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2021-06-30-accounts

REGISTERED COMPANY NUMBER: 08554307 (England and Wales) REGISTERED CHARITY NUMBER: 1159584

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021

FOR

FRIENDS AND PLACES TOGETHER

Segrave & Partners LLP Chartered Accountants Turnpike House 1208/1210 London Road Leigh on Sea Essex SS9 2UA

FRIENDS AND PLACES TOGETHER

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Notes to the Financial Statements 9 to 14
Detailed Statement of Financial Activities 15 to 16

FRIENDS AND PLACES TOGETHER

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 June 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The aim of the charity is:

To relieve need because of disability and ill health among young disabled people and their families and or carers by:

a) providing friendship groups to support and enable young disabled people to maximise social inclusion opportunities.

b) raising public awareness of the issues affecting young people, their families and carers.

c) providing workshops, forums, advocacy and general support for young disabled people, their families and carers.

d) providing out of school/holidays facilities and opportunities for young disabled people, their families and carers.

Significant activities

During the year the charity offered the following actions to meet its activities:

a) providing personal assistance services to young adults to assist them to gain independent skills, confidence, assertive skills.

b) training and pre-employment experiences for several service users.

c) offering several short holiday breaks for service users.

d) offering community building and inclusion.

Public benefit

The Trustees have referred to the guidance in the Charities Commission's general guidance on Public Benefit when reviewing our aims and objectives and in planning our future activities.

The Trustees always consider how planned activities will contribute to the aims and objectives they have set for the charity.

In consideration of the significant activities stated the Trustees are satisfied the Charity meets all requirements for the provision of providing a Public Benefit.

Grantmaking

The charity does not make grants to other persons or organisations.

Page 1

FRIENDS AND PLACES TOGETHER

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2021

ACHIEVEMENT AND PERFORMANCE

Charitable / fundraising activities

a) Clients who use Direct payment funding for our services, are finding that payments have been reduced year on year. This is in part was due to Covid when clients were unable to use all their hours. Some families are not applying for direct payments and are choosing to pay for our support themselves but reducing the number of hours they request.

b) Our core service model is now delivered by supporting friendships and a social life for young people. This focus is a slight change to our previous model and has resulted in an initial reduction in referrals due to the clear objectives of small group friendships, rather than one to one provision or large group activities

c) There have been service interruptions and disruption due to Covid restrictions reducing the availability of activities and social gatherings.

d) We were limited in our fundraising opportunities over this period, we did manage to raise £800 from an Abba charity evening.

e) We have not been actively marketing our services or promoting ourselves in the community during times of Covid restrictions.

f) Many clients and parents continue to have high levels of anxiety relating to coming outdoors as Covid restrictions are lifted.

g) The total number of supported clients over 18 years of age remains the same but with less total hours. The number of under 18s using the service has reduced, we are seeking more new referrals from this age group.

h) Due to the revised service model the charity has increased "shared hours with friends" funded by direct payments and significantly reduced one to one hours.

i) We were successful in securing Lottery funding for three years of £100,000 starting from April 2019, this comes to an end in March 2022.

j) The lottery has been understanding over this period and were in regular contact with us.

k) We have reviewed the sustainability of the charity in preparation for the end of lottery funding in March 2022. Due to Covid restrictions we have not managed to fully implement our service model of shared hours. This period of transition to shared hours has been agreed by Southend Borough Council and will be kept under review.

l) We have reduced staffing costs - Fundraising, Facebook and Activity Coordinators are no longer job roles and these posts have been made redundant.

m) All staff were brought out of furlough.

n) Some reduction in client numbers have been due to local authority advice to parents that, due to Covid restrictions, their children could only attend activities with one service provider.

o) The cost of the increasing energy prices is expected to have an impact on the running costs of the office / venue.

p) Some income has been received from the rental of the office / venue.

FINANCIAL REVIEW

Reserves policy

The charity aims to hold cash reserves of £25,000 within the bank account in order to cover expenses required in a period of wind down or reduced funding.

Page 2

FRIENDS AND PLACES TOGETHER

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2021

FINANCIAL REVIEW

Funds in deficit

No funds were in deficit during the year or at the year end.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The charity sources trustees with the skills required to fill skills gaps in the charity from advertisements with local voluntary services associations and by current trustees approaching suitable persons. The charity is currently recruiting new trustees.

Organisational structure

Chief Executive Officer - Denise Nygate

Coordinator - Michelle Thompson

The officers above manage and coordinate the day to day operation of the staff and volunteers of the charity to perform the activities of the charity.

Induction and training of new trustees

The charity has in place an induction and training programme for new trustees to ensure they gain an understanding of the board's activities, responsibilities and undertakings while ensuring their compliance to prevailing rules and regulations.

Related parties

The charity maintains a register of business interests of which any possible related party transactions are bought to the attention of the trustees at a meeting and adequate procedures followed.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

08554307 (England and Wales)

Registered Charity number

1159584

Registered office

Turnpike House 1208/1210 London Road Leigh on Sea Essex SS9 2UA

Trustees

W M Bennett S Raviraj M Wilson L Brown (appointed 2.11.20) (resigned 10.2.22)

Page 3

FRIENDS AND PLACES TOGETHER

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2021

REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner

Stephen Pearce ACA FCCA Segrave & Partners LLP Chartered Accountants Turnpike House 1208/1210 London Road Leigh on Sea Essex SS9 2UA

Approved by order of the board of trustees on 3 March 2022 and signed on its behalf by:

Saty Raviraj (Mar 4, 2022 12:41 GMT)

S Raviraj - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FRIENDS AND PLACES TOGETHER

Independent examiner's report to the trustees of FRIENDS AND PLACES TOGETHER ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 June 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Stephen Pearce

Stephen Pearce (Mar 4, 2022 12:43 GMT)

Stephen Pearce ACA FCCA Segrave & Partners LLP Chartered Accountants Turnpike House 1208/1210 London Road Leigh on Sea Essex SS9 2UA

3 March 2022

Page 5

FRIENDS AND PLACES TOGETHER

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2021

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
277
Charitable activities
Charitable activities
59,063
Other trading activities
2
-
Investment income
3
58
Total
59,398
EXPENDITURE ON
Charitable activities
Charitable activities
83,168
NET INCOME/(EXPENDITURE)
(23,770)
RECONCILIATION OF FUNDS
Total funds brought forward
58,827
TOTAL FUNDS CARRIED FORWARD
35,057		 Restricted
funds
£
-
29,031
-
-
29,031
29,031
-
-
-		 2021
Total
funds
£
277
88,094
-
58
88,429
112,199
(23,770)
58,827
35,057		 2020
Total
funds
£
491
132,774
15,138
52
148,455
162,324
(13,869)
72,696
58,827

The notes form part of these financial statements

Page 6

FRIENDS AND PLACES TOGETHER

BALANCE SHEET

30 JUNE 2021

Unrestricted
Restricted
fund
funds
Notes
£
£
FIXED ASSETS
Tangible assets
8
9,223
-
CURRENT ASSETS
Debtors
9
2,622
-
Cash at bank
36,481
-
39,103
-
CREDITORS
Amounts falling due within one year
10
(13,269)
-
NET CURRENT ASSETS
25,834
-
TOTAL ASSETS LESS CURRENT
LIABILITIES
35,057
-
NET ASSETS
35,057
-
FUNDS
11
Unrestricted funds
TOTAL FUNDS		 2021
Total
funds
£
9,223
2,622
36,481
39,103
(13,269)
25,834
35,057
35,057
35,057
35,057		 2020
Total
funds
£
9,353
3,556
46,559
50,115
(641)
49,474
58,827
58,827
58,827
58,827

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 June 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 30 June 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 7

FRIENDS AND PLACES TOGETHER

BALANCE SHEET - continued

30 JUNE 2021

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 3 March 2022 and were signed on its behalf by:

Saty Raviraj (Mar 4, 2022 12:41 GMT)

S Raviraj - Trustee

The notes form part of these financial statements

Page 8

FRIENDS AND PLACES TOGETHER

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property - 15% on reducing balance Fixtures and fittings - 25% on reducing balance Motor vehicles - 25% on reducing balance Computer equipment - 25% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 9

FRIENDS AND PLACES TOGETHER

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2021

2. OTHER TRADING ACTIVITIES

----- Start of picture text -----
|||| |---|---|---| |2021|2020| |£|£| |-| |Fundraising events|15,138| |INVESTMENT INCOME| |2021|2020| |£|£| |Deposit account interest|58|52| |NET INCOME/(EXPENDITURE)| |Net income/(expenditure) is stated after charging/(crediting):| |2021|2020| |£|£| |Depreciation - owned assets|1,982|1,832| |Deficit on disposal of fixed assets|-|392|

----- End of picture text -----

3. INVESTMENT INCOME

4. NET INCOME/(EXPENDITURE)

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30 June 2021 nor for the year ended 30 June 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 30 June 2021 nor for the year ended 30 June 2020.

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

----- Start of picture text -----
|||| |---|---|---| |2021|2020| |Direct delivery staff|10|13|

----- End of picture text -----

No employees received emoluments in excess of £60,000.

continued...

Page 10

FRIENDS AND PLACES TOGETHER

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2021

7.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
fund
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
491
-
Charitable activities
Charitable activities
98,434
34,340
Other trading activities
15,138
-
Investment income
52
-
Total
114,115
34,340
EXPENDITURE ON
Charitable activities
Charitable activities
127,984
34,340
NET INCOME/(EXPENDITURE)
(13,869)
-
RECONCILIATION OF FUNDS
Total funds brought forward
72,696
-
TOTAL FUNDS CARRIED FORWARD
58,827
-
8.
TANGIBLE FIXED ASSETS
Improvements
Fixtures
to
and
Motor
Computer
property
fittings
vehicles
equipment
£
£
£
£
COST
At 1 July 2020
11,332
446
900
1,340
Additions
-
-
-
1,852
At 30 June 2021
11,332
446
900
3,192
DEPRECIATION
At 1 July 2020
3,145
280
515
725
Charge for year
1,228
42
96
616
At 30 June 2021
4,373
322
611
1,341
NET BOOK VALUE
At 30 June 2021
6,959
124
289
1,851
At 30 June 2020
8,187
166
385
615		 Total
funds
£
491
132,774
15,138
52
148,455
162,324
(13,869)
72,696
58,827
Totals
£
14,018
1,852
15,870
4,665
1,982
6,647
9,223
9,353

continued...

Page 11

FRIENDS AND PLACES TOGETHER

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2021

9.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Social security and other taxes
Other creditors
Accruals and deferred income
11.
MOVEMENT IN FUNDS
At 1.7.20
£
Unrestricted funds
General fund
58,827
TOTAL FUNDS
58,827
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
59,398
Restricted funds
Natonal Lottery
29,031
TOTAL FUNDS
88,429		 2021
2020
£
£
2,622
3,556
2021
2020
£
£
4,985
(255)
7,034
271
1,250
625
13,269
641
Net
movement
At
in funds
30.6.21
£
£
(23,770)
35,057
(23,770)
35,057
Resources
Movement
expended
in funds
£
£
(83,168)
(23,770)
(29,031)
-
(112,199)
(23,770)

continued...

Page 12

FRIENDS AND PLACES TOGETHER

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2021

11. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

At 1.7.19
£
Unrestricted funds
General fund
72,696
TOTAL FUNDS
72,696
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
114,115
Restricted funds
Natonal Lottery
34,340
TOTAL FUNDS
148,455
A current year 12 months and prior year 12 months combined position is as follows:
At 1.7.19
£
Unrestricted funds
General fund
72,696
TOTAL FUNDS
72,696		 Net
movement
At
in funds
30.6.20
£
£
(13,869)
58,827
(13,869)
58,827
Resources
Movement
expended
in funds
£
£
(127,984)
(13,869)
(34,340)
-
(162,324)
(13,869)
Net
movement
At
in funds
30.6.21
£
£
(37,639)
35,057
(37,639)
35,057

continued...

Page 13

FRIENDS AND PLACES TOGETHER

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2021

11. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Natonal Lottery
TOTAL FUNDS		 Incoming
resources
£
173,513
63,371
236,884		 Resources
Movement
expended
in funds
£
£
(211,152)
(37,639)
(63,371)
-
(274,523)
(37,639)

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 30 June 2021.

Page 14

FRIENDS AND PLACES TOGETHER

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2021

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Other trading activities
Fundraising events
Investment income
Deposit account interest
Charitable activities
Activity income
Grants
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Social security
Pensions
Rent
Light and heat
Activity costs
Printing, postage and stationery
Telephone
Subscriptions
Motor expenses
Staff training
Repairs and renewals
Insurance
Advertising and promotion
General expenses
Travelling expenses
Computer software
Consultancy and professional fees
Improvements to property
Fixtures and fittings
Motor vehicles
Computer equipment
Carried forward		 2021
£
277
-
58
59,063
29,031
88,094
88,429
71,332
1,050
3,314
5,702
2,799
2,643
723
1,992
3,223
2,657
373
2,677
539
715
2,298
827
650
3,843
1,228
42
96
616
109,339		 2020
£
491
15,138
52
88,434
44,340
132,774
148,455
96,714
2,431
3,446
778
2,335
24,408
3,297
2,489
3,329
8,007
1,031
3,961
607
526
2,214
875
1,473
15
1,445
54
129
204
159,768

This page does not form part of the statutory financial statements

Page 15

FRIENDS AND PLACES TOGETHER

Charitable activities
Brought forward
Loss on sale of tangible fixed
Support costs
Finance
Bank charges
Governance costs
Accountancy and legal fees
Total resources expended
Net expenditure		 DETAILED STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 30 JUNE 2021
assets		 2021
£
109,339
-
109,339
-
2,860
112,199
(23,770)		 2020
£
159,768
392
160,160
239
1,925
162,324
(13,869)
assets

This page does not form part of the statutory financial statements

Page 16