## **Trustees’ Annual Report for the period** **From 01.04.24 Period start date To 31.03.25 Period end date** **Charity name: Fusion Family and Youth Projects** ## **Charity registration number: 1159563** ## **Objectives and Activities** |**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**| |---|---|---| |SORP reference||| |Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
To help families and young people through
the provision of support and activities which
develop their skills, capacities and
capabilities. This is to enable them to
participate in society as mature and
responsible individuals. We do this by
developing and applying a variety of
interventions that support children, families,
and young people in a range of issues that
have an effect on their quality of life
including bullying, mental health, sexual
health, sexual exploitation, drug and
alcohol abuse and domestic abuse.||| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Fusion Seniors Orange T-shirt Project**
**(14–17- year-olds)**Fusion Seniors is a
weekly youth club for young volunteers
interested in supporting our clubs and the
local community. The group offers a social
space to connect, share meals, and
engage in training on safeguarding, mental
well-being, and community topics. This
year, 10 members completed the National
Citizenship Scheme (NCS), achieving
awards in Life Skills, Employability, and
Social Action. 9 Orange T-Shirt volunteers
also attended a three-day residential at
Grafham Water, participating in team-
building activities and discussing volunteer
responsibilities, role modelling, and
safeguarding.
**Fusion Gateway (Ages 12-25, Additional**
**Needs)**Fusion Gateway is a club
dedicated to young people with additional
needs. It offers a welcoming environment
for members to make friends, play games,
enjoy sports, do arts and crafts, and
practice cooking. For our older members,
we include sessions on independent living
skills, such as cooking simple meals like
pita bread pizza making .| **Fusion Juniors (School Years 7-11)** Fusion Juniors is a weekly youth club where young people participate in arts and sports activities. Weekly themes address issues relevant to their lives, including bullying, peer pressure, and healthy relationships. To foster a break from online and social media stressors, this group is kept phone-free, promoting positive mental well-being. **Fusion Funky Monkeys (Ages 8-11)** Funky Monkeys is a popular weekly club where young children come to make friends and have fun. Activities include sports, games, arts and crafts, transitional work for Year 6 students, and cooking healthy foods. With over 30 attendees each week, this is one of our busiest groups. **Homework Club (Ages 8-14)** In collaboration with Huntingdon Town Council's Communities Officer, this free, accessible homework club supports young people aged 8-14. They can study, complete homework, revise, and use the internet and library resources in a safe environment. Equipped with four desktop computers and six donated laptops, the club provides essential tools for students’ academic success. **In-School Projects** We run weekly sessions at two local senior schools, working with small groups of up to 10 young people per term. These bespoke programs support mental well-being with sessions covering topics such as managing feelings, safe relationships, county lines, self harm, and internet safety. **Easter Fusion (One-Week Programme)** We provided a week of holiday activities during Easter, funded by the Holiday Activities and Food (HAF) project. Additional funding allowed us to welcome more young people, including those not on free school meals but still facing challenges. **Summer Fusion (Four-Week Programme)** Our four-week summer programme offered free activities, funded by HAF and supplemented by other sources, allowing us to include 20 additional children who were not on free school meals. A total of 78 young people enjoyed these activities, spending their summer engaged and happy under the sunshine. **----- Start of picture text -----**
Alconbury Youth Club With funding from
Urban & Civic plc, a monthly youth club
was set up on the new development of
Alconbury Weald. The club has two paid
members of staff and two volunteers.
# iwill Intergenerational Volunteering
Project
During the first five months of our 10-month
#iwill intergenerational volunteering project,
funded by Clarion Futures, young
volunteers have given two hours a week to
learning, planning, and sharing ideas.
Although they haven’t yet met with the
older generation, this time has been
valuable. Volunteers have discussed the
needs of older people, issues such as
loneliness, digital exclusion, the need for
warm spaces and the skills they can offer.
They’ve also shared ideas for activities,
met with workers from the Coneygear
Seniors Club helping to shape and plan the
next stage of the project.
Youth Investment Fund We have applied
to the Youth Investment Fund (YIF) for
funding of £1.5 million to build a purpose
designed youth centre for Fusion.
Huntingdon Town Council have been highly
supportive, offering a lease on land at
Coneygear Park, where holiday activities
are currently run outside by Fusion. As part
of this, Fusion was given £10,000 from YIF
to help with expenses in the planning
process. We are still in the process and will
be applying for planning permission later in
the year.
Statement confirming Para 1.18 The Trustees have had regard to the
whether the trustees have guidance issued by the Charity
had regard to the guidance Commission on public benefit.
issued by the Charity
Commission on public
benefit
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **n/a** Para 1.38 Policy on grant making **n/a** Para 1.38 Policy on social investment including program related investment **----- Start of picture text -----**
Para 1.38 Our Orange T-Shirt Volunteers play a vital
Contribution made by role in our clubs, helping with games, food,
volunteers and welcoming new members. They
contributed to community events like litter
picks, the town centre fun day, and
managing games at our Holiday Activities
Program. Volunteers also supported
individual needs, including Duke of
Edinburgh hours and one-on-one
homework support for younger children.
Their efforts ensure a fun and supportive
environment for everyone involved.
Our two adult volunteers at Alconbury
Weald have facilitated the set-up of a new
monthly youth club to bring together young
people living on the new development.
Four of our orange t-shirt volunteers have
progressed to adult volunteers and
continue to help in the clubs and holiday
activities .
Other
**----- End of picture text -----**
## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the year, Fusion has worked with
over 250 different young people aged 8-25.
The opportunities offered have helped
young people to socialise and provided a
safe place for them to talk about issues
they may be facing. facing. As well as
running term time clubs, Fusion has been
able to access funding from HAF (Holiday
Activities and Food) to provide school
holiday activities. The funding is for
children who access free school meals but
Fusion uses funding from other sources to
open this up to other local children who
may not have free school meals but still
face many issues. One week was
organised for the Easter break and four
weeks in the Summer when an extra 20
young people, not on free school meals,
were able to attend. It has been shown that
accessing positive activities like this
contributes to crime reduction by reducing
engagement in antisocial and/or criminal
behaviour.
We are very grateful to all our funders
including Lottery funding from Awards4All,| funding from Clarion Futures and the unrestricted funding received from local organisations: Huntingdon Freemen’s Trust, Hinchingbrooke Foundation, Urban and Civic plc, Breheny Civil Engineering, Huntingdon Town Council Mayor’s Charity, The King of the Belgians and Hartford Church. The commitment of our funders has meant that Fusion has been able to continue to help young people learn new skills, raise their aspirations, become active members of their community, and make friends. **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Fusion was in a sound position at the end
financial position at the end of March 2025. Although some reserves
of the period had been used in year, funding of £30,460
was carried forward, largely from Awards
for All and Clarion Futures. Notification
had been received from Cambridgeshire
Community Fund of a successful bid for
£5464 and other bids were in process.
Statement explaining the Para 1.22 The Charity seeks to maintain a level of
policy for holding reserves reserves that would cover administrative
stating why they are held costs, including core staff, insurance and
payroll for 6 months.
Amount of reserves held Para 1.22 £8963 at end of year
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially in Para 1.24
deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a going
concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by existing Trustees (or appointed
from membership).| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Fusion Family and Youth Projects
Other name the charity uses
Registered charity number 1159563
Charity’s principal address Huntingdon Youth Centre
Sallowbush Road
Huntingdon
PE29 7AF
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Natalie Leigh- Chair
1
Brown
2 Mike Shellens Treasurer
3 Sally Mackenzie
4 Stephanie Webb
5 Graham Heywood Resigned 27.02.25
6 Patrick Kadewere
7 Gill Angel From 27.02.25
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| |**Accountant**|Judith Dartnell|Dartnell Lynn Ltd, 75 Argyle Street, Cambridge, CB1 3LS| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| Angela Linton – Fusion Coordinator ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Mike Shellens **Full name(s)** Natalie Leigh-Brown ~~oo~~ **Position (eg Secretary,** Chair Treasurer **Chair, etc)** ~~ee~~ **Date** 23.01.26 ~~Po~~ Fusion Famil and Youth Pro ects Annual accounts for the 0110412024 b.arilv No 1159563 eriod Period date 3110312025 Period slart date Section A Statement of financial activities Recommended categ￿leS by activity Uwe5trtcted Restricted Endovfflient funds income furbds funds Prior year funds Total funds Incomlng resources F01 F02 F03 F04 F05 Income and endowmortts from: Grants f(Y SeN S01 14.516 6,731 44,521 1.918 146 59.037 76,515 3,020 63 & Gits F￿￿rai￿n9 F￿11181￿ & Train¥ s( 146 154 154 Total Resources exponded S07 Expenditure on: R￿1￿9 fvnds Activity Costs 4.2 35,534 177 4,334 68.840 1.074 3,056 1.808 .112 9.793 69,050 S10 33.306 897 2,976 605 & Costs S11 S11 3,223 350 83,60 S11 1,203 41.2 Total S12 Net In¢omel{expendtture) before invostme galnsl{lossesl S13 16.621 5,495 11,126 4,010 NetgalngJllo880s1 Inv8sknents S14 Net Incomel(expenditure) sis 16,621 2.161 5.495 2.151 11,126 4,010 FytrAnrdinary itorns Transfers between funds Olher re¢ognlMd gaInsl(loss￿Tr. S17 G•"ns 8nd108w on revBluabon olfiyed asgetsfry ts chwrfs c* S18 (Xher S19 Net movement In funds $20 14.470 11.126 4.010 Reconciliation of funds.. Tr4al fuThts brwhl fr*ward S21 23.433 8.153 21.497 .586 30.460 45.596 41, Total funds canyed fonvard Section B Balance sheet Restrlct•d ineome funds Unrestri¢ted funds Endovrnent Total this fvnds year Total last year Fixed assets Intangible assets Tangible assets Heritage assets Investments F01 F02 F03 F04 F05 801 B02 B03 804 Total Ilxed ￿Sets Current assets Stocks Debtors Investments Cash at bank and in hand (Note 241 Total current assets B07 42.801 42.801 R1 Creditors: amounts falling due within one year (Not• 201 2,885 2,885 864 Net ¢uffont assets/(liabilithsJ 812 41,93 Total 8s¥ets less rurTent liabilities 813 41,937 Creditors: amounts falling due after one year Provisions for liabilities B14 B15 686 350 Total net assets or Ilabllttles Funds of the Charity 616 8,963 21,497 30.460 41,587 Endowment funds 817 Restrlcted Income funds (Note 27 Unrestrlcted funds Revaluation reserve 818 21,497 21.497 8,963 18,153 23,433 B19 8,963 B20 Total funds B21 41,586 Signed by one or ￿￿5 twstees on behalf of all the trustees Date of approval ddlmm 910112026 Signature Print Name Natalie Lei h-Brown Dartnell L nn Ltd Inde ndent Examination Work Pro amme Organisation.. Fusion Family and Youth Projects Financial year.. 31" March 2025 th Completion.. 13 January 2026 Accounting Basis- Accrual Recommendations FFYP needs to continue work on improvingthe accounting system having now completed its tenth vear of accounts using Quickbooks IQBO). The charity must continue workingtowards the objective of timely reporting and real time analysis detailing the financial position of the organisation. The next step is to update the accounting record on a regular and consistent basis so it reflerts the position of the organisation in real time. With a new capital project being undertaken in 2026/2027 it is important that the accounts are updated on a weekly/monthly basis to monitor funds and cash flow. The recommendations are Continue to work towards a paperless system. Extend to entering invoices that are not paid immediately or are regular purchases such as hosting services. Upload pdf's or scanned documents either as bills or as an attachment in the bank feed. Update the accounts system on a regular basis. Allocate bank entries every week. Implement a purchase policy and an authorisation process. Put together an organisational set of financial policies and procedures The charity may wish to consider some Quickbooks training. There are many online training options available. The charity may also wish to consider engaging a service provider for accounts management given the onset of capital project. It should be noted that the charity requires an accountant who is a member of an accounting profession body {ACCA, ICAEW,AAT etc I to complete the independent examination if the charities gross income is over £250,000. An audit will be required if the gross income is over £1 million or assets over £ 3.26 million. The 10 Dirertives for Independent Examiners- Summary & Checklist Direction I Examination and accounting thresholds Gross income for the financial year is 68K and will carry forward 30K of funds to 2025179.5K with 41.5 c/f funds 20241 and therefore Fusion Family and Youth Projects IFFYPI is subject to an Independent Examination but not required to be audited. The threshold for audit being l Million or 250K with 3.26 million assets. FFYP is a Charitable Incorporated Organisation ICIOI with a gross income of less than 250K and can therefore report on a receipts and payments basis. However it has chosen to report on an accrual b3SIS. Direction 2 Documentation- Examiner 11 Letter of Engagement signed. 21 Notes of pre meetings available 3} Accounting calculations and working papers - TB, Bank Reconciliation. Calculations all available Direction 3 Understanding the Charity Fusion Family and Youth Projects became a CIO as of IO, December 2014. It has a board of six tru5tee5. There is one full time paid employee plus a number of sessional workers and volunteer5 FFYP was originally run as Fusion Youth Projects a community projett. Accounts are being reported for close 31st March 2025, a 12 month period. FFYP'S objective is to provide support and activitie5 for children, families and young people. It is funded by a variety of grants which can be found in the SOFA Report. It also fundraises for additional funds. Direction 4 Accounting Records QuickBooks is used to collate and compile the accounting records. FFYP have undertaken a review of their accounting system and have implemented a number of recording and control procedure5. Accounting improvements have been made in allocation of costs to funds. budgeting and use of QuickBooks. Accounting records I Selert a sample of entries from the main accounting records and trace them back to any supporting prime records that exist. Provide details. Working Popers Completed. Payroll documentation checked Bank Statements checked 2 Select a sample of entries from any of these prime records and trace them to the main accounting records. Provide details 3 Test check the arithmetical accuracy of some of the accounting records Completed Completed Direction 5 Comparison with Accounting Records Accounting records have been reviewed forthe financial year and SOFA compiled by the Independent Examiner. Transartion testing 4 Select a sample of receipts and payments from the main accountancy records and cross check the details to supporting invoices, vouchers or other similar documentation to ensure that the transartions are valid under the powers of the organi5ation. Provide details. Working Popers Bank reconciliation and accounts system cross checks. Grant documentation and purchase invoices cross checked. Direction 6 Analytical Procedures Review offinonciol stotements 5 Consider the organisations incoming resources. resources expended, assets and liabilities as shown in the financial statements in the light of the general knowledge obtained about the organisation and its activities as well as budgets for the year and corresponding figures for the previous year. Where there are unexpected fluctuations or inconsistencies, obtain explanations from the organi5ation. 6 Have any key issues been identified which. whilst falling outside the scope of an independent examination, suggest that the financial statements are materially misstated? If 'yes' include details on separate sheet and state how they have been resolved. 7 Review the minutes of organisation and other relevant committee meetings: Identify major event5, plan5 or decisions and changes in officers and members and ensure they have been properly reflected in the accounting records, reports and financial statements- determine if the organisation has financed activities outside its objects and powers as outlined in the Guidance. 8 Examine the year-end bank reconciliation to ensure they do not include any unexpected or unusual items. Working Papers Grant and donation income by funder analysis completed and approved by the board. Financial activities by funder produced and agreed by the board. Budgets reviewed. No unexpected fluctuations or inconsistencies. Cash flows reviewed No AGM Minutes Reviewed. Most recent minutes reviewed for current events. Charitie5 commission detail checked. No external financing Bank Reconciliation completed by Independent Examiner. No unexpected items Direction 7 Form and Contents of Accounts Prepared in accordance with SORP Istatement of Recommended Practice). Charitable income less than £ 250,000. No audit required. AdditiTonol workfvrlinonciol stotements prepared on the occruals basis 9 Review the accounting policies adopted by the organisation and ensure they are either the model policies or are con515tent with the general guidance. Working Pope Accounts have been closed on an accruals basis. The Charity Commission template has been used to complete the SOFA (Statement of Financial Activities) on this basis. Stated 10 Enquire if there have been any events since the year-end which should be disclosed in the financial statements or which indicate that amounts included in the financial statements should be amended. 11 Ensure any material contingencies or commitments identified have been properly shown in the financial statements. Stated Direction 8 Accounting Policies, estimates and judgements Satisfied that the accounts are prepared on a basis consistent with the on-going concern and accruals concept and applied appropriately to the activities of the charity. Direction 9 Trustees Annual Report Trustees Annual Report for the year 202412025 includes financial statements 35 provided following the previous independent examination. Finonciol statements 12 Agree figures in the financial statements to the main accounting records Working Popers Bank Reconciliation completed. Accounting records maintained on QuickBooks. QuickBooks interrogated thoroughly. Adapted Charity Commission Accrual Basis template used to produce closing accounts. Financial Activities by Class produced as closing statement of accounts on QuickBooks Completed 13 Reference a set of financial statements and any supporting analysis necessary to show the link between the accounting records and the financial statements. 14 Read the annual report and ensure it is consistent with both the financial statements and any other information gained during the course of the examination. 15 Consider if the organisation ha5 adequately disclosed the transartions or interests that organisation members may have with it. No transactions within the account5 relate to any organisation members Direction 10 Completed Examiners Report Reporting 13 Matters identified during the course of the work which suggests legal. accounting or other similar problems should be carefully considered. If they represent significant instances of deliberate or reckless misconduct in the administration of the organisation. then a written report should be made to the Charity Commission. None Sample Data Notes: 2025 Grant Applications Clarion Futures- intergenerational project 2 x £ 4,954- End date March 2026 and Last deposit 31/0312025 It is noted the project runs 0111012024 to the 3010812025. As across year fund I have NOT deferred the income as it does relate to both years. A4AII - received 2110212025. Start date Feb 24 end date Jan 26 Agreement taken sight of. Documentation doesn't reference start and finish dates. Purchase invoices and receipts samples. Rental- Not all invoices available. 3010512024 17093 & 09109/24 17177 Workspace and use of photocopier. March Payment is for March rent Insurance- Zurich October- but as last year- no compulsion to allow for prepay at this value. & 17177 Recharge for the legal fee on Coneygear leases Ilnvoice not available- Requested and will be added by Fusion) Zoo lab 16108/2024 Baker Ross Activity Costs 2010612024 Journals Journals used to move salary costs to relevantfunds 2019-107- moves salaries and some incorrectly coded costs Accrual Payroll admin costs invoiced in April 25 for Jan - March 25 and accountancy c05t for examination Budgets Budgets viewed Coshflow Cosh flow viewed- Reserves will potentiolly be (Jccessed ot thefinoncial yeor end 2025/2026. Tronsortion Testing Balance sheet reconciliation completed. Bank reconciliation completed Accrua15 and deferred income Accounting accrual £ 686 carried forward for the following year cost Exominotion data Bank Statements AGM Minutes Meeting Minutes Annual Return Insurance Prepayments. This is for Oct- Sept, but there is no compulsion to treat as a prepayment as there is nothing to be gained from spreading across periods. Reconciliation Reconciliation of Nl and Pension completed- Real time reconciliation. £ 37.71 Adjustment required for LGPS pension Note Restricted funds are artually unrestricted designated funds and this should be reflected more clearly in the SOFA going forward.