
training of trustees;
the charlty's organisational
structure and any wider
network with which the charity
works;
relationship with any related
partie8;
trustees, consideration of
major risks and the system
and procedures to manage
them.
Section C
Ob"ectives and activities
The property Is used for community purposes for the benefit and social
cohesion of the inhabitants of Harpford and Newton Poppleford and
surrounding villages.
Summary of the objects of the
charlty set out In Its
governing document
TAR
March 2012

In undertaking its actFvities the trustees take into account the guidance
issued by the charity commission on public benefit.
The hall provides a hub for social activities for the residents of Harpford
and Newton Poppleford with income from these fund raising events
generating a profit of £2,774 in the year (2023: £2,050). These activities are
in accordance with its objective of increasing social cohesion in the
community. A decrease in income from regular hall hire bookings was
compensated for by increased ad-hoc bookings.
Summary ofthe main
activitl8s undertaken for tho
public benefrt in relation to
these objects (include withln
this section the statutory
declaratlon that trustees have
had regard to the guldance
Issued by the Charlty
Commission on publlc
benefit)
The trustees will continue with fund raising activities to maintain and
improve the facilities on offer. Work on the decking project which
commenced in the previous year was completed and will considerably
enhance the outdoor space.
Additional dètalls of objectlv8s and actlvltles (Optlonal Inforniatlon)
You may choose to include
further statements, where
relevant, about:
policy on grantmaking;
policy programme related
investment;
contribution made by
volunteers.
TAR
March 2012

Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
A full programme of social activities took place at the hall with coffe8
mornings, pop-up pub nights, a very successful series of talks on
'Understsnding the Landscape. by Dan Hanson, an Italian meal
mastenninded by resident chef Jackie Baum and a quiz night. All of these
events contribute to social life in the village and raise the income necessary
to keep the hall open. In addition our ever popular mulled wine and cake
stall at the parish firework display generated almost £600 for hall funds.
The trustees wish to record their thanks to Adrian Pope who, in a voluntary
capacity, has put an immens8 effort into designing and constructing the
decking araa at the hall which will be a great ass8t to future users of the
hall.
Before expenditura on the decking project, which has been funded from a
bequest r8C8iV8d in 2020 and which the trustees retain8d specifically to
fund improvements to the hall, the surplus for the year amounted to £1,833.
After expenditure of £2,710 on the decking project the overall deficit for the
year amounted to £877, d8creasing the cash balance to £11,815.
TAR
March 2012

Section E
Financial review
Brlef statement of the
charity's pollcy on reserves
The trustees policy is to build and then maintain sufficient reserrfes to meet
the on-going maintenance of the hall and fund improvements.
Detalls of any funds materially
in deficlt
None
Further flnanclal revlew detalls (Optlonal information)
You may choose to include
additional information, where
relevant about:
the charity's principal
sources of funds (including
any fundraising);
how expenditure has
supported the key objectives
of the charity;
investment policy and
objectives including any
ethlcal Investment policy
adopted.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the chartty's trustees
S5gnature(s)
Full name(s)
Elizabeth Dowen
Sue Francls
Position (eg Secretary, Chair, etc) Chainnan
8 May 2024
Secretary
Date
8 May 2024
TAR
March 2012

H•rpford Vlllago Hall
11 S9623
Receipts and payments accounts
CC16a
For the period
from
01-Apr-23
31-Mar-24
Section A Receipts and payments
Unr•$tri¢ted
funds
to the neare•t
Restricted
fund8
Endowmont
fund8
Total funds
Last y•ar
to th• n••rn•t £
ta th• n•ar•*t £
to th• n•amt£
to th• n•ar•*t£
A1 Receipts
Oonatk)ns f8c8lv•d
200
1,235
4,447
206
1,235
4,447
Hlre ol h￿1
1,153
3,767
Fundralslng gv8nt8
Glftahl rèeolvèd
Sub total(Gross income for AR)
5.888
5.888
5,380
A2 Asi•t and inv•stment sales,
(80• tsbl•).
Sub total
5.888
5,888
5.380
A3 Pa m•nts
Fund ralslno co8t8
Equlpm¥nt pur¢h8$&d
D8y ¢0 d•y malnt•nanc•
Gardonlng
Utllitk83
1,672
1,672
1.717
83
$41
80
540
541
477
560
702
Insurance
Subcrfptlon$ and 8dvoTUslng
Consumabl86 and 8undrbss
408
803
463
263
1,154
1.811
7,236
209
209
Major repairn
Capltal projècts
2,71D
0,704
2,710
8,784
Sub total
A4 As•ot and inv•slmont
purchases, (see lablo)
Equlpm•nt pur¢h88gd
Sub tota
Total payments
6,764
6.T64
Net of rgcolpts/(payments) -
AS Tran8fers between lund$
A6 Cash funds lasl year ftnd
Cash funds this year en
876
876
1,855
12.691
11,815
12.691
11,815
14,$47
12,692

Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
to nearesl £
Restricted
funds
to n••Ye8t£
Endowment
funds
tr* nearest£
aTegorie5
ue￿Il5
Bank balanc
11,735
B1 Cash funds
Cash kn hand
Cash Float
rotal cash fiinds
11.81S
11,734.97
Unrn8trl¢ted
funds
to ne•re•t£
Restricted
funds
lo n••r•st£
Endowmont
funds
to n•ar••t £
Details
B2 Other monetary as8ets
Details
Fund to Ththl¢h
ass•t belon
C¥rMht val
loptlornll
Coit loptlonall
B3 Investment a888ts
Details
Fund to *thleh
s•t b•long1
Currnnt valu•
loptlonall
Co•t loptk*n•ll
Harpford Vlllag* H•ll
30,01)0
YE 31.3.18 l¢ook•r. frldg• frgaz•rl
ngu
an
429
205
YE 31.3.19 Istorago ch•st end thalrnl
172
B4 Assets retalned for Iho
charlty's own us•
120
YE 31.3.20 l¢h•lrn and I￿hl￿gI
y￿ 31.3.23 Id•cklno proJ8ct pt11
YE 31.3.24 Ido¢klno proJgCt pt21
2.710
Details
Fund to *knl¢h
Ilablllty r•late•
Amount du•
loptlon•ll
W+i*n du•
{optlonall
B6 Llabllltles
Signed by one or trustees on
behalf of 811 the trustees
Oats of
approval
8 May 2024
Signature
Print Name
Elttabeth Dowen
Sue Francis
8 May 2024