Trustees. Annual Report for the period Period start date Period end date Month Thear Day Month From InfjA Section A Reference and administration details Harpford Village Hall Charlty nam Other names charlty is known b Reglstered charlty number (rf any 1159623 Charlty's prlnclpal address Harpford Village Hall Harpford idmouth ostcode XIOONQ Names of the charlty trustees who manage the charlty Dates acled If not for wholo ear Trust•9 nam• Offic• (if any) Nam• of p•rnon (or body) entitl•d toa olnt trustee Ifan Elizabeth Dowen Sue Francis Chairman Treasurerlsecretary Mark Dowen Vicky Pope Nicola Burton- Brovm Ann Woodland Retired 14 August 2023 Secretary Resigned 01 March 2024 Dan Hanson Lesley Woolley Clare Pugh Appointed 22 May 2023 Resi ned 09 Janua 2024 Appointed 10 July 2023 10 Robin Pugh Names of the trustees for the charlty, rf anyi (for example, any custodian trustees) ame ates acted if not for whole Names and addresses of advisers (Optlonal Infonnatlon) e of advlser Name Address Name of chlef executlve or names of senlor staff members (Optional infonnatlon) TAR March 2012
Section B Structure, overnance and mana ement Description of the charlty's trusts Type of goveming document onstitution How the charity is constituted ommunity Interest Organisation Trustee selection methods ppointm8nt by trustees on the basis of the skills naeded to manage the ffairs of the charity. Addltlonal governance Issues (Optional Inforniatlon) You may choose to includ8 additional information, where relevant, about: policies and procedures adoptsd for the induction and training of trustees; the charlty's organisational structure and any wider network with which the charity works; relationship with any related partie8; trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The property Is used for community purposes for the benefit and social cohesion of the inhabitants of Harpford and Newton Poppleford and surrounding villages. Summary of the objects of the charlty set out In Its governing document TAR March 2012
In undertaking its actFvities the trustees take into account the guidance issued by the charity commission on public benefit. The hall provides a hub for social activities for the residents of Harpford and Newton Poppleford with income from these fund raising events generating a profit of £2,774 in the year (2023: £2,050). These activities are in accordance with its objective of increasing social cohesion in the community. A decrease in income from regular hall hire bookings was compensated for by increased ad-hoc bookings. Summary ofthe main activitl8s undertaken for tho public benefrt in relation to these objects (include withln this section the statutory declaratlon that trustees have had regard to the guldance Issued by the Charlty Commission on publlc benefit) The trustees will continue with fund raising activities to maintain and improve the facilities on offer. Work on the decking project which commenced in the previous year was completed and will considerably enhance the outdoor space. Additional dètalls of objectlv8s and actlvltles (Optlonal Inforniatlon) You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment; contribution made by volunteers. TAR March 2012
Section D Achievements and performance Summary of the main achievements of the charity during the year A full programme of social activities took place at the hall with coffe8 mornings, pop-up pub nights, a very successful series of talks on 'Understsnding the Landscape. by Dan Hanson, an Italian meal mastenninded by resident chef Jackie Baum and a quiz night. All of these events contribute to social life in the village and raise the income necessary to keep the hall open. In addition our ever popular mulled wine and cake stall at the parish firework display generated almost £600 for hall funds. The trustees wish to record their thanks to Adrian Pope who, in a voluntary capacity, has put an immens8 effort into designing and constructing the decking araa at the hall which will be a great ass8t to future users of the hall. Before expenditura on the decking project, which has been funded from a bequest r8C8iV8d in 2020 and which the trustees retain8d specifically to fund improvements to the hall, the surplus for the year amounted to £1,833. After expenditure of £2,710 on the decking project the overall deficit for the year amounted to £877, d8creasing the cash balance to £11,815. TAR March 2012
Section E Financial review Brlef statement of the charity's pollcy on reserves The trustees policy is to build and then maintain sufficient reserrfes to meet the on-going maintenance of the hall and fund improvements. Detalls of any funds materially in deficlt None Further flnanclal revlew detalls (Optlonal information) You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethlcal Investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the chartty's trustees S5gnature(s) Full name(s) Elizabeth Dowen Sue Francls Position (eg Secretary, Chair, etc) Chainnan 8 May 2024 Secretary Date 8 May 2024 TAR March 2012
H•rpford Vlllago Hall 11 S9623 Receipts and payments accounts CC16a For the period from 01-Apr-23 31-Mar-24 Section A Receipts and payments Unr•$tri¢ted funds to the neare•t Restricted fund8 Endowmont fund8 Total funds Last y•ar to th• n••rn•t £ ta th• n•ar•t £ to th• n•amt£ to th• n•ar•t£ A1 Receipts Oonatk)ns f8c8lv•d 200 1,235 4,447 206 1,235 4,447 Hlre ol h1 1,153 3,767 Fundralslng gv8nt8 Glftahl rèeolvèd Sub total(Gross income for AR) 5.888 5.888 5,380 A2 Asi•t and inv•stment sales, (80• tsbl•). Sub total 5.888 5,888 5.380 A3 Pa m•nts Fund ralslno co8t8 Equlpm¥nt pur¢h8$&d D8y ¢0 d•y malnt•nanc• Gardonlng Utllitk83 1,672 1,672 1.717 83 $41 80 540 541 477 560 702 Insurance Subcrfptlon$ and 8dvoTUslng Consumabl86 and 8undrbss 408 803 463 263 1,154 1.811 7,236 209 209 Major repairn Capltal projècts 2,71D 0,704 2,710 8,784 Sub total A4 As•ot and inv•slmont purchases, (see lablo) Equlpm•nt pur¢h88gd Sub tota Total payments 6,764 6.T64 Net of rgcolpts/(payments) - AS Tran8fers between lund$ A6 Cash funds lasl year ftnd Cash funds this year en 876 876 1,855 12.691 11,815 12.691 11,815 14,$47 12,692
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearesl £ Restricted funds to n••Ye8t£ Endowment funds tr nearest£ aTegorie5 ueIl5 Bank balanc 11,735 B1 Cash funds Cash kn hand Cash Float rotal cash fiinds 11.81S 11,734.97 Unrn8trl¢ted funds to ne•re•t£ Restricted funds lo n••r•st£ Endowmont funds to n•ar••t £ Details B2 Other monetary as8ets Details Fund to Ththl¢h ass•t belon C¥rMht val loptlornll Coit loptlonall B3 Investment a888ts Details Fund to thleh s•t b•long1 Currnnt valu• loptlonall Co•t loptkn•ll Harpford Vlllag H•ll 30,01)0 YE 31.3.18 l¢ook•r. frldg• frgaz•rl ngu an 429 205 YE 31.3.19 Istorago ch•st end thalrnl 172 B4 Assets retalned for Iho charlty's own us• 120 YE 31.3.20 l¢h•lrn and IhlgI y 31.3.23 Id•cklno proJ8ct pt11 YE 31.3.24 Ido¢klno proJgCt pt21 2.710 Details Fund to knl¢h Ilablllty r•late• Amount du• loptlon•ll W+in du• {optlonall B6 Llabllltles Signed by one or trustees on behalf of 811 the trustees Oats of approval 8 May 2024 Signature Print Name Elttabeth Dowen Sue Francis 8 May 2024