## **REGISTERED COMPANY NUMBER: 08860742 (ENGLAND AND WALES)**
**REGISTERED CHARITY NUMBER: 1159575**
## **QUBA TRUST**
## **ANNUAL REPORT OF THE TRUSTEES**
**AND**
**UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 24[Th] JANUARY, 2022**
**Quba Trust Trustees Annual Report For the Year Ended 24[th] January, 2022**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
The trustees, present their report with the financial statements of the charity for the period 25[th] January 2021 to 24[th] January 2022.
## **INCORPORATION**
The charitable company was incorporated on 24 January 2014.
## **Registered Charity Number**
1159575
## **Registered Office**
14, Mayne Avenue Luton, Bedfordshire LU4 9LS
## **Trustees**
Mrs. A Amir Architect appointed 06-02-19 Mr. Dawood Masood Businessman appointed 03-03-23 Miss. Malaika Tabassum Teacher appointed 08-04-22
## **COMPANY SECRETARY**
Mr. Dawood Masood
2
**Quba Trust Trustees Annual Report For the Year Ended 24[th] January, 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Board of Trustees**
The Board of Trustees sets our future aims and priorities focusing on strategic planning and governance and also evaluates our performance and progress in our work to alleviate poverty and suffering.
The Board of Trustees appraises the Senior Management Team and can make appointments to it as well as dismissals. The Board of Trustees also make sure that we satisfy the regulatory requirements on us as a charity and works with key stakeholders.
## **Recruiting and Appointing Trustees**
All our trustees are volunteer, chosen because they all have the diverse range of skills, knowledge and experience that we need to respond to the challenges of today. Stakeholders and partners may nominate trustees and sometimes we will make a personal approach to potential candidates.
## **Key Personnel**
The Secretary is accountable to the Board of Trustees and is responsible for our day-to-day management. The Secretary chairs the Senior Management Team, which is made up of the Programmes, Fundraising and Finance Departments and all the policies are implemented through our staff and volunteers.
## **Governing document**
Quba Trust refers to the charity incorporated as a company limited by Guarantee in England and Wales with a governing document known as Memorandum and Articles of Association originally incorporated on 24 January 2014 as amended by certificated of incorporation on change of name amended on 20/07/2015.
## **Responsibilities of Trustees**
The annual report and financial statements are prepared according to the relevant law and approved by the trustees.
The trustees keep adequate accounting records and they show and explain our transactions. The records also disclose our financial position with reasonable accuracy at any time and enable trustees to ensure that the financial statements comply with Charity Commission Statement of Recommended Practice (SORP) 2015.
## **Grant Making Policies**
We provide grants to projects if the request meets our charitable objectives and criteria. Project grant making is managed according to a designated process, which is documented in our Operational Risk-Management Framework. We aim to treat all grant applications professionally, equally and fairly. We make the final decision as to eligibility to receive a grant, at our discretion.
3
## **Quba Trust Trustees Annual Report For the Year Ended 24[th] January, 2022**
## **Public Benefit**
We develop strategic plans to make certain that we provide maximum public benefit and achieve our strategic objectives, which fall under purposes defined by the Charity Act 2006.
## **Where We Work?**
Quba Trust has development projects in UK as well as overseas including Pakistan, Yemen, Uganda, India and others. Quba Trust is striving to reach out to vulnerable communities in many other countries of the world as well.
## **OBJECTIVES AND STRATEGIC ACTIVITIES FOR THE BENEFIT**
The objects of the charity are set below:
- a) THE RELIEF OF POVERTY OR FINANCIAL HARDSHIP AND SUFFERING AMONG VICTIMS OF NATURAL OR OTHER KINDS OF DISASTER IN THE FORM OF SERVICES (OR OTHER MEANS DEEMED SUITABLE) FOR PERSONS, BODIES, ORGANISATIONS AND/OR COUNTRIES.
- b) TO ADVANCE THE ISLAMIC RELIGION IN THE UNITED KINGDOM AND THE WORLD FOR THE BENEFIT OF THE PUBLIC THROUGH THE HOLDING OF MEETINGS, LECTURES [PUBLIC CELEBRATION OF RELIGIOUS FESTIVALS] PRODUCING AND/OR DISTRIBUTING LITERATURE ON AND TO ENLIGHTEN OTHERS ABOUT THE ISLAMIC RELIGION. THE TRUSTEES MUST USE THE INCOME AND MAY USE THE CAPITAL OF THE CHARITY IN PROMOTING THE OBJECTS.
Our Compassion and Transformation Strategy sets out how we are putting our faith into action to secure the greatest possible positive impact on the people we serve. We are guided by the timeless values and teaching of Islam, with challenging aims designed to facilitate real social change.
In addition, we are fulfilling a set of core promises throughout our work:
## **Strengthening Local Capacity:**
- We empower communities to manage their own affairs and develop the capacity of civil society itself through partnerships.
## **Education and Capacity Building:**
- We educate communities and build capacities to minimize their dependency and help them in building their own society by planning access to their basic rights like water, health and other services.
4
## **Quba Trust Trustees Annual Report For the Year Ended 24[th] January, 2022**
In the midst of a pandemic, Quba Trust worked diligently with local groups and organisations in the UK to not only provide immediate aid to those suffering the most due to the pandemic such as people from BAME community but also kept working on other important projects to support and rehabilitate the local communities. These projects included a domestic abuse support project to ensure the safety and recovery of domestic abuse victims during a difficult time as well as employment support and training project to make the communities self-sufficient again after suffering from financial downsides of the pandemic. In addition, Quba Trust conducted interfaith projects to reduce the risk of religious crimes locally that were increasing exponentially due to mentally challenging times during the lockdown **.**
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**Quba Trust Trustees Annual Report For the Year Ended 24[th] January, 2022**
## **SAFE WATER**
Every day, over 200 million hours are exhausted in search of water in impoverished communities.
Women and children often bear the brunt of finding water which is often collected from polluted water sources. In 2021, Quba Trust in partnership with our generous donors installed over 500 water facilities including water hand pumps and water wells, which benefited
over 3,500 beneficiaries located primarily in poor and impoverished communities.
## **HEALTH CLINIC**
Lack of access to basic healthcare for every individual is one of the most important issues, in a country like Yemen. Lack of basic healthcare is affecting the quality of life in a variety of ways, resulting in a low and unhealthy workforce and sabotaging the economy of the country.
Quba Trust is supporting poor men,
women and the elderly to pay for their diagnosis, surgeries and medicines so that the poor population is able to receive the continuous healthcare needed to live a healthy life.
6
## **Quba Trust Trustees Annual Report For the Year Ended 24[th] January, 2022**
## **UGANDA**
Families in Uganda are often large. With the lack of finances and resources, larger families are highly likely to fall below the poverty line. Poor health also reduces a family's work productivity, causing poverty to be passed down through generations.
The Quba Trust team decided to help the less fortune in Uganda as part of an appeal. We were able to distribute food and water aid across Uganda and, in doing so, provided over
5,000 meals to widows, orphans, disabled and those in need within Uganda.
## **WHEEL CHAIRS**
Quba Trust donates wheelchairs, tricycles, crutches and other support tools to disabled individuals. Along with providing health, education & career support, we also organise different recreational activities to provide fun and fellowship to disabled persons.
7
## **Quba Trust Trustees Annual Report For the Year Ended 24[th] January, 2022**
## **MASJID**
Quba Trust sought the opportunity of founding the mosque for the Muslim communities of UK and overseas like Pakistan. The trustees agreed that the project would need suitable support from the community before it could be ventured by Quba Trust. After holding a number of projects with the community and ascertaining the need and support required for such a project, the Masjid project was constructed, that was completed at the end of 2021.
**Signature Name: Affaf Amir Position: Trustee Date:** 05[th] July 2023
8
## **Quba Trust Trustees Annual Report For the Year Ended 24[th] January, 2022**
## **Financial Review**
The charity received sum of **£944,248** in donations from various sources.
The charity does not have any reserve policy.
No funds are in deficit at the balance sheet.
The funds are in surplus by **£198,355** at the balance sheet.
## **Declaration**
The trustees declare that they have approved the trustees report above.
Signed on behalf of the charity’s trustees.
**Signature Name: Affaf Amir Position: Trustee Date:** 05[th] July 2023
9
## **INDEPENDENT EXAMINERS REPORT FOR THE PERIOD UP TO 24 JANUARY 2022 TO THE TRUSTEES**
I report on the accounts for the period made up to 24[th ] January 2022 set out below.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the period (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit and is eligible for independent examination, it is my responsibility to:
- Examine the accounts
- Follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- To state weather particular matters have come to my attention.
## **Basis of the independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiners statement**
In connection with my examination, no matter has come to my attention:
- (1) Which gives me reasonable cause to believe that, in any material respect, the requirements have not been met;
or
- (2) To which. In my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Independent Examiner Saqib Mahmood (ACCA) SM INDUSTRIES LTD t/a FELIX FINANCIAL**
**Signature** : **Date: 10/07/2023**
## **Quba Trust Statement of Financial Activities For the Year Ended 24th January, 2022**
|**Notes**
**Incoming resources:**
**Incoming resources from**
**generated funds**
Voluntary income
**7**
Gift Aid
Government Grant
**Total income resources**
**Resources expended:**
**Cost of generating funds**
Charitable activities
**8**
Governance cost
Admin Cost
**Total resources expended**
**Net incoming resources**
**before transfer**
**Net movement of funds:**
**Net income for the year**
Total funds brought
forward
**Net movement of funds**|**Unrestricted**
**Funds**
**£**
**Restricted**
**Funds**
**£**
**2022**
**£**
**2021**
**£**
180,986
698,180
879,166
329,605
59,582
-
59,582
-
5,500
-
5,500
-|
|---|---|
||**246,067**
**698,180**
**944,248**
**329,605**
112,999
704,413
817,412
225,391
300
-
300
4,985
27,651
27,651|
||**140,949**
**704,413**
**845,363**
**230,376**
**105,118**
**-6,233**
**98,885**
**99,229**
105,118
-6,233
98,885
99,229
88,420
11,049
99,469
240|
||**193,538**
**4,816**
**198,354**
**99,469**|
1
|**Quba Trust**
**Statement of Financial Position**
**As at 24th January, 2021**|**Quba Trust**
**Statement of Financial Position**
**As at 24th January, 2021**|**Quba Trust**
**Statement of Financial Position**
**As at 24th January, 2021**|||
|---|---|---|---|---|
|**Notes**
**ASSETS**
**Fixed Assets:**
Tangible Assets
**4**
**Current Assets:**
Cash in hand & bank
**Creditors: Amount falling**
**during 1 year**
**5**
**Net Current**
**Assets/Liabilities**
**Total Assets Less Current**
**Liabilities**
**CAPITAL & RESERVES**
General funds
**6**
Designated funds|**2022**
**£**
-
198,354
198,354
-
198,354
198,354
193,539
4,816
**198,354**||**2021**
**£**
-
99,469
99,469
-
99,469
**99,469**
91,497
7,972
**99,469**||
|||-
198,354||-
99,469|
||198,354
-||99,469
-||
|||198,354||**99,469**|
|||193,539
4,816||91,497
7,972|
|||**198,354**||**99,469**|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 24 January 2022.
The members have not required the charitable company to obtain an audit of its financial
statements for the period ended 24 January 2022 in accordance with section 476 of the Companies Act 2006.
The trustees acknowledge their responsibility for
- 1) Ensuring that the charitable company keeps accounting records that comply with section 386 and 387 of the Companies Act 2006 and
- 2) Preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
2
## **Quba Trust Statement of Financial Position As at 24th January, 2021**
These financial statements have been prepared in accordance with the financial provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008).
The financial statements were approved by the Board of Trustees on 05-07-2023 and were signed on its behalf by:
**Signature: Name: Affaf Amir Position: Trustee Date: 05[th] July 2023**
3
**Quba Trust Notes to the Accounts For the Year Ended 31[st] January, 2021**
## **1) General information**
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales. The address of the registered office is 14 Mayne Avenue, Luton, LU4 9LS, UK.
## **2) Statement of compliance**
The financial statements have been prepared in compliance with FRS 102. ‘The Financial Reporting Standard applicable in the UK and the Republic of Ireland’, the Statement of Recommended Practice applicable to charities preparing their accounts with Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.
## **3) Accounting Policies**
## • **Accounting convention**
The financial statements have been prepared under the historical convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## • **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be qualified with reasonable accuracy.
## • **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under heading that aggregate all cost related to the category. When costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
## • **Gift Aid**
Gift aid is recognised in the accounts, when it is received by the charity.
## • **Taxation**
The charity is exempt from corporation tax on its charitable activities.
• **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
4
## • **Hire purchase and leasing commitments**
Rentals paid under operation leases are charged to the Statements of Financial Activities on straight line basis over the period of the lease.
## **4- Tangible Fixed Assets**
|**4- Tangible Fixed Assets**
**Furniture &**
**Fixtures**
**£**
**Equipment**
**£**
**Total**
**£**
**Cost**
As at 01/02/2019
-
-
-
As at 31/01/2021
-
-
-
**Depreciation**
At 01/02/2021
-
-
-
For the Year
-
-
-
As at 31/01/2021
-
-
-
**Net book value**
At 31/01/2021
-
-
-
At 31/01/2021
-
-
-
**5- Creditors falling during 1 year**
**2021**
**£**
**2021**
**£**
Other Creditors
-
-
-
-
**6- Unrestricted funds**
**Brought**
**forward**
**£**
**Incoming**
**Resources**
**£**
**Outgoing**
**Resources**
**£**
**Transfer**
**£**
**Carried**
**forward**
**£**
General funds
11,048
698,180
704,414
-
4,816
Designated funds
88,421
246,068
140,949
-
193,539
**99,469.20**
**944,248**
**845,362**
**-**
**198,354**|**4- Tangible Fixed Assets**
**Furniture &**
**Fixtures**
**£**
**Equipment**
**£**
**Total**
**£**
**Cost**
As at 01/02/2019
-
-
-
As at 31/01/2021
-
-
-
**Depreciation**
At 01/02/2021
-
-
-
For the Year
-
-
-
As at 31/01/2021
-
-
-
**Net book value**
At 31/01/2021
-
-
-
At 31/01/2021
-
-
-
**5- Creditors falling during 1 year**
**2021**
**£**
**2021**
**£**
Other Creditors
-
-
-
-
**6- Unrestricted funds**
**Brought**
**forward**
**£**
**Incoming**
**Resources**
**£**
**Outgoing**
**Resources**
**£**
**Transfer**
**£**
**Carried**
**forward**
**£**
General funds
11,048
698,180
704,414
-
4,816
Designated funds
88,421
246,068
140,949
-
193,539
**99,469.20**
**944,248**
**845,362**
**-**
**198,354**|**Furniture &**
**Fixtures**
**£**
-|**Equipment**
**£**
**Total**
**£**
-
-|
|---|---|---|---|
|||-
-
-|-
-
-
-
-
-|
|||-
-|-
-
-
-|
|||-|-
-|
||||**2021**
**£**
**2021**
**£**
-
-|
||||-
-|
||**99,469.20**
**944,248**
**845,362**
**-**
**198,354**|||
5
|**7- Incoming**
**resources**
**2022**
**£**
**Total**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
Voluntary
Income
180,986
698,180
879,166
Government
Grant
5,500
-
5,500
Gift Aid
59,582
-
59,582
246,067
698,180
944,248
Activities from
generating
funds
-
-
-
**246,067**
**698,180**
**944,248**
**8- Resources expended**
**Unrestricted funds**
**Charitable Activities:**
Travel
Logistics & Media
Entertainment
Sundry Expenses
Internet/Mobile
Printing
Advertisement
Wages
Bank Charges
General Donation
Refund
COVID-19
Pakistan Appeal
Dollar Purchase|**2022**
**£**
**Total**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
180,986
698,180
879,166
5,500
-
5,500
59,582
-
59,582|**2021**
**£**
**Total**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
61,735
215,893
277,628
-
-
-
51,977
-
51,977|
|---|---|---|
||246,067
698,180
944,248
-
-
-|113,712
215,893
329,605
-
-
-|
||**246,067**
**698,180**
**944,248**|**113,712**
**215,893**
**329,605**|
|||**2022**
**£**
**2021**
**£**
13,123
1,601
-
1,594
679
322
2,961
14
575
73
3,957
50
666
120
4,786
10,550
646
819
8,079
1,000
104,920
-
126
-
4,279
19,000
-|
|||**140,949**
**20,546**|
6
|**Restricted funds**
Water
Community Grant
Community Well
Education
Qurbani
Health
Fitrana
Hunger
Syrian Crisis
Lebanon Crisis
Loan Repayment
Yemen Crisis
Uganda
Palestine
Gaza
Turkey
Singapore
Azad Kashmir
Wheel Chairs
Ahlul Bayt Project
Gift a Smile
Eidi for Orphans
Ramadan Appeal
Pakistan Appeal
Masjid Construction|**2022**
**£**
**2021**
**£**
44,572
49,403
-
8,200
970
-
41,467
21,984
998
12,327
-
3,688
-
1,201
40,710
20,875
-
1,000
-
80
37,000
-
82,962
35,634
45,139
20,138
56,702
4,279
1,050
-
37,461
-
48,577
-
788
-
1,529
2,191
2,562
-
3,480
-
3,000
-
19,737
-
174,648
-
41,880
28,123|
|---|---|
||**704,413**
**209,123**|
7