**REGISTERED COMPANY NUMBER: 08860742 (ENGLAND AND WALES) REGISTERED CHARITY NUMBER: 1159575**
## **QUBA TRUST**
**ANNUAL REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 24[Th] JANUARY, 2023**
1
|**Content**||
|---|---|
|Chairman message|3|
|Reference and Administrative Details|4|
|Structure, Governance & Management|5|
|Objectives & Strategic Activities for the Benefit|6|
|Independent Examiner’s Report|11|
|Statement of Financial Activities|13|
|Statement of Financial Position|14|
|Notes to the Financial Statements|16|
2
## **Quba Trust Trustees Annual Report For the Year Ended 24th January, 2023**
## **Chairman Message**
## Assalamu Alaykum,
Looking back at the last year, there’s no doubt that we have made a giant stride in alleviating the suffering of the most pressing humanitarian crises in different parts of the world.
From the constructing girls’ school to providing food and clean drinking water to the needy in Pakistan. We have reached out to nearly 3,000 vulnerable people with immediate relief. However, none of these would have been possible without the help of our generous donors and volunteers.
This annual report highlights some of our recent achievements and activities and recent documents our financial statements for the year ended 24 January 2023. As another year unfolds, we hope you can find inspiration in our mission so that together, we can continue to bring lasting change to deprived communities.
Ma’a Salaam,
Affaf Amir
Trustee
3
## **Quba Trust Trustees Annual Report For the Year Ended 24th January, 2023**
## **REFERENCE & ADMINISTRATIVE DETAILS**
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the period 1st February 2021 to 24 January 2023.
## **INCORPORATION**
The charitable company was incorporated on 24 January 2014.
## **REGISTERED COMPANY NUMBER**
08860742 (England and Wales)
## **REGISTERED CHARITY NUMBER**
1159575
## **REGISTERED OFFICE**
14, Mayne Avenue Luton, Bedfordshire LU4 9LS
## **TRUSTEES**
Mrs. A Amir Architect appointed 06-02-19 Mr. Dawood Masood Businessman appointed 03-03-23 Miss. Malaika Tabassum Teacher appointed 08-04-22
## **COMPANY SECRETARY**
Mr. Dawood Masood
## **INDEPENDENT EXAMINER**
4
## **Quba Trust Trustees Annual Report For the Year Ended 24th January, 2023**
## **STRUCTURE, GOVERNANCE & MANAGEMENT**
## **Board of Trustees**
The Board of Trustees sets our future aims and priorities focusing on strategic planning and governance and evaluates our performance and progress in our work to alleviate poverty and suffering.
The Board of Trustees appraises the Senior Management Team and can make appointments to it as well as dismissals. The Board of Trustees also make sure that we satisfy the regulatory requirements on us as a charity and works with key stakeholders.
## **Recruiting & Appointing Trustees**
All our trustees are volunteer, chosen because they all have the diverse range of skills, knowledge and experience that we need to respond to the challenges of today. Stakeholders and partners may nominate trustees and sometimes we will make a personal approach to potential candidates.
## **Key Personnel**
The Secretary is accountable to the Board of Trustees and is responsible for our day-to-day management. The Secretary chairs the Senior Management Team, which is made up of the Programmes, Fundraising and Finance Departments and all the policies are implemented through our staff and volunteers.
## **Governing Document**
Quba Trust refers to the charity incorporated as a company limited by Guarantee in England and Wales with a governing document known as Memorandum and Articles of Association originally incorporated on 24 January 2014 as amended by certificated of incorporation on change of name amended on 20/07/2015.
## **Responsibilities of Trustees & Directors**
The annual Report and Financial statements are prepared according to the relevant law and approved by the company directors.
The directors keep adequate accounting records and these shows and explain our transactions. The records also disclose our financial position with reasonable accuracy at any time and enable directors to ensure that the financial statements comply with the Companies Act 2006 and the Charity Commission Statement of Recommended Practice (SORP) 2015.
## **Grant Making Policy**
We provide grants to projects if the request meets our charitable objectives and criteria. Project grant making is managed according to a designated process, which is documented in our “Operational RiskManagement Framework”. We aim to treat all grant applications professionally, equally and fairly. We make the final decision as to eligibility to receive a grant, at our discretion.
5
**Quba Trust Trustees Annual Report For the Year Ended 24th January, 2023**
## **Public Benefit**
We develop strategic plans to make certain that we provide maximum public benefit and achieve our strategic objectives, which fall under purposes defined by the Charity Act 2006.
## **Where We Work?**
Quba Trust has development projects in UK as well as overseas including Pakistan, Yemen, Uganda, India and others. Quba Trust is striving to reach out to vulnerable communities in many other countries of the world as well.
## **OBJECTIVES AND STRATEGIC ACTIVITIES FOR THE BENEFIT**
The objects of the charity are set below:
- a) THE RELIEF OF POVERTY OR FINANCIAL HARDSHIP AND SUFFERING AMONG VICTIMS OF NATURAL OR OTHER KINDS OF DISASTER IN THE FORM OF SERVICES (OR OTHER MEANS DEEMED SUITABLE) FOR PERSONS, BODIES, ORGANISATIONS AND/OR COUNTRIES.
- b) TO ADVANCE THE ISLAMIC RELIGION IN THE UNITED KINGDOM AND THE WORLD FOR THE BENEFIT OF THE PUBLIC THROUGH THE HOLDING OF MEETINGS, LECTURES [PUBLIC CELEBRATION OF RELIGIOUS FESTIVALS] PRODUCING AND/OR DISTRIBUTING LITERATURE ON AND TO ENLIGHTEN OTHERS ABOUT THE ISLAMIC RELIGION. THE TRUSTEES MUST USE THE INCOME AND MAY USE THE CAPITAL OF THE CHARITY IN PROMOTING THE OBJECTS.
Our Compassion and Transformation Strategy sets out how we are putting our faith into action to secure the greatest possible positive impact on the people we serve. We are guided by the timeless values and teaching of Islam, with challenging aims designed to facilitate real social change.
In addition, we are fulfilling a set of core promises throughout our work:
## **Strengthening Local Capacity:**
- We empower communities to manage their own affairs and develop the capacity of civil society itself through partnerships.
## **Education and Capacity Building:**
- We educate communities and build capacities to minimize their dependency and help them in building their own society by planning access to their basic rights like water, health and other services.
6
## **Quba Trust Trustees Annual Report For the Year Ended 24th January, 2023**
In the years 2022-2023, with normalcy restored and the absence of a pandemic, Quba Trust continued its unwavering commitment to local communities. Collaborating closely with local groups and organizations in the UK, the Trust not only responded to the immediate challenges posed by the pandemic but also pressed forward with essential initiatives to uplift and rejuvenate the community.
In the absence of pandemic-related constraints, Quba Trust diligently worked to support various segments of society. Efforts extended to assisting the most vulnerable individuals, particularly those from the BAME community, and also encompassed a spectrum of other significant projects. A paramount focus was the domestic abuse support project, designed to ensure the security and rehabilitation of victims during challenging times. Another vital endeavor involved an employment support and training initiative, aimed at reinstating selfsufficiency within communities after grappling with financial setbacks caused by the pandemic.
7
Moreover, Quba Trust undertook interfaith projects, which sought to mitigate the escalation of religious crimes in the local landscape. These projects recognized the mental strain inflicted by lockdowns and endeavored to promote harmony and understanding among diverse communities.
As life resumed its customary course, Quba Trust's dedicated initiatives demonstrated its unshakable dedication to the betterment of society, extending a helping hand to those in need and fostering resilience and unity within the local fabric.
## **SAFE WATER**
Every day, impoverished communities expend over 200 million hours in the relentless search for water. Unfortunately, the task of procuring water, frequently from polluted sources, disproportionately affects women and children. In the timeframe of 2022-2023, Quba Trust joined forces with our compassionate donors to initiate a transformative project. This collaborative effort led to the installation of 400 water pumps and 100 wells in various regions of Pakistan. The remarkable outcome of this endeavor was witnessed by approximately 5,000 beneficiaries, primarily hailing from economically disadvantaged communities.
## **General Charitable Activities**
In various communities, families often face the challenge of larger household sizes. Due to the constraints of limited finances and resources, these families are more susceptible to falling below the poverty line. Additionally, compromised health diminishes a family's ability to contribute effectively to the workforce, thereby perpetuating a cycle of poverty across generations.
Recognizing the significance of addressing these issues, the Quba Trust team embarked on a charitable endeavor to support those in need. Through a dedicated appeal, the organization extended its assistance to individuals facing challenging circumstances. This encompassed a range of charitable activities, including the distribution of vital resources such as food and water aid. This concerted effort resulted in providing essential support to various vulnerable segments of the population, including widows, orphans, individuals with disabilities, and those experiencing hardship.
The Quba Trust's commitment to making a positive impact remains steadfast, as it continues to extend its reach to different communities and individuals in need, upholding the values of compassion and solidarity.
8
## **WHEEL CHAIRS**
In the pursuit of our mobility support mission, Quba Trust remains committed to providing individuals with disabilities access to wheelchairs, tricycles, crutches, and various assistive devices. Our commitment extends beyond physical aid, as we continue to offer health, education, and vocational support. Moreover, our dedication to fostering an inclusive community endures, reflected in our diverse range of recreational events that promote both enjoyment and a sense of belonging among disabled individuals. As we move forward into 2022-2023, this unwavering commitment remains an integral part of our ongoing endeavors.
## **MASJID**
A mosque designed to serve Muslim communities in the UK and abroad, including Pakistan, was envisioned. The trustees recognized the necessity for substantial community backing before Quba Trust could embark on this endeavor. After organizing multiple initiatives in collaboration with the community and gauging the demand and essential support, the construction of the Masjid project commenced. As of now, the construction has been successfully finalized, and we are operating it to its full capacity since its completion at the end of 2021.
## **Quba Trust's Endeavor: Islamic Retreat at Condover Hall (2022-2023)**
In pursuit of fostering spiritual growth and community bonding, Quba Trust proudly organized an Islamic Retreat at Condover Hall in the years 2022-2023. This remarkable event, held under the auspices of Quba Trust, aimed to provide a serene and enriching experience for participants.
Situated against the backdrop of the picturesque Condover Hall, this retreat served as a haven for individuals seeking spiritual reflection and rejuvenation. Attendees were provided with a unique opportunity to immerse themselves in an atmosphere of tranquility and learn from renowned scholars who graced the event.
9
The Islamic Retreat, hosted by Quba Trust, was a comprehensive experience that catered not only to the intellectual pursuits of participants but also to their emotional well-being. A diverse range of workshops, lectures, and interactive sessions were meticulously curated to address various aspects of faith, personal growth, and community engagement.
This monumental initiative was made possible through a dedicated investment of 30,000 GBP by Quba Trust. The funds were utilized to ensure top-notch facilities, expert speakers, comfortable accommodations, and wholesome meals for all attendees.
The success of the retreat can be attributed to the combined efforts of Quba Trust and the enthusiastic participants who contributed to the positive and inclusive environment. As Quba Trust continues its commitment to nurturing a stronger Muslim community in the UK, the Islamic Retreat at Condover Hall stands as a testament to the organization's unwavering dedication to spiritual enrichment and communal unity.
## **Signature**
**Name:** Affaf Amir **Position:** Trustee **Date:** 15 August, 2023
10
**Quba Trust Independent Examiner’s Report For the Year Ended 24th January, 2023**
I report on the accounts for the period 25[th] January 2022 to 24th January 2023 set out.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the period (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- Examine the accounts under Section 145 of the 2011 Act
- Follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- To state weather particular matters have come to my attention.
## **Basis of the independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiners statement**
In connection with my examination, no matter has come to my attention
- a) Which gives me reasonable cause to believe that, in any material respect, the requirements
- To keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and
- To prepare accounts which are in accordance with the accounting records, comply with accounting requirements of section 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities.
11
## **Quba Trust**
## **Independent Examiner’s Report For the Year Ended 24th January, 2023**
Have not been met; or
- b) To which. In my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Independent Examiner**
12
## **Quba Trust Statement of Financial Activities For the Year Ended 24th January, 2023**
|**Notes**
**Incoming resources:**
**Incoming resources from**
**generated funds**
Voluntary income
**7**
Gift Aid
Government Grant
**Total income resources**
**Resources expended:**
**Cost of generating funds**
Charitable activities
**8**
Governance cost
Admin Cost
**Total resources expended**
**Net incoming resources**
**before transfer**
**Net movement of funds:**
**Net income for the year**
Total funds brought
forward
**Net movement of funds**|**Unrestricted**
**Funds**
**£**
**Restricted**
**Funds**
**£**
**2023**
**£**
**2022**
**£**
7,643
879,166
1,153
-
1,153
59,582
-
5,500
62,235
69,878
5,110
5,110|
|---|---|
||**68,498**
**7,643**
**76,141**
**944,248**
32,164
123,668
155,833
817,412
8,658
-
8,658
300
31,926
31,926
27,651|
||**72,748**
**123,668**
**196,417**
**845,363**
**4,250**
**-116,026**
**-120,275**
**98,885**
4,250
-116,026
-120,275
98,885
193,539
4,816
198,354
99,469|
||**189,289**
**111,210**
**78,079**
**198,354**|
13
## **Quba Trust Statement of Financial Position**
## **As at 24th January, 2023**
|**Notes**
**ASSETS**
**Fixed Assets:**
Tangible Assets
**4**
**Current Assets:**
Cash in hand & bank
**Creditors: Amount falling**
**during 1 year**
**5**
**Net Current**
**Assets/Liabilities**
**Total Assets Less Current**
**Liabilities**
**CAPITAL & RESERVES**
General funds
**6**
Designated funds|**2023**
**£**
-
107,713
107,713
-
107,713
**107,713**
189,289
-11,210
**78,079**|**2023**
**£**
-
107,713
107,713
-
107,713
**107,713**
189,289
-11,210
**78,079**|**2022**
**£**
-
198,354
198,354
-
198,354
198,354
193,539
4,816
**198,354**|**2022**
**£**
-
198,354
198,354
-
198,354
198,354
193,539
4,816
**198,354**|
|---|---|---|---|---|
|||-
107,713||-
198,354|
||107,713
-||198,354
-||
|||**107,713**||198,354|
|||189,289
-11,210||193,539
4,816|
|||**78,079**||**198,354**|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 24 January 2023.
The members have not required the charitable company to obtain an audit of its financial statements for the period ended 24 January 2023 in accordance with section 476 of the Companies Act 2006.
The trustees acknowledge their responsibility for
- 1) Ensuring that the charitable company keeps accounting records that comply with section 386 and 387 of the Companies Act 2006 and
- 2) Preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
14
## **Quba Trust Statement of Financial Position As at 24th January, 2023**
These financial statements have been prepared in accordance with the financial provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008).
The financial statements were approved by the Board of Trustees on 15-08-2023 and were signed on its behalf by:
**Signature: Name: Affaf Amir Position: Trustee Date: 15[th] August 2023**
15
## **Quba Trust Notes to the Accounts For the Year Ended 24[th] January, 2023**
## **1) General information**
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales. The address of the registered office is 14 Mayne Avenue, Luton, LU4 9LS, UK.
**2) Statement of compliance**
The financial statements have been prepared in compliance with FRS 102. ‘The Financial Reporting Standard applicable in the UK and the Republic of Ireland’, the Statement of Recommended Practice applicable to charities preparing their accounts with Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
**3) Accounting Policies**
**Accounting convention**
The financial statements have been prepared under the historical convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
**Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be qualified with reasonable accuracy.
**Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under heading that aggregate all cost related to the category. When costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
**Gift Aid**
Gift aid is recognised in the accounts, when it is received by the charity.
**Taxation**
The charity is exempt from corporation tax on its charitable activities.
**Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
**Hire purchase and leasing commitments**
Rentals paid under operation leases are charged to the Statements of Financial Activities on straight line basis over the period of the lease.
16
## **4- Tangible Fixed Assets**
|**4- Tangible Fixed Assets**
**Furniture &**
**Fixtures**
**£**
**Equipment**
**£**
**Total**
**£**
**Cost**
As at 24/01/2022
-
-
-
As at 25/01/2023
-
-
-
**Depreciation**
At 01/02/2021
-
-
-
For the Year
-
-
-
As at 31/01/2021
-
-
-
**Net book value**
At 31/01/2021
-
-
-
At 31/01/2021
-
-
-
**5- Creditors falling during 1 year**
**2023**
**£**
**2022**
**£**
Other Creditors
-
-
-
-
**6- Unrestricted funds**
**Brought**
**forward**
**£**
**Incoming**
**Resources**
**£**
**Outgoing**
**Resources**
**£**
**Transfer**
**£**
**Carried**
**forward**
**£**
General funds
4,186
7,643
123,666
-
-111,210
Designated funds
193,539
68,498
72,748
-
189,289
**198,354**
**76,141**
**196,417**
**-**
**78,079**|**4- Tangible Fixed Assets**
**Furniture &**
**Fixtures**
**£**
**Equipment**
**£**
**Total**
**£**
**Cost**
As at 24/01/2022
-
-
-
As at 25/01/2023
-
-
-
**Depreciation**
At 01/02/2021
-
-
-
For the Year
-
-
-
As at 31/01/2021
-
-
-
**Net book value**
At 31/01/2021
-
-
-
At 31/01/2021
-
-
-
**5- Creditors falling during 1 year**
**2023**
**£**
**2022**
**£**
Other Creditors
-
-
-
-
**6- Unrestricted funds**
**Brought**
**forward**
**£**
**Incoming**
**Resources**
**£**
**Outgoing**
**Resources**
**£**
**Transfer**
**£**
**Carried**
**forward**
**£**
General funds
4,186
7,643
123,666
-
-111,210
Designated funds
193,539
68,498
72,748
-
189,289
**198,354**
**76,141**
**196,417**
**-**
**78,079**|**Furniture &**
**Fixtures**
**£**
-|**Equipment**
**£**
**Total**
**£**
-
-|
|---|---|---|---|
|||-
-
-|-
-
-
-
-
-|
|||-
-|-
-
-
-|
|||-|-
-|
||||**2023**
**£**
**2022**
**£**
-
-|
||||-
-|
||**198,354**
**76,141**
**196,417**
**-**
**78,079**|||
|**7- Incoming**
**resources**
Voluntary
Income
Government
Grant
Gift Aid
Activities from
generating
funds|**2023**
**£**
**Total**
**£**
**2022**
**£**
**Total**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
67,345
2,397
69,742
180,986
698,180
879,166
5,246
-
5,246
5,500
-
5,500
1,153
-
1,153
59,582
-
59,582|
|---|---|
||73,744
2,397
76,141
246,067
698,180
944,248
-
-
-
-
-
-|
||**73,744**
**2,397**
**76,141**
**246,067**
**698,180**
**944,248**|
17
|**8- Resources expended**
**Unrestricted funds**
**Charitable Activities:**
Travel
Logistics & Media
Entertainment
Sundry Expenses
Internet/Mobile
Printing
Advertisement
Wages
Bank Charges
General Donation
Refund
Dollar Purchase
**Restricted funds**
Water
Condover Event
Community Well
Education
Qurbani
Hunger
Syrian Crisis
Loan Repayment
Yemen Crisis
Uganda
Palestine
Gaza
Turkey
Singapore
Azad Kashmir
Wheel Chairs
Ahlul Bayt Project
Gift a Smile
Eidi for Orphans
As-Siraj
Ramadan Appeal
Pakistan Appeal
Masjid Construction|**2022**
**£**
**2021**
**£**
5,778
13,123
41
-
2,343
679
558
2,961
736
575
1,984
3,957
1,057
666
19,260
4,786
169
646
32,164
8,079
-
104,920
-
19,000|
|---|---|
||**64,090**
**140,949**|
||**2023**
**£**
**2022**
**£**
-
44,572
30,600
-
-
970
-
41,467
-
998
-
40,710
5,000
-
-
37,000
-
82,962
-
45,139
-
56,702
-
1,050
-
37,461
-
48,577
-
788
-
1,529
-
2,562
-
3,480
-
3,000
5,000
-
4,000
19,737
67,568
174,648
16,500
41,880|
||**128,668**
**704,413**|
18