TRUSTEES REPORT for YEAR ENDED 31[ST] March 2025 

## CHAIRS REPORT 

The Chair explained that the sole aim of the Committee was to run the hall for the benefit of the community, to keep the hall warm, and in good working condition.  This meant that it was a valuable asset to the community which continued to attract many users. 

Last year the Committee took the difficult decision to increase costs and for the first time in three years and as a result there was now a surplus over expenses and that would ensure that there were funds available for the hall to continue to be maintained at a high standard. 

The Committee were always looking for others that are willing to help and where that did not happen those specialist skills needed to be hired. In the last year that included paying for a bookkeeper to maintain the financial records. 

In 2025 steps would be taken to endeavour to move forward to get the upstairs room approved for use as that would ease the hiring pressure that was regularly seen and also improve the financial situation. 

The Chair thanked the other trustees and the supporters who attend monthly committee meetings and who gave up their time freely to maintain the garden, hall, website, bookings system and making sure everything is in order. He also thanked the hall cleaner, the bookkeeper, and hall opener for their services. 

## TREASURER’S REPORT 

The Treasurer explained that the accounting records had been examined by an Independent Examiner Patricia Heathfield who confirmed that the records had been kept in accordance with section 145 of the Charities Act 2011. 

The balance bought forward at the beginning of the year was £29,108 and the balance carried forward at 31st March 2025 was £35,296. 

Two savings accounts were opened in January 2025 with £10,000 deposited in a 32day notice account and £10,000 in a 95-day notice account. As at 31[st] March 2025 bank interest of £106 had been earned. 

Expenses this year included £613 on new chairs, a new motor to the kitchen shutters and the servicing of the front doors cost £949. The Committee also purchased a new water boiler for £600 and carried out electrical work replacing light switches, sockets etc for £596. A new cost this year was that of bookkeeping at £1,942. 

The Committee had made donations of £389 over the year to the following charities: - Kent Air Ambulance £100 

- Napier Friends £82 

- Battersea Dogs Home £55 

- WWF (World Wildlife Fund) £36 

- Disasters Emergency Committee £60 

- Prison Phoenix Trust £56 



## **Woodnesborough Community Hall** 

## **Summary of Accounts for the year ended 31st March 2025** 

|**Income**<br>Gifts and Fundraising<br>Operational Income<br>Other Income<br>Bank Interest<br>**Expenditure** Capital<br>Damage Deposit Returns<br>Booking Refunds<br>Donations<br>Operational Expenses<br>**Excess of Income over Expenditure**<br>Balance Brought Forward<br>Balance Carried Forward|78<br>£<br>26,626<br>£<br>1,401<br>£<br>106<br>£|
|---|---|
||28,211<br>£|
||-<br>£<br>2,662<br>£<br>64<br>£<br>389<br>£<br>18,908<br>£|
||22,023<br>£|
||6,188<br>£<br>29,108<br>£<br>35,296<br>£|





## **WOODNESBOROUGH COMMUNITY HALL** 

## **INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31[ST] MARCH 2025** 

**I** report to the trustees on my examination of the accounts of Woodnesborough Community Hall for the year ended 31[st] March 2025. 

## **Responsibilities and basis of report** 

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the accounts carried out under section 145 of the2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent Examiner’s Statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in accordance with Section 130 of the 2011 Act; or 

2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to make proper understanding of the accounts to be reached. 


Mrs Patricia Heathfield 2 Stonerocks Cottages, Hoath Road Sturry, Canterbury, Kent 

9[th] April 2025