The Polish Community School Portsmouth Polska Sobotnia Szkoła im. Powstańców Listopadowych
Registered Charity Number 1159555
Annual Report and Accounts
For the Year Ended 31st August 2022
Charity Information:
Trustees:
Urszula Broadway Olga Kokoszka Jacek Kopecký Agnieszka Kotynia Kamila Krajewska Krzysztof Rosiak (These trustees served in the reporting period and/or on the date the report is approved.)
Charity’s Principal address:
The Portsmouth Academy, St Marys Rd, Fratton, Portsmouth PO1 5PF
Independent examiner:
Gillian Lodge University of Portsmouth Richmond Building Portland Street PO1 3DE
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The Polish Community School Portsmouth Polska Sobotnia Szkoła im. Powstańców Listopadowych
Registered Charity Number 1159555
Annual Report and Accounts
for the year ended 31st August 2022:
Objectives and activities
Our school provides education of Polish language, elements of history, geography, maths, culture and traditions to children with Polish heritage and children who would like to learn Polish and about Poland. We organise theatre trips, educational outings and other activities that complement pupil's education and development in mainstream schools. We also prepare children for the Polish GSCE exams.
Achievements and performance
The school held weekly 3-hours-long classes for 105 pupils in 6 groups between the ages of 4 and 12 years. Beside Polish education, the school reinforces the value of Polish language for children, many of whom see English as their main language and may not see the need for the continued effort of using other languages.
The number of pupils was lower in 2021/22 than before the COVID-19 pandemic, however recruitment has since been stable.
Financial Review
The trustees report incoming resources for the year of £26,328. All incoming resources were unrestricted. The main source of funding for the school is pupil fees, with minor extra funding from Polish NGO sources and community events. The charity does not carry out any significant public fundraising activities.
Net resources expended in the year amounted to £21,503. The main expenses are teacher salaries and classroom rental fees. The school reviews salaries yearly to make sure that we can keep our teachers. The host school - The Portsmouth Academy - continued to charge the same classroom rental frees, though warning that the fees were expected to increase in future years.
It is the policy of the school that unrestricted funds which are not represented by fixed assets or have not been designated for a specific use should be maintained at a level equivalent to between 3- and 6-month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant changes in income or expenses, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. At the end of the reporting period reserves were £18,210 of which none represented restricted funds. The surplus is caused by a lower level of expenditures than budgeted (due to the pandemic, we could not yet do school trips, and classroom rental fees had not increased).
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The Polish Community School Portsmouth Polska Sobotnia Szkoła im. Powstańców Listopadowych
Registered Charity Number 1159555
Structure, Governance and Management
Governing Document: the charity is an unincorporated charitable association registered with the charity commission and is governed by its Constitution of a Charitable Association.
Trustees: persons wishing to stand as trustees are nominated by an existing trustee and names are put forward at the annual general meeting (AGM) for election. New trustees may also be co-opted by the existing Board of Trustees between AGMs.
The trustees who served during the year are listed on the charity information page.
Newly appointed Trustees are provided with a comprehensive induction to the charity through the provision of training courses and mentoring by established trustees.
Organisational Structure: overall control of the charity rests with the Trustee board, with the trustees as officers. The charity employs a part-time Director and Administrative support for day-to-day operational matters.
Volunteers: the charity is also helped by volunteers who generally help in classes. The charity obtains DBS checks for all its volunteers.
Summary
In general, the size and financial situation of the school remains stable but with no guarantee of funding other than school fees, and with expected cost increases, the financial results at the end of the school year 2023 may be affected.
Annual Report Approved by:
Urszula Broadway - Trustee Jacek Kopecký - Trustee
Date: 2023-06-17
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The Polish Community School Charity No (if any) 1159555 Annual accounts for the period Period start date 01/09/2021 To Period end date 31/08/2022
Section A Statement of financial activities
| The Polish Community School | The Polish Community School | The Polish Community School | Charity No (if any) |
1159555 | ||
|---|---|---|---|---|---|---|
| Annual accounts for the period | ||||||
| Period start date | 01/09/2021 | To | Period end date | 31/08/2022 | ||
| atement of financial activities | ||||||
| Recommended categories by activity Incoming resources (Note 3) Income and endowments from: |
Guidance Notes | Unrestricted funds Restricted income funds Endowment funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05 |
||||
| Donations and legacies Charitable activities Other trading activities Investments Separate material item of income Other |
S01 S02 S03 S04 S05 S06 |
- 2,068- |
- -- |
- -- |
- 2,068- |
- 2,630- |
| - 24,259- |
- -- |
- -- |
- 24,259- |
- 1,278- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - 1- |
- -- |
- 1- |
- -- |
|||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| Total Resources expended (Note 6) Expenditure on: Raising funds Charitable activities Separate material item of expense Other Total Net income/(expenditure) before inv (losses) Net gains/(losses) on investments Net income/(expenditure) Extraordinary items Transfers between funds Other recognised gains/(losses): Gains and losses on revaluation of fixed assets for th Other gains/(losses) Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
S07 S08 S09 S10 S11 S12 estment gains/ S13 S14 S15 S16 S17 e charity’s own use S18 S19 S20 S21 S22 |
- 26,328- |
- -- |
- -- |
- 26,328- |
- 3,908- |
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - 21,503- |
- -- |
- -- |
- 21,503- |
- 8,756- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - 21,503- |
- -- |
- -- |
- 21,503- |
- 8,756- |
||
| - 4,825- |
- -- |
- -- |
- 4,825- |
- 4,848- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - 4,825- |
- -- |
- -- |
- 4,825- |
- 4,848- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - 4,825- |
- -- |
- -- |
- 4,825- |
- 4,848- |
||
| - 13,385- |
- -- |
- -- |
- 13,385- |
- 18,233- |
||
| - 18,210- |
- -- |
- -- |
- 18,210- |
- 13,385- |
Section B Balance sheet
| Guidance Notes Fixed assets |
Guidance Notes Fixed assets |
Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05 |
Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05 |
Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05 |
Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05 |
Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ F01 F02 F03 F04 F05 |
|---|---|---|---|---|---|---|
| Intangible assets (Note 15) Tangible assets (Note 14) Heritage assets (Note 16) Investments (Note 17) |
B01 B02 B03 B04 |
- -- |
- -- |
- -- |
- -- |
- -- |
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| Total fixed assets Current assets Stocks (Note 18) Debtors (Note 19) Investments (Note 17.4) Cash at bank and in hand (Note 24) Total current assets Creditors: amounts falling due within one year (Note 20) Net current assets/(liabilities) Total assets less current liabilities Creditors: amounts falling due after one year (Note 20) Provisions for liabilities Total net assets or liabilities Funds of the Charity Endowment funds (Note 27) Restricted income funds (Note 27) Unrestricted funds Revaluation reserve Total funds Signed by one or two trustees on behalf of all the trustees |
B05 B06 B07 B08 B09 B10 B11 B12 B13 B14 B15 B16 B17 B18 B19 B20 B21 |
- -- |
- -- |
- -- |
- -- |
- -- |
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - 21,321- |
- -- |
- -- |
- 21,321- |
- 13,385- |
||
| - 21,321- |
- -- |
- -- |
- 21,321- |
- 13,385- |
||
| - 3,111- |
- -- |
- -- |
- 3,111- |
- -- |
||
| - 18,210- |
- -- |
- -- |
- 18,210- |
- 13,385- |
||
| - 18,210- |
- -- |
- -- |
- 18,210- |
- 13,385- |
||
| - -- |
- -- |
- -- |
- -- |
|||
| - -- |
- -- |
- -- |
- -- |
- -- |
||
| - 18,210- |
- -- |
- -- |
- 18,210- |
- 13,385- |
||
| - -- |
- -- |
- -- |
||||
| - -- |
- -- |
- -- |
||||
| - 18,210- |
- -- |
- 18,210- |
- 13,385- |
|||
| - -- |
||||||
| - 18,210- |
- -- |
- -- |
- 18,210- |
- 13,385- |
||
| Signature | Print Name | Date of approval dd/mm/yyyy |
||||
| Jacek Kopecký | 17/6/2023 | |||||
| Urszula Broadway | 17/6/2023 | |||||
CC17a (Excel)
17/06/2023
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name The Polish Community School On accounts for the year 31[st] August 2022 Charity no 1159555 ended (if any)
Report to the trustees
Set out on pages 1 & 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022 .
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Name: Gill Lodge Relevant professional FCCA qualification(s) or body (if any): Address: University of Portsmouth Richmond Building Portland Street
Date: 12/06/2023
1
Oct 2018
IER
Portsmouth
PO1 3DE
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER