2021-01-24-accounts - Quba Trust

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REGISTERED COMPANY NUMBER: 08860742 (ENGLAND AND WALES) REGISTERED CHARITY NUMBER: 1159575

QUBA TRUST

ANNUAL REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] JANUARY, 2021

Content
Chairman message	3
Reference and Administrative Details	4
Structure, Governance & Management	5
Objectives & Strategic Activities for the Benefit	6
Independent Examiner’s Report	10
Statement of Financial Activities	12
Statement of Financial Position	13
Notes to the Financial Statements	15

Quba Trust Trustees Annual Report For the Year Ended 31[st] January, 2021

Chairman Message

Assalamu Alaykum,

Looking back at the last year, there’s no doubt that we have made a giant stride in alleviating the suffering of the most pressing humanitarian crises in different parts of the world.

From the constructing girls’ school to providing food and clean drinking water to the needy in Pakistan. We have reached out to nearly 3,000 vulnerable people with immediate relief. However, none of these would have been possible without the help of our generous donors and volunteers.

This annual report highlights some of our recent achievements and activities and recent documents our financial statements for the year ended 31 January 2021. As another year unfolds, we hope you can find inspiration in our mission so that together, we can continue to bring lasting change to deprived communities.

Ma’a Salaam,

Dawood Masood

Trustee

Quba Trust Trustees Annual Report For the Year Ended 31[st] January, 2021

REFERENCE & ADMINISTRATIVE DETAILS

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the period 1st February 2020 to 31 January 2021.

INCORPORATION

The charitable company was incorporated on 24 January 2014.

REGISTERED COMPANY NUMBER

08860742 (England and Wales)

REGISTERED CHARITY NUMBER

1159575

REGISTERED OFFICE

14, Mayne Avenue Luton, Bedfordshire LU4 9LS

TRUSTEES

Mrs. A Amir Mr. Dawood Masood Mr. Masood Akhtar Hazarvi

Architect appointed 01-04-19 Businessman appointed 21-07-14 Minister of Religion appointed 07-07-17

COMPANY SECRETARY

Mr. Dawood Masood

INDEPENDENT EXAMINER

Pro Accountancy 152A Dunstable Road Luton, Bedfordshire, LU1 1EW

Quba Trust Trustees Annual Report For the Year Ended 31[st] January, 2021

STRUCTURE, GOVERNANCE & MANAGEMENT

Board of Trustees

The Board of Trustees sets our future aims and priorities focusing on strategic planning and governance and evaluates our performance and progress in our work to alleviate poverty and suffering.

The Board of Trustees appraises the Senior Management Team and can make appointments to it as well as dismissals. The Board of Trustees also make sure that we satisfy the regulatory requirements on us as a charity and works with key stakeholders.

Recruiting & Appointing Trustees

All our trustees are volunteer, chosen because they all have the diverse range of skills, knowledge and experience that we need to respond to the challenges of today. Stakeholders and partners may nominate trustees and sometimes we will make a personal approach to potential candidates.

Key Personnel

The Secretary is accountable to the Board of Trustees and is responsible for our day-to-day management. The Secretary chairs the Senior Management Team, which is made up of the Programmes, Fundraising and Finance Departments and all the policies are implemented through our staff and volunteers.

Governing Document

Quba Trust refers to the charity incorporated as a company limited by Guarantee in England and Wales with a governing document known as Memorandum and Articles of Association originally incorporated on 24 January 2014 as amended by certificated of incorporation on change of name amended on 20/07/2015.

Responsibilities of Trustees & Directors

The annual Report and Financial statements are prepared according to the relevant law and approved by the company directors.

The directors keep adequate accounting records and these shows and explain our transactions. The records also disclose our financial position with reasonable accuracy at any time and enable directors to ensure that the financial statements comply with the Companies Act 2006 and the Charity Commission Statement of Recommended Practice (SORP) 2015.

Grant Making Policy

We provide grants to projects if the request meets our charitable objectives and criteria. Project grant making is managed according to a designated process, which is documented in our “Operational RiskManagement Framework”. We aim to treat all grant applications professionally, equally and fairly. We make the final decision as to eligibility to receive a grant, at our discretion.

Quba Trust Trustees Annual Report For the Year Ended 31[st] January, 2021

Public Benefit

We develop strategic plans to make certain that we provide maximum public benefit and achieve our strategic objectives, which fall under purposes defined by the Charity Act 2006.

Where We Work?

Quba Trust has development projects in UK as well as overseas including Pakistan, Yemen, Uganda, India and others. Quba Trust is striving to reach out to vulnerable communities in many other countries of the world as well.

OBJECTIVES AND STRATEGIC ACTIVITIES FOR THE BENEFIT

The objects of the charity are set below:

a) THE RELIEF OF POVERTY OR FINANCIAL HARDSHIP AND SUFFERING AMONG VICTIMS OF NATURAL OR OTHER KINDS OF DISASTER IN THE FORM OF SERVICES (OR OTHER MEANS DEEMED SUITABLE) FOR PERSONS, BODIES, ORGANISATIONS AND/OR COUNTRIES.
b) TO ADVANCE THE ISLAMIC RELIGION IN THE UNITED KINGDOM AND THE WORLD FOR THE BENEFIT OF THE PUBLIC THROUGH THE HOLDING OF MEETINGS, LECTURES [PUBLIC CELEBRATION OF RELIGIOUS FESTIVALS] PRODUCING AND/OR DISTRIBUTING LITERATURE ON AND TO ENLIGHTEN OTHERS ABOUT THE ISLAMIC RELIGION. THE TRUSTEES MUST USE THE INCOME AND MAY USE THE CAPITAL OF THE CHARITY IN PROMOTING THE OBJECTS.

Our Compassion and Transformation Strategy sets out how we are putting our faith into action to secure the greatest possible positive impact on the people we serve. We are guided by the timeless values and teaching of Islam, with challenging aims designed to facilitate real social change.

In addition, we are fulfilling a set of core promises throughout our work:

Strengthening Local Capacity:

We empower communities to manage their own affairs and develop the capacity of civil society itself through partnerships.

Education and Capacity Building:

We educate communities and build capacities to minimize their dependency and help them in building their own society by planning access to their basic rights like water, health and other services.

Quba Trust Trustees Annual Report For the Year Ended 31[st] January, 2021

In the midst of a pandemic, Quba Trust worked diligently with local groups and organisations in the UK to not only provide immediate aid to those suffering the most due to the pandemic such as people from BAME community but also kept working on other important projects to support and rehabilitate the local communities. These projects included a domestic abuse support project to ensure the safety and recovery of domestic abuse victims during a difficult time as well as employment support and training project to make the communities self-sufficient again after suffering from financial downsides of the pandemic. In addition, Quba Trust conducted interfaith projects to reduce the risk of religious crimes locally that were increasing exponentially due to mentally challenging times during the lockdown .

SAFE WATER

Every day, over 200 million hours are exhausted in search of water in impoverished communities. Women and children often bear the brunt of finding water which is often collected from polluted water sources. In 2020, Quba Trust in partnership with our generous donors installed over 500 water facilities including water hand pumps and water wells, which benefited over 3,500 beneficiaries located primarily in poor and impoverished communities.

HEALTH CLINIC

Lack of access to basic healthcare for every individual is one of the most important issues, in a country like Yemen. Lack of basic healthcare is affecting the quality of life in a variety of ways, resulting in a low and unhealthy workforce and sabotaging the economy of the country.

Quba Trust is supporting poor men, women and the elderly to pay for their diagnosis, surgeries and medicines so that the poor population is able to receive the continuous healthcare needed to live a healthy life.

UGANDA

Families in Uganda are often large. With the lack of finances and resources, larger families are highly likely to fall below the poverty line. Poor health also reduces a family's work productivity, causing poverty to be passed down through generations.

The Quba Trust team decided to help the less fortune in Uganda as part of an appeal. We were able to distribute food and water aid across Uganda and, in doing so, provided over 5,000 meals to widows, orphans, disabled and those in need within Uganda.

WHEEL CHAIRS

Quba Trust donates wheelchairs, tricycles, crutches and other support tools to disabled individuals. Along with providing health, education & career support, we also organise different recreational activities to provide fun and fellowship to disabled persons.

MASJID

Quba Trust sought the opportunity of founding the mosque for the Muslim communities of UK and overseas like Pakistan. The trustees agreed that the project would need suitable support from the community before it could be ventured by Quba Trust. After holding a number of projects with the community and ascertaining the need and support required for such a project, the Masjid project was constructed, that was completed at the end of 2020.

Signature

Name: Dawood Masood Position: Trustee Date: 20 June, 2021

Quba Trust Independent Examiner’s Report For the Year Ended 31[st] January, 2021

I report on the accounts for the period 1st February 2020 to 31 January 2021 set out on pages ten to fifteen.

Respective responsibilities of trustees and examiner

The charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the period (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Examine the accounts under Section 145 of the 2011 Act
Follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
To state weather particular matters have come to my attention.

Basis of the independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiners statement

In connection with my examination, no matter has come to my attention:

a) Which gives me reasonable cause to believe that, in any material respect, the requirements
To keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and
To prepare accounts which are in accordance with the accounting records, comply with accounting requirements of section 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities.

Quba Trust Independent Examiner’s Report For the Year Ended 31[st] January, 2021

Have not been met; or

b) To which. In my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Independent Examiner

29 June, 2021

Quba Trust Statement of Financial Activities For the Year Ended 31[st] January, 2021

Notes Incoming resources: Incoming resources from generated funds Voluntary income 7 Activities from generated funds Total income resources Resources expended: Cost of generating funds Charitable activities 8 Governance cost Total resources expended Net incoming resources before transfer Net movement of funds: Net income for the year Total funds brought forward Net movement of funds	Unrestricted Funds £ Restricted Funds £ 2021 £ 2020 £ 113,712 215,893 329,605 135,512 - - - -
	113,712 215,893 329,605 135,512 20,546 204,844 225,391 140,839 4,985 - 4,985 1,051
	25,531 204,844 230,376 141,890 88,181 11,048 99,229 -6,378 88,181 11,048 99,229 -6,378 3,316 -3,076 240 6,618
	91,497 7,972 99,469 240

Quba Trust Statement of Financial Position As at 31[st] January, 2021

2021 £ - 99,469 99,469 - 99,469 99,469 91,497 7,972 99,469	2021 £ - 99,469 99,469 - 99,469 99,469 91,497 7,972 99,469	2020 £ - 240 240 - 240 240 240 - 240	2020 £ - 240 240 - 240 240 240 - 240
	- 99,469		- 240
99,469 -		240 -
	99,469		240
	91,497 7,972		240 -
	99,469		240

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 31 January 2021.

The members have not required the charitable company to obtain an audit of its financial statements for the period ended 31 January 2021 in accordance with section 476 of the Companies Act 2006.

The trustees acknowledge their responsibility for

1) Ensuring that the charitable company keeps accounting records that comply with section 386 and 387 of the Companies Act 2006 and
2) Preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

Quba Trust Statement of Financial Position As at 31[st] January, 2021

These financial statements have been prepared in accordance with the financial provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008).

The financial statements were approved by the Board of Trustees on 29-06-2021 and were signed on its behalf by:

Signature:

Name: Dawood Masood Position: Trustee Date: 20 June, 2021

Quba Trust Notes to the Accounts For the Year Ended 31[st] January, 2021

1) General information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales. The address of the registered office is 14 Mayne Avenue, Luton, LU4 9LS, UK.

2) Statement of compliance

The financial statements have been prepared in compliance with FRS 102. ‘The Financial Reporting Standard applicable in the UK and the Republic of Ireland’, the Statement of Recommended Practice applicable to charities preparing their accounts with Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3) Accounting Policies

• Accounting convention

The financial statements have been prepared under the historical convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be qualified with reasonable accuracy.
Resources expended

Expenditure is accounted for on an accruals basis and has been classified under heading that aggregate all cost related to the category. When costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Gift Aid

Gift aid is recognised in the accounts, when it is received by the charity.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Quba Trust Notes to the Accounts For the Year Ended 31[st] January, 2021

• Hire purchase and leasing commitments

Rentals paid under operation leases are charged to the Statements of Financial Activities on straight line basis over the period of the lease.

4- Tangible Fixed Assets


4- Tangible Fixed Assets Cost As at 01/02/2019 As at 31/01/2020 Depreciation At 01/02/2020 For the Year As at 31/01/2021 Net book value At 31/01/2021 At 31/01/2020 5- Creditors falling during 1 year Other Creditors	Furniture & Fixtures £ -	Equipment £ Total £ - -
	- - -	- - - - - -
	- -	- - - -
	-	- -
		2021 £ 2020 £ - -
		- -

6- Unrestricted funds	Brought forward £	Brought forward £	Incoming Resources £	Incoming Resources £	Outgoing Resources £	Transfer £	Carried forward £
General funds	240		113,712		25,531	-	88,421
Designated funds		-	215,893		204,844	-	11,048
	240		329,605		230,375	-	99,469
7- Incoming	2021				2020
resources		£		Total		£	Total
Unrestricted		Restricted		£	Unrestricted	Restricted	£
	funds		funds		funds	funds
Voluntary Income	61,735	215,893		277,628	16,455	110,536	126,991
Gift Aid	51,977		-	51,977	8,521	-	8,521
	113,712	215,893		329,605	24,976	110,536	135,512
Activities from
generating funds	-		-	-	-	-	-
	113,712	215,893		329,605	24,976	110,536	135,512

Quba Trust Notes to the Accounts For the Year Ended 31[st] January, 2021

8- Resources expended Unrestricted funds Charitable Activities: Travel Logistics & Media Entertainment Sundry Expenses Internet/Mobile Printing Advertisement Wages Bank Charges General Donation COVID-19 Pakistan Appeal Restricted funds Water Community Grant Education Qurbani Health Fitrana Hunger Syrian Crisis Lebanon Crisis Yemen Crisis Uganda Emergency Response Wheel Chairs Masjid Construction	2021 £ 2020 £ 1,601 12,796 1,594 - 322 - 14 - 73 - 50 - 120 - 10,550 - 819 160 1,000 - 126 - 4,279 -
	20,546 12,956
	2021 £ 2020 £ 49,403 6,015 8,200 - 21,984 103,950 12,327 571 3,688 - 1,201 - 20,875 15,702 1,000 - 80 - 35,634 - 20,138 - - 1,645 2,191 - 28,123 -
	204,844 127,883